HomeMy WebLinkAbout20082618.tiff RESOLUTION
RE: APPROVE PURCHASE OF SERVICES AGREEMENT FOR HEAD START PROGRAM
MEALS AND AUTHORIZE CHAIR TO SIGN -WELD COUNTY SCHOOL DISTRICT 6
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Services Agreement for
Head Start Program Meals between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Human Services,
Family Educational Network of Weld County, and Weld County School District 6, commencing
September 22, 2008, and ending May 29, 2009, with further terms and conditions being as stated
in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Purchase of Services Agreement for Head Start Program Meals
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Family
Educational Network of Weld County, and Weld County School District 6 be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was,on motion duly made and seconded, adopted by
the following vote on the 29th day of September, A.D., 2008, nunc pro tunc September 22, 2008.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: k' M_��II" L ! ' '•_..: ���G�
1861 .''% f m H. Jerke Chair,
Weld County Clerk to the Bo
O® �' b;rt D. asd , Pro-Tem BY(D ty Cle do the Board
v Wil� Garcip
AP D AS
David E. Long
71.1nty Attorney our o.Q[ �/L,n/'d un
Douglas ftademac er
Date of signature: H)(4 11O(‘
2008-2618
H 80079
MEMORANDUM
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DATE: September 25, 2008
I �"� TO: William H. Jerke, Chair, Board of Co ty Commi�sioners
W
illi O art
men
Judy A. Griego, Director, Human Se ces
•
COLORADO RE: Purchase of Service Agreement between the Weld County
Department of Human Services' Family Educational Network
and School District 6
Enclosed for Board approval is a Purchase of Service Agreement between the Weld County
Department of Human Services' Family Educational Network and School District 6. This
Agreement was presented at the Board's September 22, 2008, Work Session.
The major provisions of this Agreement are:
1. The School District 6 will provide for breakfast, lunches(including milk)and snacks for
approximately 400 children and approximately 45 adults.
2. The cost will be $1.40 per person for breakfast, $2.75 for lunch and a snack at$0.95 per
person.
3. The term of this Agreement is from September 22, 2008 through May 29, 2009.
If you have questions please give me a call at extension 6510.
2008-2618
RECEIVED SEP 0 3 2006
PURCHASE OF SERVICES
THIS AGREEMENT, made and entered into this 26 day of August 2008, by and
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Human
Services' Family Educational Network of Weld, County hereinafter referred to as"FENWC"
and Weld County School District 6, hereinafter referred to as "School District."
WITNESSETH
THAT FOR AND IN CONSIDERATION OF the covenants herein agreed to be kept
and performed, the School District hereby agrees to provide FENWC the following
described services based upon the following terms and conditions:
1. The School District will provide breakfast, lunches (including milk) and snacks for
approximately 400 children and approximately 45 adults at a cost of $1.40 per
person for breakfast, lunch at a rate of$2.75, and snack at a rate of$.95 to FENWC
classrooms, Tuesday through Friday. Lunch will include 1/2 cup fruit and '/z cup
vegetable to equal one(1)cup. Should a "plate waste study"conducted by FENWC
determine that an adjustment in portion is in order, fruit and vegetable will be
reduced to 1/3 cup each to equal 2/3 cup. Such reduction will carry a$.15 reduction
in cost for lunch.
The School District will provide breakfast, lunches (including milk) and snacks on
Mondays for approximately fifteen (15) Full Day-Full Year children and
approximately three (3) adults at the costs listed above for the FENWC classroom.
2. FENWC agrees to notify the School District kitchen by 9:30 a.m. daily of the number
of children lunches and the number of adult lunches needed. These lunches will be
picked up by FENWC between 10:30 a.m. - 11:15 am and 12:15-1:00 pm. FENWC
shall notify the School District the week before any holiday or vacation that meals
will not be needed for those specified days. Breakfasts are picked up at 8:00 a.m.
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3. The School District will submit a bill for services to the Weld County Department of
Human Services, P.O. Box 1805, Greeley, Colorado, 80632, by the 10th of the
month for services provided during the preceding month.
4. FENWC will apply directly to USDA for reimbursement for each child's meal by type
(full paid, free or reduced) each month. The School District will not receive USDA
reimbursement for these meals.
FENWC agrees to pay the School District for all meals served to Head Start children
and staff. Such reimbursement will be made within three(3)weeks of the receipt of
a statement of such charges from the School District. The rate will be as described
in item #1 above.
5. FENWC agrees to provide the containers necessary for food transportation, and
proper food storage equipment and further agrees to provide for transportation of
the food from the School District to designated FENWC Centers (New Hope and
Island Grove Village).
6. The School District agrees to provide meals and snacks according to the USDA
Food Program Regulations 7 CFR 226.20 (as administered by the Colorado
Department of Public Health and Environment, Child and Adult Care Food Program
[CDPHE-CACFP])and the CDPHE-CACFP Center Manual and the Creditable Food
Guide.
a. The School District agrees to maintain and provide records as stated in the Food
Service Management Contract(see attachment)as required by CDPHE-CACFP.
b. The School District agrees to provide FENWC with copies of menu one month in
advance so that the FENWC dietitian can review the menu.
7. FENWC will maintain a daily record of the number of meals served by type.
8. The District will assist FENWC to encourage parent involvement in the review of
Menus through participation at parent committee meetings and provision of parent
activities, which might include a public meeting and a food vendor-sampling day.
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9. The term of this Agreement shall be from September 22, 2008 through May 29,
2009.
10. This Agreement may be amended at any time with the written mutual consent of
both parties.
11. The School District and FENWC mutually agree to accept that this Agreement may
be terminated by either party upon a thirty(30) day written notice being provided to
the other party; however, this Agreement will be terminated if Head Start funding is
stopped.
12. In Kind:
Provision of the above outlined services at the designated costs represents an in
kind contribution of$ 0 to the FENWC program in the
services and amounts following; 0
$ 0 0 , $ 0 ; and
0 $ 0
13. ASSURANCES:
a. The School District agrees that it is an independent contractor and that its
officers, employees, and clients do not become employees of Weld County,
and therefore are not entitled to any employee benefits as Weld County
employees, as a result of the execution of this Agreement.
b. Each party to this agreement shall hold the other harmless from any and all
liability caused by the negligence of its employees or agents in performing
the tasks pursuant to this agreement and to save and hold harmless the
other party from any and all claims, demands or causes of action of
whatsoever kind of nature resulting from the party's participation in this
agreement. The School District shall provide Worker's Compensation for all
employees of the School District engaged in the performance of this
Agreement, as required by the Colorado Worker's Compensation Act.
Likewise, FENWC, by and through the Board of County Commissioners,
shall provide adequate liability and Worker's Compensation Insurance for all
its employees, volunteers and agents engaged in the performance of this
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Agreement.
c. No officer, member, or employee of Weld County and no member of their
governing bodies shall have any pecuniary interest, direct or indirect in the
approved Agreement of the proceeds thereof.
d. The School District understands that monitoring and evaluation of the
performance of the Agreement shall be conducted by the Weld County
Department of Human Services and the results provided to the Board of
County Commissioners of Weld County.
e. The School District and FENWC assure compliance with Title VI of the Civil
Rights Acts of 1986, and that no person shall on the grounds of race, creed,
color, sex or national origin, be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination under the approved
Agreement.
f. No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties of their officers or employees may possess, nor shall
any portion of this Agreement be deemed to have created a duty of care with
respect to any persons not a party to this Agreement.
g. No portion of this Agreement shall deemed to created an obligation on the
part of the County of Weld, State of Colorado, to expend funds not otherwise
appropriated in each succeeding year.
14. SEVERABILITY:
If any section, subsection, paragraph, sentence, clause, or phrase of this
Agreement is for any reason held or decided to be unconstitutional, such decision
shall not affect the validity of the remaining portions. The parties hereto declare that
they would have entered into this Agreement and each and every section,
subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact
that any one or more sections, subsections, paragraph, sentences, clauses, or
phrases might be declared to be unconstitutional or invalid.
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IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be
duly executed as of the day, month, and year first hereinabove set forth.
WELD COUNTY BOARD OF
COMMISSIONERS WELD COUNTY SCHOOL DISTRICT 6
William H. Jerke, Chair Mona Martine -Brosh, trition Services
09/29/2008 and Procurement Director
Dr. Ranelle Lang, Superinte dent
ATTEST: ilt,4/1 ThWayne E s, Chief Operations Officer
WELD COUNTY CLERK COU
TO THE BOARD �+ i
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iLito - Wteill7t2 ',"- i
By: Deputy IC erkt Y P Yo the Board
WELD COUNTY DEPARTMENT OF
HUMAN SERVICES
A.
Judy ri go, Dir for T
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