HomeMy WebLinkAbout20081747.tiff RESOLUTION
RE: APPROVE CONTRACT FOR COMMUNITY DEVELOPMENT BLOCK GRANT FOR
HOMELESS SERVICES AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Contract for a Community Development
Block Grant for Homeless Services between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Greeley/Weld County
Housing Authority,and the Department of Local Affairs, Division of Housing,commencing upon full
execution, and ending June 30, 2009, with further terms and conditions being as stated in said
contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Housing Authority Board, that the Contract for a Community
Development Block Grant for Homeless Services between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County,on behalf of the Greeley/Weld
County Housing Authority,and the Department of Local Affairs, Division of Housing, be,and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 23rd day of June, A.D., 2008.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
t/ . A
ATTEST: � % , -.)4.,4---/-
"1_,---- --
IsI E ;" ,, illiam H. Jerke, Chair
Weld County Clerk to the ,mart its, f. 2)7 1
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�:XCUSED
\/__Li::ii, 1/ , �obert Made , Pro-Tem
BY: /
�/�/LLGl �. ��� � 7 /
Deputy Clerk he Board
Wi F. G rcia
APPROVE6AS TO FO :
- 7-7-2..-----NDavid E. Long
tCo Attorney
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Date of signature:
An f-��I C,, c �5� 2008-1747
l 6 I 0/D e HA0028
ESG/CDBG Funding for 2008-2009
We submitted a consolidated ESG Grant totaling $84,000 for the following agencies:
Greeley Transitional House, A Woman's Place, Catholic Charities and Room at The Inn.
The Division of Housing then asked if it was acceptable to the Housing Authority to
change the source of the funds from Emergency Service Grant to Community
Development Block Grant. They also asked us to distribute funds to Stepping Stones of
Windsor. This was agreeable to the Housing Authority and they initially indicated that
we would need to submit a new application. They actually used the ESG applications
they had received. We since have been informed that we have been awarded $68,000.00
broken down as follows
Room at The Inn $7,500
Catholic Charities $23,000
Stepping Stones $4,500
A Woman's Place $17,000
Greeley Transitional House $13,000
Weld Housing Authority $3,000
Total $68,000
We received $56,000 in 2007-2008
2008-1747
STATE OF COLORADO
DEPARTMENT OF LOCAL AFFAIRS O4'0O\
1313 Sherman Street,Suite 521 ti =
Denver,Colorado 80203 yN.
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Phone: (303)866-2771 'v
FAX: (303)866-4819 N4 476r i
TDD: (303)866-5300 --
Bill Ritter,Jr.
Governor
Susan E.Kirkpatrick
Executive Director
May 22, 2008
Mr. William H. Jerke
Chair, Weld County Commissioners
Weld County Housing Authority
P.O. Box 130
Greeley CO 80633
Dear Mr. Jerke:
Re: ESG 08-045G
The Emergency Shelter Grant (ESG) Program Committee reviewed your application and has recommended
funding for your project. I concur with the recommendation and am offering to enter into a contract for a
CDGG Emergency Shelter Grant in the amount of$68,000.00.
These funds may not be obligated before a grant contract is fully executed. Expenditures made prior to the
contract being fully executed may not be reimbursed by the state. Additionally, it is the finding of the
Department of Local Affairs that the following activities as defined are exempt under 24 CFR 58.34 of the
Environmental Review Procedures for the Emergency Shelter Grant Program.
Please contact Robert Thompson at(303)866-5577 if you have any questions. Good luck with your project.
Sincerely,
c‘.--Susan E. Kirkpatrick
Executive Director
cc: Senator Shawn Mitchell
Senaort Scott Renfroe
Representative James Riesberg
Representative Jerry Sonneberg
Representative Glenn Vaad
CDBG
Rev. 6/28/02 Contract Routing#r?ter)J.
CFDA#14.228
CONTRACT
THIS CONTRACT, made by and between the State of Colorado, for the use and benefit of the Department of
Local Affairs, Division of Housing, 1313 Sherman Street, Denver, CO 80203 hereinafter referred to as the State, and
The Weld County Housing Authority, PO BOX 130, Greeley, Colorado 80632, hereinafter referred to as the
Contractor,
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and otherwise made
available and a sufficient unencumbered balance thereof remains available foray m nt in Fund Number /tie.)
Appropriation Code Number I I& , Org. Unit i---21-191 GBL (1;7)5-3
, Contract Encumbrance Number H9CDB08045G; and
WHEREAS, required approval, clearance and coordination has been accomplished from and with appropriate
agencies; and
WHEREAS, the United States Government, through the Housing and Community Development Act of 1974
("the Act"), Pub. L. No. 93-383, as amended, has established a Community Development Block Grant("CDBG")
program and has allowed each state to elect to administer such federal funds for its nonentitlement areas, subject to
certain conditions, including a requirement that the state's program give maximum feasible priority to activities which
will benefit very low-, low-, and moderate-income families or aid in the prevention or elimination of slums or blight; the
state's program may also include activities designed to meet other community development needs having a particular
urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community
where other financial resources are not available to meet such needs. Additionally, the state's program is subject to a
federal requirement that not less than seventy percent(70%) of the aggregate amount of CDBG funds received by the
state shall be used for the support of activities that benefit persons of very low-, low-, and moderate-income; and
WHEREAS, the State of Colorado has elected to administer such federal funds for its nonentitlement areas
through the Colorado Department of Local Affairs ("Department"), pursuant to C.R.S. 1973, 24-32-106(1) (d), 24-32-
304(2) (j) and 24-32-705(1) (i); and
WHEREAS, the Department has received applications from political subdivisions in Colorado for allocations
from the federal CDBG funds available to Colorado; and
WHEREAS, the Contractor is one of the eligible political subdivisions to receive CDBG funds; and
WHEREAS, the Department has approved the proposed Project of the Contractor;
NOW, THEREFORE, it is hereby agreed that:
1. Scope of Services. In consideration for the monies to be received from the State, the Contractor shall
do, perform, and carry out, in a satisfactory and proper manner, as determined by the State, all work elements as
indicated in the "Scope of Service", set forth in Exhibit A, which is attached hereto and is incorporated herein by
reference, and is hereinafter referred to as the "Project". Work performed prior to the execution of this Contract shall
not be considered part of this Project.
2. Responsible Administrator. The performance of the services required hereunder shall be under the
direct supervision of Tom Teixeira, an employee or agent of Contractor, who is hereby designated as the responsible
administrator of this Project. At any time the Contractor wishes to change the responsible administrator, the
Contractor shall propose and seek the State's approval of such replacement responsible administrator. The State's
approval shall be evidenced through a Contract Amendment to this contract initiated by the State as set forth in
paragraph 16.b) of this Contract. Until such time as the State concurs in the replacement responsible administrator,
the State may direct that Project work be suspended.
3. Time of Performance. This Contract shall become effective upon proper execution of this Contract by
the State Controller or designee. The Project contemplated herein shall commence as soon as practicable after the
execution of this Contract and shall be undertaken and performed in the sequence set forth in the attached Exhibit A,
Scope of Services. The Contractor agrees that time is of the essence in the performance of its obligations under this
Contract, and that completion of the Project shall occur not later than the termination date set forth in the Scope of
Services.
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4. Eligibility and National Obiectives. All project activities shall be eligible under Section 105 of the Act, as
amended, and all related regulations and requirements. Furthermore, project activities shall meet the following
indicated (with a "X") broad national objective(s), as set forth in Section 104(b)(3) of the Act, as amended, and all
related regulations and requirements:
X Benefit persons of very low-, low-, and moderate-income;
Prevent or eliminate slums or blight;
Meet other community development needs having a particular urgency because existing
conditions pose a serious and immediate threat to the health or welfare of the community
where other financial resources are not available to meet such needs.
5. Obligation, Expenditure and Disbursement of Funds.
a) Prior Expenses. Expenses incurred by the Contractor in association with said Project prior to
execution of this Contract are not eligible CDBG expenditures and shall not be reimbursed by the State.
b) Environmental Review Procedures. Funds shall not be obligated or utilized for any activities
requiring a release of funds by the State under the Environmental Review Procedures for the CDBG program at 24
CFR Part 58 until such release is issued in writing. Administrative costs, reasonable engineering and design costs,
and costs of other exempt activities identified in 24 CFR 58.34(a)(1) through (8)do not require a release of funds by
the State. For categorically excluded activities listed in 58.35(a)determined to be exempt because there are no
circumstances which require compliance with any other Federal laws and authorities cited at 58.5, the Contractor
must make and document such a determination of exemption prior to incurring costs for such activities.
• c) Community Development Plan Requirement. Prior to receiving disbursements of CDBG funds from
the State, the Contractor shall identify its community development and housing needs, including the needs of very
low-, low-, and moderate-income persons, and the activities to be undertaken to meet such needs.
6. Definition of Very low-, Low-and Moderate-Income Persons. Very low-, low-, and moderate-income
persons are defined, for the purposes of this Contract, as:
X Those persons who are members of very low-, low-, and moderate-income families as set forth
in Exhibit B, which is attached hereto and incorporated herein by reference, or as subsequently
promulgated in writing by the State, or
Those persons who have been determined by HUD, based upon most recent Census data, to
be very low-, low-, and moderate-income persons.
Those persons belonging to clientele groups who are generally presumed by HUD to be
principally very low-, low-, and moderate-income persons.
Not applicable to this project.
7. Citizen Participation. The Contractor shall provide citizens with reasonable notice of, and opportunity to
comment on, any substantial change proposed to be made in the use of CDBG funds from one eligible activity to
another by following the same citizen participation procedures required for the preparation and submission of its
CDBG application to the State. The Contractor shall also comply with the procedure set forth herein regarding the
modification and amendment of this Contract.
Additionally, the Contractor shall have and follow a Citizen Participation Plan (CPP) which includes the six
elements specified in Section 104(a)(3)the Act. The CPP must include a provision for at least one public hearing
during the course of the Project to allow citizens to review and comment on the Contractor's performance in carrying
out the Project.
8. Residential Antidisplacement and Relocation Assistance Plan. The Contractor shall follow a residential
antidisplacement and relocation assistance plan which, should displacement occur, provides that:
a) governmental agencies, non-and for-profit organizations, or private developers shall provide within
the same community comparable replacement dwellings for the same number of occupants as could have been
housed in the occupied and vacant occupiable low-and moderate-income dwelling units demolished or converted to a
use other than for housing for low- and moderate-income persons, and provide that such replacement housing may
include existing housing assisted with project based assistance provided under Section 8 of the United State Housing
Act of 1939;
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b) such comparable replacement dwellings shall be designed to remain affordable to persons of low-
and moderate-income for ten (10) years from the time of initial occupancy;
c) relocation benefits shall be provided for all low-income persons who occupied housing demolished
or converted to a use other than for low-. or moderate-income housing, including reimbursement for actual and
reasonable moving expenses, security deposits, credit checks, and other moving-related expenses; including any
interim living costs; and, in the case of displaced persons of low-and moderate-income, provided either:
i) compensation sufficient to ensure that, for a five-year(5-year) period, the displaced families
shall not bear, after relocation, a ratio of shelter costs to income that exceeds thirty percent
(30%); or
H) if elected by a family, a lump-sum payment equal to the capitalized value of the benefits
available under subclause(i)to permit the household to secure participation in a housing
cooperative or mutual housing association;
d) Persons displaced shall be relocated into comparable replacement housing that is:
i) decent, safe, and sanitary;
ii) adequate in size to accommodate the occupants;
Hi) functionally equivalent; and,
iv) in an area not subject to unreasonably adverse environmental conditions.
Persons displaced shall have the right to elect, as an alternative to the benefits under this paragraph, to receive
benefits under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, if
such persons determine that it is in their best interest to do so; and, where a claim for assistance under subparagraph
(d) is denied by the Contractor, the claimant may appeal to the State, and that the decision of the State shall be final
unless a court determines the decision was arbitrary and capricious.
The Contractor shall follow the Residential Antidisplacement and Relocation Assistance Plan except that paragraphs
a) and b) shall not apply in a case in which the Secretary of the U. S. Department of Housing and Urban Development
finds, on the basis of objective data, that there is available in the area an adequate supply of habitable affordable
housing for low-, and moderate-income persons. A determination under this paragraph is final and nonreviewable.
9. Affirmatively Furthering Fair Housing. The Contractor shall affirmatively further fair housing in addition to
conducting and administering its Project in conformity with the equal opportunity requirements of Title VI of the Civil
Rights Act of 1964 and the Fair Housing Act, as required herein.
10. Recovery of Capital Costs of Public Improvements. The Contractor shall not attempt to recover any
capital costs of public improvements assisted in whole or part with CDBG funds by assessing any amount against
properties owned and occupied by persons of very low-, low-, or moderate-income, including any fee charged or
assessment made as a condition of obtaining access to such public improvements, unless;
a) CDBG funds are used to pay the proportion of such fee or assessment that relates to the capital
costs of such public improvements that are financed from revenue sources other than the CDBG program, or
b) for the purposes of assessing any amount against properties owned and occupied by persons of
moderate income who are not persons of very low-or low-income, it certifies that it lacks sufficient CDBG funds to
comply with the requirements of subparagraph (a) hereinabove.
11. Compensation and Method of Payment. The State agrees to pay to the Contractor, in consideration for
the work and services to be performed, a total amount not to exceed Sixty Eight Thousand and 00/100 Dollars
($68,000.00). The method and time of payment shall be made in accordance with the"Payment Schedule" set forth
herein in EXHIBIT A. Any State funds not required for completion of the Project will be deobligated by the State
through the processing of a bilateral amendment.
Unless otherwise provided in the Scope of Services:
a) The Contractor shall periodically initiate all reimbursement requests by submitting to the
Department a written request using the State-provided form, for reimbursement of actual and proper expenditures of
State CDBG funds plus an estimation of funds needed for a reasonable length of time.
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b) The State may withhold any payment if the Contractor has failed to comply with the State CDBG
program objectives, contractual terms, or reporting requirements.
c) The State may withhold the final payment until the Contractor has submitted and the Department
has accepted, all required quarterly Financial Status Report and Performance Report information.
12. Financial Management and Budget. At all times from the effective date of this Contract until completion
of this Contract, the Contractor shall comply with the administrative requirements, cost principles and other
requirements set forth in the State's Financial Management Guide and the Financial Management Section of the State
CDBG Guidebook. Contractor may adjust individual budgeted expenditure amounts without approval of the State
provided that no budget transfers to or between administration budget categories are proposed and provided that
cumulative budgetary line item changes do not exceed Twenty Thousand Dollars($20,000.00), unless otherwise
specified in the"Budget" section of Exhibit A. Any budgetary modifications that exceed these limitations must be
approved by the State through a Contract Amendment as set forth in Paragraph 16. c).
13. Audit.
a) Discretionary Audit. The State, through the Executive Director of the Department, the State Auditor,
or any of their duly authorized representatives, including an independent Certified Public Accountant of the State's
choosing, or the federal government or any of its properly delegated or authorized representatives shall have the right
to inspect, examine, and audit the Contractor's(and any subcontractor's) records, books, accounts and other relevant
documents. Such discretionary audit may be requested at any time and for any reason from the effective date of this
Contract until five(5)years after the date final payment for this Project is received by the Contractor, provided that the
audit is performed during normal business hours.
b) Mandatory Audit. Whether or not the State calls for a discretionary audit as provided above, the
Contractor shall include the Project in its annual audit report as required by the Colorado Local Government Audit
Law, C.R.S. 1973, 29-1-601, et seq and the Single Audit Act of 1996, Pub. L. 104-156, and Federal and State
implementing rules and regulations. Such audit reports shall be simultaneously submitted to the Department and the
State Auditor. Thereafter, the Contractor shall supply the Department with copies of all correspondence from the
State Auditor or Federal Agency related to the relevant audit report. If the audit reveals evidence of non-compliance
with applicable requirements, the Department reserves the right to institute compliance or other appropriate
proceedings notwithstanding any other judicial or administrative actions filed pursuant to C.R.S. 1973, 29-1-607 or 29-
1-608.
14. Contract Suspension. If the Contractor fails to comply with any contractual provision, the State may,
after notice to the Contractor, suspend the Contract and withhold further payments or prohibit the Contractor from
incurring additional obligations of contractual funds, pending corrective action by the Contractor or a decision to
terminate in accordance with provisions herein. The State may determine to allow such necessary and proper costs
which the Contractor could not reasonably avoid during the period of suspension provided such costs were necessary
and reasonable for the conduct of the Project.
15. Contract Termination. This contract may be terminated as follows:
a) Termination Due to Loss of Funding. The parties hereto expressly recognize that the Contractor is
to be paid, reimbursed, or otherwise compensated with federal CDBG funds provided to the State for the purpose of
contracting for the services provided for herein or with program income, and therefore, the Contractor expressly
understands and agrees that all its rights, demands and claims to compensation arising under this Contract are
contingent upon receipt of such funds by the State. In the event that such funds or any part thereof are not received
by the State, the State may immediately terminate or amend this Contract.
b) Termination for Cause. In accordance with 24 CFR Part 85.44, suspension or termination may
occur if the Contractor materially fails to comply with any term of the Contract, or, in the State's discretion, the
Contract may be terminated for convenience. If, through any cause, the Contractor shall fail to fulfill in a timely and
proper manner its obligations under this Contract, or if the Contractor shall violate any of the covenants, agreements,
or stipulations of this Contract, the State shall thereupon have the right to terminate this Contract for cause by giving
written notice to the Contractor of such termination and specifying the effective date thereof, at least five (5)days
before the effective date of such termination. In that event, all finished or unfinished documents, data, studies,
surveys, drawings, maps, models, photographs, and reports or other material prepared by the Contractor under this
Contract shall, at the option of the State, become its property, and the Contractor shall be entitled to receive just and
equitable compensation for any satisfactory work completed on such documents and other materials.
Notwithstanding the above, the Contractor shall not be relieved of liability to the State for any damages
sustained by the State by virtue of any breach of the Contract by the Contractor, and the State may withhold any
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payments to the Contractor for the purpose of offset until such time as the exact amount of damages due the State
from the Contractor is determined.
c) Termination for Convenience. The State may terminate this Contract at any time the State desires.
The State shall effect such termination by giving written notice of termination to the Contractor and specifying the
effective date thereof, at least twenty (20) days before the effective date of such termination. All finished or unfinished
documents and other materials as described in subparagraph 16.b)above shall, at the option of the State, become its
property. If the Contract is terminated by the State as provided herein, the Contractor will be paid an amount which
bears the same ratio to the total compensation as the services actually performed bear to the total services of the
Contractor covered by this Contract, less payments of compensation previously made: Provided, however, that if less
than sixty percent(60%) of the services covered by this contract have been performed upon the effective date of such
termination, the Contractor shall be reimbursed (in addition to the above payment)for that portion of the actual out-of-
pocket expenses (not otherwise reimbursed under this Contract) incurred by the Contractor during the Contract period
which are directly attributable to the uncompleted portion of the services covered by this Contract. If this Contract is
terminated due to the fault of the Contractor, subparagraph 16.b) hereof relative to termination shall apply.
16. Modification and Amendment.
a) Modification by Operation of Law. This Contract is subject to such modifications as may be
required by changes in federal or state law or regulations. Any such required modifications shall be incorporated into
and be part of this Contract as if fully set forth herein.
b) Unilateral Amendment. The State may unilaterally modify the following portions of this Contract
when such modifications are requested by the Contractor or determined by the State to be necessary and
appropriate. In such cases, the Amendment is binding upon proper execution by the Executive Director of the
Department and State Controller's designee and without the signature of the Contractor.
i) Paragraph 2. of this Contract, "Responsible Administrator";
ii) Paragraph 3. of Exhibit A, Scope of Services"Time of Performance";
iii) Paragraph 4 of Exhibit A, Scope of Services"Remit Address",
iv) Paragraph 5 of Exhibit A, Scope of Services"Payment Schedule".
Contractor must submit a written request to the Department if modifications are required. Amendments to this
Contract for the provisions outlined in this Paragraph 16 b. i)through iv): Responsible Administrator, Time of
Performance, Remit Address, or Payment Schedule can be executed by the State (Exhibit C1).
c) Bilateral Amendment. In the following circumstances, modifications shall be made by an
Amendment signed by the Contractor, the Executive Director of the Department and the State Controller's designee.
Such Amendments must be executed by the Contractor then the State and are binding upon proper execution by the
State Controller's designee.
i) unless otherwise specified in the"Budget" section of Exhibit A, when cumulative budgetary line
item changes exceed Twenty Thousand Dollars($20,000.00);
ii) unless otherwise specified in the"Budget" section of Exhibit A, when any budget transfers to or
between administration budgetary categories are proposed;
Hi) when any other material modifications, as determined by the State, are proposed to Exhibit A
or any other Exhibits;
iv) when additional or less funding is needed and approved and modifications are required to
Paragraph 5 of this Contract, Compensation and Method of Payment as well as to Exhibit A
"Budget"and "Payment Schedule";
v) when there are additional federal statutory or regulatory compliance changes in accordance
with Paragraph 20 of this Contract.
Such Bilateral Amendment may also incorporate any modifications allowed to be made by Unilateral Amendment as
set forth in subparagraph 16.b) of this paragraph.
Upon proper execution and approval, such Amendment(Exhibit C2) shall become an amendment to the Contract,
effective on the date specified in the amendment. No such amendment shall be valid until approved by the State
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Controller or such assistant as he may designate. All other modifications to this Contract must be accomplished
through amendment to the contract pursuant to fiscal rules and in accordance with subparagraph 16 d).
d) Other Modifications. If either the State or the Contractor desired to modify the terms of this
Contract other than as set forth in subparagraphs 16.b)and 16.c)above, written notice of the proposed
modification shall be given to the other party. No such modification shall take effect unless agreed to in
writing by both parties in an amendment to this Contract properly executed and approved in accordance with
applicable law. Any amendment required per this subparagraph will require the approval of other state
agencies as appropriate, e.g. Attorney General, State Controller, etc.
Such Amendment may also incorporate any modifications allowed to be made by Unilateral and Bilateral Amendment
as set forth in subparagraphs 16.b)or 16.c) of this paragraph.
17. Integration. This Contract, as written, with attachments and references, is intended as the complete
integration of all understanding between the parties at this time and no prior or contemporaneous addition, deletion or
amendment hereto shall have any force or effect whatsoever, unless embodied in a written authorization or contract
amendment incorporating such changes, executed approved pursuant to applicable law.
18. Reports.
a) Financial Reports. The Contractor shall submit to the Department quarterly financial status reports
in the manner and method set forth in the Reporting Section of the State CDBG Guidebook.
b) Performance Reports. The Contractor shall submit to the Department quarterly performance
reports and a project completion report in a manner and method prescribed by the Department in the Reporting
Section and Close-Out Section of the State CDBG Guidebook.
19. Conflict of Interest.
a) In the Case of Procurement. In the procurement of supplies, equipment, construction and services
by the Contractor and its subcontractors, no employee, officer or agent of the Contractor or its subcontractors shall
participate in the selection or in the award of administration of a contract if a conflict of interest, real or apparent,
would be involved. Such a conflict would arise when the employee, officer or agent; any member of his immediate
family; his partner; or an organization which employs, or is about to employ, any of the above, has a financial or other
interest in the party or firm selected for award. Officers, employees or agents of the Contractor and its subcontractors
shall neither solicit nor accept gratuities, favors or anything of monetary value from parties or potential parties to
contracts. Unsolicited items provided as gifts are not prohibited if the intrinsic value of such items is nominal.
b) In All Cases Other Than Procurement. In all cases other than procurement(including the provision
of housing rehabilitation assistance to individuals, the provision of assistance to businesses, and the acquisition and
disposition of real property), no persons described in subparagraph i) below who exercise or have exercised any
functions or responsibilities with respect to CDBG activities or who are in a position to participate in a decision-making
process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit
from the activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds
thereunder, either for themselves or those with whom they have family or business ties, during their tenure for one
year thereafter.
i) Persons Covered. The conflict of interest provisions of this subparagraph 19.b) apply to any person
who is an employee, agent, consultant, officer, or elected official or appointed official of the Contractor or of
any designated public agencies or subcontractors receiving CDBG funds.
ii) Threshold Requirements for Exceptions. Upon the written request of the Contractor, the State may
grant an exception to the provisions of this subparagraph 19.b)when it determines that such an exception will
serve to further the purposes of the CDBG program and the effective and efficient administration of the
Contractor's Project. An exception may be considered only after the Contractor has provided the following:
a) A disclosure of the nature of the conflict, accompanied by an assurance that:
i. there has been or will be a public disclosure of the conflict and a description of how the
public disclosure was or will be made; and
ii. the affected person has withdrawn from his or her functions or responsibilities, or the
decision-making process with respect to the specific CDBG-assisted activity in question; and
b) An opinion of the Contractor's attorney that the interest for which the exception is sought would
not violate State or local law; and
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c) A written statement signed by the chief elected official of the Contractor holding the State
harmless from all liability in connection with any exception which may be granted by the State
to the provisions of this subparagraph 19.b);
iii) Factors to be Considered for Exceptions. In determining whether to grant a requested exception
after the Contractor has satisfactorily met the requirements of subparagraph 19.b) H)above, the State shall
consider the cumulative effect of the following factors, where applicable:
a) Whether the exception would provide a significant cost benefit or an essential degree of
expertise to the Project which would otherwise not be available;
b) Whether an opportunity was provided for open competitive bidding or negotiation;
c) Whether the person affected is a member of a group or class of low-or moderate-income
persons intended to be beneficiaries of the CDBG-assisted activity, and the exception will
permit such person to receive generally the same benefits as are being made available or
provided to the group or class;
d) Whether the interest or benefit was present before the affected person was in a position as
described in this subparagraph 19.b);
e) Whether undue hardship will result either to the Contractor or the person affected when
weighted against the public interest served by avoiding the prohibited conflict; and
f) Any other relevant considerations.
20. Compliance with Applicable Laws. At all times during the performance of this Contract, the Contractor
and any subcontractors shall strictly adhere to all applicable Federal and State laws, orders, and all applicable
standards, regulations, interpretations or guidelines issued pursuant thereto. The applicable Federal laws and
regulations include:
a) National Environmental Policy Act of 1969 (42 USC 4321 et seq.), as amended, and the
implementing regulations of HUD (24 CFR Part 58)and of the Council on Environmental Quality (40 CFR Parts 1500-
1508) providing for establishment of national policy, goals, and procedures for protecting, restoring and enhancing
environmental quality.
b) National Historic Preservation Act of 1966 (16 USC 470 et seq.), as amended, requiring
consideration of the effect of a project on any district, site, building, structure or object that is included in or eligible for
inclusion in the National Register of Historic Places.
c) Executive Order 11593, Protection and Enhancement of the Cultural Environment, May 13, 1971
(36 FR 8921 et seq.), requiring that federally-funded projects contribute to the preservation and enhancement of sites,
structures and objects of historical, architectural or archaeological significance.
d) The Archaeological and Historical Data Preservation Act of 1974, amending the Reservoir Salvage
Act of 1960 (16 USC 469 et seq.), providing for the preservation of historic and archaeological data that would be lost
due to federally-funded development and construction activities.
e) Executive Order 11988, Floodplain Management, May 24, 1977 (42 FR 26951 et seq.) prohibits
undertaking certain activities in floodplains unless it has been determined that there is no practical alternative, in
which case notice of the action must be provided and the action must be designed or modified to minimize potential
damage.
f) Executive Order 11990, Protection of Wetlands, May 24, 1977 (42 FR 26961 et seq.) requiring
review of all actions proposed to be located in or appreciably affecting a wetland. Undertaking or assisting new
construction located in wetlands must be avoided unless it is determined that there is no practical alternative to such
construction and that the proposed action includes all practical measures to minimize potential damage.
g) Safe Drinking Water Act of 1974 (42 USC 201, 300f et seq., 7401 et seq.), as amended, prohibiting
the commitment of federal financial assistance for any project which the Environmental Protection Agency determines
may contaminate an aquifer which is the sole or principal drinking water source for an area.
h) The Endangered Species Act of 1973 (16 USC 1531 et seq.), as amended, requiring that actions
authorized, funded, or carried out by the federal government do not jeopardize the continued existence of endangered
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and threatened species or result in the destruction or modification of the habitat of such species which is determined
by the Department of the Interior, after consultation with the State, to be critical.
i) The Wild and Scenic Rivers Act of 1968 (16 USC 1271 et seq.), as amended, prohibiting federal
assistance in the construction of any water resources project that would have a direct and adverse effect on any river
included in or designated for study or inclusion in the National Wild and Scenic Rivers System.
j) The Clean Air Act of 1970(42 USC 1857 et seq.), as amended, requiring that federal assistance will
not be given and that license or permit will not be issued to any activity not conforming to the State implementation
plan for national primary and secondary ambient air quality standards.
k) Flood Disaster Protection Act of 1973 (42 USC 4001), placing restrictions on eligibility and
acquisition and construction in areas identified as having special flood hazards.
I) HUD Environmental Criteria and Standards (24 CFR Part 51) providing national standards for noise
abatement and control, acceptable separation distances from explosive or fire prone substances and suitable land
uses for airport runway clear zones.
m) Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970—Title III, Real
Property Acquisition (Pub. L. 91-646 and implementing regulations at 24 CRF Part 42), providing for uniform and
equitable treatment of persons displaced from their homes, businesses, or farms by federal or federally-assisted
programs and establishing uniform and equitable land acquisition policies for federal assisted programs.
Requirements include bona fide land appraisals as a basis for land acquisition, specific procedure for selecting
contract appraisers and contract negotiations, furnishing to owners of property to be acquired a written summary
statement of the acquisition price offer based on the fair market price, and specified procedures connected with
condemnation.
n) Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970--Title II, Uniform
Relocation Assistance (Pub. L. 91-646 and implementing regulations at 24 CRF Part 42), providing for fair and
equitable treatment of all persons displaced as a result of any federal or federally-assisted program. Relocation
payments and assistance, last-resort housing replacement of displacing agency, and grievance procedures are
covered under the Uniform Act. Payments and assistance will be made pursuant to State or local law, or the grant
recipient must adopt a written policy available to the public describing the relocation payments and assistance that will
be provided. Moving expenses and up to$22,500 or more for each qualified homeowner or up to $5,250 or more for
each tenant are potential costs.
o) Section 104W) of the Housing and Community Development Act of 1974, (42 USC 5301 as
amended and implementing regulations at 24 CFR Part 570) providing for the replacement of all low-and moderate-
income dwelling units that are demolished or converted to another use as a direct result of the use of CDBG funds,
and which provides for relocation assistance for low-and moderate-income households so displaced.
p) Davis-Bacon Fair Labor Standards Act(40 USC 276A-276a-5) requiring that, on all contracts and
subcontracts which exceed $2,000 for federally-assisted construction, alteration or rehabilitation, laborers and
mechanics employed by contractors or subcontractors shall be paid wages at rates not less than those prevailing on
similar construction in the locality as determined by the Secretary of Labor. (This requirement applies to the
rehabilitation of residential property only if such property is designed for use of eight or more units.) The requirements
set forth in this subparagraph are inapplicable to individuals who volunteer their services under circumstances set
forth in 24 CFR Part 70.
Assistance shall not be used directly or indirectly to employ, award contracts to, or otherwise engage the services of,
or fund any subcontractor or subrecipient during any period of debarment, suspension, or placement in ineligibility
status under the provisions of 24 CFR Part 24.
q) Contract Work Hours and Safety Standards Act of 1962 (40 USC 327 et seq.) requiring that
mechanics and laborers employed on federally-assisted contracts which exceed $2,000 be paid wages of not less
than one and one-half times their basic wage rates for all hours worked in excess of forty in a work week.
r) Copeland "Anti-Kickback"Act of 1934 (40 USC 276 (c)) prohibiting and prescribing penalties for
"kickbacks"of wages in federally-financed or-assisted construction activities.
s) The Lead-Based Paint Poisoning Prevention Act--Title IV(42 USC 4831) prohibiting the use of
lead-based paint in residential structures constructed or rehabilitated with federal assistance, and requiring notification
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to purchasers and tenants of such housing of the hazards of lead-based paint and of the symptoms and treatment of
lead-based paint poisoning.
t) Unless otherwise provided for in EXHIBIT A, Scope of Services, this contract is subject to the
following: Section 3 of the Housing and Community Development Act of 1968 (12 U.S.C. 1701 (u)), as amended.
i) The work to be performed under this contract is subject to the requirements of Section 3 of the
Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 (u) (Section 3).
The purpose of Section 3 is to ensure that employment and other economic opportunities
generated by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the
greatest extent feasible, be directed to very low-and low-income persons, particularly persons
who are recipients of HUD assistance for housing.
H) The parties to this contract agree to comply with HUD's regulations in 24 CFR Part 135, which
implement Section 3. As evidenced by their execution of this contract, the parties to this
contract certify that they are under no contractual or other impediment that would prevent them
from complying with the Part 135 regulations.
iii) The Contractor agrees to send to each labor organization or representative of workers with
which the Contractor has a collective bargaining agreement or other understanding, if any, a
notice advising the labor organization or workers' representative of the Contractor's
commitments under this Section 3 clause, and will post copies of the notice in conspicuous
places at the work site where both employees and applicants for training and employment
positions can see the notice. The notice shall describe the Section 3 preference, shall set forth
minimum number and job titles subject to hire, availability of apprenticeship and training
positions, the qualifications for each; and the name and location of the persons)taking
applications for each of the positions; and the anticipated date the work shall begin.
iv) The Contractor agrees to include this Section 3 clause in every subcontract subject to
compliance with regulations in 24 CFR Part 135 ((Paragraph 23 t)i)-23 t)vii)of this contract)),
and agrees to take appropriate action, as provided in an applicable provision of the subcontract
or in this Section 3 clause, upon a finding that the subcontractor is in violation of the
regulations in 24 CFR Part 135. The Contractor will not subcontract with any subcontractor
where the Contractor has notice or knowledge that the subcontractor has been found in
violation of the regulations in 24 CFR Part 135.
v) The Contractor will certify that any vacant employment positions, including training positions,
that are filled (1) after the Contractor is selected but before the contract is executed, and (2)
with persons other than those to whom the regulations of 24 CFR Part 135 require employment
opportunities to be directed, were not filled to circumvent the Contractor's obligations under 24
CFR Part 135.
vi) Noncompliance with HUD's regulations in 24 CFR Part 135 may result in sanctions, termination
of this contract for default, and debarment or suspension from future HUD assisted contracts.
vii) With respect to work performed in connection with Section 3 covered Indian housing
assistance, Section 7(b)of the Indian Self-Determination and Education Assistance Act(25
U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b)
requires that to the greatest extent feasible (i) preference and opportunities for training and
employment shall be given to Indians, and (ii) preference in the award of contracts and
subcontracts shall be given to Indian organizations, and Indian-owned Economic Enterprises.
Parties to this contract that are subject to the provisions of Section 3 and Section 7(b) agree to
comply with Section 3 to the maximum extent feasible, but not in derogation of compliance with
Section 7(b).
u) Section 109 of the Housing and Community Development Act of 1974 (42 USC 5309), as amended,
providing that no person shall be excluded from participation (including employment), denied program benefits or
subjected to discrimination on the basis of race, color, national origin or sex under any program or activity funded in
whole or in part under Title I (Community Development) of the Act.
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v) Title IV of the Civil Rights Act of 1964 (Pub. L. 88-352; 42 USC 2000 (d)) prohibiting discrimination
on the basis of race, color, and incorporates laws prohibiting age or handicap or religious affiliation, or national origin
discrimination in any program or activity receiving federal financial assistance.
w) The Fair Housing Act(42 USC 3601-20), as amended, prohibiting housing discrimination on the
basis of race, color, religion, sex, national origin, handicap and familial status.
x) Executive Order 11246 (1965), as amended by Executive Orders 11375 and 12086, prohibiting
discrimination on the basis of race, color, religion, sex or national origin in any phase of employment during the
performance of federal or federally-assisted contracts in excess of$2,000.
y) Executive Order 11063 (1962), as amended by Executive Order 12259, requiring equal opportunity
in housing by prohibiting discrimination on the basis of race, color, religion, sex or national origin in the sale or rental
of housing built with federal assistance.
z) Section 504 of the Rehabilitation Act of 1973 (29 USC 793), as amended, providing that no
otherwise qualified individual shall, solely by reason of a handicap, be excluded for participation (including
employment), denied program benefits or subjected to discrimination under any program or activity receiving federal
funds.
aa) Age Discrimination Act of 1975 (42 USC 6101), as amended, providing that no person shall be
excluded from participation, denied program benefits or subjected to discrimination on the basis of age under any
program or activity receiving federal funds.
ab) Fire Administration Authorization Act of 1992 (P.L. 102-522), prohibiting the use of housing
assistance in connection with certain assisted and insured properties, unless various protection and safety standards
are met.
ac) Excessive Force. In accordance with Section 519 of Public Law 101-144, the HUD Appropriations
Act, Section 906 of Cranston-Gonzalez Affordable Housing Act of 1990, the Contractor has adopted and is enforcing
a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any
individuals engaged in non-violent civil rights demonstrations; and has adopted and is enforcing a policy of enforcing
applicable State and local laws against physically barring entrance to or exit from a facility or location which is the
subject of such non-violent civil rights demonstration within its jurisdiction.
ad) Lobbying. The Contractor assures and certified that:
i) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any federal contract, the making of a
federal grant, the making of any federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any federal contract,
grant, loan or cooperative agreement.
ii) If any funds other than federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an offer or employee of any agency, a Member of
Congress, an officer or employee of congress, or an employee of a Member of Congress in
connection with this federally funded contract, grant, loan, or cooperative agreement, it shall
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in
accordance with its instructions.
iii) It shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans,
and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
iv) It understands that this certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by Section 1352, Title 31,
USC. Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000.00 and not more than $100,000.00 for each such failure.
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21. Monitoring and Evaluation. The State will monitor and evaluate the Contractor for compliance with the
terms of the contract, and the rules, regulations, requirements and guidelines which the State has promulgated or may
promulgate, including the State CDBG Guidebook. The Contractor may also be subject to monitoring and evaluation
by the U.S. Department of Housing and Urban Development.
22. Severability. To the extent that this Contract may be executed and performance of the obligations of the
parties may be accomplished within the intent of the contract, the terms of this Contract are severable, and should any
term or provision hereof be declared invalid or become inoperative for any reason, such invalidity or failure shall not
affect the validity of any other term or provision hereof. The waiver of any breach of a term hereof shall not be
construed as waiver of any other term nor as waiver of a subsequent breach of the same term.
23. Binding on Successors. Except as herein otherwise provided, this agreement shall inure to the benefit of
and be binding upon the parties, or any subcontractors hereto, and their respective successors and assigns.
24. Subletting, Assignment or Transfer. Neither party nor any subcontractors hereto may sublet, sell,
transfer, assign or otherwise dispose of this Contract or any portion thereof, or of its rights, title, interest or duties
therein, without the prior written consent of the other party. No subcontract or transfer of Contract shall in any case
release the Contractor of liability under this Contract.
25. Non-Discrimination. The Contractor agrees to comply with the letter and the spirit of all applicable state
and federal laws and requirements with respect to discrimination and unfair employment practices.
26. Applicant Statement of Assurances and Certifications. The Contractor has previously signed an
"Applicant Statement of Assurances and Certifications"which is hereby incorporated and made a part of this Contract
by reference.
27. Survival of Certain Contract Terms. Notwithstanding anything herein to the contrary, the parties
understand and agree that all terms and conditions of this Contract and the exhibits and attachments hereto which
may require continued performance or compliance beyond the termination date of the Contract shall survive such
termination date and shall be enforceable to the State as provided herein in the event of such failure to perform or
comply by the Contractor or its subcontractors.
28. Order of Precedence. In the event of conflicts or inconsistencies between this contract and its exhibits or
attachments, such conflicts or inconsistencies shall be resolved by reference to the documents in the following order
of priority:
A. Colorado Special Provisions
B. Contract
C. The Scope of Services, Exhibit A
29. Insurance
29.1 The Contractor shall obtain, and maintain at all times during the term of this agreement, insurance in
the following kinds and amounts:
a. Worker's Compensation Insurance as required by state statute, and Employer's Liability Insurance covering
all of the contractor's employees acting within the course and scope of their employment.
b. Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent,
covering premises operations, fire damage, independent contractors, products and completed operations,
blanket contractual liability, personal injury, and advertising liability with minimum limits as follows:
i. $1,000,000 each occurrence;
H. $1,000,000 general aggregate;
iii. $1,000,000 products and completed operations aggregate; and
iv. $50,000 any one fire.
If any aggregate limit is reduced below$1,000,000 because of claims made or paid, the contractor shall immediately
obtain additional insurance to restore the full aggregate limit and furnish to the State a certificate or other document
satisfactory to the State showing compliance with this provision.
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c. Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a
minimum limit as follows: $1,000,000 each accident combined single limit.
29.2 The State of Colorado shall be named as additional insured on the Commercial General Liability and
Automobile Liability Insurance policies (leases and construction contracts will require the additional insured coverage
for completed operations on endorsements CG 2010 11/85, CG 2037, or equivalent). Coverage required of the
contract will be primary over any insurance or self-insurance program carried by the State of Colorado.
29.3 The Insurance shall include provisions preventing cancellation or non-renewal without at least 45
days prior notice to the State by certified mail.
29.4 The contractor will require all insurance policies in any way related to the contract and secured and
maintained by the contractor to include clauses stating that each carrier will waive all rights of recovery, under
subrogation or otherwise, against the State of Colorado, its agencies, institutions, organizations, officers, agents,
employees and volunteers.
29.5 All policies evidencing the insurance coverages required hereunder shall be issued by insurance
companies satisfactory to the State.
29.6 The contractor shall provide certificates showing insurance coverage required by this contract to the
State within 7 business days of the effective date of the contract, but in no event later than the commencement of the
services or delivery of the goods under the contract. No later than 15 days prior to the expiration date of any such
coverage, the contractor shall deliver the State certificates of insurance evidencing renewals thereof. At any time
during the term of this contract, the State may request in writing, and the contractor shall thereupon within 10 days
supply to the State, evidence satisfactory to the State of compliance with the provisions of this section.
29.7 Notwithstanding subsection a of this section, if the Contractor is a "public entity"within the meaning of
the Colorado Governmental Immunity Act, CRS 24-10-101, et seq., as amended ("Act"), the contractor shall at all
times during the term of this contract maintain only such liability insurance, by commercial policy or self-insurance, as
is necessary to meet its liabilities under the Act. Upon request by the State, the contractor shall show proof of such
insurance satisfactory to the State.
30. Legal Resident
Contractor must confirm that any individual natural person eighteen years of age or older is lawfully present in
the United States pursuant to CRS 24-76.5-101 et seq., when such individual applies for public benefits provided
under this Contract by requiring the applicant to:
(a) Produce:
I. A valid Colorado driver's license or a Colorado identification card, issued pursuant to article 2 of title 42,
C.R.S.; or
II. A United States military card or a military dependent's identification card; or
III. A United States Coast Guard Merchant Mariner card; or
IV. A Native American tribal document; and
(b) Execute an affidavit herein attached as Exhibit E, Affidavit of Legal Residency, stating:
I. That he or she is a United States citizen or legal permanent resident; or
II. That he or she is otherwise lawfully present in the United States pursuant to federal law.
12
SPECIAL PROVISIONS
The Special Provisions apply to all contracts except where noted in italics.
1. CONTROLLER'S APPROVAL.CRS§24-30-202(1).This contract shall not be deemed valid until it has been approved by the Colorado State
Controller or designee.
2. FUND AVAILABILITY.CRS§2440-202(5.5).Financial obligations of the State payable after the current fiscal year are contingent upon funds
for that purpose being appropriated, budgeted,and otherwise made available.
3. INDEMNIFICATION. Contractor shall indemnify, save, and hold harmless the State, its employees and agents, against any and all claims,
damages, liability and court awards including costs, expenses, and attorney fees and related costs, incurred as a result of any act or omission by
Contractor,or its employees,agents,subcontractors,or assignees pursuant to the terms of this contract.
[Applicable Only to Intergovernmental Contracts]No term or condition of this contract shall be construed or interpreted as a waiver, express or
implied,of any of the immunities, rights, benefits, protection, or other provisions, of the Colorado Governmental Immunity Act, CRS§24-10-101 et
seq.,or the Federal Tort Claims Act,28 U.S.C.2671 et seq.,as applicable,as now or hereafter amended.
4. INDEPENDENT CONTRACTOR. 4 CCR 801-2. Contractor shall perform its duties hereunder as an independent contractor and not as an
employee. Neither contractor nor any agent or employee of contractor shall be or shall be deemed to be an agent or employee of the state.
Contractor shall pay when due all required employment taxes and income taxes and local head taxes on any monies paid by the state pursuant to
this contract. Contractor acknowledges that contractor and its employees are not entitled to unemployment insurance benefits unless contractor or
a third party provides such coverage and that the state does not pay for or otherwise provide such coverage.Contractor shall have no authorization,
express or implied, to bind the state to any agreement, liability or understanding,except as expressly set forth herein.Contractor shall provide and
keep in force workers' compensation (and provide proof of such insurance when requested by the state) and unemployment compensation
insurance in the amounts required by law and shall be solely responsible for its acts and those of its employees and agents.
5. NON-DISCRIMINATION. Contractor agrees to comply with the letter and the spirit of all applicable State and federal laws respecting
discrimination and unfair employment practices.
6. CHOICE OF LAW.The laws of the State of Colorado, and rules and regulations issued pursuant thereto,shall be applied in the interpretation,
execution, and enforcement of this contract. Any provision of this contract, whether or not incorporated herein by reference, which provides for
arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws, rules, and regulations shall be considered null and
void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision in whole or in
part shall be valid or enforceable or available in any action at law,whether by way of complaint,defense,or otherwise. Any provision rendered null
and void by the operation of this provision will not invalidate the remainder of this contract, to the extent that this contract is capable of execution.
At all times during the performance of this contract, Contractor shall strictly adhere to all applicable federal and State laws, rules, and regulations
that have been or may hereafter be established.
7. VENDOR OFFSET. CRS§§24.30.202(1)and 24-30-202.4. [Not Applicable to Intergovernmental Agreements]The State Controller may
withhold payment of certain debts owed to State agencies under the State's vendor offset intercept system for: (a) unpaid child support debts or
child support arrearages; (b) unpaid balances of tax,accrued interest, or other charges specified in CRS§39-21-101,et.seq.;(c)unpaid loans due
to the Student Loan Division of the Department of Higher Education; (d)amounts required to be paid to the Unemployment Compensation Fund;
and(e)other unpaid debts certified by the State Controller as owing to the State as a result of final agency determination or judicial action.
8. SOFTWARE PIRACY PROHIBITION. Governor's Executive Order D 002 00. No State or other public funds payable under this contract
shall be used for the acquisition, operation, or maintenance of computer software in violation of federal copyright laws or applicable licensing
restrictions. Contractor hereby certifies that, for the term of this contract and any extensions, Contractor has in place appropriate systems and
controls to prevent such improper use of public funds. If the State determines that Contractor is in violation of this paragraph, the State may
exercise any remedy available at law or equity or under this contract, including, without limitation, immediate termination of this contract and any
remedy consistent with federal copyright laws or applicable licensing restrictions.
9. EMPLOYEE FINANCIAL INTEREST. CRS §24-18.201 and §24-50-507. The signatories aver that to their knowledge, no employee of the
State has any personal or beneficial interest whatsoever in the service or property described in this contract.
10. PUBLIC CONTRACTS FOR SERVICES.CRS§8-17.5-101.[Not Applicable to agreements relating to the offer,Issuance,or sale of
securities,investment advisory services or fund management services,sponsored projects,intergovernmental agreements, or
information technology services or products and services]Contractor certifies,warrants,and agrees that it does not knowingly employ or
contract with an illegal alien who will perform work under this contract and will confirm the employment eligibility of all employees who are newly
hired for employment in the United States to perform work under this contract,through participation in the E-Verify Program or the Department
program established pursuant to CRS§8-17.5-102(5)(c), Contractor shall not knowingly employ or contract with an illegal alien to perform work
under this contract or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or
contract with an illegal alien to perform work under this contract.Contractor(a)shall not use E-Verify Program or Department program procedures
to undertake pre-employment screening of job applicants while this contract is being performed,(b)shall notify the subcontractor and the
contracting State agency within three days if Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien
for work under this contract, (c)shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within
three days of receiving the notice,and(d)shall comply with reasonable requests made in the course of an investigation,undertaken pursuant to
CRS§8-17.5-102(5),by the Colorado Department of Labor and Employment. If Contractor participates in the Department program, Contractor shall
deliver to the contracting State agency, institution of higher education or political subdivision a written,notarized affirmation,affirming that
Contractor has examined the legal work status of such employee, and comply with all of the other requirements of the Department program. If
Contractor fails to comply with any requirement of this provision or CRS§8-17.5-101 et seq.,the contracting State agency, institution of higher
education or political subdivision may terminate this contract for breach and, if so terminated,Contractor shall be liable for damages.
11. PUBLIC CONTRACTS WITH NATURAL PERSONS.CRS§24-76.5.101.Contractor, if a natural person eighteen(18)years of age or older,
hereby swears and affirms under penalty of perjury that he or she(a)is a citizen or otherwise lawfully present in the United States pursuant to
federal law,(b)shall comply with the provisions of CRS§24-76.5-101 et seq.,and(c)has produced one form of identification required by CRS§24-
76.5-103 prior to the effective date of this contract.
Revised May 13,2008
13
THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT
* Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's behalf
and acknowledge that the State is relying on their representations to that effect.
CONTRACTOR STATE OF COLORADO
Weld County Housing Authority Bill Ritter,Jr.,GOVERNOR
DEPARTMENT OF LOCAL AFFAIRS
By: William H.Jerke
Name of Authorized Individual
Title: Chair, Weld County Housing Authorirty
Board of Commissioners
Official Title of Authorized Individual
/1
By:
l !*Signaature jr-Susan E.Krkpatrick,Executive Director
Date: JUN 2 3 2008 Date: !/ _7 c77?-1Y
PRE-APPROV FO 0 TRACT REVIEWER
i
By:
Teresa Duran, vision of Housing
Date: %U
ALL CONTRACTS REQUIRE APPROVAL by the STATE CONTROLLER
CRS§24-30-202 requires the State Controller to approve all State Contracts.This Contract is not valid until signed
and dated below by the State Controller or delegate.Contractor is not authorized to begin performance until such
time. If Contractor begins performing prior thereto,the State of Colorado is not obligated to pay Contractor for
such performance or for any goods and/or services provided hereunder.
ST TE CONTROLLER
D id J. Dermott
t
By
.„.„—r7 Rose rie Au en,Controller Delegate
Date: 7l3,Jb lJ
14
;?a�� /7y 7
EXHIBIT A
EXHIBIT A
SCOPE OF SERVICES
COLORADO DIVISION OF HOUSING
Weld County Homeless Services - 08-045G
1. PROJECT DESCRIPTION, OBJECTIVES, AND REQUIREMENTS.
A. Project Description. The Weld County Housing Authority was awarded a $68,000
CDBG pass-through grant that will support Homeless Services provided by A Woman's
Place, Greeley Transitional House, Stepping Stones of Windsor, Catholic Charities
Northern, and A Room at the Inn IHN in the non-entitlement county of Weld. Services
include homeless shelter operational expenses, homeless prevention, and essential
services; plus administration for Weld County. The County will serve as principle
contractor with subcontracts to agencies as noted above. The Contractor shall be
responsible for administration of the contract but will enter into contracts with A
Woman's Place, Greeley Transitional House, Stepping Stones of Windsor, Catholic
Charities Northern, and A Room at the Inn IHN (Sub-grantees) who shall be
responsible for the provision above mentioned services.
B. Form of Subsidy. $68,000 in CDBG funds will be used for homeless services.
2. ADMINISTRATIVE REQUIREMENTS.
A. Administrative Requirements. These funds will be administered in
accordance with the requirements of this contract, Division of Housing (DOH)
Revolving Loan Policies and the Project Performance Plan (Exhibit D). The
Contractor shall comply with the administration requirements set forth in the
most recent Community Development Block Grant Guidebook, or such
requirements as may be subsequently issued by the State.
B. Section 3 Requirements. This project is not subject to Section 3
Requirements.
3. ELIGIBLE BENEFICIARIES The prospective household must have a gross income
that does not exceed 80% of the AMI. A listing of the incomes for all family household
sizes is attached as Exhibit B.
4. PROPERTY STANDARDS. Not Applicable.
5. NATIONAL OBJECTIVE. Limited Clientele Activities: This project meets the
national objective of benefit to low and moderate-income persons as required in
§570.483(b)(2)(A).
6. TIME OF PERFORMANCE. The Project shall commence upon the full and proper
execution of this Contract and the completion of the appropriate environmental review,
and shall be completed on or before June 30, 2009. However, the Project time of
performance may be extended by amendment, subject to mutual agreement of the
Page 1 of 3
State and Contractor. To initiate this process, a written request shall be submitted to
the State by the Contractor at least sixty (60) days prior to June 30, 2009, and shall
include a full justification for the extension request.
7. BUDGET. Funds from sources other than CDBG shall not be considered matching
funds subject to federal audit requirements.
Project Activities Project Cost CDBG Funds Other Funds Source
Room at the Inn IHN
Insurance $ 2,500 $ 2,500
Utilities 2,000 2,000
Transportation 500 500
Case Management 1,500 1,500
Counseling 1,000 1,000
Total: 7,500 7,500
Catholic Charities Northern
Utilities 4,000 4,000
Supplies/Food 4,000 4,000
Maintenance/Repairs 3,000 3,000
Case Management Services 6,000 6,000
Homeless Prevention 6,000 6,000
Total: 23,000 23,000
Stepping Stones of Windsor
Eviction Prevention 3,000 3,000
Utilities Shut-Off Prevention 750 750
!st Month's Rent/Security Deposit 500 500
Foreclosure Prevention 250 250
Total: 4,500 4,500
A Woman's Place,Inc.
Utilities 5,000 5,000
Repairs/maintenance 2,000 2,000
Insurance 2,000 2,000
Case Management Services 8,000 8,000
Total: 17,000 17,000
Greeley Transitional House
Shelter Staffing 2,000 2,000
Repairs/Maintenance 500 500
Insurance 2,500 2,500
Utilities and Telephone 4,000 4,000
Case Management Services 4,000 4,000
Total: 13,000 13,000
Page 2 of 3
Greeley-Weld Housing Authority
Administration 3,000 3,000
Total: 3,000 3,000
TOTAL ALL WELD AGENCIES: $68,000 $68,000
8. PAYMENT SCHEDULE. Payments shall be made in accordance with the provisions
set forth in Paragraph 11. within the main body of this Contract.
REMITTANCE ADDRESS
Weld County Housing Authority
PO BOX 130
Greeley, Colorado 80632
9. CONTRACT MONITORING. The Colorado Department of Local Affairs, Division of
Housing shall monitor this Contract in accordance with the provisions set forth in
Paragraph 21 within the main body of this Contract.
10. REPORTING SCHEDULE. The Contractor shall provide the following reports to the
Department of Local Affairs, Division of Housing in accordance with the provisions set
forth in Paragraph 18 within the main body of this contract:
A. Financial Reports. One copy of the quarterly Financial Status Report shall be
submitted within 20 calendar days of the end of the calendar quarter. This
report must be submitted on forms provided by the Division of Housing. No
requests for payments shall be processed if the Contractor has not submitted
this quarterly report.
B. Narrative Reports. One copy of the quarterly Narrative Performance Report
shall be submitted within 20 calendar days of the end of the calendar quarter.
This report may be submitted on forms provided by the Division of Housing. No
requests for payments shall be processed if the Contractor has not submitted
this quarterly report.
C. Project Completion Report. Within 30 days after the completion of the Project or
the final draw, whichever is later, the Contractor shall submit 1 copy of the
Project Completion Report, 2 copies of the Final Financial Status Report, and 2
copies of the combined Beneficiary Report on forms provided by the Division of
Housing.
11. INTEREST. The Contractor shall expend the CDBG funds within 15 days of receipt
and shall not earn interest on the funds prior to expenditure.
Page 3 of 3
EXHIBIT B
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EXHIBIT C
EXHIBIT Cl
Contract Routing#
Encumbrance#
APPR GBL
CFDA# 14.228
Unilateral
Amendment # of (Type of Contract— Grant/Loan/Grant-Loan?
Between Colorado Department of Local Affairs and (Grantee Name and Address)
State Executed Contract Modifications
A. Modifications to Contract Boilerplate
Responsible Administrator: Delete old Administrator's na , d insert ' 'eu thereof
new "Responsible Administrator".
B. Modifications to Exhibit A, Scope of Service.
Time of Performance: "Time of Performance is .dified by deletin. 4 .te" a „.2.,i ' erting
in lieu thereof" Date ".
Remit Address: Delete current "Remit Addre " an. i sert in lieu there• >' ew"Remit
Address". e R
Payment Schedule: Delete current "P ent Sc .1: le" a .s s' ieu thereof new
"Payment Schedule". ,
haw �,��
All of the terms and conditions of thw inaal ° remain unchanged except for those
terms and conditions modified by thi _;It dm- and all previous
amendments. Both parties also expr-. •ers 1'1;7 a is A men.ment# is
incorporated into the Original Contract.
Department of Local Affairs
(Pre-approve.��a �, ct Re -k -r Susan E. Kirkpatrick,NstExecutive Director
zit
L CO s ` MU E APPROVED BY THE STATE CONTROLLER le-
tr
CRS 0-202 requires t t the State Controller approve all state contracts. This contract is not
valid it the St trop or such assistant as he may delegate, has signed it. The
contr r is d 4 -e in performance until the contract is signed and dated below. If
perfor ns pri o t date below, the State of Colorado may not be obligated to pay for
the good t /or service provided.
STATE CONTROLLER:
David J. McDermott, CPA
By
Rose Marie Auten, Controller
Department of Local Affairs
Date:
Page 1 of 1
EXHIBIT C2
Contract Routing#
Encumbrance#
APPR GBL
CFDA# 14.228
Bilateral
Amendment )
Between Colorado Depa�i meri(Type r
t of Local Affairs and (Gr ntee Name and Address)
State and Contractor Executed Modificatio
A. Modifications to Contract Boilerplate
Compensation and Method of Payment:
"Compensation and Method of payment" in the Original Contract �o'difi deleting "
Amount " and inserting in lieu there of" Amount .
Responsible Administrator: Delete old Administrato s name and ins-,, , lieu t .f new
"Responsible Administrator".
Compliance with Applicable Laws: Paragrap i " � ; lance with Ap.li .le Laws" in
the Original Contract is modified as follows: l!.., -fin. .uage "i- ised to read"
and the revised language. r � '
B. Modifications to Exhibit A, Scope of S ;
Project Description, Objectives a ; . ui �Pollsg . "Project Description, Objectives, and
Requirements.' is modified as folio ude tng language "is revised to read" and the
revised language.
National Objective: "Nat's- -I Object' s 'fied �k eleting current National Objective
and inserting new Nation ive.
Time of Performance: "Ti "" . a -" is -° dified by deleting current Date and
inserting new Date .
Budget: "Budg . +Tied by .��.'ng the urrent Budget and inserting new Budget.
Remit Address: mit is '11'3 lied by deleting the current Remit Address and
inserting new Remi .drre
Pa edule: � ent Schedule" is modified by deleting current Payment Schedule
a serting new Pay Ai, t Schedule.
C.rw, ract • " .t, tract Monitoring" is modified by deleting current Contract
M. r(o• " s, • inse s� g Contract Monitoring.
Reporting Schedu "Reporting Schedule is modified by deleting current Reporting
Schedule d ins-, v. new Reporting Schedule.
Program/Mr •'aneous Income: Program/Miscellaneous Income is modified by deleting the
current Program/Miscellaneous Income and inserting new Program/Miscellaneous Income.
All of the terms and conditions of the Original Contract remain unchanged except for those terms
and conditions modified by this Amendment # and all previous amendments. Both parties
also expressly understand that this Amendment # is incorporated into the Original
Contract.
Page 1 of 2
SIGNATURE PAGE
THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT
CONTRACTOR: STATE OF COLORADO:
BILL RITTER, JR., GOVERNOR
By
Legal Name of Contracting Entity Susan E. Kirkpatrick, :, utive Director
Department of Loc-
s•
Y .A
Signature of Authorized Officer PRE-APPROVED FO ' o NTRACT WER:
Print Name &Title of Authorized Officer •
CORPORATIONS:
(A corporate attestation is required.)
,
Attest(Seal) By 42.1
(Corporate Secre valent own , oun Clerk) (Place corporate seal here, if
available)
•
ALL CONS MUST PP s's ED BY THE STATE CONTROLLER
s
CRS 24-30-202 requires • the • trol pprove all state contracts. This contract is not valid until
the State Controller, or s • ass - .y delegate, has signed it. The contractor is not authorized to
begin pe until t > � ct is s •'"ed and dated below. If performance begins prior to the date
below, `-Colorad• 'r not be obligated to pay for the goods and /or services provided.
�Ar
STATE CONTROLLER:
David J. McDermott, CPA
By
Rose Marie Auten, Controller
Department of Local Affairs
Date
Page 2 of 2
EXHIBIT D
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