HomeMy WebLinkAbout20082666.tiff RESOLUTION
RE: APPROVE REVISIONS TO OPERATIONS MANUAL, SECTION 6.000, COLORADO
WORKS IN WELD COUNTY AND CHILD CARE POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Revisions to Section 6.000, Colorado
Works in Weld County and Child Care Policies and Procedures, for the Department of Human
Services Operations Manual, and
WHEREAS, after review, the Board deems it advisable to approve said revisions, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Board of Social Services, that the Revisions to Section 6.000,
Colorado Works in Weld County and Child Care Policies and Procedures for the Department of
Human Services Operations Manual, be, and hereby are, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 6th day of October, A.D., 2008.
opose1 BOARD OF COUNTY COMMISSIONERS
�'� \` IE 14S\
` ELD COUNTY, COLORADO
ATTEST: �, R r �ru _ � I�G�� (NAY)
�•_ — m H. Jerke, Chair
.Weld County Clerk to the Boa ' Writ
USED
`1'hl ;k _I`obertD. M den, Pro-Tem
BY: \ Vl 4 aN �r:u I
Dept Clerk 4.the Board �/: tJ (AYE)
Willis . Garcia
A O D • cn.� AYE
David E. Long
ount ttorney AYE
Douglas ademacher
Date of signature: It))91DC
2008-2666
HR0079
('(� ; HS /0 -/0 - D8'
MEMORANDUM
a
4iDATE: October 2, 2008
VIID TO: William H. Jerke, Chair, Board of County C stoners
4210
O FROM: Judy A. Griego, Director, Hum ervtc Dep ent i
COLORADO RE: Addition to Section 6.000, Colorado Works and Child Care
Policies and Procedures, Weld County Department of Human
Services Operations Manual
Enclosed for Board approval is an addition to Section 6.000, Colorado Works and Child Care Policies and
Procedures,Weld County Department of Human Services Operations Manual. This policy was reviewed at the
Board's work sessions of June 23,2008, and September 22, 2008.
The Department is requesting:
1. An addition of Section 6.007.8, County Diversion Disaster Funds. This policy and procedure
specifies eligibility and how Colorado Works or Temporary Assistance for Needy Families funds will
be used for a declared disaster designated by the Board of County Commissioners.
2. A revision of Section 6.012.6,Reimbursement Authority from the Department of Employment
Services. This policy revision changes the FY 07-08 budget by shifting $2,000 from Overhead to
Mileage. The overall budget total will remain at$740,193.
3. An addition of Section 6.014.1, D, and Section 6.014.12, Client Eligibility and Child Care
Transition Program. This policy addition expands client eligibility from 185%of poverty to 200%
of poverty for purposes of allowing clients to participate in a Child Care Transition Program.
4. An addition of Section 6.014.1,E,Client Eligibility. This policy addition mandates participation of
clients of the Child Care Assistance Program to cooperate with child support.
Section Citation Title of Section
6.007.8 through 6.007.86 County Diversion Disaster Funds
6.012.6 Reimbursement Authority from the Department to Employment Services
6.014.1 D and E Client Eligibility
6.014.12 Child Care Transition Program
If you have any questions,please contact me.
2008-2666
Colorado Works in Weld County and Child Care Policies and Procedures
including, but not limited to the following ways:
A. Internet
B. Newspaper
C. Fax
D. Manually written by the supplier
6.007.7 Emergency Assistance Program will provide services to families.
6.007.8 County Diversion Disaster Funds
Added 6/08
In the event of a declared emergency by Weld County Government, in conjunction with
state and federal government emergency declarations, County Diversion Disaster funds
will be made available to eligible Weld County residents.
6.007.81 Eligibility for County Diversion Disaster Funds
Added 6/08
The applicant in a declared emergency must:
A. Have been a resident of the disaster area; or
B. Worked in the disaster area; and
C. Experienced a direct financial loss due to the disaster that includes, but is not
limited to:
1. Damaged or destroyed real and/or personal property
2. Loss of wages
and;
D. Must be eligible for all the requirements of Colorado Works Basic Cash
Assistance except for the household income requirements; and
E. The household income must be less than $75,000
6.007.82 Diversion Assistance under A Declared Emergency
Added 6/08
The Department will provide up to $10,000 in assistance to eligible applicants or
recipients. The Department will not duplicate assistance of another agency's payment or
subsidy. Assistance may be paid to vendors on behalf of the applicant or recipient or
directly to the applicants and/or recipients. Types of assistance include, but are not limited
to:
A. Deductible assistance for:
Colorado Works in Weld County and Child Care Policies and Procedures
1. Home insurance
2. Car insurance for all applicants or recipients who are employed, disabled,
caring for a disabled family member and/or students
3. Rental insurance
4. Self-employment property insurance
B. Clothing assistance of up to $500 per person
C. Food assistance. If not eligible for Food Stamps, applicants would receive the full
allotment, which is equivalent to the food allotment provided to Food Stamps
eligible applicants or recipients.
D. Fuel assistance of up to $250 per household
E. Uninsured furniture assistance of up to $1,500
F. Uninsured vehicle assistance up to the Kelly Blue Book Private Party Value
before damages due to the disaster
G. Up to three months of rental assistance, of which includes deposit, first and last
months rent
H. Mortgage assistance for up to three months if there is a loss of employment as a
direct result of the disaster
I. Other miscellaneous household items of up to $500 per household
J. Motel assistance for up to two weeks
K. Car rental assistance while the primary vehicle is being repaired
L. Other miscellaneous items on a case by case basis and approved by the Assistance
Payments Administrator
M. Counseling or mental health services not covered by Medicaid or other means.
6.007.83 Verification Requirements
Added 6/08
The"State Declared Disaster"special indicator will be used until August 31, 2008. This
special indicator waives all verification requirements for Colorado Works and it will be
used on a case by case basis with collateral contacts being made where appropriate. This
special indicator should only be used when the applicant's or recipient's declared that the
home and/or vehicle that were destroyed had the verification documents in them.
Colorado Works in Weld County and Child Care Policies and Procedures
Receipts are required on all items under Section 6.007.82 except for deductibles, items
under$500 and when purchases are questionable. If receipts are not returned as requested,
recovery of the funds will be required for funds not accounted for by receipts.
6.007.84 Registration with Employment Services
Added 6/08
Applicants for County Diversion Disaster Funds are encouraged to register with
Employment Services if unemployed, underemployed or lost a job due to the disaster.
6.007.85 Waiver of Diversion Committee under A Declared Emergency
Added 6/08
The Division Committee is waived for diversion payments made to applicants under a
declared emergency. Oversight of the diversion payments will be provided through
Department supervisory review and approval before issuance of diversions occurs.
6.007.86 Other Assistance under a Declared Emergency
Added 6/08
For applicants or recipients who declare to be eligible for assistance under Section
6.007.8, other assistance may be provided directly after the disaster occurred and up to
two weeks after the date of disaster. Other assistance includes:
A. Grocery store gift card assistance
B. Food box vouchers
C. Motel assistance
6.008 Diversion Committee, Payment and IRC Processing
Revised 10/06
6.008.11 Diversion Committee
The purpose of the Diversion Committee is to determine whether or not an applicant or
current basic cash assistance recipient may be eligible for a state diversion, a county
diversion, up to six month "lump sum"basic cash assistance payment and/or supportive
services that will keep the family unit in any one or more of the following:
A. Assisting in keeping the family unit's structure together.
B. Assisting in keeping the member(s) of the family unit employed.
C. Assisting any member(s) of the family unit to become job ready.
6.008.12 Diversion or Supportive Services Determination
The determination will be made by examining information which includes, but not limited
to the following:
A. The client's application with supporting documentation.
Colorado Works in Weld County and Child Care Policies and Procedures
6.012.6 Reimbursement Authority from the Department to Employment Services
Revised 7/1/98
Revised 9/99 The Department will remit to Employment Services an amount not to exceed$740,193.38
Revised 10/00 for services provided from July 1, 2007 through June 30, 2008. Employment Services
Revised 9/01 will bill the Department for services provided as described in Section 6.012.4 of the
Revised 5/02 Department's Operations Manual and will not seek additional reimbursement for these
Revised 8/03 same services directly from the Colorado Department of Human Services. The
Revised 12/03 $740,193.38 is calculated as follows:
Revised 7/04
Revised1/05
Revised 3/05 Budget Item Budget Amount
Revised 6/05
Revised 7/05 A. Staff:
Revised 3/06 Salary Fringe Total
Revised 6/06 1. .1 FTE Director of DHS $ 12,859.34 $ 3,857.80 $ 16,717.14
Revised 7/06 2. .2 FTE Director of Employment Services 13,502.82 4,050.85 17,553.67
Revised 7/07 3. .5 FTE Program Coordinator 27,043.71 8,113.12 35,156.83
4. 1.25 FTE Registration 43,063.05 12,918.92 55,981.97
5. 1.25 FTE IRC Skill Development and 47,494.66 14,248.40 61,743.06
Assessment interpretation
6. .75 FTE Employer Relations 36,907.34 11,072.20 47,979.54
7. .5 Fiscal(tracking, reporting, and
accounting functions) 29,116.94 8,735.08 37,852.02
8. 5 FTE Case Managers 173,823.39 52,147.02 225,970.41
Total Salaries & Fringe $ 498,954.64
Added 8/03 B. Job Incentive Packages $ 9,350.00
Revised 7/04 (approximately 100 packages @ a maximum
Revised 6/05 of$85.00 each)
Revised 7/07
Added 1/05 C. Job Incentives for the Core Services Program,Teamwork,
Revised 3/05 Innovation, Growth,Hope& Training Program $ 62,400.00
(covers certificates, cash, etc.)
Revised 6.08 D. Mileage: $ 6,000.00
(covers costs incurred for job placements, travel to
meetings, etc.)
Revised 6/05 E. Overhead: $ 91,448.74
Revised 6/06 (includes operating costs such as postage, County computer
Revised 7/06 costs, printing, utilities, supply costs, etc.)
Revised 6/08
Added 3/06 F. Learning Lab Costs: $ 72,000.00
Revised 7/06 (covers assessments, GED instruction, tutorials, etc.)
Total Costs $ 740,193.38
Colorado Works in Weld County and Child Care Policies and Procedures
6.014 Child Care
Effective 9/10/97
Revised 3/01 A. Colorado Child Care Assistance Program (CCCAP): A program of the State
Division of Child Care which provides child care subsidies to families in the
following programs: Low-Income, Colorado Works and Special Circumstance.
B. Low-Income Program: A child care component within the Colorado Child Care
Assistance Program that targets parents who are working and not participants in
the Colorado Works Program.
C. County Diversion Child Care Assistance for Working Families as outlined under
Section 6.009.2: A child care component for working families who may be
eligible for child care assistance funds through the County Diversion Program of
the Colorado Works Program.
6.014.1 Client Eligibility
Revised 9/99
Revised 3/01 A. Effective March I, 2007, families whose income does not exceed 185% of
Revised 11/02 poverty level will be eligible for child care under the Colorado Works in Weld
Revised 3/07 County Program.
B. Families who meet eligibility requirements of Section 3.904 of the Colorado
Department of Human Services, Staff Manual Volume 3.
C. Families who meet eligibility under the Low Income Program under the Colorado
Child Care Assistance Program and are authorized to receive Colorado Works
Program funds under Section 6.009.2 of the Colorado Works in Weld County
Operations Manual.
Added 6/08 D. Effective February 1, 2008, families who are on the Low Income Program under
the Colorado Child Care Assistance Program and exceed the 185% of poverty
level, but do not exceed 200%of the poverty level will remain on the program for
an additional six months as long as all of the other eligibility requirements are met
and families do not exceed 200%during the six month period of time. This is
called Child Care Assistance Transition Program, as defined under Section
6.014.12.
Added 6/08 E. Effective July 1, 2008, as part of the eligibility criteria for the Low Income
Program under Colorado Child Care Assistance Program (CCCAP) in Weld
County, applicants and recipients must cooperate with Child Support Enforcement
(CSE) by providing verifiable information about the absent parent. However,
individual circumstances may warrant the applicant and recipient be given the
opportunity to apply for a"good cause"for nonparticipation with Child Support
Enforcement. Good cause criteria can be found in Section 3.919.1 of the Colorado
Department of Human Services, Staff Manual Volume 3.
Colorado Works in Weld County and Child Care Policies and Procedures
6.014.11 Eligibility Determination for Child Care under the Low Income Program Under
Added 3/01 the Colorado Child Care Assistance Program and the Colorado Works County
Diversion Program.
A. Each applicant and recipient will complete the necessary State applications to
determine eligibility for the Low Income Program and the County Diversion
Program.
B. Each applicant and recipient will complete an additional Individual Assessment
(Exhibit L) and an Individual Responsibility Contract(Exhibit M)for the Low
Income Child Care Program in order to be in compliance with Colorado Works
eligibility requirements.
6.014.12 Child Care Assistance Transition Program
Added 6/08
A. Families who are on transitioning from Child Care Assistance whose income
drops under 185% of the poverty level during this period of time will be taken off
of TCCAP. Families will then be eligible for an additional six months of TCCAP
under the Child Care Assistance Transition Program if their income exceeds
185% of the poverty level, but does not exceed 200% of the poverty level.
B. Families will not be eligible TCCAP if there is an intentional program violation
during the current eligibility period.
C. Families that have an unsatisfied child care claim and are not current on payments
for the unsatisfied claim will not be eligible fore TCCAP.
6.014.2 Child Care Provider Rates
Revised 5/02
Revised 7/06 Effective July 1, 2002, Child Care Provider daily rates will be as follows:
Revised 2/07
Children under Children over
the age of two the age of two
Full-Time Part-Time Full-Time Part-Time
Licensed Centers $28.34 $15.59 $23.14 $13.52
Licensed Homes 18.98 10.44 17.42 9.58
Exempt/Unlicensed care: 11.44 6.29 10.14 5.58
Effective April 1, 2007, Child Care Provider daily rates will be as follows:
Children under eighteen
months old
Full-time Part-time
Licensed Centers $33.37 $18.35
Licensed Homes 22.76 12.52
Exempt/Unlicensed care: 14.46 7.95
Children eighteen months and over
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