HomeMy WebLinkAbout20082945.tiff MEMORANDUM
re11:
DATE: November 3. 2008
TO: William H. Jerke, Chair, Board of C un�ty�Coom� m sio ers
FROM: Judy A. Griego, Director,VIIDC �
COLORADO
RE: Addendums to Individual Provider ontracts for Purpose of
Foster Care Services between the Weld County Department
of Human Services and Various Providers for Consent
Agenda
Enclosed for Board Approval are Addendums to Individual Provider Contracts for Purpose of
Foster Care Services between the Weld County Department of Human Services and Various
Providers. These Agreements are to be added to the Board's consent agenda.
Type of Facility
No. Facility Name Location Daily Rate
Foster Home
1 Alvarado-Rocha, Debra and Henn Greeley,Colorado $16.32-$40.11
Foster Home
2 Games, Cindy and Erik Firestone,CO $16.32 - $40.11
Foster Home
3 Goodman, Bob and Katie Windsor, Colorado $16.32-$40.11
FesteFl feo+e 2.e.mtve,P
Foster Home
5 Rothe, Terry and Marilyn Greeley,Colorado $16.32 - $40.11
Foster Home
6 Erbacher, Dan and Hallie Greeley, Colorado $16.32 -$40.11
Foster Home
7 Geesaman, Sterling and Joyce Greeley, Colorado $16.32 - $40.11
Foster Home
8 Hamilton, Kerry and Kate Evans, Colorado $16.32 - $40.11
The terms for all these Agreements are July 1, 2008 through June 30, 2009
If you have questions, please give me a call at extension 6510.
Cmcciij Aft t (t& 2008-2945
WELD COUNTY ADDENDUM
To that certain Individual Provider Contract for Purpose of Foster Care
Services and Foster Care Facility Agreement (the "Agreement") between
Debra & Benn Alvarado-Rocha
and the
Weld County Department of Human Services
for the period from July 1,2008 through June 30, 2009.
The following provisions, made this day of !(' ttikX, are added to the referenced
Agreement. Except as modified hereby, all terms of the Agreement remain unchanged.
GENERAL PROVISIONS
1. County and Provider agree that a child specific Needs Based Care Assessment,
designated as Attachment B, shall be used to determine levels of care for each child
placed with Provider unless the child is placed in a County certified kinship foster care
home or if the child is placed in a County foster/adoption home as a pre-adoptive
placement. Kinship foster care homes and pre-adoptive placements will be reimbursed at
the County Basic Maintenance level on the Needs Based Care Rate Table, designated as
Attachment C, regardless of the child's level of need.
2. County agrees to purchase and Provider agrees to provide the care and services, which
are listed in this Agreement, based on the Needs Based Care Assessment levels
determined. The specific rate of payment will be paid for each level of service, as
indicated by the Needs Based Care Rate Table, designated as Attachment C, for children
placed within the Weld County Certified Foster Care Home identified as Provider
ID#1534770. These services will be for children who have been deemed eligible for
social services under the statutes, rules and regulations of the State of Colorado.
3. All bed hold authorizations and payments are subject to a 3 day maximum for a child's
temporary absence from a facility, including hospitalization. Bed hold requests must
have prior written authorization from the Department Administrator before payment will
be release to Provider.
4. Any additional costs for specialized services, which may include but are not limited to;
Co-pays, deductibles, or services not covered by Medicaid, will need to be authorized, in
writing by the Department Administrator, prior to the service being performed. Any
payment for specialized services not authorized in writing may be denied.
5. All reimbursement requests shall be submitted to and approved by the appropriate County
staff as set forth in the Foster Parent Handbook. Reimbursement for placement services
shall be paid from the date of placement up to, but not including the day of discharge. All
billings by the Provider must be in a format approved by the County and may be returned
unpaid if submitted in an unapproved format or inadequate documentation is provided.
All billings are to be submitted by the 4th of each month following the month of service.
If the billing is not submitted within twenty-five (25) calendar days of the month
following service, it may result in forfeiture of payment.
Weld County Addendum to the CWS-7A
6. The Director of Social Services or designee may exercise the following remedial actions
should s/he find that the Provider substantially failed to satisfy the scope of work found
in this Agreement. Substantial failure to satisfy the scope of work shall be defined to
mean incorrect or improper activities or inaction by the Provider as outlined in the State
Department Staff Manual Volume VII and/or County Department Policy and Procedure
Manual. These remedial actions are as follows:
A. Withhold payment to the Provider until the necessary services or corrections in
performance are satisfactorily completed;
B. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the Provider
cannot be performed or if performed would be of no value to the Social Services.
Denial of the amount of payment shall be reasonably related to the amount of
work or deliverables lost to Social Services;
C. Recover from the Provider any incorrect payment due to omission, error, fraud,
and/or defalcation by deducting from subsequent payments under this Agreement
or other agreements between Social Services and the Provider, or by Social
Services as a debt to Social Services or otherwise as provided by law.
7. Provider shall promptly notify Social Services in the event in which it is a party
defendant or respondent in a case, which involves services provided under the agreement.
The Provider, within five (5) calendar days after being served with a summons,
complaint, or other pleading which has been filed in any federal or state court or
administrative agency, shall deliver copies of such document(s) to the Social Services'
Director. The term "litigation" includes an assignment for the benefit of creditors, and
filings in bankruptcy, reorganizations and/or foreclosure.
PROVIDER AGREES:
1. To attend or participate, if requested by the Department, in staffing a child's placement
with the Utilization Review Team. This review team convenes every Monday morning,
excluding holidays but may hold emergency staffings as needed.
2. To request a staffing if considering giving notice to remove a child, except in emergency
situations. These requests shall be made through the child's caseworker and/or the
provider's Foster Home Coordinator.
3. To cooperate with any contractors hired by Weld County Department of Social Services
or Weld County Department of Social Services staff to preserve placement in the least
restrictive placement appropriate and to comply with the treatment plan of the child.
4. To schedule physical and dental examinations within 48 hours after a child is placed in
provider's care. Medical examinations need to be completed within 10 days of the child
being placed with Provider and dental examinations need to be completed within 14 days
of the child being placed with Provider. All documentation of these examinations will be
placed in the Foster Child's Placement Information Management Binder or as indicated
in the Foster Parent Handbook.
5. To attend all necessary school meetings and support any plan that is developed regarding
the child in order to promote educational success.
2 Weld County Addendum to the CWS-7A
6. To read, be familiar with and agree to the terms and conditions as set forth in the Foster
• Parent Handbook.
7. To report to the County Department and/or local law enforcement any known or
suspected child abuse or neglect as set fourth in Section 19-3-304, C.R.S.
8. To maintain/access information on the Foster Parents Internet Database On-line System
(FIDOS) as indicated in the Foster Parent Handbook.
9. To maintain/update information in the Foster Child Placement Information Management
binder. The binder may be reviewed on a monthly basis and signed off by child's
caseworker and/or the provider's Foster Home Coordinator.
10. To maintain behavior observation notes as required by the level of care assessed for each
child as indicted in the Foster Parent Handbook.
EXHIBITS: (Please refer to pages 4-7)
3 Weld County Addendum to the CWS-7A
WELD COUNTY DSS
NEEDS BASED CARE ASSESSMENT
(Exhibit B)
IDENTIFYING INFORMATION
CHILD'S NAME STATE ID# SEX TRAILS CASE ID DOB
M F I I
WORKER COMPLETING ASSESSMENT HH# DATE OF ASSESSMENT
AGENCY NAME PROVIDER NAME PROVIDER TRAILS ID
ANSWERS TO THE FOLLOWING QUESTIONS WILL DETERMINE THE NEEDS BASED CARE PAYMENT
• For each question below,please select the response which most closely applies to this child.
THE FOLLOWING SEVEN QUESTIONS ARE MUTUALLY EXCLUSIVE:
P 1. How often does the child require transportation by the foster care provider for the following: Therapy;Medical Treatment;
Family Visitation; Extraordinary Educational Needs; etc.,as outlined in the treatment plan?
['Basic Maint.)Less than one round trip a week DI)One round trip a week 01%)2 round trips a week
O2) 3-4 round trips a week. O2%)5 round trips a week O3)6 round trips a week
O3%)7 round trips or more
P 2. How often is the foster care provider required to participate in child's therapy or counseling sessions?
❑Basic Maint.)No participation required ❑1)Once a month ❑l%%)Two times month
O2)Three times a month O2%)Once a week ❑3)Two times a week
O3%)Three times a week or more
P 3. How much time is the provider required to intervene at home and/or at school with the child in conjunction with a regular or
special education plan?
❑Basic Maint.)No educational requirements ❑1) Less than a'/z hour per day 01%) '/z hour a day
O2) 1 hour a day O2 %) 1'/-2 hours per day O3)2'/-3 hours per day
❑3%)More that 3 hours per day
P 4. How often does the child require special and extensive involvement by the provider in scheduling and monitoring of time
and/or activities and/or crisis management?
❑ Basic Maint.)No special involvement needed ❑1)Less than 5 hours per week 01%) 5 to 7 hours per week
❑2) 8 to 10 hours per week O2%) 11 to 14 hours per week
❑3)Constant basis during awake hours ❑3%x)Nighttime hours
P 5. How much time is the provider required to assist the child because of impairments beyond age appropriate needs with feedin,
bathing,grooming,physical,and/or occupational therapy?
❑Basic Maint.)0-2 hours per week ❑1)3 to 4 hours per week 01%) 5 to 7 hours per week
❑2)8 to 10 hours per week ❑2%) 11 to 15 hours per week ❑3) 16 to 20 per week
O3%)21 or more hours per week
A 1. How often is CPA/County case management required?(Does not include therapy)
['Basic Maint.)Face-to-face contact one time per month with child and no crisis intervention.
(i.e.mutual care placements.)
❑l)Face-to-face contact one time per month with child and minimal crisis intervention.
01%)Face-to-face contact one time per month with child and occasional crisis intervention.
O2)Face-to-face contact two times per month with child and occasional crisis intervention.
O2%)Face-to-face contact three times per month with child and occasional crisis intervention.
O3)Face-to-face contact weekly with child and occasional crisis intervention.
O3%)Face-to-face contact weekly with child and ongoing crisis intervention which may include intensive coordination
of multiple services.
**Please Note: The Case Management level may be assessed on a combined basis if a sibling group,or more than one
County foster child is with the same provider.
T 1. How often are therapy services needed to address child's individual needs per NBC assessment?
❑0)Not needed or provided by another source(i.e. Medicaid) ❑1)Less than 4 hours per month
❑2)4-8 hours per month ❑3)9-12 hours per month
4 Weld County Addendum to the CWS-i
WELD COUNTY DSS
NEEDS BASED CARE ASSESSMENT
(Exhibit B)
BEHAVIOR ASSESSMENT
Please rate th„, viortrywirr._ e behavior/intensity of conditions which create the need for services that a.ply to this child.
x
w
i4 � ii £5
Y�°
' ,� 1 x psi ��i a ��'. �
k�'4'^Il9 si:r �. :r ..:= !, i._ a+.it» ....t '.. .. =�V`i:._.�� ���L _ ...
Aggression/Cruelty to Animals
❑ 0 ❑ 0
Verbal or Physical Threatening
O 0 ❑ 0
Destructive of Property/Fire
Setting 0 0 ❑ ❑
Stealing
❑ 0 0 0
Self-injurious Behavior
❑ 0 ❑ 0
Substance Abuse
❑ 0 0 ❑
Presence of Psychiatric
Symptoms/Conditions ❑ ❑ 0 ❑
Enuresis/Encopresis
O 0 0 0
Runaway
O 0 ❑ ❑
Sexual Offenses
❑ 0 0 0
5 Weld County Addendum to the CWS-71
BEHAVIOR ASSESSMENT CONTINUED
•
(Exhibit B)
Please rate the behavior/intensity of conditions which create the need for services that apply to this child.
6 a•a
to
erg.'
.. . ti,.G's i y4 I e vt u e i< > a 9 i a Fp3s'i;
L TW r, A . f.. x 5 At
w `
4.000 4.v-,,..-`"r. ._«-..,n€ _Ra. �,� ,
Inappropriate Sexual Behavior
❑ ❑ 0 ❑
Disruptive Behavior
❑ ❑ 0 ❑
Delinquent Behavior
❑ ❑ 0 ❑
Depressive-like Behavior
❑ 0 ❑ ❑
Medical Needs
(If condition is rated"severe",please complete ❑ ❑ O ❑
the Medically fragile NBC)
Emancipation
❑ 0 ❑ ❑
Eating Problems
❑ ❑ ❑ ❑
Boundary Issues
❑ ❑ ❑ ❑
Requires Night Care
❑ ❑ 0 0
Education
❑ ❑ ❑ ❑
Involvement with Child's Family
❑ ❑ ❑ ❑
CHILD'S OVERALL LEVEL OF NEED FROM BEHAVIOR ASSESSMENT:
(check level of need) ❑ 0 ❑ 1 ❑ 2 ❑ 3
6 Weld County Addendum to the CWS-7/
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
NEEDS BASED CARE
RATE TABLE
(Exhibit C)
“...4 irmigir.ij,Hf*.liCtalattaciaifif0.10.+4+,24+31?*witaip.+.4.3'eicia.
lei 3
Age 0-10...$16.32/day ($496/month)
County Basic Age 11-14...$18.05/day ($549/month)
Maint. .sr
i '>>? Age 15-21...$19.27/day ($586/month)
+Respite
£'a•;1 Care$.66/day ($20/month)
=tom
19.73
1 +$.66 Respite Care
Total Rate= ($20.39 day/$620 month)
x
te
=iE $23.01
1 1/2 +$.66 Respite Care
" Total Rate=($23.67 day/$720 month)
$26.30
2 +$.66 Respite Care
Total Rate=($26.96 day/$820 month)
$29.59
2 1/2 F?₹ +$.66 Respite Care
Total Rate=($30.25 day/$920 month)
$32.88
3 , : +$,66 Respite Care
sort Total Rate=($33.54day/$1020 month)Leo $36.16
31/2 +$,66 Respite Care
a„,
4s Total Rate=($36.82 day/$1,120 month)
4 at, $39.45
TRCCF Drop Down 3 =+$.66 Respite Care
i.s.
Total Rate=($40.11 day/$1220 month)
1t
Assessment Rate $30.25 day/$920 month(Includes Respite)
(30 day max)
Effective 7/1/2008
7 Weld County Addendum to the CWS-7
IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day,
month, and year first above written.
ATTEST: Mk
Weld Count a -yd
Y,S.�
cs.r. ` WELD COUNTY BOARD OF
c (I�`� ��� SOCIAL SERVICES, ON BEHALF
OF THE WELD COUNTY
DEPARTMENT OF SOCIAL
l
�( ocr
���, SERVICES
By: � �// �_ - � By:
Deputy C -rk to the Board Chair Signature
NOV 1 17009
PROVIDER:
Debra & Benn Alvarado-Rocha
3040 41st Ave.
Greeley,. olorado, 8063. •
By: - C�'/lt�/ �"
�� ts�g el iSaf
WELD COUNTY DEPARTMENT � �L����
OF SOCIAL SERVICES
By:
(Direc or Signature
8 Weld County Addendum to the CWS-7A
aid'a91k
WELD COUNTY ADDENDUM
To that certain Individual Provider Contract for Purpose of Foster Care
Services and Foster Care Facility Agreement(the "Agreement") between
Cindy & erik Games
and the
Weld County Department of Human Services
for the period from July 1, 2008 through June 30, 2009.
The following provisions, made this °8 _day of (1(0 f ( , 2008, are added to the
referenced Agreement. Except as modified hereby, all terms of the Agreement remain
unchanged.
GENERAL PROVISIONS
1. County and Provider agree that a child specific Needs Based Care Assessment,
designated as Attachment B, shall be used to determine levels of care for each child
placed with Provider unless the child is placed in a County certified kinship foster care
home or if the child is placed in a County foster/adoption home as a pre-adoptive
placement. Kinship foster care homes and pre-adoptive placements will be reimbursed at
the County Basic Maintenance level on the Needs Based Care Rate Table, designated as
Attachment C, regardless of the child's level of need.
2. County agrees to purchase and Provider agrees to provide the care and services, which
are listed in this Agreement, based on the Needs Based Care Assessment levels
determined. The specific rate of payment will be paid for each level of service, as
indicated by the Needs Based Care Rate Table, designated as Attachment C, for children
placed within the Weld County Certified Foster Care Home identified as Provider
ID#1552893. These services will be for children who have been deemed eligible for
social services under the statutes, rules and regulations of the State of Colorado.
3. All bed hold authorizations and payments are subject to a 3 day maximum for a child's
temporary absence from a facility, including hospitalization. Bed hold requests must
have prior written authorization from the Department Administrator before payment will
be release to Provider.
4. Any additional costs for specialized services, which may include but are not limited to;
Co-pays, deductibles, or services not covered by Medicaid, will need to be authorized, in
writing by the Department Administrator, prior to the service being performed. Any
payment for specialized services not authorized in writing may be denied.
5. All reimbursement requests shall be submitted to and approved by the appropriate County
staff as set forth in the Foster Parent Handbook. Reimbursement for placement services
shall be paid from the date of placement up to, but not including the day of discharge. All
billings by the Provider must be in a format approved by the County and may be returned
unpaid if submitted in an unapproved format or inadequate documentation is provided.
All billings are to be submitted by the 4th of each month following the month of service.
If the billing is not submitted within twenty-five (25) calendar days of the month
following service, it may result in forfeiture of payment.
1 Weld County Addendum to the CWS-7A
6. The Director of Social Services or designee may exercise the following remedial actions
should s/he find that the Provider substantially failed to satisfy the scope of work found
in this Agreement. Substantial failure to satisfy the scope of work shall be defined to
mean incorrect or improper activities or inaction by the Provider as outlined in the State
Department Staff Manual Volume VII and/or County Department Policy and Procedure
Manual. These remedial actions are as follows:
A. Withhold payment to the Provider until the necessary services or corrections in
performance are satisfactorily completed;
B. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the Provider
cannot be performed or if performed would be of no value to the Social Services.
Denial of the amount of payment shall be reasonably related to the amount of
work or deliverables lost to Social Services;
C. Recover from the Provider any incorrect payment due to omission, error, fraud,
and/or defalcation by deducting from subsequent payments under this Agreement
or other agreements between Social Services and the Provider, or by Social
Services as a debt to Social Services or otherwise as provided by law.
7. Provider shall promptly notify Social Services in the event in which it is a party
defendant or respondent in a case, which involves services provided under the agreement.
The Provider, within five (5) calendar days after being served with a summons,
complaint, or other pleading which has been filed in any federal or state court or
administrative agency, shall deliver copies of such document(s)to the Social Services'
Director. The term "litigation" includes an assignment for the benefit of creditors, and
filings in bankruptcy, reorganizations and/or foreclosure.
PROVIDER AGREES:
1. To attend or participate, if requested by the Department, in staffing a child's placement
with the Utilization Review Team. This review team convenes every Monday morning,
excluding holidays but may hold emergency staffings as needed.
2. To request a staffing if considering giving notice to remove a child, except in emergency
situations. These requests shall be made through the child's caseworker and/or the
provider's Foster Home Coordinator.
3. To cooperate with any contractors hired by Weld County Department of Social Services
or Weld County Department of Social Services staff to preserve placement in the least
restrictive placement appropriate and to comply with the treatment plan of the child.
4. To schedule physical and dental examinations within 48 hours after a child is placed in
provider's care. Medical examinations need to be completed within 10 days of the child
being placed with Provider and dental examinations need to be completed within 14 days
of the child being placed with Provider. All documentation of these examinations will be
placed in the Foster Child's Placement Information Management Binder or as indicated
in the Foster Parent Handbook.
5. To attend all necessary school meetings and support any plan that is developed regarding
the child in order to promote educational success.
2 Weld County Addendum to the CWS-7A S-7A
6. To read, be familiar with and agree to the terms and conditions as set forth in the Foster
Parent Handbook.
7. To report to the County Department and/or local law enforcement any known or
suspected child abuse or neglect as set fourth in Section 19-3-304, C.R.S.
8. To maintain/access information on the Foster Parents Internet Database On-line System
(FIDOS) as indicated in the Foster Parent Handbook.
9. To maintain/update information in the Foster Child Placement Information Management
binder. The binder may be reviewed on a monthly basis and signed off by child's
caseworker and/or the provider's Foster Home Coordinator.
10. To maintain behavior observation notes as required by the level of care assessed for each
child as indicted in the Foster Parent Handbook.
( 'EXHIBITS: (Please refer to pages 4-7)
3 Weld County Addendum to the CWS-7A
WELD COUNTY DSS
NEEDS BASED CARE ASSESSMENT
(Exhibit B)
IDENTIFYING INFORMATION
CHILD'S NAME STATE ID# ISEX F "TRAILS CASE ID IDOB
WORKER COMPLETING ASSESSMENT HH# DATE OF ASSESSMENT
I
AGENCY NAME 'PROVIDER NAME PROVIDER TRAILS ID
ANSWERS TO THE FOLLOWING QUESTIONS WILL DETERMINE THE NEEDS BASED CARE PAYMENT
• For each question below,please select the response which most closely applies to this child.
THE FOLLOWING SEVEN QUESTIONS ARE MUTUALLY EXCLUSIVE:
P 1. How often does the child require transportation by the foster care provider for the following: Therapy; Medical Treatment;
Family Visitation; Extraordinary Educational Needs; etc.,as outlined in the treatment plan?
❑Basic Maint.)Less than one round trip a week ❑1)One round trip a week ❑1%x)2 round trips a week
02)3-4 round trips a week. 02%) 5 round trips a week 03) 6 round trips a week
03%)7 round trips or more
P 2. How often is the foster care provider required to participate in child's therapy or counseling sessions?
❑ Basic Maint.)No participation required ❑1)Once a month ❑1'%)Two times month
02)Three times a month 02%)Once a week 03)Two times a week
03%)Three times a week or more
P 3. How much time is the provider required to intervene at home and/or at school with the child in conjunction with a regular to
special education plan?
0 Basic Maint.)No educational requirements ❑1)Less than a 'h hour per day 011/2) 1/2 hour a day
❑2) 1 hour a day 02 %) 1%-2 hours per day 03)2%-3 hours per day
❑3%)More that 3 hours per day
P 4. How often does the child require special and extensive involvement by the provider in scheduling and monitoring of time
and/or activities and/or crisis management?
❑ Basic Maint.)No special involvement needed ❑l) Less than 5 hours per week 01%)5 to 7 hours per week
❑2)8 to 10 hours per week 02%) 11 to 14 hours per week
O 3)Constant basis during awake hours ❑3%:)Nighttime hours
P 5. How much time is the provider required to assist the child because of impairments beyond age appropriate needs with feedir
bathing,grooming,physical,and/or occupational therapy?
❑Basic Maint.)0-2 hours per week ❑1)3 to 4 hours per week ❑1%)5 to 7 hours per week
02) 8 to 10 hours per week 02%) 11 to 15 hours per week ❑3) 16 to 20 per week
03%)21 or more hours per week
A 1. How often is CPA/County case management required?(Does not include therapy)
❑Basic Maint.)Face-to-face contact one time per month with child and no crisis intervention.
(i.e. mutual care placements.)
❑1)Face-to-face contact one timeper month with child and minimal crisis intervention.
❑1%)Face-to-face contact one time per month with child and occasional crisis intervention.
02)Face-to-face contact two times per month with child and occasional crisis intervention.
02%)Face-to-face contact three times per month with child and occasional crisis intervention.
❑3)Face-to-face contact weekly with child and occasional crisis intervention.
03%)Face-to-face contact weekly with child and ongoing crisis intervention which may include intensive coordination
of multiple services.
**Please Note: The Case Management level may be assessed on a combined basis if a sibling group,or more than one
County foster child is with the same provider.
T 1. How often are therapy services needed to address child's individual needs per NBC assessment?
❑0)Not needed or provided by another source(i.e.Medicaid) ❑1)Less than 4 hours per month
❑2)4-8 hours per month ❑3)9-12 hours per month
4 Weld County Addendum to the CWS.
WELD COUNTY DSS
NEEDS BASED CARE ASSESSMENT
(Exhibit B)
BEHAVIOR ASSESSMENT
Please rate the behavior/intensity of conditions which create the need for services that a..ly to this child.
a
A i
X ,� R i ' t t E3 5 I !
�� 4ti{• I � �'t S f k ' } t ..i..i er+iss 4 e .�.
eitiliral
..;_ep +1� � S£ 3.:
l ;
Aggression/Cruelty to Animals
❑ ❑ ❑ ❑
Verbal or Physical Threatening
❑ ❑ 0 0
Destructive of Property/Fire
Setting 0 ❑ 0 ❑
Stealing
❑ ❑ 0 0
Self-injurious Behavior
❑ ❑ ❑ ❑
Substance Abuse
❑ ❑ ❑ ❑
Presence of Psychiatric
Symptoms/Conditions 0 0 ❑ ❑
Enuresis/Encopresis
❑ ❑ ❑ ❑
Runaway
❑ ❑ 0 0
Sexual Offenses
❑ 0 0 0
5 Weld County Addendum to the CWS
BEHAVIOR ASSESSMENT CONTINUED
•
(Exhibit B)
Please rate the behavior/intensity of conditions which create the need for services that a..I to this child.
}
xf ga• tx3 � .l sC, � $ • ': yd �t
I
- ' ' o ..c . air. S1` J t 311 i t yl4.
..a`
I
Inappropriate Sexual Behavior
❑ ❑ ❑ 0
Disruptive Behavior
❑ ❑ ❑ 0
Delinquent Behavior
❑ ❑ ❑ ❑
Depressive-like Behavior
❑ ❑ 0 ❑
Medical Needs
(If condition is rated"severe",please complete ❑ ❑ ❑ ❑
the Medically fragile NBC)
Emancipation
❑ ❑ ❑ 0
Eating Problems
❑ ❑ ❑ ❑
Boundary Issues
❑ 0 0 ❑
Requires Night Care
❑ ❑ 0 0
Education
❑ ❑ 0 0
Involvement with Child's Family
❑ 0 ❑ ❑
CHILD'S OVERALL LEVEL OF NEED FROM BEHAVIOR ASSESSMENT:
(check level of need) ❑ 0 ❑ 1 ❑ 2 ❑ 3
6 Weld County Addendum to the CWS
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
NEEDS BASED CARE
RATE TABLE
(Exhibit C)
Thlk
iScr
4 "3 ii
-1 i . . .. 7'st.
0 1
2.444.
�s
:& �1 r t .a +{ R qb xu t't Lel
"`t kt .r:`w'). ',s* ; `tie}�` '44
A.e r-1 r...$1.. 1.. $496 month
County Basic
t'-� A.e 11-14...$18.05/da $549/month
Maint.
Age 15-21...$19.27/day ($586/month)
+Respite Care$.66/day ($20/month)
$19.73
1 M. +$,66 Respite Care
Total Rate= ($20.39 day/$620 month)
A.A
$23.01
1 1/2c, +$,66 Respite Care
Total Rate=($23.67 day/$720 month)
$26.30
2 ttp. +$.66 Respite Care
Total Rate=($26.96 day/$820 month)
au
$29.59
2 1/2 +$,66 Respite Care
=t' Total Rate=($30.25 day/$920 month)
$32.88
3 +$,66 Respite Care
Total Rate=($33.54day/$1020 month)
$36.16
3 1/2 `X +$.66 Respite Care
Total Rate=($36.82 day/$1,120 month)
4
$39.45
TRCCF Drop Down o- +$66 Respite Care
Na Total Rate=($40.11 day/$1220 month)
'
Assessment Rate $30.25 day/$920 month(Includes Respite)
(30 day max) th
Effective 7/1/2008
7 Weld County Addendum to the CWS-1
IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day,
month, and year first above written.
ATTEST: iitaletiglia%
Weld County Cle d
P°
` j,IN WELD COUNTY BOARD OF
SOCIAL SERVICES, ON BEHALF
r -) '" OF THE WELD COUNTY
! + DEPARTMENT OF SOCIAL
/ I ` `1Y SERVICES
By: ,e,,,,,A_;,44,4_,4J44i By: 71-1 i __
Deputy erk to the Board Chair Signature
NOV 1 7 9nr!j
PROVIDER:
Cindy& Erik Games
826 3rd Street, Box 959
Firestone, Colorado 80520
By:
(Signature)
WELD COUNTY DEPARTMENT
OF SOCIAL SERVICES
r
By: 4jiJrsiG
-e)
.J
8 Weld County Addendum to the CWS-7A
O20O- d y5/-
WELD COUNTY ADDENDUM
To that certain Individual Provider Contract for Purpose of Foster Care
Services and Foster Care Facility Agreement(the "AgreemI1tt")4 etween
Bob & Katie Goodman ,, ,
and the 8
Weld County Department of Human Services
for the period from July 1, 2008 through June 30,2009.
The following provisions, made this 22nd day of September, 2008, are added to the referenced
Agreement. Except as modified hereby, all terms of the Agreement remain unchanged.
GENERAL PROVISIONS
County and Provider agree that a child specific Needs Based Care Assessment,
designated as Attachment B, shall be used to determine levels of care for each child
placed with Provider unless the child is placed in a County certified kinship foster care
home or if the child is placed in a County foster/adoption home as a pre-adoptive
placement. Kinship foster care homes and pre-adoptive placements will be reimbursed at
the County Basic Maintenance level on the Needs Based Care Rate Table, designated as
Attachment C, regardless of the child's level of need.
2. County agrees to purchase and Provider agrees to provide the care and services, which
are listed in this Agreement, based on the Needs Based Care Assessment levels
determined. The specific rate of payment will be paid for each level of service, as
indicated by the Needs Based Care Rate Table, designated as Attachment C, for children
placed within the Weld County Certified Foster Care Home identified as Provider ID#
1552796. These services will be for children who have been deemed eligible for social
services under the statutes, rules and regulations of the State of Colorado.
3. All bed hold authorizations and payments are subject to a 3 day maximum for a child's
temporary absence from a facility, including hospitalization. Bed hold requests must
have prior written authorization from the Department Administrator before payment will
be release to Provider.
4. Any additional costs for specialized services, which may include but are not limited to;
Co-pays, deductibles, or services not covered by Medicaid, will need to be authorized, in
writing by the Department Administrator, prior to the service being performed. Any
payment for specialized services not authorized in writing may be denied.
5. All reimbursement requests shall be submitted to and approved by the appropriate County
staff as set forth in the Foster Parent Handbook. Reimbursement for placement services
shall be paid from the date of placement up to, but not including the day of discharge. All
billings by the Provider must be in a format approved by the County and may be returned
unpaid if submitted in an unapproved format or inadequate documentation is provided.
All billings are to be submitted by the 4th of each month following the month of service.
If the billing is not submitted within twenty-five (25) calendar days of the month
following service, it may result in forfeiture of payment.
1 Weld County Addendum to the CWS-7A
aof-d95
6. The Director of Social Services or designee may exercise the following remedial actions
should s/he find that the Provider substantially failed to satisfy the scope of work found
in this Agreement. Substantial failure to satisfy the scope of work shall be defined to
mean incorrect or improper activities or inaction by the Provider as outlined in the State
Department Staff Manual Volume VII and/or County Department Policy and Procedure
Manual. These remedial actions are as follows:
A. Withhold payment to the Provider until the necessary services or corrections in
performance are satisfactorily completed;
B. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the Provider
cannot be performed or if performed would be of no value to the Social Services.
Denial of the amount of payment shall be reasonably related to the amount of
work or deliverables lost to Social Services;
C. Recover from the Provider any incorrect payment due to omission, error, fraud,
and/or defalcation by deducting from subsequent payments under this Agreement
or other agreements between Social Services and the Provider, or by Social
Services as a debt to Social Services or otherwise as provided by law.
7. Provider shall promptly notify Social Services in the event in which it is a party
defendant or respondent in a case, which involves services provided under the agreement.
The Provider, within five (5) calendar days after being served with a summons,
complaint, or other pleading which has been filed in any federal or state court or
administrative agency, shall deliver copies of such document(s)to the Social Services'
Director. The term "litigation" includes an assignment for the benefit of creditors, and
filings in bankruptcy, reorganizations and/or foreclosure.
PROVIDER AGREES:
1. To attend or participate, if requested by the Department, in staffing a child's placement
with the Utilization Review Team. This review team convenes every Monday morning,
excluding holidays but may hold emergency staffings as needed.
2. To request a staffing if considering giving notice to remove a child, except in emergency
situations. These requests shall be made through the child's caseworker and/or the
provider's Foster Home Coordinator.
3. To cooperate with any contractors hired by Weld County Department of Social Services
or Weld County Department of Social Services staff to preserve placement in the least
restrictive placement appropriate and to comply with the treatment plan of the child.
4. To schedule physical and dental examinations within 48 hours after a child is placed in
provider's care. Medical examinations need to be completed within 10 days of the child
being placed with Provider and dental examinations need to be completed within 14 days
of the child being placed with Provider. All documentation of these examinations will be
placed in the Foster Child's Placement Information Management Binder or as indicated
in the Foster Parent Handbook.
5. To attend all necessary school meetings and support any plan that is developed regarding
the child in order to promote educational success.
2 Weld County Addendum to the CWS-7A
•
6. To read, be familiar with and agree to the terms and conditions as set forth in the Foster
Parent Handbook.
7. To report to the County Department and/or local law enforcement any known or
suspected child abuse or neglect as set fourth in Section 19-3-304, C.R.S.
8. To maintain/access information on the Foster Parents Internet Database On-line System
(FIDOS) as indicated in the Foster Parent Handbook.
9. To maintain/update information in the Foster Child Placement Information Management
binder. The binder may be reviewed on a monthly basis and signed off by child's
caseworker and/or the provider's Foster Home Coordinator.
10. To maintain behavior observation notes as required by the level of care assessed for each
child as indicted in the Foster Parent Handbook.
EXHIBITS: (Please refer to pages 4-7)
3 Weld County Addendum to the CWS-7A
WELD COUNTY DSS
NEEDS BASED CARE ASSESSMENT
•
(Exhibit B)
IDENTIFYING INFORMATION
CHILD'S NAME STATE ID# SEX [TRAILS CASE ID DOB
M F
WORKER COMPLETING ASSESSMENT HH# DATE OF ASSESSMENT
AGENCY NAME PROVIDER NAME PROVIDER TRAILS ID
ANSWERS TO THE FOLLOWING QUESTIONS WILL DETERMINE THE NEEDS BASED CARE PAYMENT
• For each question below,please select the response which most closely applies to this child.
THE FOLLOWING SEVEN QUESTIONS ARE MUTUALLY EXCLUSIVE:
P 1. How often does the child require transportation by the foster care provider for the following: Therapy;Medical Treatment;
Family Visitation; Extraordinary Educational Needs; etc.,as outlined in the treatment plan?
❑Basic Maint.)Less than one round trip a week 01)One round trip a week ❑1'Ax)2 round trips a week
❑2)3-4 round trips a week. ❑2'/:) 5 round trips a week ❑3)6 round trips a week
❑3'/z)7 round trips or more
P 2. How often is the foster care provider required to participate in child's therapy or counseling sessions?
❑Basic Maint.)No participation required ❑1)Once a month ❑19x)Two times month
❑2)Three times a month ❑2'%)Once a week 03)Two times a week
❑39x)Three times a week or more
P 3. How much time is the provider required to intervene at home and/or at school with the child in conjunction with a regular or
special education plan?
❑Basic Maint.)No educational requirements 01)Less than a ''/z hour per day 01%) %z hour a day
02) 1 hour a day 02 '/z) 11/4-2 hours per day 03)2'/z-3 hours per day
❑39x)More that 3 hours per day
P 4. How often does the child require special and extensive involvement by the provider in scheduling and monitoring of time
and/or activities and/or crisis management?
❑Basic Maint.)No special involvement needed 01)Less than 5 hours per week ❑1'%z) 5 to 7 hours per week
❑2)8 to 10 hours per week 02%) 11 to 14 hours per week
0 3)Constant basis during awake hours 03%)Nighttime hours
P 5. How much time is the provider required to assist the child because of impairments beyond age appropriate needs with feedin
bathing,grooming,physical, and/or occupational therapy?
❑Basic Maint.)0-2 hours per week 01)3 to 4 hours per week 01%) 5 to 7 hours per week
❑2) 8 to 10 hours per week ❑2'%z) 11 to 15 hours per week ❑3) 16 to 20 per week
03%)21 or more hours per week
A 1. How often is CPA/County case management required? (Does not include therapy)
DBasic Maint.)Face-to-face contact one time per month with child and no crisis intervention.
(i.e.mutual care placements.)
❑1)Face-to-face contact one time per month with child and minimal crisis intervention.
01%)Face-to-face contact one time per month with child and occasional crisis intervention.
02)Face-to-face contact two times per month with child and occasional crisis intervention.
02%)Face-to-face contact three times per month with child and occasional crisis intervention.
03)Face-to-face contact weekly with child and occasional crisis intervention.
03%)Face-to-face contact weekly with child and ongoing crisis intervention which may include intensive coordination
of multiple services.
**Please Note: The Case Management level may be assessed on a combined basis if a sibling group,or more than one
County foster child is with the same provider.
T 1. How often are therapy services needed to address child's individual needs per NBC assessment?
DO)Not needed or provided by another source(i.e.Medicaid) ❑1)Less than 4 hours per month
02)4-8 hours per month 03)9-12 hours per month
4 Weld County Addendum to the CWS-i
WELD COUNTY DSS
•
NEEDS BASED CARE ASSESSMENT
(exhibit B)
BEHAVIOR ASSESSMENT
Please rate the behavior/intensity of conditions which create the need for services that apply to this child.
Lby �k44.. .. ,t
��'TFiI N R6Lalativ* � E
x 4 B
Six. a m fe 4 kitimiiii! 7..4;n t ti E
kw.,,ft�SMss-gam' Euvu «.x a` w r- .� E.F: . .(S-.. n� . ,.3t
Aggression/Cruelty to Animals
❑ O 0 ❑
Verbal or Physical Threatening
❑ O ❑ 0
Destructive of Property/Fire
Setting ❑ 0 0 ❑
Stealing
❑ ❑ 0 0
Self-injurious Behavior
❑ O 0 0
Substance Abuse
❑ ❑ 0 ❑
Presence of Psychiatric
Symptoms/Conditions ❑ ❑ 0 0
Enuresis/Encopresis
❑ ❑ 0 0
Runaway
❑ ❑ ❑ ❑
Sexual Offenses
❑ 0 0 0
5 Weld County Addendum to the CWS-
BEHAVIOR ASSESSMENT CONTINUED
(Exhibit B)
•
Please rate the behavior/intensity of conditions which create the need for services that apply to this child.
.�$ o. i ' t w e d
4
t � ' ' t''''
1 a 1 ' t {
Oil... 331trai4H11111>r�'11��1 • 1" )r 3
Inappropriate Sexual Behavior
❑ ❑ ❑ 0
Disruptive Behavior
O ❑ 0 ❑
Delinquent Behavior
❑ ❑ ❑ ❑
Depressive-like Behavior
❑ 0 ❑ 0
Medical Needs
(If condition is rated"severe",please complete ❑ ❑ ❑ ❑
the Medically fragile NBC)
Emancipation
❑ 0 ❑ 0
Eating Problems
❑ ❑ 0 ❑
Boundary Issues
❑ ❑ ❑ 0
Requires Night Care
❑ ❑ 0 ❑
Education
❑ ❑ ❑ ❑
Involvement with Child's Family
❑ ❑ ❑ ❑
CHILD'S OVERALL LEVEL OF NEED FROM BEHAVIOR ASSESSMENT:
(check level of need) ❑ 0 ❑ 1 ❑ 2 ❑ 3
6 Weld County Addendum to the CWS-
•
WELD COUNTY DEPARTMENT
NEEDSBASED OFCARE HUMAN SERVICES
RATE TABLE
(Exhibit C)
••
4. 4.4414 414442S4Are!
hor;.s 4. ,c,a
A.e r-1 I...$1..32/. $4•./month
County Basic Age 11-14...$18.05/day ($549/month)
Maint.
A.e 15-21...$19.27/da $586/month
+Respite Care$.66/day ($20/month)
•
$19.73
1 +$.66 Respite Care
Total Rate= ($20.39 day/$620 month)
$23.01
1 112 +$.66 Respite Care
Total Rate=($23.67 day/$720 month)
$26.30
2 +$.66 Respite Care
•
Total Rate=($26.96 day/$820 month)
$29.59
2 112 +$.66 Respite Care
• Total Rate=($30.25 day/$920 month)
$32.88
3 +$.66 Respite Care
• Total Rate=($33.54day/$1020 month)
$36.16
3 1/2 +$.66 Respite Care
Total Rate=($36.82 day/$1,120 month)
4 $39.45
TRCCF Drop Down +$.66 Respite Care
ro Total Rate=($40.11 day/$1220 month)
Assessment Rate $30.25 day/$920 month(Includes Respite)
(30 day max) 1,
Effective 7/1/2008
7
Weld County Addendum to the C W S•
IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day,
month, and year first above written.
ATTEST:
Weld County C t
/ WELD COUNTY BOARD OF
\a-C1 SOCIAL SERVICES, ON BEHALF
t `C ,t�� OF THE WELD COUNTY
:. Y,,,�i j J DEPARTMENT OF SOCIAL
SERVICES
BY: 4-0,,I9/P �� ���E4J By: �v-
Deputy rk to the Board Chair Signature
NOV 1 i znr i
PROVIDER:
Bob & Katie Goodman
8134 Louden Circle
Windsor, CO 80550
By:4r,„, )
ignazure
WELD COUNTY DEPARTMENT
OF SOCIAL SERVICES
By:
(D ector Signe e)
8 Weld County Addendum to the CWS-7A
loaf- 9
• • WELD COUNTY ADDENDUIVIED
To that certain Individual Provider Contract for Purpose of Foster Care
Services and Foster Care Facility Agreement(the "Agreement") between
Terry & Marilyn Rothe
and the
Weld County Department of Human Services
for the period from July 1, 2008 through June 30,2009.
The following provisions, made this 29th day of September, 2008, are added to the referenced
Agreement. Except as modified hereby, all terms of the Agreement remain unchanged.
GENERAL PROVISIONS
County and Provider agree that a child specific Needs Based Care Assessment,
designated as Attachment B, shall be used to determine levels of care for each child
placed with Provider unless the child is placed in a County certified kinship foster care
home or if the child is placed in a County foster/adoption home as a pre-adoptive
placement. Kinship foster care homes and pre-adoptive placements will be reimbursed at
the County Basic Maintenance level on the Needs Based Care Rate Table, designated as
Attachment C, regardless of the child's level of need.
2. County agrees to purchase and Provider agrees to provide the care and services, which
are listed in this Agreement, based on the Needs Based Care Assessment levels
determined. The specific rate of payment will be paid for each level of service, as
indicated by the Needs Based Care Rate Table, designated as Attachment C, for children
placed within the Weld County Certified Foster Care Home identified as Provider
ID#15169 These services will be for children who have been deemed eligible for social
services under the statutes, rules and regulations of the State of Colorado.
3. All bed hold authorizations and payments are subject to a 3 day maximum for a child's
temporary absence from a facility, including hospitalization. Bed hold requests must
have prior written authorization from the Department Administrator before payment will
be release to Provider.
4. Any additional costs for specialized services, which may include but are not limited to;
Co-pays, deductibles, or services not covered by Medicaid, will need to be authorized, in
writing by the Department Administrator, prior to the service being performed. Any
payment for specialized services not authorized in writing may be denied.
5. All reimbursement requests shall be submitted to and approved by the appropriate County
staff as set forth in the Foster Parent Handbook. Reimbursement for placement services
shall be paid from the date of placement up to, but not including the day of discharge. All
billings by the Provider must be in a format approved by the County and may be returned
unpaid if submitted in an unapproved format or inadequate documentation is provided.
All billings are to be submitted by the 4th of each month following the month of service.
If the billing is not submitted within twenty-five (25) calendar days of the month
following service, it may result in forfeiture of payment.
] Weld County Addendum to the CWS-7A
Stet' dY%
6. The Director of Oral Services or designee may exercise following remedial actions
should s/he find that the Provider substantially failed to satisfy the scope of work found
in this Agreement. Substantial failure to satisfy the scope of work shall be defined to
mean incorrect or improper activities or inaction by the Provider as outlined in the State
Department Staff Manual Volume VII and/or County Department Policy and Procedure
Manual. These remedial actions are as follows:
A. Withhold payment to the Provider until the necessary services or corrections in
performance are satisfactorily completed;
B. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the Provider
cannot be performed or if performed would be of no value to the Social Services.
Denial of the amount of payment shall be reasonably related to the amount of
work or deliverables lost to Social Services;
C. Recover from the Provider any incorrect payment due to omission, error, fraud,
and/or defalcation by deducting from subsequent payments under this Agreement
or other agreements between Social Services and the Provider, or by Social
Services as a debt to Social Services or otherwise as provided by law.
7. Provider shall promptly notify Social Services in the event in which it is a party
defendant or respondent in a case, which involves services provided under the agreement.
The Provider, within five (5) calendar days after being served with a summons,
complaint, or other pleading which has been filed in any federal or state court or
administrative agency, shall deliver copies of such document(s) to the Social Services'
Director. The term "litigation" includes an assignment for the benefit of creditors, and
filings in bankruptcy, reorganizations and/or foreclosure.
PROVIDER AGREES:
1. To attend or participate, if requested by the Department, in staffing a child's placement
with the Utilization Review Team. This review team convenes every Monday morning,
excluding holidays but may hold emergency staffings as needed.
2. To request a staffing if considering giving notice to remove a child, except in emergency
situations. These requests shall be made through the child's caseworker and/or the
provider's Foster Home Coordinator.
3. To cooperate with any contractors hired by Weld County Department of Social Services
or Weld County Department of Social Services staff to preserve placement in the least
restrictive placement appropriate and to comply with the treatment plan of the child.
40. To schedulephysical and dental examinations within 48 ours after a child is placed in
provider's care. Medical examinations need to be complete within 10 days of the child
being placed with Provider and dental examinations need to be completed within 14 days
of the child being placed with Provider. All documentation of these examinations will be
placed in the Foster Child's Placement Information Management Binder or as indicated
in the Foster Parent Handbook.
5. To attend all necessary school meetings and support any plan that is developed regarding
the child in order to promote educational success.
2 Weld County Addendum to the CWS-7A
•
6. To read, be famiwith and agree to the terms and condos as set forth in the Foster
Parent Handbook.
7. To report to the County Department and/or local law enforcement any known or
suspected child abuse or neglect as set fourth in Section 19-3-304, C.R.S.
8. To maintain/access information on the Foster Parents Internet Database On-line System
(FIDOS) as indicated in the Foster Parent Handbook.
9. To maintain/update information in the Foster Child Placement Information Management
binder. The binder may be reviewed on a monthly basis and signed off by child's
caseworker and/or the provider's Foster Home Coordinator.
10. To maintain behavior observation notes as required by the level of care assessed for each
child as indicted in the Foster Parent Handbook.
EXHIBITS: (Please refer to pages 4-7)
3 Weld County Addendum to the CWS-7A
• WELD COUNTY DSS
NEEDS BASED CARE ASSESSMENT
(Exhibit B)
IDENTIFYING INFORMATION
CHILD'S NAME STATE ID# SEX TRAILS CASE ID DOB
M F I I
WORKER COMPLETING ASSESSMENT HH# DATE OF ASSESSMENT
AGENCY NAME PROVIDER NAME PROVIDER TRAILS ID
ANSWERS TO THE FOLLOWING QUESTIONS WILL DETERMINE THE NEEDS BASED CARE PAYMENT
• For each question below,please select the response which most closely applies to this child.
THE FOLLOWING SEVEN QUESTIONS ARE MUTUALLY EXCLUSIVE:
P 1. How often does the child require transportation by the foster care provider for the following: Therapy;Medical Treatment;
Family Visitation; Extraordinary Educational Needs; etc.,as outlined in the treatment plan?
DBasic Maint.)Less than one round trip a week 01)One round trip a week ❑1%)2 round trips a week
❑2)3-4 round trips a week. 02%) 5 round trips a week 03)6 round trips a week
031/2)7 round trips or more
P 2. How often is the foster care provider required to participate in child's therapy or counseling sessions?
0 Basic Maint.)No participation required 01)Once a month ❑1%)Two times month
02)Three times a month 02%)Once a week 03)Two times a week
031/2)Three times a week or more
P 3. How much time is the provider required to intervene at home and/or at school with the child in conjunction with a regular or
special education plan?
❑Basic Maint.)No educational requirements 01)Less than a '/z hour per day 01%) '/z hour a day
02) 1 hour a day 02 %) 1%-2 hours per day 03)2'/z-3 hours per clay
❑3%)More that 3 hours per day
P 4. How often does the child require special and extensive involvement by the provider in scheduling and monitoring of time
and/or activities and/or crisis management?
❑ Basic Maint.)No special involvement needed 01)Less than 5 hours per week ❑1%)5 to 7 hours per week
❑2)8 to 10 hours per week ❑2Y:) 11 to 14 hours per week
❑3)Constant basis during awake hours ❑3%x)Nighttime hours
P 5. How much time is the provider required to assist the child because of impairments beyond age appropriate needs with feedin
bathing,grooming,physical,and/or occupational therapy?
0 Basic Maint.)0-2 hours per week ❑1) 3 to 4 hours per week ❑1%) 5 to 7 hours per week
❑2) 8 to 10 hours per week 02%) 11 to 15 hours per week ❑3) 16 to 20 per week
❑3%) 21 or more hours per week
A 1. How often is CPA/County case management required? (Does not include therapy)
['Basic Maint.)Face-to-face contact one time per month with child and no crisis intervention.
(i.e. mutual care placements.)
❑l)Face-to-face contact one time per month with child and minimal crisis intervention.
❑1'/)Face-to-face contact one time per month with child and occasional crisis intervention.
02)Face-to-face contact two times per month with child and occasional crisis intervention.
02%)Face-to-face contact three times per month with child and occasional crisis intervention.
03)Face-to-face contact weekly with child and occasional crisis intervention.
031/2)Face-to-face contact weekly with child and ongoing crisis intervention which may include intensive coordination
of multiple services.
**Please Note: The Case Management level may be assessed on a combined basis if a sibling group,or more than one
County foster child is with the same provider.
T 1. How often are therapy services needed to address child's individual needs per NBC assessment?
00)Not needed or provided by another source(i.e.Medicaid) 01)Less than 4 hours per month
❑2)4-8 hours per month ❑3)9-12 hours per month
4 Weld County Addendum to the CWS-
WELD COUNTY DSS
NEEDS BASED CARE ASSESSMENT
(Exhibit B)
BEHAVIOR ASSESSMENT
Please rate the behavior/intensity of conditions which create the need for services that ap.l to this child.
:�� N P'° v, t"� wV i+,. °'y "�iy�„ `^' t,,. .y..; § 'u}��,"� yx, t
+ n a 0 �:t "'T' h + etat
,iir *�' pws at � girr. � +>t r �f ukrtalapsr?t2rg?: '•-•••••t 4d� A 't
Aggression/Cruelty to Animals
❑ ❑ ❑ ❑
Verbal or Physical Threatening
❑ ❑ ❑ ❑
Destructive of Property/Fire
Setting 0 ❑ ❑ ❑
Stealing
❑ ❑ ❑ ❑
Self-injurious Behavior
❑ ❑ ❑ ❑
Substance Abuse
❑ ❑ ❑ ❑
Presence of Psychiatric
Symptoms/Conditions ❑ ❑ ❑ 0
Enuresis/Encopresis
❑ ❑ ❑ ❑
Runaway
❑ ❑ ❑ ❑
Sexual Offenses
❑ ❑ ❑ ❑
5 Weld County Addendum to the C WS-i
• BEHAVIOR ASSESSMENT CONTINUED
(Exhibit B)
Please rate the behavior/intensity of conditions which create[he need for services that a..1 to this child.
r ,,.. er_[t x..: -yrx 144a-4,4-744-1 .,-,-,4A
"£ ..x.„;(,�Hy '°y..."z h`), it i " `-as'""€ _ x'tr' v# �`;D;r... ' a. ,,A }
M:
,� t. ss t r .€a' 'i 1 1.� a .
"A'44:.3' E 1 # f 1 t
st ,. 1 r,v ' a t' r E.. s
y u x _ t. 1 �.. w 3. 7' tt #yy a,
si;1,1 a 'r�,g�S... f. ,A' �t .. c ;_ „ .a '. : a ' i t r lij a
.li„ a �., s_ .. aG 8 xv - x+ .o-!'ktti"n slit'( ,'ae�§e . .alli.
Inappropriate Sexual Behavior
❑ 0
0
0
Disruptive Behavior
❑ ❑ 0 0
Delinquent Behavior
❑ 0 0 0
Depressive-like Behavior
❑ 0 0 0
Medical Needs
(If condition is rated"severe',please complete O O O O
the Medically fragile NBC)
Emancipation
❑ 0 0 0
Eating Problems
O 0 0 0
Boundary Issues
O 0 0 0
Requires Night Care
❑ 0 0 0
Education
❑ 0 0 0
Involvement with Child's Family
❑ 0 0 0
CHILD'S OVERALL LEVEL OF NEED FROM BEHAVIOR ASSESSMENT:
(check level of need) ❑ 0 ❑ 1 ❑ 2 ❑ 3
6 Weld County Addendum to the CWS
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
NEEDS BASED CARE
RATE TABLE
(Exhibit C)
t
s ''.10,4s1. e•tm:§1.a
A.e t-1 I...$1.. /.. $4•./month
County Basic :: Age 11-14...$18.05/day ($549/month)
Maint.
'°a=4 Age 15-21...$19.27/day ($586/month)
4 ' +Respite Care$.66/day ($20/month)
Fi
IN $19.73
1 ,. l.' +$.66 Respite Care
;i Total Rate= ($20.39 day/$620 month)
w`e:
`' $23.01
IP
1 1/2 fir; +$.66 Respite Care
Total Rate=($23.67 day/$720 month)
4-4
:k,: $26.30
2 +$.66 Respite Care
P [ Total Rate=($26.96 day/$820 month)
uI
$29.59
2 1/2 _ +$.66 Respite Care
'e Total Rate=($30.25 day/$920 month)
$32.88
3 +$.66 Respite Care
Total Rate=($33.54day/$1020 month)
$36.16
3 1/2 +$.66 Respite Care
Total Rate=($36.82 day/$1,120 month)
II
4 $39.45
TRCCF Drop Down +$.66 Respite Care
Total Rate=($40.11 day/$1220 month)
Assessment Rate Al $30.25 day/$920 month(Includes Respite)
(30 day max) •,,,,,..
Effective 7/1/2008
7 Weld County Addendum to the CWS-'.
IN WITNESS WHERE , the parties hereto have duly executedIPAddendum as of the day,
month, and year first above written.
ATTEST: 44.1
Weld County Cle o the"Board
1 " a
' A \, WELD COUNTY BOARD OF
,a SOCIAL SERVICES, ON BEHALF
t - OF THE WELD COUNTY
DEPARTMENT OF SOCIAL
if k\I°\\ SERVICES
By: By: r1-2-,
Deputy rk to the Board Chair Signature
NOV 1 7 nub
PROVIDER:
Terry & Marilyn Rothe
4115 W. 20th St. Rd.
Greeley, Colorado 80634
By: S,, L
// Signatu
WELD COUNTY DEPARTMENT
OF SOCIAL SERVICES
By: C
( 'rector Sign re)
8 Weld County Addendum to the CWS-7A
S-7A
ea?-a9
WELD COUNTY ADDENDUM
To that certain Individual Provider Contract for Purpose of Foster Care
Services and Foster Care Facility Agreement (the "Agreement") between
Erbacher, Dan and Hallie
and the
Weld County Department of Human Services
for the period from July 1, 2008 through June 30, 2009.
The following provisions, made this I day of , 2008, are added to the referenced
Agreement. Except as modified hereby, all terms t Agreement remain unchanged.
GENERAL PROVISIONS
1. County and Provider agree that a child specific Needs Based Care Assessment,
designated as Attachment B, shall be used to determine levels of care for each child
placed with Provider unless the child is placed in a County certified kinship foster care
home or if the child is placed in a County foster/adoption home as a pre-adoptive
placement. Kinship foster care homes and pre-adoptive placements will be reimbursed at
the County Basic Maintenance level on the Needs Based Care Rate Table, designated as
Attachment C, regardless of the child's level of need.
2. County agrees to purchase and Provider agrees to provide the care and services, which
are listed in this Agreement, based on the Needs Based Care Assessment levels
determined. The specific rate of payment will be paid for each level of service, as
indicated by the Needs Based Care Rate Table, designated as Attachment C, for children
placed within the Weld County Certified Foster Care Home identified as Provider
ID#1546381. These services will be for children who have been deemed eligible for
social services under the statutes, rules and regulations of the State of Colorado.
3. All bed hold authorizations and payments are subject to a 3 day maximum for a child's
temporary absence from a facility, including hospitalization. Bed hold requests must
have prior written authorization from the Department Administrator before payment will
be release to Provider.
4. Any additional costs for specialized services, which may include but are not limited to;
Co-pays, deductibles, or services not covered by Medicaid, will need to be authorized, in
writing by the Department Administrator, prior to the service being performed. Any
payment for specialized services not authorized in writing may be denied.
5. All reimbursement requests shall be submitted to and approved by the appropriate County
staff as set forth in the Foster Parent Handbook. Reimbursement for placement services
shall be paid from the date of placement up to,but not including the day of discharge. All
billings by the Provider must be in a format approved by the County and may be returned
unpaid if submitted in an unapproved format or inadequate documentation is provided.
All billings are to be submitted by the 4th of each month following the month of service.
If the billing is not submitted within twenty-five(25) calendar days of the month
following service, it may result in forfeiture of payment.
Weld County Addendum to the CWS-7A
OW,' 5/S
6. The Director of Human Services or designee may exercise the following remedial actions
should s/he find that the Provider substantially failed to satisfy the scope of work found
in this Agreement. Substantial failure to satisfy the scope of work shall be defined to
mean incorrect or improper activities or inaction by the Provider as outlined in the State
Department Staff Manual Volume VII and/or County Department Policy and Procedure
Manual. These remedial actions are as follows:
A. Withhold payment to the Provider until the necessary services or corrections in
performance are satisfactorily completed;
B. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the Provider
cannot be performed or if performed would be of no value to the Human Services.
Denial of the amount of payment shall be reasonably related to the amount of
work or deliverables lost to Human Services;
C. Recover from the Provider any incorrect payment due to omission, error, fraud,
and/or defalcation by deducting from subsequent payments under this Agreement
or other agreements between Human Services and the Provider, or by Human
Services as a debt to Human Services or otherwise as provided by law.
7. Provider shall promptly notify Human Services in the event in which it is a party
defendant or respondent in a case, which involves services provided under the agreement.
The Provider, within five (5) calendar days after being served with a summons,
complaint, or other pleading which has been filed in any federal or state court or
administrative agency, shall deliver copies of such document(s) to the Human Services'
Director. The term "litigation" includes an assignment for the benefit of creditors, and
filings in bankruptcy, reorganizations and/or foreclosure.
PROVIDER AGREES:
1. To attend or participate, if requested by the Department, in staffing a child's placement
with the Utilization Review Team. This review team convenes every Monday morning,
excluding holidays but may hold emergency staffings as needed.
2. To request a staffing if considering giving notice to remove a child, except in emergency
situations. These requests shall be made through the child's caseworker and/or the
provider's Foster Home Coordinator.
3. To cooperate with any contractors hired by Weld County Department of Human Services
or Weld County Department of Human Services staff to preserve placement in the least
restrictive placement appropriate and to comply with the treatment plan of the child.
4. To schedule physical and dental examinations within 48 hours after a child is placed in
provider's care. Medical examinations need to be completed within 10 days of the child
being placed with Provider and dental examinations need to be completed within 14 days
of the child being placed with Provider. All documentation of these examinations will be
placed in the Foster Child's Placement Information Management Binder or as indicated
in the Foster Parent Handbook.
5. To attend all necessary school meetings and support any plan that is developed regarding
the child in order to promote educational success.
2 Weld County Addendum to the CWS-7A
6. To read, be familiar with and agree to the terms and conditions as set forth in the Foster
Parent Handbook.
7. To report to the County Department and/or local law enforcement any known or
suspected child abuse or neglect as set fourth in Section 19-3-304, C.R.S.
8. To maintain/access information on the Foster Parents Internet Database On-line System
(FIDOS) as indicated in the Foster Parent Handbook.
9. To maintain/update information in the Foster Child Placement Information Management
binder. The binder may be reviewed on a monthly basis and signed off by child's
caseworker and/or the provider's Foster Home Coordinator.
10. To maintain behavior observation notes as required by the level of care assessed for each
child as indicted in the Foster Parent Handbook.
EXHIBITS: (Please refer to pages 4-7)
3 Weld County Addendum to the CW S-7A
WELD COUNTY DSS
NEEDS BASED CARE ASSESSMENT
(Exhibit B)
IDENTIFYING INFORMATION
CHILD'S NAME STATE ID# SEX [TRAILS CASE ID DOB
4 F
WORKER COMPLETING ASSESSMENT HH# JDATE OF ASSESSMENT
AGENCY NAME PROVIDER NAME PROVIDER TRAILS ID
ANSWERS TO THE FOLLOWING QUESTIONS WILL DETERMINE THE NEEDS BASED CARE PAYMENT
• For each question below,please select the response which most closely applies to this child.
THE FOLLOWING SEVEN QUESTIONS ARE MUTUALLY EXCLUSIVE:
P 1. How often does the child require transportation by the foster care provider for the following: Therapy;Medical Treatment;
Family Visitation; Extraordinary Educational Needs; etc.,as outlined in the treatment plan?
['Basic Maint.)Less than one round trip a week ❑1)One round trip a week ❑1%)2 round trips a week
02)3-4 round trips a week. 02%) 5 round trips a week 03)6 round trips a week
031/4) 7 round trips or more
P 2. How often is the foster care provider required to participate in child's therapy or counseling sessions?
❑Basic Maint.)No participation required 01)Once a month 01%)Two times month
❑2)Three times a month ❑2%z)Once a week 03)Two times a week
031/2)Three times a week or more
P 3. How much time is the provider required to intervene at home and/or at school with the child in conjunction with a regular or
special education plan?
❑ Basic Maint.)No educational requirements ❑1) Less than a''/z hour per day ❑1% '/3 hour a day
02) 1 hour a day 02 %) 1'/z-2 hours per day 03)2'/r3 hours per day
❑3'%z)More that 3 hours per day
P 4. How often does the child require special and extensive involvement by the provider in scheduling and monitoring of time
and/or activities and/or crisis management?
0 Basic Maint.)No special involvement needed ❑1)Less than 5 hours per week ❑1%a)5 to 7 hours per week
02) 8 to 10 hours per week 02%) II to 14 hours per week
❑3)Constant basis during awake hours 03%)Nighttime hours
P 5. How much time is the provider required to assist the child because of impairments beyond age appropriate needs with feeding
bathing,grooming,physical, and/or occupational therapy?
❑Basic Maint.)0-2 hours per week ❑1)3 to 4 hours per week ❑1%) 5 to 7 hours per week
❑2) 8 to 10 hours per week 02%) 11 to 15 hours per week ❑3) 16 to 20 per week
03%)21 or more hours per week
A 1. How often is CPA/County case management required? (Does not include therapy)
❑Basic Maint.)Face-to-face contact one time per month with child and no crisis intervention.
(i.e. mutual care placements.)
❑1)Face-to-face contact one time per month with child and minimal crisis intervention.
❑1%)Face-to-face contact one time per month with child and occasional crisis intervention.
02)Face-to-face contact two times per month with child and occasional crisis intervention.
02%)Face-to-face contact three times per month with child and occasional crisis intervention.
❑3)Face-to-face contact weekly with child and occasional crisis intervention.
03%)Face-to-face contact weekly with child and ongoing crisis intervention which may include intensive coordination
of multiple services.
**Please Note: The Case Management level may be assessed on a combined basis if a sibling group,or more than one
County foster child is with the same provider.
T 1. How often are therapy services needed to address child's individual needs per NBC assessment?
❑0)Not needed or provided by another source(i.e.Medicaid) ❑1)Less than 4 hours per month
❑2)4-8 hours per month ❑3)9-12 hours per month
4 Weld County Addendum to the CW S-7r
WELD COUNTY DSS
NEEDS BASED CARE ASSESSMENT
(Exhibit B)
BEHAVIOR ASSESSMENT
Please rate the behavior/intensity of conditions which create the need for services that a.ply to this child.
W 3 ! E P 677; vitatpct:
p i
. bo
Aggression/Cruelty to Animals
❑ 0 ❑ ❑
Verbal or Physical Threatening
O 0 ❑ ❑
Destructive of Property/Fire
Setting 0 0 ❑ ❑
Stealing
❑ 0 0 ❑
Self-injurious Behavior
❑ 0 ❑ 0
Substance Abuse
❑ 0 0 ❑
Presence of Psychiatric
Symptoms/Conditions ❑ 0 0 0
Enuresis/Encopresis
❑ ❑ ❑ ❑
Runaway
❑ 0 ❑ ❑
Sexual Offenses
❑ 0 0 0
5 Weld County Addendum to the CWS-7.
BEHAVIOR ASSESSMENT CONTINUED
(Exhibit B)
Please rate the behavior/intensity of conditions which create the need for services that a.'I to this child.AViNii;i"3i . t, � e i t s ie.'
.fi_x .,a' .`x
�'� e i�:�f { F I x '.'t
ViP43 i �
a.,
t:tt it4slop aiiikaa;SAW all Sa r'
Pj x { .x.tppj `y` ,- � vt ' -,e.c: .:ax�.a- : !.Y, .• #t 4§
INir}df 9 i g 9 . " `I
s":! 3 $wail'
Inappropriate Sexual Behavior
❑ 0 ❑ 0
Disruptive Behavior
❑ ❑ 0 0
Delinquent Behavior
❑ ❑ 0 0
Depressive-like Behavior
❑ 0 0 0
Medical Needs
(If condition is rated"severe",please complete El 0 ❑
the Medically fragile NBC)
Emancipation
❑ ❑ ❑ 0
Eating Problems
❑ ❑ 0 0
Boundary Issues
❑ ❑ 0 0
Requires Night Care
❑ 0 0 0
Education
❑ 0 0 0
Involvement with Child's Family
❑ 0 0 ❑
CHILD'S OVERALL LEVEL OF NEED FROM BEHAVIOR ASSESSMENT:
(check level of need) ❑ 0 ❑ 1 ❑ 2 ❑ 3
6 Weld County Addendum to the CWS-,
•
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
NEEDS BASED CARE
RATE TABLE
(Exhibit C)
6' %aYu
*..LiSe.li,i.l,!:s-v4t_t**ii!AlralkialirMilakiS0 4,04:
} ;- ih 4's ,p 7
Age 0-10...$16.32/day ($496/month)
County Basic Age 11-14...$18.05/day ($549/month)
Maint.
Age 15-21...$19.27/day ($586/month)
+Respite Care$.66/day ($20/month)
$19.73
1 +$.66 Respite Care
Total Rate= ($20.39 day/$620 month)
$23.01
1 1/2 +$.66 Respite Care
Total Rate=($23.67 day/$720 month)
$26.30
2 +$.66 Respite Care
Total Rate=($26.96 day/$820 month)
$29.59
2 1/2 +$.66 Respite Care
Total Rate=($30.25 day/$920 month)
$32.88
3 +$.66 Respite Care
Total Rate=($33.54day/$1020 month)
$36.16
3 1/2 +$.66 Respite Care
Total Rate=($36.82 day/$1,120 month)
4 $39.45
TRCCF Drop Down *$66 Respite Care
Total Rate=($40.11 day/$1220 month)
Assessment Rate s-7 $30.25 day/$920 month(Includes Respite)
(30 day max)
Effective 7/1/2008
7 Weld County Addendum to the CWS-7
t •
IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day,
month, and year first above written.
ATTEST: g444fri
Weld County erk to llie d3`
WELD COUNTY BOARD OF
HUMAN SERVICES, ON BEHALF
OF THE WELD COUNTY
DEPARTMENT OF HUMAN
4] SERVICES
By: 4 , ,t44$ 042 By: / LG�
Deputy rk to the Board Chair Signature
NOV 1 7 ?n9S
PROVIDER:
Erbacher, Dan and Hattie
3850 Cheyenne Dr
Greeley, CO 80634
By: 1 /'a'-1-- 414; &kc1u
(Signature)
WELD COUNTY DEPARTMENT
OF HUMAN SERVICES
By:
( it ;,tor Signatu
8 Weld County Addendum to the CWS-7A
G 4
•
WELD COUNTY ADDENDUM
To that certain Individual Provider Contract for Purpose of Foster Care
Services and Foster Care Facility Agreement (the "Agreement") between
Geesaman, Sterling and Joyce
and the
Weld County Department of Human Services
for the period from July 1, 2008 through June 30,2009.
The following provisions, made this: day of Jul , 2008, are added to the referenced
Agreement. Except as modified hereby, all terms of the Agreement remain unchanged.
GENERAL PROVISIONS
1. County and Provider agree that a child specific Needs Based Care Assessment,
designated as Attachment B, shall be used to determine levels of care for each child
placed with Provider unless the child is placed in a County certified kinship foster care
home or if the child is placed in a County foster/adoption home as a pre-adoptive
placement. Kinship foster care homes and pre-adoptive placements will be reimbursed at
the County Basic Maintenance level on the Needs Based Care Rate Table, designated as
Attachment C, regardless of the child's level of need.
2. County agrees to purchase and Provider agrees to provide the care and services, which
are listed in this Agreement,based on the Needs Based Care Assessment levels
determined. The specific rate of payment will be paid for each level of service, as
indicated by the Needs Based Care Rate Table, designated as Attachment C, for children
placed within the Weld County Certified Foster Care Home identified as Provider
ID#17920. These services will be for children who have been deemed eligible for social
services under the statutes, rules and regulations of the State of Colorado.
3. All bed hold authorizations and payments are subject to a 3 day maximum for a child's
temporary absence from a facility, including hospitalization. Bed hold requests must
have prior written authorization from the Department Administrator before payment will
be release to Provider.
4. Any additional costs for specialized services, which may include but are not limited to;
Co-pays, deductibles, or services not covered by Medicaid, will need to be authorized, in
writing by the Department Administrator, prior to the service being performed. Any
payment for specialized services not authorized in writing may be denied.
5. All reimbursement requests shall be submitted to and approved by the appropriate County
staff as set forth in the Foster Parent Handbook. Reimbursement for placement services
shall be paid from the date of placement up to, but not including the day of discharge. All
billings by the Provider must be in a format approved by the County and may be returned
unpaid if submitted in an unapproved format or inadequate documentation is provided.
All billings are to be submitted by the 4th of each month following the month of service.
If the billing is not submitted within twenty-five (25) calendar days of the month
following service, it may result in forfeiture of payment.
1 Weld County Addendum to the CWS-7A
raa,57-a95
6. The Director of Human Services or designee may exercise the following remedial actions
should s/he find that the Provider substantially failed to satisfy the scope of work found
in this Agreement. Substantial failure to satisfy the scope of work shall be defined to
mean incorrect or improper activities or inaction by the Provider as outlined in the State
Department Staff Manual Volume VII and/or County Department Policy and Procedure
Manual. These remedial actions are as follows:
A. Withhold payment to the Provider until the necessary services or corrections in
performance are satisfactorily completed;
B. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the Provider
cannot be performed or if performed would be of no value to the Human Services.
Denial of the amount of payment shall be reasonably related to the amount of
work or deliverables lost to Human Services;
C. Recover from the Provider any incorrect payment due to omission, error, fraud,
and/or defalcation by deducting from subsequent payments under this Agreement
or other agreements between Human Services and the Provider, or by Human
Services as a debt to Human Services or otherwise as provided by law.
7. Provider shall promptly notify Human Services in the event in which it is a party
defendant or respondent in a case, which involves services provided under the agreement.
The Provider, within five (5) calendar days after being served with a summons,
complaint, or other pleading which has been filed in any federal or state court or
administrative agency, shall deliver copies of such document(s) to the Human Services'
Director. The term"litigation"includes an assignment for the benefit of creditors, and
filings in bankruptcy, reorganizations and/or foreclosure.
PROVIDER AGREES:
1. To attend or participate, if requested by the Department, in staffing a child's placement
with the Utilization Review Team. This review team convenes every Monday morning,
excluding holidays but may hold emergency staffings as needed.
2. To request a staffing if considering giving notice to remove a child, except in emergency
situations. These requests shall be made through the child's caseworker and/or the
provider's Foster Home Coordinator.
3. To cooperate with any contractors hired by Weld County Department of Human Services
or Weld County Department of Human Services staff to preserve placement in the least
restrictive placement appropriate and to comply with the treatment plan of the child.
4. To schedule physical and dental examinations wi ie 4 hours after a child is placed in
provider's care. Medical examinations need to be completed within 1 days of the child
being placed with Provider and dental examinations need to be c f' te&within 14 days
of the child being placed with Provider. All documentation of these examinations will be
placed in the Foster Child's Placement Information Management Binder or as indicated
in the Foster Parent Handbook.
5. To attend all necessary school meetings and support any plan that is developed regarding
the child in order to promote educational success.
2 Weld County Addendum to the CWS-7A
6. To read,be familiar with and agree to the terms and conditions as set forth in the Foster
Parent Handbook.
7. To report to the County Department and/or local law enforcement any known or
suspected child abuse or neglect as set fourth in Section 19-3-304, C.R.S.
8. To maintain/access information on the Foster Parents Internet Database On-line System
(FIDOS) as indicated in the Foster Parent Handbook.
9. To maintain/update information in the Foster Child Placement Information Management
binder. The binder may be reviewed on a monthly basis and signed off by child's
caseworker and/or the provider's Foster Home Coordinator.
10. To maintain behavior observation notes as required by the level of care assessed for each
child as indicted in the Foster Parent Handbook.
EXHIBITS: (Please refer to pages 4-7)
3 Weld County Addendum to the CWS-7A
WELD COUNTY DSS
NEEDS BASED CARE ASSESSMENT
(Exhibit B)
IDENTIFYING INFORMATION
CHILD'S NAME STATE ID# ISEX F TRAILS CASE ID DOB
WORKER COMPLETING ASSESSMENT HH# I (DATE OF ASSESSMENT
AGENCY NAME IPROVIDER NAME PROVIDER TRAILS ID
ANSWERS TO THE FOLLOWING QUESTIONS WILL DETERMINE THE NEEDS BASED CARE PAYMENT
• For each question below,please select the response which most closely applies to this child.
THE FOLLOWING SEVEN QUESTIONS ARE MUTUALLY EXCLUSIVE:
P 1. How often does the child require transportation by the foster care provider for the following: Therapy;Medical Treatment;
Family Visitation; Extraordinary Educational Needs; etc.,as outlined in the treatment plan?
❑Basic Maint.)Less than one round trip a week Du One round trip a week 01%)2 round trips a week
02)3-4 round trips a week. 02%)5 round trips a week 03) 6 round trips a week
03%) 7 round trips or more
P 2. How often is the foster care provider required to participate in child's therapy or counseling sessions?
❑Basic Maint.)No participation required ❑1)Once a month 01%)Two times month
02)Three times a month ❑2%:)Once a week 03)Two times a week
❑3%)Three times a week or more
P 3. How much time is the provider required to intervene at home and/or at school with the child in conjunction with a regular or
special education plan?
❑Basic Maint.)No educational requirements ❑1)Less than a''/z hour per day 01%) 'h hour a day
❑2) 1 hour a day 02 %) 11/2-2 hours per day 03)2%r3 hours per day
03%)More that 3 hours per day
P 4. How often does the child require special and extensive involvement by the provider in scheduling and monitoring of time
and/or activities and/or crisis management?
❑ Basic Maint.)No special involvement needed ❑1)Less than 5 hours per week 01%)5 to 7 hours per week
02) 8 to 10 hours per week ❑2%) 11 to 14 hours per week
❑3)Constant basis during awake hours ❑3/)Nighttime hours
P 5. How much time is the provider required to assist the child because of impairments beyond age appropriate needs with feedin
bathing,grooming,physical,and/or occupational therapy?
❑Basic Maint.)0-2 hours per week Du 3 to 4 hours per week 01%)5 to 7 hours per week
02) 8 to 10 hours per week 02%) 11 to 15 hours per week ❑3) 16 to 20 per week
03%)21 or more hours per week
A 1. How often is CPA/County case management required?(Does not include therapy)
❑Basic Maint.)Face-to-face contact one time per month with child and no crisis intervention.
(i.e.mutual care placements.)
❑1)Face-to-face contact one time per month with child and minimal crisis intervention.
01%)Face-to-face contact one time per month with child and occasional crisis intervention.
02)Face-to-face contact two times per month with child and occasional crisis intervention.
02%)Face-to-face contact three times per month with child and occasional crisis intervention.
03)Face-to-face contact weekly with child and occasional crisis intervention.
❑3'%z)Face-to-face contact weekly with child and ongoing crisis intervention which may include intensive coordination
of multiple services.
**Please Note: The Case Management level may be assessed on a combined basis if a sibling group,or more than one
County foster child is with the same provider.
T 1. How often are therapy services needed to address child's individual needs per NBC assessment?
❑0)Not needed or provided by another source(i.e. Medicaid) ❑1)Less than 4 hours per month
❑2)4-8 hours per month ❑3)9-12 hours per month
4 Weld County Addendum to the CWS-7
WELD COUNTY DSS
NEEDS BASED CARE ASSESSMENT
(Exhibit B)
BEHAVIOR ASSESSMENT
Please rate the behavior/intensi of conditions which create the need for services that apply to this child.
�} t :. „eE s x. ...=u. ...._ ...z=kA`zaL' a..;vS t_!...c_v...,».rr.✓u.., .=_. :,; :_.._,_: . ......... ._.e..: ...u...,v.u".
Aggression/Cruelty to Animals
❑ ❑ 0
0
Verbal or Physical Threatening
❑ 0 0 0
Destructive of Property/Fire
Setting 0 ❑ 0 ❑
Stealing
❑ ❑ ❑ 0
Self-injurious Behavior
❑ ❑ 0 ❑
Substance Abuse
❑ ❑ ❑ 0
Presence of Psychiatric
Symptoms/Conditions ❑ ❑ ❑ ❑
Enuresis/Encopresis
❑ ❑ ❑ ❑
Runaway
❑ 0 0 0
Sexual Offenses
❑ ❑ 0 0
5 Weld County Addendum to the CW S-
BEHAVIOR ASSESSMENT CONTINUED
(Exhibit B)
Please rate the behavior/intensit of conditions which create the need for services that apply to this child.
'.,a+.� T° + `�'x ' r "`Y �`4u''t r 4 as
r�s a.+;; ..ax. �+r`"I' s, r ' ,:.xea. b: _ '� •;:".. � sas*��........., .z.�_. a�?".�.�s,.v.r l»x..,``.s.. �iF......'+;: KL€
Inappropriate Sexual Behavior
❑ 0 ❑ ❑
Disruptive Behavior
❑ 0 ❑ 0
Delinquent Behavior
❑ 0 0 0
Depressive-like Behavior
❑ 0 0 0
Medical Needs
(If condition is rated"severe",please complete O ❑ 0 0
the Medically fragile NBC)
Emancipation
0 0 0 ❑
Eating Problems
❑ ❑ ❑ ❑
Boundary Issues
❑ 0 ❑ 0
Requires Night Care
❑ 0 ❑ ❑
Education
❑ 0 0 0
Involvement with Child's Family
❑ 0 0 0
CHILD'S OVERALL LEVEL OF NEED FROM BEHAVIOR ASSESSMENT:
(check level of need) ❑ 0 ❑ 1 ❑ 2 ❑ 3
6 Weld County Addendum to the CWS-7
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
NEEDS BASED CARE
RATE TABLE
(Exhibit C)
3 a t . ae sE
't= 'ti₹IN ' t n -P.x
A.e 0-10...$16.32/da $496/month
County Basic A.e 11-14...$18.05/da $549/month
Maint.
A.e 15-21...$19.27/da $586/month
+Res.ite Care$.66/da $20/month
$19.73
1 +$.66 Respite Care
Total Rate= ($20.39 day/$620 month)
ityp
$23.01
1 1/2 +$.66 Respite Care
Total Rate=($23.67 day/$720 month)
rta
$26.30
2 4.66 Respite Care
Total Rate=($26.96 day/$820 month)
$29.59
2 1/2 4.66 Respite Care
Total Rate=($30.25 day/$920 month)
$32.88
3 +$.66 Respite Care
Total Rate=($33.54day/$1020 month)
$36.16
3 1/2 4.66 Respite Care
Total Rate=($36.82 day/$1,120 month)
4 $39.45
TRCCF Drop Down +$.66 Respite Care
Total Rate=($40.11 day/$1220 month)
Assessment Rate $30.25 day/$920 month(Includes Respite)
(30 day max)
Effective 7/1/2008
7 Weld County Addendum to the CWS-'
IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day,
month, and year first above written.
ATTEST:
Weld County C 'to the Boar
J WELD COUNTY BOARD OF
HUMAN SERVICES, ON BEHALF
OF THE WELD COUNTY
° rlA DEPARTMENT OF HUMAN
r1c't SERVICES
By: L By:
Deputy Cl rk to the Board Chair Signature
NOV 1 - Z008
PROVIDER:
Geesaman, Sterling and Joyce
1275 42 Ave Ct
Greeley, CO 80634
By: 1`e, YrJ � ' taZ�
(Signature)
WELD COUNTY DEPARTMENT
OF HUMAN SERVICES
By:
(Di ector Signah r )
8 Weld County Addendum to the CWS-7A
aoocP-- 9:
WELD COUNTY ADDENDUM
To that certain Individual Provider Contract for Purpose of Foster Care
Services and Foster Care Facility Agreement(the "Agreement") between
Hamilton, Kerry and Kate
and the
Weld County Department of Human Services
for the period from July 1, 2008 through June 30, 2009.
The following provisions,made this I Q day of Ot t*.cc , 2008, are added to the referenced
Agreement. Except as modified hereby, all terms of the Agreement remain unchanged.
GENERAL PROVISIONS
1. County and Provider agree that a child specific Needs Based Care Assessment,
designated as Attachment B, shall be used to determine levels of care for each child
placed with Provider unless the child is placed in a County certified kinship foster care
home or if the child is placed in a County foster/adoption home as a pre-adoptive
placement. Kinship foster care homes and pre-adoptive placements will be reimbursed at
the County Basic Maintenance level on the Needs Based Care Rate Table, designated as
Attachment C, regardless of the child's level of need.
2. County agrees to purchase and Provider agrees to provide the care and services, which
are listed in this Agreement, based on the Needs Based Care Assessment levels
determined. The specific rate of payment will be paid for each level of service, as
indicated by the Needs Based Care Rate Table, designated as Attachment C, for children
placed within the Weld County Certified Foster Care Home identified as Provider
ID#1547784. These services will be for children who have been deemed eligible for
social services under the statutes, rules and regulations of the State of Colorado.
3. All bed hold authorizations and payments are subject to a 3 day maximum for a child's
temporary absence from a facility, including hospitalization. Bed hold requests must
have prior written authorization from the Department Administrator before payment will
be release to Provider.
4. Any additional costs for specialized services, which may include but are not limited to;
Co-pays, deductibles, or services not covered by Medicaid, will need to be authorized, in
writing by the Department Administrator, prior to the service being performed. Any
payment for specialized services not authorized in writing may be denied.
5. All reimbursement requests shall be submitted to and approved by the appropriate County
staff as set forth in the Foster Parent Handbook. Reimbursement for placement services
shall be paid from the date of placement up to, but not including the day of discharge. All
billings by the Provider must be in a format approved by the County and may be returned
unpaid if submitted in an unapproved format or inadequate documentation is provided.
All billings are to be submitted by the 4th of each month following the month of service.
If the billing is not submitted within twenty-five(25) calendar days of the month
following service, it may result in forfeiture of payment.
1 Weld County Addendum to the CWS-7
ry!
6. The Director of Human Services or designee may exercise the following remedial actions
should s/he find that the Provider substantially failed to satisfy the scope of work found
in this Agreement. Substantial failure to satisfy the scope of work shall be defined to
mean incorrect or improper activities or inaction by the Provider as outlined in the State
Department Staff Manual Volume VII and/or County Department Policy and Procedure
Manual. These remedial actions are as follows:
A. Withhold payment to the Provider until the necessary services or corrections in
performance are satisfactorily completed;
B. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the Provider
cannot be performed or if performed would be of no value to the Human Services.
Denial of the amount of payment shall be reasonably related to the amount of
work or deliverables lost to Human Services;
C. Recover from the Provider any incorrect payment due to omission, error, fraud,
and/or defalcation by deducting from subsequent payments under this Agreement
or other agreements between Human Services and the Provider, or by Human
Services as a debt to Human Services or otherwise as provided by law.
7. Provider shall promptly notify Human Services in the event in which it is a party
defendant or respondent in a case, which involves services provided under the agreement.
The Provider, within five (5) calendar days after being served with a summons,
complaint, or other pleading which has been filed in any federal or state court or
administrative agency, shall deliver copies of such document(s) to the Human Services'
Director. The term"litigation"includes an assignment for the benefit of creditors, and
filings in bankruptcy, reorganizations and/or foreclosure.
PROVIDER AGREES:
1. To attend or participate, if requested by the Department, in staffing a child's placement
with the Utilization Review Team. This review team convenes every Monday morning,
excluding holidays but may hold emergency staffings as needed.
2. To request a staffing if considering giving notice to remove a child, except in emergency
situations. These requests shall be made through the child's caseworker and/or the
provider's Foster Home Coordinator.
3. To cooperate with any contractors hired by Weld County Department of Human Services
or Weld County Department of Human Services staff to preserve placement in the least
restrictive placement appropriate and to comply with the treatment plan of the child.
4. To schedule physical and dental examinations within 48 hours after a child is placed in
provider's care. Medical examinations need to be completed within 10 days of the child
being placed with Provider and dental examinations need to be completed within 14 days
of the child being placed with Provider. All documentation of these examinations will be
placed in the Foster Child's Placement Information Management Binder or as indicated
in the Foster Parent Handbook.
5. To attend all necessary school meetings and support any plan that is developed regarding
the child in order to promote educational success.
2 Weld County Addendum to the CWS-7A
6. To read,be familiar with and agree to the terms and conditions as set forth in the Foster
Parent Handbook.
7. To report to the County Department and/or local law enforcement any known or
suspected child abuse or neglect as set fourth in Section 19-3-304, C.R.S.
8. To maintain/access information on the Foster Parents Internet Database On-line System
(FIDOS) as indicated in the Foster Parent Handbook.
9. To maintain/update information in the Foster Child Placement Information Management
binder. The binder may be reviewed on a monthly basis and signed off by child's
caseworker and/or the provider's Foster Home Coordinator.
10. To maintain behavior observation notes as required by the level of care assessed for each
child as indicted in the Foster Parent Handbook.
EXHIBITS: (Please refer to pages 4-7)
3 Weld County Addendum to the CWS-7A
WELD COUNTY DSS
NEEDS BASED CARE ASSESSMENT
(Exhibit B)
IDENTIFYING INFORMATION
CHILD'S NAME STATE IDtt ISEX,,t I F [TRAILS CASE ID IDOB
WORKER COMPLETING ASSESSMENT Nth � DATE OF ASSESSMENT
AGENCY NAME PROVIDER NAME PROVIDER TRAILS ID
ANSWERS TO THE FOLLOWING QUESTIONS WILL DETERMINE THE NEEDS BASED CARE PAYMENT
• For each question below,please select the response which most closely applies to this child.
THE FOLLOWING SEVEN QUESTIONS ARE MUTUALLY EXCLUSIVE:
P 1. How often does the child require transportation by the foster care provider for the following: Therapy;Medical Treatment;
Family Visitation; Extraordinary Educational Needs;etc.,as outlined in the treatment plan?
❑Basic Maint.)Less than one round trip a week ❑1)One round trip a week 01%)2 round trips a week
02)3-4 round trips a week. 02%)5 round trips a week 03)6 round trips a week
❑3'/z)7 round trips or more
P 2. How often is the foster care provider required to participate in child's therapy or counseling sessions?
O Basic Maint.)No participation required ❑1)Once a month ❑1'/)Two times month
02)Three times a month ❑2%z)Once a week 03)Two times a week
❑3'/)Three times a week or more
P 3. How much time is the provider required to intervene at home and/or at school with the child in conjunction with a regular or
special education plan?
❑Basic Maint.)No educational requirements Dl)Less than a''/z hour per day 01%) %z hour a day
02) 1 hour a day 02 %) 1'/z-2 hours per day 03)2%r3 hours per day
03%)More that 3 hours per day
P 4. How often does the child require special and extensive involvement by the provider in scheduling and monitoring of time
and/or activities and/or crisis management?
❑Basic Maint.)No special involvement needed ❑1)Less than 5 hours per week 01%)5 to 7 hours per week
02) 8 to 10 hours per week ❑2%) 11 to 14 hours per week
❑3)Constant basis during awake hours 031/2)Nighttime hours
P 5. How much time is the provider required to assist the child because of impairments beyond age appropriate needs with feedin
bathing,grooming,physical, and/or occupational therapy?
❑ Basic Maint.)0-2 hours per week ❑1) 3 to 4 hours per week 01%)5 to 7 hours per week
❑2) 8 to 10 hours per week 02%) 11 to 15 hours per week ❑3) 16 to 20 per week
❑3%)21 or more hours per week
A 1. How often is CPA/County case management required?(Does not include therapy)
❑Basic Maint.)Face-to-face contact one time per month with child and no crisis intervention.
(i.e.mutual care placements.)
❑1)Face-to-face contact one time per month with child and minimal crisis intervention.
❑1%z)Face-to-face contact one time per month with child and occasional crisis intervention.
02) Face-to-face contact two times per month with child and occasional crisis intervention.
02%)Face-to-face contact three times per month with child and occasional crisis intervention.
03)Face-to-face contact weekly with child and occasional crisis intervention.
03%)Face-to-face contact weekly with child and ongoing crisis intervention which may include intensive coordination
of multiple services.
**Please Note: The Case Management level may be assessed on a combined basis if a sibling group,or more than one
County foster child is with the same provider.
T 1. How often are therapy services needed to address child's individual needs per NBC assessment?
❑0)Not needed or provided by another source(i.e.Medicaid) ❑1)Less than 4 hours per month
❑2)4-8 hours per month ❑3)9-12 hours per month
4 Weld County Addendum to the CWS-
WELD COUNTY DSS
NEEDS BASED CARE ASSESSMENT
(Exhibit B)
BEHAVIOR ASSESSMENT
utsciattz
Please rate the behavior/intensity of conditions which create the need for services that apply to this child.Falargrearratt}r ! s t r c X s i
t3,q" t t
.. ,..: ° ty' ptl� yz t
p�
4- .3 L Se MAR 4 ffi^1b A fi
.. f ��Iv 3+ „ ..Y E tey d
.. '� f`ffi..V ➢ _ .. '� �..�. ..:
Aggression/Cruelty to Animals
❑ ❑ ❑ ❑
Verbal or Physical Threatening
❑ ❑ ❑ ❑
Destructive of Property/Fire
Setting 0 0 0 ❑
Stealing
❑ ❑ ❑ ❑
Self-injurious Behavior
❑ ❑ ❑ ❑
Substance Abuse
❑ ❑ ❑ ❑
Presence of Psychiatric
Symptoms/Conditions ❑ ❑ ❑ ❑
Enuresis/Encopresis
❑ ❑ 0 ❑
Runaway
❑ O 0 ❑
Sexual Offenses
❑ ❑ ❑ ❑
5 Weld County Addendum to the CWS-
BEHAVIOR ASSESSMENT(ExhibitB) CONTINUED
Please rate the behavior/intensity of conditions which create thet,e need for services that apply to this child.
(31 a ! 3 e 'q.!iiii
'71el:rr_.4:
d'ifi�YA.N� n J: i.ny Y u. it .•,',... ;ltiat + git. STi
TO
,tt ro F �e � �il�= pa,, t �= l '
alb
Inappropriate Sexual Behavior
❑ ❑ ❑ ❑
Disruptive Behavior
❑ 0 0 0
Delinquent Behavior
❑ ❑ 0 0
Depressive-like Behavior
❑ ❑ ❑ ❑
Medical Needs
(If condition is rated"severe",please complete ❑ 0 0 0
the Medically fragile NBC)
Emancipation
❑ 0 0 0
Eating Problems
O 0 0 0
Boundary Issues
❑ 0 0 0
Requires Night Care
❑ 0 0 0
Education
O 0 0 0
Involvement with Child's Family
❑ ❑ ❑ ❑
CHILD'S OVERALL LEVEL OF NEED FROM BEHAVIOR ASSESSMENT:
(check level of need) ❑ 0 ❑ 1 ❑ 2 ❑ 3
6 Weld County Addendum to the C WS i
• WELD COUNTY DEPARTMENT OF HUMAN SERVICES
NEEDS BASED CARE
RATE TABLE
(Exhibit C)
Age 0-10...$16.32/day ($496/month)
County Basic A.e 11-14...$18.05/da $549/month
Maint.
Age 15-21...$19.27/day ($586/month)
+Respite Care$.66/day ($20/month)
$19.73
1 4.66 Respite Care
Total Rate= ($20.39 day/$620 month)
$23.01
1 112 4.66 Respite Care
Total Rate=($23.67 day/$720 month)
$26.30
2 +$.66 Respite Care
Total Rate=($26.96 day/$820 month)
$29.59
2 1/2 +$.66 Respite Care
Total Rate=($30.25 day/$920 month)
$32.88
3 +$.66 Respite Care
Total Rate=($33.54day/$1020 month)
$36.16
3 112 +$.66 Respite Care
Total Rate=($36.82 day/$1,120 month)
4 $39.45
TRCCF Drop Down +$.66 Respite Care
Total Rate=($40.11 day/$1220 month)
Assessment Rate
(30 day max) V$' $30.25 day/$920 month(Includes Respite)
Effective 7/1/2008
7 Weld County Addendum to the CWS-'
IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day,
month, and year first above written.
ATTEST: �i!/t/G
Weld County Cler. 4 the'
i ,11_r (5
f •.i, r�v' � WELD COUNTY BOARD OF
HUMAN SERVICES, ON BEHALF
�,� `'l w� OF THE WELD COUNTY
/� ' DEPARTMENT OF HUMAN
R17,1 \\~ SERVICES
By: L/. i �, I _�. ./.C' By: !i--'
Deputy C "to the Board Chair Signature
NOV 3 ; iluud
PROVIDER:
Hamilton, Kerry and Kate
3121 39th Ave
Evans, CO 80620 K -- -.
By> . 'ctvC /'iL`i,
(Signature
WELD COUNTY DEPARTMENT
OF HUMAN SERVICES
By:
(Dir for Signatur
8 Weld County Addendum to the CWS-7A
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