HomeMy WebLinkAbout20080183.tiff RESOLUTION
RE: APPROVE PURCHASE OF SERVICES AGREEMENT AND AUTHORIZE CHAIR TO
SIGN - COMMUNITY MEDIATION PROJECT, INC., C/O CRAIG CONRAD
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Services Agreement
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Family
Educational Network of Weld County, and Community Mediation Project, Inc., do Craig Conrad,
commencing October 1, 2007, and ending September 30, 2008, with further terms and conditions
being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Purchase of Services Agreement between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, Family Educational Network of Weld County, and Community
Mediation Project, Inc., do Craig Conrad be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 9th day of January, A.D., 2008, nunc pro tunc October 1, 2007.
BOARD OF COUNTY COMMISSIONERS
` ��� WELD COUNTY, COLORADO
ATTEST: 1 B® - YG�,_•
Mme/ iv it iam H. Jerke, Chair
Weld County Clerk to the,Bo � � � (�Q
Robert D. M Pro-Tem BY: ianCDe ty Cle 'to the Boar'CId
Wil m . Garcia
APPROVE�AS TO .•
David E. Long
ounty Attorney coo _ QTY
Douglas ademach
Date of signature: i'3alocz
2008-0183
HR0079
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MEMORANDUM
rfi DATE: January 3, 2008
O TO: Board of County Commissioners '1)(6,(
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0 • FROM: Walt Speckman, Executive Director
COLORADO SUBJECT: Purchase of Services Agreement between FENWC and
Craig Conrad, Community Mediation Project, Inc.
Presented for approval before the Weld County Board of County Commissioners is a Purchase
of Services Agreement between FENWC and Craig Conrad, Community Mediation Project, Inc.,
hereinafter referred to as"CMP."
CMP will focus on the expectations of marriage related services under the Federal Marriage
Education Demonstration Grant and promote a balanced system of care to families in Weld
County.
CMP will assist in developing and providing marriage education programs and services under
Social Services Families First Program structure.
FENWC agrees to pay CMP for professional and educational services pursuant to this
Agreement a sum of$336,202.00, which includes $10,192 for staff mileage and $2,000 for
conference attendance, according to the budget that is attached to this contract.
The term of this Agreement shall commence on October 1, 2007 through September 30, 2008.
If you have any questions please contact Janet Flaugher, Director, @ 353-3800, ext. 3340.
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2008-0183
PURCHASE OF SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 19 day of(r,lo'ke( 2007, by and
between the Family Educational Network of Weld County, acting as the Lead Agency on behalf
of the Weld County Department of Social Services' Healthy Marriages Initiative, hereinafter
referred to as "FENWC", and Craig Conrad on behalf of Community Mediation Project, Inc.,
hereinafter referred to as "CMP."
WITNESSETH:
WHEREAS, the FENWC supports the Weld County Department of Social Services' goal
to intervene successfully with families in the least intrusive manner while maximizing safety
before they enter the judicial system; and upon their entry into the child welfare and juvenile
justice systems, to expedite the positive resolution of their treatment or case plans; and
WHEREAS, the FENWC supports the Weld County Department of Social Services'
desire to develop balanced systems of care in Weld County under a community based services
integration process, emphasizing family strengths through interagency and community
collaboration; and
WHEREAS, the FENWC supports the development of balanced systems of care with
evidenced-based and promising practices that are outcome based; and
WHEREAS, under the Personal Responsibility and Work Opportunity Reconciliation
Act, the Temporary Assistance for Needy Families (TANF), which is the Colorado Works
Program, the FENWC supports the Weld County Department of Social Services' desire to
encourage the formation and maintenance of two-parent families; and
WHEREAS, the FENWC supports the Weld County Department of Social Services'
Families First Programs, which are designed to maintain two-parent families and to intervene
with families under a balanced system of care; and
WHEREAS, Social Services' Families First Programs include the Weld County Healthy
Marriages Initiative, which will promote marriage education with related supportive services,
and collaborative processes among FENWC, United Way of Weld County, CMP, and Social
Services; and
WHEREAS, CMP, as the successful bidder, has the expertise and knowledge to provide a
marriage education program under the Federal Marriage Education Demonstration Grant, and
WHEREAS, CMP will focus on the expectations of marriage related services under the
Federal Marriage Education Demonstration Grant and promote a balanced system of care to
families in Weld County,
WHEREAS, CMP has the expertise and knowledge to develop and organize a county-
wide Healthy Marriage effort,
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree as follows:
1. TERM: The term of this Agreement shall be from October 1, 2007 through
September 30, 2008.
2. SERVICES PROVIDED BY COMMUNITY MEDIATION PROJECT; CMP
agrees to assist in developing and providing marriage education programs and
services under Social Services' Families First Program structure for 2007-2008 by
focusing on the Federal Marriage Education Demonstration Grant Project related
to:
• Identifying the best process to support low-income married couples with
children under the age of 18, or couples expecting a child, or couples
considering marriage who will have access to marriage education; and
• Providing marriage education services by trained and certified marriage
educators, including Marriage Seminars, Marriage Mentoring, Marriage
Enrichment Weekends, Marriage Booster Sessions, Conflict Resolution
Training, Premarital Inventories and Financial Management Workshops to
low-income married couples with children under the age of 18, or couples
expecting a child, or couples considering marriage; and
• Working with and encouraging partnerships and collaboration among
faith-based and community organizations to advance a sustainable
community-wide healthy marriage initiative, to include scheduling,
coordinating, preparing and conducting premarital inventories, marriage
education seminars, marriage enrichment weekends, marriage mentoring
seminars, marriage boosters, financial management workshops and
ongoing conflict resolution coaching and training to be conducted by and
those partnerships; and
• Identifying practices and delivering services for low-income married
couples that would sustain their involvement in marriage education;
• Articulating the broad values of Social Services to develop a balanced
system of care in Weld County under a community based services
integration process that can be designed and implemented under the
Federal Marriage Education Demonstration Grant Project, emphasizing
family strengths through interagency and community collaboration; and
• Integrating these definitions, practices, and broad values more
systematically into preliminary evaluative criteria to be utilized by the
University of Northern Colorado and evaluators of the Federal Marriage
Education Demonstration Grant.
• Reviewing and participating in the ongoing design of the Federal Marriage
Education Demonstration Grant Project with the Department of Social
Services, FENWC, United Way of Weld County and other community
partners with special emphasis on the marriage education component.
• Reviewing ongoing reports and outcomes of the Federal Marriage
Education Demonstration Grant Project with Social Services, FENWC,
United Way of Weld County and other community partners with special
emphasis on the marriage education component.
• Committing FTE to the planning, development and delivery of the Federal
Marriage Education Demonstration Grant.
• Accessing the PREP marriage education curriculum to train marriage
educators by January 31, 2007.
• Implementing marriage education curriculum with related services to
allow 60 couples to participate in marriage education classes prior to
September 30, 2008, including:
o The hiring and training of instructor(s), who meet qualifications as
required by the project design; and
o The scheduling of marriage education classes that will meet the
scheduling demands of the couples participating in the project; and
o The coordination of support services and related activities as
required by the project design; and
o The reporting of outcomes of classes and participation of couples;
and
o The development of post marriage education services, through the
initiative and through the coalition, for the purposes of retention
and affirming of the skills taught.
• Reviewing the literature and resources to suggest specific marriage
education and related services to develop a marriage education component
and the retention of marriage education skills.
• Tracking outcomes that are used in evaluating the success and practices of
the Federal Marriage Education Demonstration Grant with the University
of Northern Colorado by:
o Identifying the expectations of Social Services, Family Educational
Network of Weld County, Community Mediation Project, United
Way of Weld County, and anticipated expectations of other
contractors under the Federal Marriage Education Demonstration
Grant; and
o Assisting in the development of the evaluation of activities; and
o Assisting in the identification of the necessary data to be provided
to support the evaluation.
• Ensuring that public statements, promotion and marketing in print,
broadcast, and internet is inclusive of the logos and recognition of Social
Services' Families First Logo, Family Educational Network, United Way
of Weld County and Community Mediation Project.
• Providing written monthly activity reports and other reports as required to
FENWC monthly for review.
• Actively participating in the resolution of problems and issues with
FENWC during the planning and implementation of the Federal Marriage
Education Demonstration Grant Project as identified by Social Services
and the planning team of Community Mediation Project, FENWC and
United Way of Weld County.
• Finalizing amendments or development for a new Agreement with
FENWC for the period of October 1, 2007 through September 30, 2008;
which will include, at a minimum:
o CMP budget for the period of October 1, 2007 through September 30,
2008, as projected in Item 3, Compensation, according to available
appropriations.
3. COMPENSATION: FENWC agrees to pay CMP for professional and educational
services pursuant to this Agreement a sum of$336,202.00, which includes
$10,192 for staff mileage and $2,000 for conference attendance, according to the
budget attached to this contract:
• CMP shall submit an itemized monthly bill, according to proper invoices
to FENWC, for all costs incurred and services provided pursuant to this
Agreement in accordance with criteria established by FENWC. Monthly
invoices should reflect 1/12 of the costs for Healthy Marriage Education
Administration (HMEA) and actual costs identified with marriage
education services, including marriage seminars, conflict resolution
education, relationship inventories, marriage mentoring seminars,
marriage educator certification, marriage enrichment weekends, marriage
boosters and financial management education. CMP shall submit all
itemized monthly billings to FENWC no later than the twenty-fifth (25)
day of the month following the month the cost was incurred.
• Payments of costs incurred pursuant to this Agreement are expressly
contingent upon the availability of the Colorado Works or Temporary
Assistance for Needy Families (TANF) funds and/or Federal Marriage
Education Demonstration Grant.
• FENWC shall not be billed for, and reimbursement shall not be made for
time involved in activities outside of those defined in this Agreement.
Work performed prior to the execution of this Contract shall not be
reimbursed or considered part of this Agreement.
• FENWC may withhold any payment if CMP has failed to comply with the
Financial Management Requirements, program objectives, contractual
terms, or reporting requirements. In the event of a forfeiture of
reimbursements, CMP may appeal such circumstance to the FENWC
Director. The decision of the FENWC Director shall be final.
• All computer equipment will be owned by CMP and will be maintained by
CMP.
• The parties agree that the service rate as contemplated herein shall
constitute the entire amount of compensation due to CMP for any work
performed hereunder.
4. ASSURANCES: CMP shall abide by the Assurances, as attached as Exhibit A.
5. TERMINATION: Either party may terminate this Agreement at any time by
providing the other party with a 10-day written notice thereof. Furthermore, this
Agreement may be terminated at any time without notice upon a material breach
of the terms of the Agreement.
6. TIME OF THE ESSENCE: Time is of the essence in each and all of the
provisions of this Agreement.
7. ENTIRE AGREEMENT/MODIFICATIONS: This Agreement including Exhibit
A constitutes the entire understanding between the parties with respect to the
promises and covenants made therein. No modification of the terms of this
Agreement shall be valid unless made in writing and agreed to by both parties.
8. NON-APPROPRIATION: No portion of this Agreement shall be deemed to
create an obligation on the part of FENWC to expend funds not otherwise
appropriated in each succeeding year.
9. WAIVER OF IMMUNITIES/THIRD PARTY LIABILITY: No portion of this
Agreement shall be deemed to constitute a waiver of any immunities of FENWC
or its officers or employees may possess, nor shall any portion of this Agreement
be deemed to have created a duty of care with respect to any persons other than
FENWC and not a party to this Agreement.
IN WITNESS WHEREOF, the parties hereto have signed the date and year set forth above.
BOARD OF COUNTY COMMISSIONERS COMMUNITY MEDIATION PROJECT
OF WELD COUNTY, COLORADO
,
BY: `�,//�,...-/ BY: —�
William H. Jerke, Chair Crai nrad
JAN 0 9 2008
ATTEST: 444111 "Vl E/La
CLERK TO THE BOARD OF
COUNTY COMMISSIONERS (4"
BY: Q ., c ys
Deputy to the Board -
/ g `NA
ATTESTING TO BOARD OF COUNTY �
UUwiiu:aj0JLit J,U;rA1URcS ONLY
WELD COUNTY DIVISION OF
HUMAN SERVICES
1 ec unan, Executive irector
&oaf - C/d'3
EXHIBIT A
ASSURANCES
1. Community Mediation agrees it is an independent contractor and that its officers and
employees do not become employees of Weld County, nor are they entitled to any
employee benefits as Weld County employees, as the result of the execution of this
Agreement.
2. Weld County, the Board of County Commissioners of Weld County, its officers and
employees, shall not be held liable for injuries or damages caused by any negligent acts
or omissions of Community Mediation-contracted providers or its employees, volunteers,
or agents while performing duties as described in this Agreement. Community Mediation
shall indemnify, defend, and hold harmless Weld County, the Board of County
Commissioners of Weld County, its employees, volunteers, and agents. Community
Mediation shall provide adequate liability and worker's compensation insurance for all its
employees, volunteers, and agents engaged in the performance of the Agreement upon
request, Community Mediation shall provide FENWC with the acceptable evidence that
such coverage is in effect.
3. No portion of this Contract shall be deemed to constitute a waiver of any immunities the
parties or their officers or employees may possess, nor shall any portion of this
Agreement be deemed to have treated a duty of care with respect to any persons not a
party of this Agreement.
4. No portion of this Contract shall be deemed to create an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
5. If any section, subsections, paragraph, sentence, clause, or phrase of this Contract is for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Contract and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections,
subsections, paragraphs, sentences, clauses, or phrases might be declared to be
unconstitutional or invalid.
6. No officer, member or employee of Weld County and no member of their governing
bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement or
the proceeds thereof.
7. Community Mediation assures that they will comply with the Title VI of the Civil Rights
Act of 1986 and that no person shall, on the grounds of race, creed, color, sex, or national
origin, be excluded from participation in, be denied the benefits of, or be otherwise
Page 1 of 5
subjected to discrimination under this approved Contract.
8. Community Mediation assures that sufficient, auditable, and otherwise adequate records
that will provide accurate, current, separate, and complete disclosure of the status of the
funds received under the Contract are maintained for three (3) years or the completion
and resolution of an audit. Such records shall be sufficient to allow authorized local,
Federal, and State auditors, and representatives to audit and monitor Community
Mediation.
9. All such records, documents, communications, and other materials shall be the property
of Weld County and shall be maintained by Community Mediation, in a central location
and custodian, in behalf of FENWC, for a period of four(4) years from the date of final
payment under this Contract, or for such further period as may be necessary to resolve
any matters which may be pending, or until an audit has been completed with the
following qualifications: If an audit by or on behalf of the federal and/or state
government has begun but is not completed at the end of the four (4) year period, or if
audit findings have not been resolved after a four (4) year period, the materials shall be
retained until the resolution of the audit finding.
10. Community Mediation assures that authorized local, federal, and state auditors and
representatives shall, during business hours, have access to inspect any copy records, and
shall be allowed to monitor and review through on-site visits, all contract activities,
supported with funds under this Contract to ensure compliance with the terms of this
Agreement. Contracting parties agree that monitoring and evaluation of the performance
of the Agreement shall be conducted by appropriate funding sources. The results of the
monitoring and evaluation activities shall be provided to the appropriate and interested
parties.
11. This Contract shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. Community Mediation or FENWC may not assign any of
its rights or obligations hereunder without the prior written consent of both parties.
12. Community Mediation certifies that federal appropriated funds have not been paid or will
be paid, by or on behalf of Community Mediation, to any person for influencing or
attempting to influence an officer or employee of an agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, loan, grant,
or cooperative agreement.
13. Community Mediation assures that it will fully comply with all other applicable federal
and state laws.
Page 2 of 5
14. Community Mediation assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transaction by a federal
department of agency.
b. Have not, within a three-year period of preceding this Agreement, been convicted
of or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing
a public (federal, state, or local) transaction or contract under a public transaction;
violation of federal or state antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a
government
entity (federal, state, or local) with commission of any of the offenses enumerated
in
paragraph 11(b) of this certification; and
d. Have not within a three-year period preceding this Contract, had one or more
public transactions (federal, state, and local) terminated for cause or default.
15. The Appearance of Conflict of Interest applies to the relationship of a contractor with
Social Services when the contractor also maintains a relationship with a third party and
the two relationships are in opposition. In order to create the appearance of a conflict of
interest, it is not necessary for the contractor to gain from knowledge of these opposing
interests. It is only necessary that the contractor know that the two relationships are in
opposition. During the term of the Contract, Community Mediation shall not enter any
third party relationship that gives the appearance of creating a conflict of interest. Upon
learning of an existing appearance of a conflict of interest situation, Community
Mediation shall submit to Social Services, a full disclosure statement setting forth the
details that create the appearance of a conflict of interest. Failure to promptly submit a
disclosure statement required by this paragraph shall constitute grounds for FENWC's
termination, for cause, of its contract with Community Mediation.
16. Community Mediation shall protect the confidentiality of all applicant records and other
materials that are maintained in accordance with this Contract. Except for purposes
directly connected with the administration of Child Protection, no information about or
obtained from any applicant/recipient in possession of Community Mediation shall be
disclosed in a form identifiable with the applicant/recipient or a minor's parent or
guardian unless in accordance with Community Mediation written policies governing
Page 3 of 5
access to, duplication and dissemination of, all such information. Community Mediation
shall advise its employees, agents, and subcontractor, if any, that they are subject to these
confidentiality requirements. Community Mediation shall provide its employees, agents,
and subcontractors, if any, with a copy or written explanation of these confidentiality
requirements before access to confidential data is permitted.
17. Proprietary information for the purposes of this Contract is information relating to a
party's research, development, trade secrets, business affairs, internal operations and
management procedures and those of its customers, clients or affiliates, but does not
include information(1) lawfully obtained from third parties, (2) that which is in the
public domain, or (3) that which is developed independently. Neither party shall use or
disclose directly or indirectly without prior written authorization any proprietary
information concerning the other party obtained as a result of this Contract. Any
proprietary information removed from the State's site by Community Mediation in the
course of providing services under this Contract will be accorded at least the same
precautions as are employed by Community Mediation for similar information in the
course of its own business.
18. Community Mediation certifies it will abide by Colorado Revised Statue (C.R.S.) 26-6-
104, requiring criminal background record checks for all employees, contractors, and
sub-contractors.
19. Community Mediation certifies that it shall comply with the provisions of Colorado
Revised Statutes (C.R.S.) 8-17.5-101, et seq. Community Mediation shall not knowingly
employ or contract with an illegal alien to perform work under this Contract or enter into
a contract with a subcontractor that fails to certify to Community Mediation that the
subcontractor shall not knowingly employ or contract with an illegal alien to perform
work under this Contract. Community Mediation represents, warrants, and agrees that it
(a) has verified that it does not employ any illegal aliens, through participation in the
Basic Pilot Employment Verification Program administered by the Social Security
Administration and Department of Homeland Security, and (b) otherwise will comply
with the requirements of C.R.S. 8-17.5-102(2)(b). Community Mediation shall comply
with all reasonable requests made in the course of an investigation under C.R.S. 8-17.5-
102 by the Colorado Department of Labor and Employment. If Community Mediation
fails to comply with any requirement of this provision or C.R.S. 8-17.5-101, et seq.,
FENWC may terminate this Contract for breach and Community Mediation shall be
liable for actual and consequential damages to Social Services.
Except where exempted by federal law and except as provided in C.R.S. 24-76.5-103(3),
if Community Mediation receives federal or state funds under this Contract, Community
Mediation must confirm that any individual natural person eighteen (18) years of age or
older is lawfully present in the United States pursuant to C.R.S. 24-76.5-103(4) if such
individual applies for public benefits provided under this Contract. If Community
Page 4 of 5
Mediation operates as a sole proprietor, it hereby swears or affirms under penalty of
perjury that it (a) is a citizen of the United States or is otherwise lawfully present in the
United States pursuant to federal law, (b) shall produce one of the forms of identification
required by C.R.S. 24-76.5-101, et seq., and (c) shall produce one of the forms of
identification required by C.R.S. 24-76.5-103 prior to the effective date of this Contract.
Page 5 of 5
EXHIBIT B
BUDGET JUSTIFICATION
Item Year 2 Year 2
Federal Grant Costs Cash Match
GRANT ADMINISTRATION-WELD COUNTY
DEPARTMENT OF SOCIAL SERVICES
PERSONNEL
Program Manager- 1 FTE $ 47,505
Name: Ann M. Bruce
Duties/Responsibilities: Develop and plan the
delivery of BHM program and its activities in
accordance with the mission and goals of the
organization. Develop good working
relationships and collaborative arrangements
with the lead agencies and its constituents to
help achieve the BHM goals. Ensure that
program activities operate within the policies
and procedures of the organization.
October—December 2007
Salary $ 3,836.39 $ 2,048
FICA; Salary ($ 3,836.39 mo.) X 0.0765 = $293.48
Health Ins = $56.01
Dental = $0
FUTA = $4.67
Life Ins.; Salary ($ 3,836.39 mo.) X 0.003914 = $15.02
Long-term Disability; Salary ($ 3,836.39 mo.) X
0.00166 = $6.37
Retirement; Salary ($ 3,836.39 mo.) X 0.08 = $306.91
Total Fringe: $682.46 per month.
January—April 2008
Salary $ 3951.48 $ 2,805
FICA; Salary ($3951.48 mo.) X 0.0765 = $302.29
Health Ins= $56.01
Dental = $0
FUTA= $4.67
Life Ins.; Salary ($3951.48 mo.) X 0.003914 = $15.47
Long-term Disability; Salary ($3951.48 mo.) X
0.00166 = $6.56
Retirement; Salary ($3951.48 mo.) X 0.08 =$316.12
Total Fringe: $701.11 per month.
May—September
Salary $ 4,037.87 $ 3,576
FICA; Salary ($4,037.87mo.) X 0.0765 = $308.90
Health Ins = $56.01
Dental = $0
1
FUTA = $4.67
Life Ins.; Salary ($4,037.87 mo.) X 0.003914 = $15.80
Long-term Disability; Salary ($4,037.87 mo.) X
0.00166 = $6.70
Retirement; Salary ($4,037.87 mo.) X 0.08 = $323.03
Total Fringe: $715.11 per month.
Accountant - .5 FTE $ 23,171
Name: Tami Russell
Duties/Responsibilities: Monitor BHM budget
and expenditures for grantee, grant
administrator and sub-contractors. Prepare all
invoices for payment. Request cash draw and
reconcile expenditures against draws. Prepare
required financial status reports. Point of
contact for program manager on fiscal related
issues.
October—December
Salary - $ 1,866.90 $ 1,624
FICA; Salary ($1,866.90 mo.) X 0.0765 = $142.82
Health Ins= $230.91
Dental= $5.50
FUTA= $2.33
Life Ins.; Salary ($1,866.90 mo.) X 0.003914 = $7.30
Long-term Disability; Salary ($1,866.90 mo.) X
0.00166 = $3.09
Retirement; Salary ($1,866.90 mo.) X 0.08 = $149.35
Total Fringe: $541.30 per month.
January—April
Salary - $ 1,922.91 $ 2,202
FICA; Salary ($1,922.91 mo.) X 0.0765 = $147.10
Health Ins = $230.91
Dental = $5.50
FUTA = $2.33
Life Ins.; Salary ($1,922.91 mo.) X 0.003914 = $7.53
Long-term Disability; Salary ($1,922.91 mo.) X
0.00166 = $3.08
Retirement; Salary ($1,922.91 mo.) X 0.08 = $153.84
Total Fringe: $550.29 per month.
May—September
Salary - $ 1,975.74 $ 2,795
FICA; Salary ($1,975.74 mo.) X 0.0765 = $151.14
Health Ins = $230.91
Dental = $5.50
FUTA= $2.33
2
Life Ins.; Salary($1,975.74 mo.)X 0.003914=$7.74 r
Long-term Disability; Salary($1,975.74 mo.)X
0.00166=$3.17
Retirement; Salary ($1,975.74 mo.)X 0.08 = $148.18
Total Fringe: $523.30 per month.
Administrative Overhead $6,000 $ 6,000
TRAVEL
OFA Travel: S 8,969
Air @$550/2 persons/2 trips= $2200.00
Hotel @ $200.00/day/2 persons for 3 days for two trips
=$2400.00
Per diem @ $64/day/2 persons for 3 days for two trips
_ $768.00.
Mileage includes all staff mileage- $ 3601
TOTAL-WELD COUNTY DEPARTMENT OF S 100,695
SOCIAL SERVICES
CONTRACTUAL _
SOFTWARE DEVELOPMENT
Existing"Tapestry" community services software will $ 10,000
be customized to meet project needs.
The IT Technician $ 5,000
Name: ACS Inc.
Duties/Responsibilities: will be responsible for
the development of data management through
the Tapestry system. Software development is
based on current market rate.
TOTAL SOFTWARE DEVELOPMENT $ 10,000 $ 5,000
PARTNER—UNIVERSITY OF NORTHERN
COLORADO
EVALUATION SERVICES
3
Evaluation services provided by the University of $ 40,584
Northern Colorado to include a project report as a 60-
page bound report with color cover.
TOTAL UNIVERSITY OF NORTHERN
COLORADO $ 40,584
LEAD AGENCY PROVIDING SERVICES:
FAMILY EDUCATIONAL NETWORK OF WELD
COUNTY (FENWC)
MILEAGE
Mileage includes all staff mileage, $ 22,119
Including Family Educational Network of Weld
County - $ 9,599
Community Mediation Project - $ 10,192 and United
Way of Weld County - $2,328
Staff assigned to Building Healthy Marriages
PERSONNEL, OVERHEAD, SUPPLIES,AND
EQUIPMENT
Family Support Coordinator 1 @ $32,469 $289,582
Name: Mary Jo Vasquez
Duties/Responsibilities: Trains, supervises and
evaluates the performance of the
Community/Family Liaison and Intake/Assessment
staff. Develops relationships with referral
organizations and manages operations to meet the
needs of the program. Reviews case files, intake
files and completes referral and enrollment reports.
Assessment Technician 2 @ $30,348
Names: Rebecca Tapia, Candi de la Cruz.
Duties/Responsibilities: Conducts intakes and
assessment on potential participants in the BHM
program. Assists with recruitment and awareness
raising community events. Initiates file
maintenance on new participants
Community/Family Liaison 4 @ $30,348
Names: Nichole Fenster, Kim Ketchum; Arlene
Rivera, Dolly Zamora.
Duties/Responsibilities: Provides individualized
support to program couples, identifying strengths
and needs, providing information and referral,
assisting in practice of strategies learned, identifying
and eliminating barriers to participation, co-
facilitating workshops, meeting regularly with
clients to assess progress toward goals.
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Fringe (for above personnel- $56,427
Supplies and Administrative Overhead - $18,598
ADMINISTRATIVE SUPPORT COST
Executive Director-.05 FTE for $6,885, $ 111,432
Name: Walter J. Speckman
Duties/Responsibilities: As Executive Director of
the Lead Agency, collaborates with the Director of
Social Services to plan, direct, supervise and
coordinate the functions of the Building Healthy
Marriages Initiative, including broad policy
decisions and budget development
Director- .20 FTE for $12,152,
Name: Janet Flaugher
Duties/Responsibilities: Serves as the Lead Agency
liaison to DSS, contracted service providers and the
community Coalition. Develops and generates
Contracts with appropriate service providers.
Family/Community Partner Spec- .20 FTE for $8,316,
Name: Leticia Galindo
Duties/Responsibilities: Oversees program
Operations for the BHM program. Trains and
supervises the Family Support Coordinator and the
Admin/Acct Asst.
Admin Asst- 1 FTE for $23,587,
Name: Josefina Plasencia
Duties/Responsibilities: Types, files, copies,
answers phones, translates and proofreads materials,
takes minutes at meetings and disseminates
information to appropriate personnel, mail,
schedules appointments and meetings, takes care of
office equipment, maintains fiscal files.
Fiscal Overhead - $24,690
Fringe Benefits for above Personnel- $19,070,
Administrative Overhead- $16,732
EDUCATIONAL SUPPORT MATERIALS
Educational Support Materials to include but not $ 9,296
limited to materials written in Braille or translated into
any language other than English.
This includes addition instructional material for $ 5,715
program participants
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EDUCATIONAL SUPPORT SERVICES
Educational Support Services to include but not limited $ 5,000
to sign language interpreter or translation services for
any language other than English.
MEETINGS AND TRAINING
Cultural Competency Training cost is based on current $ 6,555
rate for half-day training. Group size limited to 20,
because learning on this topic is more likely to take
place in smaller groups. This includes but is not limited
to Substance Abuse Awareness, Domestic Violence
Indicator, Faith Based Guidelines, and technical
assistance training as offered by the Federal Program.
The rates are based on current market rate in Weld
County. Food or all education classes is included.
Conference/Training/Workshop related to marriage
education for 2 @ $1,000/each= $2,000
Participant Stipends
Stipends serve the purpose of attracting couples to the $ 17,500
program, encouraging honest disclosure, confirming
the value of working toward a healthier family, and
recognizing worthy contributions.
- 175 couples @ $100/couple for successful completion
of assessment/program acceptance.
Childcare/Transportation Assistance
Childcare and Transportation stipends are figured by $ 10,000
totaling: (1) number of couples at marriage seminars
times 6 sessions; (2) number of couples at conflict
resolution training; (3) number of couples at marriage
enrichment weekends times 8 (childcare Friday
evening through Sunday afternoon): (4) number of
couples in individual assessments and marriage
education services times 5 sessions; (5) number of
couples in marriage mentoring times 10 sessions; (6)
number of couples in marriage "booster" sessions; (7)
number of couples in group financial training.
Child Care and Transportation Assistance. $ 2,000
TOTAL LEAD AGENCY $ 459,929 $ 19,270
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PARTNER-WORKFORCE DEVELOPMENT
CENTER
Employment Support/Education
Employment Support/Education to individuals will $ 2,000
have the opportunity to work with Employment
Services of Weld County technicians to assist in career
exploration workshops,job training opportunities,job
searches, resume development and job placement
assistance and support. Services are actual cost of
activities that will be provided by Employment
Services of Weld County.
(4 individuals @ $500/each for intensive employment
support classes(18 hours) or 10 individuals @
$200/each for less intensive employment support.
TOTAL—WORKFORCE DEVELOPMENT $ 2,000
CENTER
PARTNER- COMMUNITY MEDIATION
PROJECT
Married Education Seminars (MES)
Six 12-hour PREP Seminars, 60 couples @ $6901 $ 45,400
couple,
Facility, $750/seminar= $4,500,
Couple's Material, $242/couple =$14,500,
Seminar Materials, $100/seminar= $600,
2 Educators/seminar, $1,500 each= $18,000,
2 Coaches/seminar, $500 each = $6,000,
Snacks, $5/couple for 6 sessions= $1,800.
Conflict Resolution Education (CRT)
Coaching sessions,60 couples @ $270/couple, $ 16,200
3 hours of coaching @ $90/hour/couple = $270/couple.
Premarital Inventories (PI)
Premarital Inventories, 40 couples @ $270/couple, $ 10,800
Leader Fees, $150/completion= $6,000,
Couple's Materials, $90/couple= $3,600,
Scoring Fees, $30/couple=$1,200.
Marriage Mentoring Seminars (MMS)
Three one-day seminars,30 couples @ $205/couple, $ 6,150
Facility, $250/seminar= $750,
Couple's Materials, $90/couple= $2,700
One Educator/seminar, $350/each = $1,050,
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Snacks, $5/ couple = $150,
Mentor Fees, $50/match= $1,500
Marriage Educator Certification (MEC)
Training/updates in various marriage curricula, $ 59,000
Marriage Educator training in PREP and WOR, 20 @
$2,000/educator= $40,000,
Marriage Educator Updates in PREP and WOR, 30 @
$300/educator= $9,000,
Marriage Coach Training, 20 @ $250/coach= $5,000,
Premarital Inventory Training, 20 @ $250/training =
$5,000.
Marriage Enrichment Weekends (MEW)
Four two-night weekends, 40 couples @ $1,010.00/ $ 40,400
couple,
Rooms, two nights, $150/night/couple= $12,000,
Meals, $200/couple/weekend = $8,000,
Materials, $50/couple = $2,000,
Two Educators/weekend, $500/each= $4,000,
Educators' rooms, $150/night/educator= $2,400,
Educators' meals, $100/educator/weekend= $800,
Two Coaches/weekend, $500/couch= $4,000,
Coaches' rooms, $150/night/coach= $2,400,
Coaches' meals, $100/coach/weekend = $800,
Meeting room, $1,000/weekend = $4,000.
Healthy Marriage Educational Administration
Costs to do educational administration in Weld $ 132,360
County,
Marriage Education Manager, 1 FTE_ $37,080,
Name: Craig Conrad
Duties/Responsibilities: Oversees the Healthy
Marriage Educational program--secures and
supervises contracted BHM staff, marriage educators
and coaches. Establishes the CMPBHM budget,
expenditures and provides financial reports.
Responsible for building the faith-based Healthy
Marriage Educational Partnership throughout Weld
County
Hispanic Marriage Education Manager, .75 FTE=
$21,000,
Name: Juvenal Cervantes
Duties/Responsibilities: Markets BHM throughout
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the Weld County Hispanic community and builds
the Hispanic faith-based network for the
Community Educational Partnership. Recruits and
refers Hispanic couples to participate in the program
or serve as educators, and coaches. Facilitates
monolingual Spanish BHM education events.
Marriage Education Coordinator, .75 FTE = $24,720,
Name: Allison Conrad
Duties/Responsibilities: Schedules and coordinates
marriage education events, establishes and
maintains the database to track educators, coaches,
mentors and program participants, establishes and
maintains the infrastructure for effective marriage
education programs.
Administrative Assistant, .5 FTE= $12,360,
Name: Stephanie Sitzman
Duties/Responsibilities: Responsible for office
operations; answers phones, greets the public,
orders supplies, makes copies, manages office
equipment, mailings, information management,
manages vendor relationships.
Administrative Overhead, $1,400/month = $16,800,
Office Occupancy, $500/month= $6,000,
Office Supplies, $150/month/FTE= $5,400,
Quarterly Educational Partnership Meeting Facility,
$500/meeting/4 events = $2,000,
Quarterly Educational Partnership Meeting Speaker,
$300/meeting/4events = $1,200,
Quarterly Educational Partnership Meeting Handouts
and Materials, $200/meeting/4 events = $800,
Quarterly Educational Partnership Meeting Lunches,
$15/each for 40/meeting/4 events=$2,400,
Weekly Regional Meeting, $50/week= $2,600.
Marriage Boosters (MB)
Two 1-day seminars, 20 couples @ $235/couple, $ 4,700
Facility, $500/seminar= $1,000,
Couple's Materials, $30/couple = $600,
Two Educators/seminar, $500/educator= $2,000,
Two Coaches/seminar, $250/coach= $1,000,
Snacks, $5/couple=$100.
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Financial Management Education (FME)
Coaching or Workshops,30 couples @ $300/ couple, $ 9,000
Six hours of coaching/workshop, $50/hour/couple =
$300/couple.
TOTAL COMMUNITY MEDIATION PROJECT $ 324,010
PARTNER-UNITED WAY OF WELD COUNTY
PUBLIC EDUCATION/MARKETING
Marriage Project Coordinator, 1 FTE, salary = $32,640, $ 42,105
benefits=$9,465.
Name: Ron Anderson
Duties/Responsibilities: Work with FENWC and
United Way of Weld County to assist in
coordinating support services to clients
participating in the Building Healthy Marriage
Project of Weld County. The Marriage Project
Coordinator also provides assistance with
developing and distributing marketing materials as
well as collaborating with project partners to
facilitate Building Healthy Marriage special events
and outreach activities.
Prorata share of Finance Office Costs, $4,260. $ 4,260
Prorata share of Resource Investment Director, $ 7,740
= $7,740.
Name: Michael Muskin
Duties/Responsibilities: responsible for supervising
the Marriage Project Coordinator and working
collaboratively with all of the project partners to
oversee the overall program components. This
entails attending various Building Healthy
Marriage meetings and events as well working with
the Marriage Project Coordinator to develop and
review budgets, and review materials and event
plans.
Office Costs, supplies-$350, long distance calls- $420, $ 2,730
postage-$1,000, copying-$600 and meetings-$360.
Website Updates @ 15 hrs X $175 $ 2,625
To keep the site current.
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Website Hosting @ $150 per month $ 1,800
Cost of the URL.
Website Administrative 12 hrs @ $150 $ 1,800
Cost of website oversight.
Website Technical Support $ 2,500
Cost of Information Services technical support.
Annual Couples Symposium—North County $ 3,000
Public event and couples from faith-based and
community based organizations have an annual event
for education and celebration of healthy marriages.
(Cost is split with South County event and includes
facility, $1,500 and $1,500 for keynote and guest
speakers).
Annual Couples Symposium— South County $ 3,000
Public event and couples from faith-based and
community based organizations have an annual event
for education and celebration of healthy marriages.
(Cost is split with North County event and includes
facility, $1,500 and $1,500 for keynote and guest
speakers).
Media, Advertising, and Public Awareness - $ 5,000
Educational Give Away include items with the
distinctive BHM logo provided to keep the idea and the
project in the community's hands and homes; for
annual couple symposium and Healthy
Marriage/Strengthen Families Day.
Carabineer Key Chain at $1690.00
Pens at $1180.00
Mugs at $2130.00
Major events for promotion, media awareness, and $ 14,000
public education for the Building Healthy Marriages
Program in the County including Fun Run/Family Fun
Day.
Facility for event $1500.00
Bags for Information $1750.00
Promotion $2200.00
Food Items for Event $1950.00
Water/Juice for Event $300.00
Registration Brochure $400.00
Recognition for Participants $900.00
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Give aways- Items provided $5,000.00
for special events to keep
BHM in the minds of
potential participants.
Give away for Major Events including T-shirts, bags $ 4,085
and other promotional materials.
Additional Public Education $ 3,000
Development of interactive area kiosks for information
dissemination.
Public Advertisement $ 21,415
Allows for the funding and development of printed
materials including brochures, flyers and posters for
distribution throughout the county and promotional
services.
Advertising-newspaper, radio, billboard and other
media promotion.
Special Event Supplies
Special event supplies listed below and the replacement $ 4,000
and expansion of said supplies are designed to inform
the public, celebrate the project, interest new potential
participants at public events, such as Cinco De Mayo,
Arts Picnic, Trader Days, Greeley Stampede parade,
Literacy Carnivals, Children's Festival, etc. Supplies
include the cost of display boards, carriers, promotional
posters, materials, and food.
18' X 30' Canopy Tent @ $700.
Banners @ $ 500.
4 Storage Containers @ $25 ea. - $100.
Large Events
Consumable Supplies @ $1,500.
Small Events
Consumable Supplies @ $500
Marketing @ $700.
TOTAL-UNITED WAY OF WELD COUNTY $ 39,140 $ 83,920
TOTAL PROGRAM COSTS $ 974,358 $ 110,190
Final Draft 12/17/07
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