HomeMy WebLinkAbout20081755.tiff RESOLUTION
RE: APPROVE PURCHASE OF SERVICES AGREEMENT AND AUTHORIZE CHAIR TO
SIGN - COMMUNITY MEDIATION PROJECT, INC., C/O CRAIG CONRAD
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Services Agreement
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and Community
Mediation Project, Inc., c/o Craig Conrad, commencing June 1, 2008, and ending September 30,
2008, with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Purchase of Services Agreement between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, and Community Mediation Project, Inc., do Craig Conrad, be,and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 23rd day of June, A.D., 2008, nunc pro tunc June 1, 2008.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
114 rII -��• -
ATTEST: ELM . � ��':, � \
.'t William H. Jerke, Chair
Weld County Clerk to t S.. 1 _ ` ? -
EXCUSED
R bent %Maaden Pro-Tem
BY:
Deputy Clerk t• the Boar.
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Wil F. G rcia
APPROVED/AS T `t
i K` David E. Long
ounty Att y ad ('
Douglas emach r
Date of signature: if
2008-1755
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Memorandum
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Date: June 23, 2008 Wlige. To: William H. Jerke, Chair, Board of County Commissioners
From: Judy A. Griego, Director, Dept. of Human Services
COLOR ADO
Subject: Purchase of Service Agreement Craig Conrad
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Enclosed is a Purchase of Services Agreement between the Department of Human
and Craig Conrad on behalf of the Community Mediation Project for the Healthy Marriages
Demonstration Grant. This item was discussed at the June 16`h Board Work Session Meeting.
The major provisions of the agreement are:
1. The term of the contract is from June 1, 2008 through September 30, 2008.
2. To provide education programs and services for the Healthy Marriage Grant.
3. The total amount of the agreement is for $140,206.
If you have any questions please telephone me at 352-1551, extension 6510.
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Filed BM 06 08 I I.doc
2008-1755
PURCHASE OF SERVICES AGREEMENT
THIS AMENDMENT is made and entered into this Adday of Jute, 2008, by and
between the Weld County Department of Human Services' recipients of the Healthy Marriages
Demonstration Grant, hereinafter referred to as "DHS", and Craig Conrad on behalf of
Community Mediation Project, Inc., hereinafter referred to as "CMP."
WITNESSETH:
WHEREAS, Building Healthy Marriages, hereinafter referred to as "BHM" supports the
Weld County Department of Human Services' goal to intervene successfully with families in the
least intrusive manner while maximizing safety before they enter the judicial system; and upon
their entry into the child welfare and juvenile justice systems, to expedite the positive resolution
of their treatment or case plans; and
WHEREAS, BHM supports the Weld County Department of Human Services' desire to
develop balanced systems of care in Weld County under a community based services integration
process, emphasizing family strengths through interagency and community collaboration; and
WHEREAS, BHM supports the development of balanced systems of care with
evidenced-based and promising practices that are outcome based; and
WHEREAS, under the Personal Responsibility and Work Opportunity Reconciliation
Act, the Temporary Assistance for Needy Families (TANF), which is the Colorado Works
Program, BHM supports the Weld County Department of Human Services' desire to encourage
the formation and maintenance of two-parent families; and
WHEREAS, the BHM supports the Weld County Department of Human Services'
Families First Programs, which are designed to maintain two-parent families and to intervene
with families under a balanced system of care; and
WHEREAS, Human Services' Families First Programs include the Weld County Healthy
Marriages Initiative, which will promote marriage education with related supportive services,
and collaborative processes among United Way of Weld County, CMP, and Human Services;
and
WHEREAS, BHM is to provide Marriage education, marriage skills, and relationship
skills programs that may include, financial management, conflict resolution, and job and career
advancement for non-married pregnant women and non-married expectant fathers; pre-marital
education and marriage skills training for engaged couples and for couples or persons interested
in marriage; marriage enhancement and marriage skills training programs for married couples,
and marriage mentoring programs, which use married couples as role models and mentors in at-
risk communities.
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WHEREAS, CMP, as the successful bidder, has the expertise and knowledge to provide a
marriage education program under the Federal Marriage Education Demonstration Grant, and
WHEREAS, CMP will focus on the expectations of marriage related services under the
Federal Marriage Education Demonstration Grant and promote a balanced system of care to
families in Weld County,
WHEREAS, CMP has the expertise and knowledge to develop and organize a county-
wide Healthy Marriage effort,
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree as follows:
1. TERM: The term of this Agreement shall be from June 1, 2008 through
September 30, 2008.
2. SERVICES PROVIDED BY COMMUNITY MEDIATION PROJECT; CMP
agrees to assist and directly report to DHS in developing and providing marriage
education programs and services under Human Services' Federal Marriage
Education Demonstration Grant structure for 2007-2008 Project related to:
• Actively participate in the planning and implementation of the Federal
Marriage Education Demonstration Grant project revisions as identified by the
Federal Project Officer and staff during the site visits that took place on
February 27— 28 and March 19, 2008 with representatives of Human Services
and the planning team consisting of Community Mediation Project, and
United Way of Weld County; and
• Identify the best process to support individuals interested in marriage, non-
married pregnant mothers and non-married expectant fathers, engaged
couples, and married couples in which to bring a community saturation type
model of service delivery of marriage education; and
• Identifying the best process to support low-income (200%of poverty)
married/or presenting as married couples with children under the age of 18
(21 if child is disabled), can demonstrate legal residency status in the United
Stated and in Weld county, or couples expecting a child, that would sustain
their involvement in marriage education as part of the Marriage Mentoring
Program; and
• Providing marriage education services by trained and certified marriage
educators, including Marriage Seminars, Marriage Mentoring, Marriage
Enrichment Weekends, Marriage Booster Sessions, Conflict Resolution
Training, Premarital Inventories and Financial Management Workshops to
low-income (200% of poverty) married /or presenting as married couples
with children under the age of 18 (21 if child is disabled), can demonstrate
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legal residency status in the United States and in Weld County, or couples
expecting a child; and
• Maintain service agreement documents that include providing oversight and
training for the educators, facilitators, and coaches to ensure compliance with
the Federal Guidance to Faith-Based and Community Organizations on
Partnering with the Federal Government and the Faith-based protocol set by
the Weld County Building Healthy Marriage Program; and
• Working with and encouraging partnerships and collaboration among
faith-based and community organizations to advance a sustainable
community-wide healthy marriage initiative, to include scheduling,
coordinating, preparing and conducting premarital inventories, marriage
education seminars, marriage enrichment weekends, marriage mentoring
seminars, marriage boosters, financial management workshops and
ongoing conflict resolution coaching and training to be conducted by and
those partnerships; and
• Articulating the broad values of Human Services to develop a balanced
system of care in Weld County under a community based services integration
process that can be designed and implemented under the Federal Marriage
Education Demonstration Grant Project, emphasizing family strengths through
interagency and community collaboration; and
• Integrating these definitions, practices, and broad values more systematically
into preliminary evaluative criteria to be utilized by the University of
Northern Colorado and evaluators of the Federal Marriage Education
Demonstration Grant; and
• Reviewing and participating in the ongoing design of the Federal Marriage
Education Demonstration Grant Project with the Department of Human
Services, United Way of Weld County and other community partners with
special emphasis on the marriage education and community saturation
component; and
• Reviewing ongoing reports and outcomes of the Federal Marriage Education
Demonstration Grant Project with Social Services, United Way of Weld
County and other community partners with special emphasis on the marriage
education component; and
• Committing 2.75 FTE to the planning, development and delivery of the
Federal Marriage Education Demonstration Grant; and.
• Implementing marriage education curriculum with related services that
comply with the Federal Guidance to Faith-Based and Community
Organizations on Partnering with the Federal Government and the Faith-based
protocol set by the Weld County Building Healthy Marriage Program to
allow 82 couples to participate in marriage education classes prior to
September 30, 2008, including:
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o The hiring and training of instructor(s), who meet qualifications as
required by the project design; and
o The scheduling of marriage education classes that will meet the
scheduling demands of the couples participating in the project; and
o The coordination of support services and related activities as
required by the project design; and
o The reporting of outcomes of classes and participation of couples;
and
o The development of post marriage education services, through the
initiative and through the coalition, for the purposes of retention
and affirming of the skills taught.
• Reviewing the literature and resources to suggest specific marriage
education and related services to develop a marriage education component
and the retention of marriage education skills.
• Tracking outcomes that are used in evaluating the success and practices of
the Federal Marriage Education Demonstration Grant with the University
of Northern Colorado by:
o Identifying the expectations of Human Services, Community
Mediation Project, United Way of Weld County, and anticipated
expectations of other contractors under the Federal Marriage
Education Demonstration Grant; and
o Assisting in the development of the evaluation of activities; and
o Assisting in the identification of the necessary data to be provided
to support the evaluation.
• Ensuring that public statements, promotion and marketing in print,
broadcast, and internet is inclusive of the logos and recognition of Human
Services' Families First Logo, United Way of Weld County and
Community Mediation Project.
• Providing written monthly activity reports and other reports as required to
DHS monthly for review.
• Actively participating in the resolution of problems and issues with DHS
during the planning and implementation of the Federal Marriage
Education Demonstration Grant Project as identified by Human Services
and the planning team of Community Mediation Project and United Way
of Weld County.
• Finalizing amendments or development for a new Agreement with
DHS for the period of June 1, 2008 through September 30, 2008; which
will include, at a minimum:
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o CMP budget for the period of June 1, 2008 through September 30,
2008, as projected in Item 3, Compensation according to available
appropriations.
3. COMPENSATION: DHS agrees to pay CMP for professional and educational
services pursuant to this Agreement a sum of$ 140,206, which includes $6706 for
staff mileage, , and $59,396 from the County Matching Funds. Itemization of all
monthly bills shall be in accordance to the CMP budget (Attachment A). Any
requests for reimbursement for expenses not included on the CMP budget must
have pre-approval from DHS prior to the expenditure. CMP shall submit an
itemized monthly bill to DHS no later than the twenty-fifth (25) day of the month
following the month the cost was incurred and in accordance to the following
criteria:
• Criteria for monthly invoices under budget line item Healthy Marriage
Education Administration (HMEA) shall be divided in two separate
requirements: 1) Salaries, administrative overhead, office occupancy and
office supplies should reflect 1/12`h of the CMP budget to do educational
administration— under these budget line items only— additional
documentation of expenditure costs will not be required. 2) Quarterly
Educational Partnership Meetings and Weekly Regional Meetings shall be
billed at actual costs. Therefore, DHS will reimburse for expenses
incurred—up to budgeted amount— and will require documentation be
attached to all invoices reflecting the expense(s) before payment will be
processed.
• Criteria for monthly invoices under the following budget line items shall
be billed on actual costs: Marriage Education Seminars (MES), Conflict
Resolution Coaching (CRC), Relationship Inventories (RI), Marriage
Education Staff Training (MET), Marriage Boosters (MB) and Financial
Management Education (FME). Invoices shall be itemized in accordance
to CMP budget line items with documentation submitted showing the
expense(s) incurred.
• Funding for the Marriage Enrichment Weekends (MEW) may be billed for
and reimbursed prior to the event with the stipulation that all monies will
be refunded in the event that the MEW does not take place as planned.
• Payments of costs incurred pursuant to this Agreement are expressly
contingent upon the availability of the Colorado Works or Temporary
Assistance for Needy Families (TANF) funds and/or Federal Marriage
Education Demonstration Grant.
• DHS shall not be billed for and reimbursement shall not be made for time
involved in activities outside of those defined in this Agreement. Work
performed prior to the execution of this Contract shall not be reimbursed
or considered part of this Agreement.
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• DHS may withhold any payment if CMP has failed to comply with the
Financial Management Requirements, program objectives, contractual
terms, or reporting requirements. In the event of a forfeiture of
reimbursements, CMP may appeal such circumstance to the DHS
Director. The decision of the DHS Director shall be final.
• CMP agrees to comply with Federal administrative requirements, cost
principles outlined in OMB Circular A-87 and other requirements set forth
in Title 45 of the Code of Federal Regulations, "Uniform Administrative
Requirements for Grants and Cooperative State and Local Governments."
• CMP agrees to comply with and upon request from DHS provide
accounting records demonstrating compliance (general ledger) to the
single audit requirements set forth in OMB Circular A-133 and the OMB
Circular A-133 Compliance Supplement.
• All computer equipment will be owned by CMP and will be maintained by
CMP.
• The parties agree that the service rate as contemplated herein shall
constitute the entire amount of compensation due to CMP for any work
performed hereunder.
4. ASSURANCES: CMP shall abide by the Assurances, as attached as Exhibit B.
5. TERMINATION: Either party may terminate this Agreement at any time by
providing the other party with a 30-day written notice thereof. Furthermore, this
Agreement may be terminated at any time without notice upon a material breach
of the teiuis of the Agreement.
6. TIME OF THE ESSENCE: Time is of the essence in each and all of the
provisions of this Agreement.
7. ENTIRE AGREEMENT/MODIFICATIONS: This Agreement including Exhibit
A constitutes the entire understanding between the parties with respect to the
promises and covenants made therein. No modification of the terms of this
Agreement shall be valid unless made in writing and agreed to by both parties.
8. NON-APPROPRIATION: No portion of this Agreement shall be deemed to
create an obligation on the part of DHS to expend funds not otherwise
appropriated in each succeeding year.
9. WAIVER OF IMMUNITIES/THIRD PARTY LIABILITY: No portion of this
Agreement shall be deemed to constitute a waiver of any immunities of DHS or
its officers or employees may possess, nor shall any portion of this Agreement be
deemed to have created a duty of care with respect to any persons other than DHS
and not a party to this Agreement.
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IN WITNESS WHEREOF, the parties hereto have signed the date and year set forth above.
BOARD OF COUNTY COMMISSIONERS COMMUNITY MEDIATION PROJECT
OF WELD COUNTY, COLORADO
' Jr
BY: '.e lire BY:
William Jerke, Chair JUN 2 3 2008 Cra. onrad
A�`tIAS .
„ r OLE[t`i „ E BOARD OF
,t , t WO _ I MISSIONERS
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,� 3I �; 1 CW
-___: '"� .uty ;rk to the Boa
WELD COUNTY DEPARTMENT OF
HUMjJ
ERVICES
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BY:
u y A. Gri go, Directo
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Community Mediation Project
Contracted Budget for
June 1, 2008 — September 30, 2008
Attachment A
PARTNER- COMMUNITY MEDIATION PROJECT Federal Share Cash - Match
Marriage Education Seminars(MES)
8-hour PREP Seminars, 65 couples @ $400/couple, $ 19,500
Facility, $50/couple = $3,250,
Couple's Material, $50/couple = $3,250,
Seminar Materials, $10/seminar = $650,
Coaches, $50/couple = $3,250,
Meals/Snacks, $140/couple = $9,100
Educators, $100/couple = $6,500, $ 5,276 $ 1,224
Conflict Resolution Coaching (CRC)
Coaching sessions, 10 couples @ $200/couple, $ 2,000
4 hours of coaching @ $50/hour/couple = $200/couple.
Relationship Inventories (RI)
Prepare/Enrich Inventories, 10 couples @ $200/couple, $ 500
Couple's Materials, $20/couple = $200,
Scoring Fees, $30/couple = $300.
Leader Fees, $150/completion = $1,500, $ 276 $ 1,224
Marriage Education Staff Training (MET)
Staff Trainingand updates in various marriage curricula, $ 9,970
Marriage Education Updates in PREP, WOR, and Prepare/Enrich
curricula,10 @ $300/each = $3,000,
Marriage Coach Training, 10 @ $200/each = $2,000,
Smart Marriage Conference, 2 @ 1,250/each = $2,500,
Collaborative Communication Training, 2 @ $1,235/each = $2,470.
Marriage Enrichment Weekends (MEW)
Weekends of two overnights, 40 couples @ $950/ couple, $ 32,000
Couple's Lodging and Meals, $460/couple = $18,400
Couple's Materials, $50/couple = $2,000,
Educational Supports, $50/couple = $2,000,
Educators/Coaches Lodging and Meals, $190/couple = $7,600,
Meeting room, $50/couple = $2,000.
Educators/Coaches Services, $150/couple = $6,000; $ 4,776 $ 1,224
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•
Healthy Marriage Education Administration (HMEA)
Costs to do educational administration in Weld County, $ 44,530
Marriage Education Manager, 1 FTE = $12,360,
Name: Craig Conrad
Duties/Responsibilities: Oversees the Healthy Marriage Educational
program. Recruits, trains, qualify, employs, evaluates and supervises
contracted BHM staff, marriage educators,roaches and vendors. Stays
informed of current marriage education research and training,
maintains marriage education and training credentials. Oversees
information management, establishes and maintains the database to
track educators, coaches, mentors and program partidpants.
Establishes the CMP BHM budget, expenditures and provides financial
reports. Plans, strategizes, coordinates and attends all required
meetings with partner agencies. Ensures the updating of and
compliance with BHM policies, procedures and protocols. Responsible
for building the faith-based Healthy Marriage Educational Partnership,
representing BHM to diverse groups and agencies, and recruiting
participant couples throughout Weld County. Serves as a volunteer
educator and coach as needed.
Hispanic Marriage Education Manager, .75 FTE = $7,000,
Name: Juvenal Cervantes
Duties/Responsibilities: Recruits, trains, qualifies, employs, evaluates
and supervises contracted Hispanic BHM staff, marriage educators, and
coaches. Stays informed of current marriage education research and
training, maintains marriage education and training credentials.
Coordinates and attends all required meetings with partner agencies.
Responsible for building the faith-based Healthy Marriage Educational
Partnership, representing BHM to diverse groups and agencies, and
recruiting participant couples in the Hispanic community throughout
Weld County. Serves as a volunteer educator and coach as needed.
Facilitates all monolingual Spanish speaking seminars, workshops and
events.
Marriage Education Coordinator, 1 FTE = $10,640,
Name: Alison Conrad
Duties/Responsibilities: Schedules and coordinates all marriage
education, coaching and training events, establishes and maintains the
infrastructure for effective marriage education programs throughout
Weld County. Responsible for office operations; answers phones,
greets the public, orders supplies, makes copies, manages office
equipment, mailings, manages vendor relationships. Maintains marriage
education and training credentials. Coordinates and attends all required
meetings with partner agencies. Serves as volunteer educator and
coach as needed.
Administrative Overhead, $1,500/month = $6,000,
Office Occupancy, $850/month = $3,400,
Office Supplies, $150/month/FTE = $1,650,
Quarterly Educational Partnership Meeting Facility, $500/meeting/2 events
= $1,000,
Quarterly Educational Partnership Meeting Speaker, $300/meeting/2
events = $600,
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Quarterly Educational Partnership Meeting Handouts and Materials, $100/
meeting/2 events = $200,
Quarterly Educational Partnership Meeting Lunches, $11/each for
40/meeting/2 events = $880,
Weekly Regional Meeting, $50/week = $800.
Marriage Boosters (MB)
$ 6,000
Two 1-day seminars, 30 couples @ $300/couple,
Facility, $50/seminar = $1,500,
Couple's Materials, $50/couple = $1,500,
Coaches, $50/couple = $1,500,
Meals/Snacks, $50/couple =$1,500.
Educators, $100/couple = $3,000, $ 1,776 $ 1,224
Financial Management Education (FME)
Coaching or Workshops, 10 couples @ $200/ couple, $ 2,000
Four hours of coaching/workshop, $50/hour/couple = $200/couple.
TOTAL COMMUNITY MEDIATION PROJECT $ 74,104 $ 59,396
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EXHIBIT B
ASSURANCES
CONTRACTOR agrees it is an independent contractor and that its officers and employees do not become
employees of Weld County, nor are they entitled to any employee benefits as Weld County employees, as
the result of the execution of this Agreement.
2. Weld County, the Board of County Commissioners of Weld County, its officers and employees, shall not
be held liable for injuries or damages caused by any negligent acts or omissions of CONTRACTOR-
contracted CONTRACTOR or its employees, volunteers, or agents while performing duties as described in
this Agreement. CONTRACTOR shall indemnify, defend,and hold harmless Weld County, the Board of
County Commissioners of Weld County, its employees, volunteers,and agents. CONTRACTOR shall
provide adequate liability and worker's compensation insurance for all its employees, volunteers,and
agents engaged in the performance of the Agreement upon request, CONTRACTOR shall provide Social
Services with the acceptable evidence that such coverage is in effect.
3. No portion of this Contract shall be deemed to constitute a waiver of any immunities the parties or their
officers or employees may possess, not shall any portion of this Agreement be deemed to have treated a
duty of care with respect to any persons not a party of this Agreement.
4. No portion of this Contract shall be deemed to create an obligation on the part of the County of Weld, State
of Colorado, to expend funds not otherwise appropriated in each succeeding year.
5. If any section, subsections,paragraph, sentence, clause, or phrase of this Contract is for any reason held or
decided to be unconstitutional, such decision shall not affect the validity of the remaining portions. The
parties hereto declare that they would have entered into this Contract and each and every section,
subsection, paragraph, sentence, clause,and phrase thereof irrespective of the fact that any one or more
sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to be unconstitutional or
invalid.
6. No officer, member or employee of Weld County and no member of their governing bodies shall have any
pecuniary interest,direct or indirect, in the approved Agreement or the proceeds thereof.
7. CONTRACTOR assures that they will comply with the Title VI of the Civil Rights Act of 1986 and that no
person shall,on the grounds of race,creed, color, sex, or national origin,be excluded from participation in,
be denied the benefits of, or be otherwise subjected to discrimination under this approved Contract.
8. CONTRACTOR assures that sufficient,auditable, and otherwise adequate records that will provide
accurate, current, separate,and complete disclosure of the status of the funds received under the Contract
are maintained for three (3)years or the completion and resolution of an audit. Such records shall be
sufficient to allow authorized local, Federal,and State auditors,and representatives to audit and monitor
CONTRACTOR.
9. All such records, documents,communications,and other materials shall be the property of Social Services
and shall be maintained by CONTRACTOR, in a central location and custodian, in behalf of Social
Services, for a period of four (4)years from the date of final payment under this Contract,or for such
further period as may be necessary to resolve any matters which may be pending,or until an audit has been
completed with the following qualifications: If an audit by or on behalf of the federal and/or state
government has begun but is not completed at the end of the four(4)year period,or if audit findings have
not been resolved after a four(4)year period,the materials shall be retained until the resolution of the audit
finding.
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10. CONTRACTOR assures that authorized local, federal,and state auditors and representatives shall,during
business hours,have access to inspect any copy records,and shall be allowed to monitor and review
through on-site visits,all contract activities, supported with funds under this Contract to ensure compliance
with the terms of this Agreement. Contracting parties agree that monitoring and evaluation of the
performance of the Agreement shall be conducted by appropriate funding sources. The results of the
monitoring and evaluation activities shall be provided to the appropriate and interested parties.
1 I. This Contract shall be binding upon the parties hereto,their successors,heirs, legal representatives, and
assigns. CONTRACTOR or Social Services may not assign any of its rights or obligations hereunder
without the prior written consent of both parties.
12. CONTRACTOR certifies that federal appropriated funds have not been paid or will be paid,by or on
behalf of CONTRACTOR to any person for influencing or attempting to influence an officer or employee
of an agency, a Member of Congress, an officer or employee of Congress,or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any federal grant,the
making of any federal loan,the entering into of any cooperative agreement,and the extension,continuation,
renewal,amendment,or modification of any Federal contract, loan,grant, or cooperative agreement.
13. CONTRACTOR assures that it will fully comply with all other applicable federal and state laws.
CONTRACTOR understands that the source of funds to be used under this Contract is§26-2-707.5
Colorado Works resource funds.
14. CONTRACTOR assures and certifies that it and its principals:
a. Are not presently debarred, suspended,proposed for debarment,and declared ineligible or
voluntarily excluded from covered transaction by a federal department of agency.
b. Have not,within a three-year period of preceding this Agreement, been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining,attempting to obtain, or performing a public (federal, state,or local)transaction or
contract under a public transaction;violation of federal or state antitrust statutes or commission of
embezzlement,theft, forgery,bribery, falsification or destruction of records,making false
statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity
(federal, state,or local)with commission of any of the offenses enumerated in paragraph 11(b)of
this certification;and
d. Have not, within a three-year period preceding this Contract,had one or more public transactions
(federal,state,and local)terminated for cause or default.
15. The Appearance of Conflict of Interest applies to the relationship of a contractor with Social Services when
the contractor also maintains a relationship with a third party and the two relationships are in opposition. In
order to create the appearance of a conflict of interest,it is not necessary for the contractor to gain from
knowledge of these opposing interests. It is only necessary that the contractor know that the two
relationships are in opposition. During the term of the Contract, CONTRACTOR shall not enter any third
party relationship that gives the appearance of creating a conflict of interest. Upon learning of an existing
appearance of a conflict of interest situation, CONTRACTOR shall submit to Social Services, a full
disclosure statement setting forth the details that create the appearance of a conflict of interest. Failure to
promptly submit a disclosure statement required by this paragraph shall constitute grounds for Social
Services' termination, for cause, of its contract with CONTRACTOR.
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16. CONTRACTOR shall protect the confidentiality of all applicant records and other materials that are
maintained in accordance with this Contract. Except for purposes directly connected with the
administration of Child Protection,no information about or obtained from any applicant/recipient in
possession of CONTRACTOR shall be disclosed in a form identifiable with the applicant/recipient or a
minor's parent or guardian unless in accordance with CONTRACTOR written policies governing access to,
duplication and dissemination of, all such information. CONTRACTOR shall advise its employees, agents,
and subcontractor, if any, that they are subject to these)confidentiality requirements. CONTRACTOR shall
provide its employees, agents,and subcontractors, if any, with a copy or written explanation of these
confidentiality requirements before access to confidential data is permitted.
17. Proprietary information for the purposes of this contract is information relating to a party's research,
development, trade secrets,business affairs, internal operations and management procedures and those of
its customers, clients or affiliates,but does not include information (1)lawfully obtained from third parties,
(2) that which is in the public domain, or(3)that which is developed independently. Neither party
shall use or disclose directly or indirectly without prior written authorization any proprietary information
concerning the other party obtained as a result of this Contract. Any proprietary information removed from
the State's site by CONTRACTOR in the course of providing services under this Contract will be accorded
at least the same precautions as are employed by CONTRACTOR for similar information in the course of
its own business.
18. CONTRACTOR certifies it will abide by Colorado Revised Statue(C.R.S.)26-6-104,requiring criminal
background record checks for all employees,contractors, and sub-contractors.
19. Contractor certifies that it shall comply with the provisions of Colorado Revised Statutes (C.R.S.) 8-17.5-
101, et seq. Contractor shall not knowingly employ on contract with an illegal alien to perform work under
this Contract or enter into a contract with a subcontractor that fails to certify to Contractor that the
subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this
Contract. Contractor represents, warrants, and agrees,that it (a) has verified that it does not employ any
illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by
the Social Security Administration and Department of Homeland Security, and (b) otherwise will comply
with the requirements of C.R.S. 8-17.5-102(2)(6). Contractor shall comply with all reasonable requests
made in the course of an investigation under C.R.S. 8,17.5-102 by the Colorado Department of Labor and
Employment. If Contractor fails to comply with any requirement of this provision or C.R.S. 8-17.5-101, et
seq., Social Services may terminate this Contract for breach and Contractor shall be liable for actual and
consequential damages to Social Services.
Except where exempted by federal law and except as provided in C.R.S. 24-76.5-103(3), if Contractor
receives federal or state funds under this Contract, Contractor must confirm that any individual natural
person eighteen (18) years of age or older is lawfully,present in the United States pursuant to C.R.S. 24-
76.5-103(4) if such individual applies for public benefits provided under this Contract. If Contractor
operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it (a) is a citizen of
the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall
produce one of the forms of identification required by C.R.S. 24-76.5-101, et seq., and (c) shall produce
one of the forms of identification required by C.R.S. 24-76.5-103 prior to the effective date of this
Contract.
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