HomeMy WebLinkAbout20081751.tiff RESOLUTION
RE: APPROVE WORKFORCE INVESTMENT ACT PLAN MODIFICATION AND
EXPENDITURE AUTHORIZATION REQUESTS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Workforce Investment Act Plan
Modification and Expenditure Authorization Requests between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, Division of Employment Services, and the Colorado Department
of Labor and Employment, commencing July 1, 2008, with further terms and conditions being as
stated in said Workforce Investment Act Plan and Expenditure Authorization Requests, and
WHEREAS, after review, the Board deems it advisable to approve said Workforce
Investment Act Plan Modification and Expenditure Authorization Requests, copies of which are
attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Workforce Investment Act Plan Modification and Expenditure
Authorization Requests between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Human Services,
Division of Employment Services,and the Colorado Department of Labor and Employment be,and
hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said Workforce Investment Act Plan Modification and Expenditure Authorization Requests.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 23rd day of June, A.D., 2008.
BOARD OF COUNTY COMMISSIONERS
I • ILELD COUNTY, COLORADO
ATTEST: ,t6wmhf
liam H. Jerke, Chair
Weld County Clerk to the B. •
CUSED
obe . I � Pro-Tem
BY: /�.e�i ./_ i ��_ rJ._4�� (4)7 77
Deputy Clerk t the Board
Willi F. Garcia
A ED AS TO
David E. Long
Coun rney
Douglas ademac r
Date of signature: V/PnP
2008-1751
0( . H S C--)-(5---(c, ) HR0079
• •
(-etc; MEMORANDUM
TO: William H. Jerke, Chair DATE: June 23, 2008
C
Board of County Commissioners
FROM: Judy A. Griego, Director Human Services
COLORADO
RE: Workforce Investment Act Plan and Expenditur
Authorization Requests
Enclosed for Board approval is the Workforce Investment Act Plan Modification for Program Year
2008 and the corresponding Expenditure Authorization(EA) Requests with the Colorado Department
of Labor and Employment. Included are the Expenditure Authorizations for The WIA Title I Adult,
Dislocated Worker, and Youth programs,an Expenditure Authorization for the Title III Wagner-Peyser
Program, and an Expenditure Authorization for the Workforce Innovation in Economic Development
(WIRED) grant. The plan and the EA's were reviewed by the Board on June 16, 2008.
The Expenditure Authorizations include the Budget Information Summaries for these Programs and
request the following funding levels: Title I Adult $435,208; Dislocated Workers $283,596; Youth
$582,978; and Wagner-Peyser$651,819; and WIRED $285,768.
The major Provision of the plan and EA's are as follows:
1. Funds will be used to provide the Core, Intensive, and Training Services to job seekers and
employers as outlined under the Workforce Investment Act of 1998.
2. The plan covers the Program Year of July 1, 2008 to June 30, 2009.
3. WIA funds are available for the period of July 1, 2008 to June 30, 2010.
4. WIRED funding is available for the period of July 1, 2008 to September 30, 2009.
If you have any questions, please feel free to telephone me at ext. 6510.
H
2008-1751
• •
EXPENDITURE AUTHORIZATION (EA)
Signature Page
nF
Workforce Region: Employment Services of Weld County ti. (,
• 4
Address: PO Box 1805, Greeley, CO 80632
Program/Project Coordinator: Ted A. Long Phone Number: (970) 353.3800 x 3400
EXPENDITURE AUTHORIZATION SUMMARY
This Expenditure Authorization (EA)covers the following Funding Streams:
Program Year: PY 08 Funding Stream: WIA Adult $75,540.00
Program Year: PY 08 Funding Stream: WIA Dislocated Worker $80,452.00
Program Year: PY 08 Funding Stream: WIA Youth $582,978.00
Program Year: PY 08 Funding Stream: Wagner-Peyser $511,768.00
Program Year: PY 08 Funding Stream: Wagner—Peyser Adjustment#1 $140,051.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs Grant Agreement as an attachment. This
signature page, when duly signed, authorizes the granting of funds by the Colorado Department of Labor
and Employment for the program/project identified herein. The EA commit ent document is not valid until
it has been approved by the State Controller or designee.
By: 4v JUN 2 3 2008 By: 1-Z v
William H. Jerke, Chair Date Gary . tenson Date
Board of Weld County Commissioners Deputy ecutive Director, CDLE
By: 44, Zed G—/9-of By:
Mary Freitag, Chaie Date Date
Weld County-Workforce Development Board Title:
By: Cam-
u 71/A6`�9 c� By:
Lin Perez, Division Heald/ Date Date
Employment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid
until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not
authorized to begin performance until the contract is signed and dated below. If performance begins prior
to the date below, the State of Colorado may not be obligated to pay for the goods and/or services
provided.
STATE CONTROLLER:
DAVID J. M ERMOTT, A
By l._,
Date K7 21 f s
,POO2-/25/
EXPENDITURE AUTHORIZATION (EA)
Signature Page
Workforce Region: Employment Services of Weld County Lt*
.56
Address: PO Box 1805, Greeley, CO 80632
Program/Project Coordinator: Ted A. Long Phone Number: (970) 353-3800 x 3400
EXPENDITURE AUTHORIZATION SUMMARY
This Expenditure Authorization (EA) covers the following Funding Streams:
Program Year: FY 09 Funding Stream: WIA Adult $359,668.00
Program Year: FY 09 Funding Stream: WIA Dislocated Worker $203,143.00
Program Year: Funding Stream:
Program Year: Funding Stream:
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs Grant Agreement as an attachment. This
signature page, when duly signed, authorizes the granting of funds by the Colorado Department of Labor
and Employment for the program/project identified herein. The EA c mmit nt document is not valid until
it has been approved by the State Controller or designee.
By: JUN 2 3 2008 By: 2 n
William H. Jerke, Chair Date Gary . enson Date
Board of Weld County Commissioners Deputy Executive Director, CDLE
By: 'iaTyL itLJ C 79-at By:
Maaa�4ryyy eitag, ChaiffJJ Date Date
Weld County Workforce Development Board Title:
By; i/e7'7 By:
L' da L. Perez, Division ead Date Date
Employment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid
until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not
authorized to begin performance until the contract is signed and dated below. If performance begins prior
to the date below, the State of Colorado may not be obligated to pay for the goods and/or services
provided.
STATE CONTROLLER:
DAVID CDERMOTT CPA A,2 '
By
Date 9A1
5QY-/7S/
Attachment 5A
EMPLOYMENT SERVICES OF WELD COUNTY
EXPENDITURE AUTHORIZATION (EA)
Request Page
If applicable: Date of Modification
I. BUDGET INFORMATION/NARRATIVE:
Employment Services of Weld County will use the total award of$435,208.00 to provide services to
eligible adults registered in the WIA Program and for the associated administrative costs of operating
the program.
Funding Stream: PY08 Adult Period of Performance: 7/1/08-6/30/10
Original Allocation: $75,540.00 Vax#1351
Original Program Budget: $67,986.00 Original Admin Budget: $7,554.00
Transfer in(+): $00.000 From Fund Year and Name:
Transfer Out(-): ($00.00) To Fund Year and Name:
Cost Category Current Budget Transfer In/Out(+/-) Revised Budget
Admin $7,554.00 $7,554.00
Program $67,986.00 $67,986.00
%Set-Aside Project $0.00 $0.00
Total Program $75,540.00 $75,540.00
Funding Stream: FY08 Adult Period of Performance: 7/1/08-6/30/10
Original Allocation: $359,668.00 Vax#1351
Original Program Budget: $323,702.00 Original Admin Budget: $35,966.00
Transfer In(+): $00.000 From Fund Year and Name:
Transfer Out(-): ($00.00) To Fund Year and Name:
Cost Category Current Budget Transfer In/Out(+/-) Revised Budget
Admin $35,966.00 $35,966.00
Program $323,702.00 $323,702.00
%Set-Aside Project $0.00 $0.00
Total Program $359,668.00 $359,668.00
II. SCOPE OF WORK:
A. Purpose and Goal
Employment Services of Weld County will use the award of$391,688.00 of program funds to
provide services to eligible adults registered in the WIA Program.
Weld County will serve the planned number of adults as outlined under section C below. The
goal of the program is to provide participants with the appropriate mix of services they require to
assist them in obtaining and retaining employment.
B. Services to be Provided
Adult participants will be able to access core, intensive, and training services and activities
authorized under Section 134 (b) of the Workforce Investment Act through Employment Services
of Weld County's Local One-Stop Center. Customers will also be able to access information
•
regarding WIA partner programs and some services provided by the partners will be available.
through the One-Stop Center.
Wagner-Peyser Act services have been an integral part of Employment Services One-Stop
Center for twenty-five years, and therefore, do not exist as a stand-alone system. The services
described in Section 7(a)of the Wagner-Peyser Act are universally available to the customers of
Employment Services of Weld County.
The following WIA employment and training activities and services will be available to adult
participants:
Core Services
1. Determination of eligibility to receive assistance under Title I of WIA.
2. Outreach, intake(including worker profiling), and orientation to the information and services
available through the One-Stop system at Employment Services of Weld County.
3. Initial assessment of the skill levels, aptitudes, abilities, and supportive service needs of
customers.
4. Job search and placement assistance.
5. Career counseling, where appropriate.
6. Labor market information which will include information related to the local, regional, and
national labor markets including job vacancy listings, information on the job skills necessary
to obtain the jobs, and information regarding occupations in demand in the local area and the
earnings and skill requirements for those occupations.
7. Performance and program cost information on eligible training providers furnished for each
training program.
8. Information regarding the One-Stop Center's performance.
9. Information regarding the availability of supportive services, including daycare and
transportation services, in the local area and when appropriate, the referral to such services.
10. Information regarding filing claims for unemployment compensation.
11. Assistance in establishing eligibility for programs of financial aid assistance for training and
education programs not funded by WIA.
12. Follow-up services, including counseling regarding the workplace, for participants placed in
unsubsidized employment for not less than 12 months.
Intensive Services
Intensive services will be provided to adults who are: 1) unemployed and who have been unable
to obtain employment through the provision of core services; and 2) have been determined to be
in need of more intensive services in order to obtain employment; or 3) employed, but have been
determined to be in need of intensive services in order to retain their employment or obtain
employment which allows for self-sufficiency.
The following intensive services may be provided to customers who meet the above criteria:
1. Comprehensive and specialized assessments of the skill levels and service needs of
customers including:
(a) diagnostic testing and use of other assessment tools; and
(b) in-depth interviews and evaluations to identify any employment barriers and appropriate
employment goals.
2. Development of an individual employment plan (IEP) which identifies an employment goal,
appropriate achievement objectives, and the appropriate combination of services to allow the
customer to achieve their employment goals.
3. Individualized counseling and career planning
4. Case management for customers seeking training services
5. Short term pre-vocational services to prepare customers for unsubsidized employment or
training which may include
(a) development of learning skills;
(b) improvement of basic skills (i.e. reading and math levels);
(c) GED preparation;
(d) development of communication skills;
• Interviewing Techniques
• Resume Development
• Labor Market Information
• Application Completion
• How to Dress for Interviews
• Effective Communication
• Other Related Activities
(e) development of interviewing skills;
(f) development of resume and cover letters;
(g) punctuality;
(h) development of personal maintenance skills; and
(i) professional conduct.
Training Services
Training services will be provided to adults who: 1) have met the eligibility requirements for
intensive services and who have been unable to obtain or retain employment through the receipt
of such services; 2) after an interview, evaluation, assessment, and case management are
determined to be in need of training services and have the skills and qualifications to successfully
participate in the selected training services; 3) select programs of training services that are
directly linked to employment opportunities in the local area or in an area where the participant is
willing to relocate; 4) meet the requirements of financial assistance set below; and 5) are
determined eligible in accordance with the established Weld County priority system.
The following training services may be made available to customers:
1. occupational skills training, including training for non-traditional employment
2. on-the-job training
3. training programs operated by the private sector
4. programs that combine workplace training with related instruction, including cooperative
education programs
5. skill upgrading and retraining
6. entrepreneurial training
7. job readiness training
8. customized training conducted with commitments from an employer or employers to hire the
individual upon successful completion of the training
9. adult education and literacy activities provided in combination with the above listed services
Supportive Services
The Weld County Workforce Development Board and Employment Services have adopted a
supportive services policy to ensure that services are provided on a consistent and equitable
basis for those individuals who need such services to assist them in obtaining or retaining
employment or to participate in and complete core, intensive, or training services and who are
unable to obtain such services through other programs or means.
The supportive services that may be provided are:
• transportation
• child care/dependent care
• job related medical expenses
• special clothing
• license costs
• assistance to secure bonding
• books, and supplies for training
C. Projected Number of Participants to be Served
The projected total number of participants to be served for the period of July 1, 2008 through
June 30, 2009 will be 210 for the WIA Adult Program. This total includes 160 new participants
and 50 carry-in participants from the PY 07 WIA program.
The planned participation and termination summary for the WIA Title 1 Adult Program is included
at Attachment 5A-1.
D. Expected Outcomes
The Expected Outcomes for exiters is included in Attachment 5A-1.
E. Coordination with other One-Stop Partners
The Memorandums of Understanding with the required One-Stop Partners address the services
to be provided by the One-Stop partners and how these services will be coordinated and made
available through the One-Stop system.
In general, the partners have agreed to provide brochures on their services which will be made
available at each access point, cross train staff to help customers' access appropriate services,
and coordinate employer relations efforts as appropriate. Partner organizations have agreed to
have staff on site at the One-Stop for a period of time each week. Customers will be able to
obtain information and access partner programs during these times.
Employment Services will continue to maintain its web site. On this site, information is made
available regarding the services available through Employment Services and linkages to other
employment and training opportunities are provided.
The contract with the Colorado Department of Labor and Employment addresses the
implementation of the programs authorized under the Wagner-Peyser Act. This addresses the
coordination between the Trade Adjustment Assistance Act and the National transitional
adjustment assistance activities. Also addressed in the contract is coordination with activities
authorized under Chapter 41 of Title 38 U.S.C. and the programs authorized under the State
Unemployment Insurance programs.
F. Other Financial Resources to Support Program
The following programs and funding streams will help support the delivery of services through the
Weld County One-Stop system:
Workforce Investment Act: Title I Youth and Dislocated Workers
Wagner-Peyser- Basic Labor exchange
Temporary Assistance to Needy Families
Employment First Food Stamp Job Search Program
AmeriCorps
Disability Program Navigator
Local Veterans Employment Representative
G. Subcontracting Arrangements
Not applicable. Weld County does not subcontract services.
III. MODIFICATION(S) REQUESTED and RATIONALE FOR MODIFICATION and PROGRAM
IMPACT:
N/A
IV. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
V. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
Attachment 5A-1
PLANNED PARTICIPATION AND TERMINATION SUMMARY- CUMULATIVE
1 Workforce Region: Employment Services of Weld County I Program and Year: PY08 WIA Adult
In each category, indicate the total cumulative number of Adults to be served with all years of WIA
Adult funds being spent during PY08. Submit a revised chart when changes in planned
expenditures occur.
CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
Total Participants* 90 130 171 210
Carry In' 50 N/A N/A 50
New 40 80 121 160
Total Exiters' 15 63 100 140
Carry Out N/A N/A N/A 70
Entered Employment Rate"' 86% °'_"'_ 86% _ 86%
Employment Retention
Rate" 86% 86% 86% 86%
Average Earnings/VVagen $10,900 $10,900 $10,900 $10,900
PLANNED PROGRAM ACTIVITIES -CUMULATIVE
CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
Registered Core Services* 90 130 171 210
Intensive Services* 89 128 170 207
Training Services* 60 80 120 185
Training Completions* 24 42 62 101
Training Related
Placements* 11 20 31 50
%Training Related
Placements' 46% 48% 48% 50%
* CDLE uses the JobLink Activity Report(AS) to track plan versus actual for this item
"CDLE uses the JobLink WIA Common Measures Report(CO)to track plan versus actual for this item
Attachment 5B
EMPLOYMENT SERVICES OF WELD COUNTY
EXPENDITURE AUTHORIZATION (EA)
Request Page
If applicable: Date of Modification
III. BUDGET INFORMATION/NARRATIVE:
Employment Services of Weld County will use the total award of$283,595.00.00 to provide services
to eligible youth registered in the WIA Program and for the associated administrative costs of
operating the program.
Funding Stream: PY09 Dislocated Worker Period of Performance: 7/1/08-6/30/10 Original Allocation: $80,452.00 Vax#1353
Original Program Budget: $72,407.00 Original Admin Budget: $8,045.00
Transfer In(+): $00.000 From Fund Year and Name:
Transfer Out(-): ($00.00) To Fund Year and Name:
Cost Category Current Budget Transfer In/Out(+1-) Revised Budget
Admin $8,045.00 $8,045.00
Program $72,407.00 $72,407.00
25%Enh DW Admin $0.00 $0.00
25%Enh DW Program $0.00 $0.00
Total Program $80,452.00 $80,452.00
Funding Stream: FY09 Dislocated Worker Period of Performance:7/1/08-6/30/10
Original Allocation: $203,143.00 Vax#1353
Original Program Budget: $182,829.00 Original Admin Budget: $20,314.00
Transfer In(+): $00.000 From Fund Year and Name:
Transfer Out(-): ($00.00) To Fund Year and Name:
Cost Category Current Budget Transfer In/Out(+/-) Revised Budget
Admin $20,314.00 $20,314.00
Program $182,829.00 $182,829.00
25% Enh DW Admin $0.00 $0.00
25%Enh DW Program $0.00 $0.00
Total Program $203,143.00 $203,143.00
IV. SCOPE OF WORK:
A. Purpose and Goal
Employment Services of Weld County will use the award of$255,236.00 of program funds to
provide core, intensive, and training services to individuals registered in the WIA Dislocated
Worker Program.
Weld County will serve the planned number of dislocated workers as outlined under section C
below. The goal of the program is to provide participants with the appropriate mix of services
they require to assist them in obtaining and retaining employment.
B. Services to be Provided
Dislocated Worker participants will be able to access core, intensive, and training services and
activities authorized under Section 134 (b) of the Workforce Investment Act through Employment
Services of Weld County's Local One-Stop Center. Customers will also be able to access
information regarding WIA partner programs and some services provided by the partners will be
available through the One-Stop Center.
Wagner-Peyser Act services have been an integral part of Employment Services One-Stop
Center for twenty-five years, and therefore, do not exist as a stand-alone system. The services
described in Section 7(a) of the Wagner-Peyser Act are universally available to the customers of
Employment Services of Weld County.
The following WIA employment and training activities and services will be available to dislocated
worker participants:
Core Services
1. Determination of eligibility to receive assistance under Title I of WIA.
2. Outreach, intake(including worker profiling), and orientation to the information and services
available through the One-Stop system at Employment Services of Weld County.
3. Initial assessment of the skill levels, aptitudes, abilities, and supportive service needs of
customers.
4. Job search and placement assistance.
5. Career counseling, where appropria«.
6. Labor market information which will include information related to the local, regional, and
national labor markets including job vacancy listings, information on the job skills necessary
to obtain the jobs, and information regarding occupations in demand in the local area and the
earnings and skill requirements for those occupations.
7. Performance and program cost information on eligible training providers furnished for each
training program.
8. Information regarding the One-Stop Center's performance.
9. Information regarding the availability of supportive services, including daycare and
transportation services, in the local area and when appropriate, the referral to such services.
10. Information regarding filing claims for unemployment compensation.
11. Assistance in establishing eligibility for programs of financial aid assistance for training and
education programs not funded by WIA.
12. Follow-up services, including counseling regarding the workplace, for participants placed in
unsubsidized employment for not less than 12 months.
Intensive Services
Intensive services will be provided to dislocated workers who are: 1) unemployed and who have
been unable to obtain employment through the provision of core services; and 2) have been
determined to be in need of more intensive services in order to obtain employment; or 3)
employed, but have been determined to be in need of intensive services in order to retain their
employment or obtain employment which allows for self-sufficiency.
The following intensive services may be provided to customers who meet the above criteria:
1. Comprehensive and specialized assessments of the skill levels and service needs of
customers including:
(a) diagnostic testing and use of other assessment tools; and
(b) in-depth interviews and evaluations to identify any employment barriers and appropriate
employment goals.
2. Development of an individual employment plan (IEP)which identifies an employment goal,
appropriate achievement objectives, and the appropriate combination of services to allow the
customer to achieve their employment goals.
3. Individualized counseling and career planning
4. Case management for customers seeking training services
5. Short term pre-vocational services to prepare customers for unsubsidized employment or
training which may include
(a) development of learning skills;
(b) improvement of basic skills (i.e. reading and math levels);
(c) GED preparation;
(d) development of communication skills;
• Interviewing Techniques
• Resume Development
• Labor Market Information
• Application Completion
• How to Dress for Interviews
• Effective Communication
• Other Related Activities
(e) development of interviewing skills;
(f) development of resume and cover letters;
(g) punctuality;
(h) development of personal maintenance skills; and
(i) professional conduct.
Training Services
Training services will be provided to dislocated workers who: 1) have met the eligibility
requirements for intensive services and who have been unable to obtain or retain employment
through the receipt of such services; 2) after an interview, evaluation, assessment, and case
management are determined to be in need of training services and have the skills and
qualifications to successfully participate in the selected training services; 3)select programs of
training services that are directly linked to employment opportunities in the local area or in an
area where the participant is willing to relocate; 4) meet the requirements of financial assistance
set below; and 5) are determined eligible in accordance with the established Weld County priority
system.
The following training services may be made available to customers:
1. occupational skills training, including training for non-traditional employment
2. on-the-job training
3. training programs operated by the private sector
4. programs that combine workplace training with related instruction, including cooperative
education programs
5. skill upgrading and retraining
6. entrepreneurial training
7. job readiness training
8. customized training conducted with commitments from an employer or employers to hire the
individual upon successful completion of the training
9. adult education and literacy activities provided in combination with the above listed services
Supportive Services
The Weld County Workforce Development Board and Employment Services have adopted a
supportive services policy to ensure that services are provided on a consistent and equitable
basis for those individuals who need such services to assist them in obtaining or retaining
employment or to participate in and complete core, intensive, or training services and who are
unable to obtain such services through other programs or means.
The supportive services that may be provided are:
• transportation
• child care/dependent care
• job related medical expenses
• special clothing
• license costs
• assistance to secure bonding
r. books and supplies for training
C. Projected Number of Participants to be Served
The projected total number of participants to be served for the period of July 1, 2008 through
June 30, 2009 will be 120 for the WIA Dislocated Worker Program. This total includes 47 new
participants and 73 carry-in participants from the PY 06WIA program.
The planned participation and termination summary for the WIA Title 1 Dislocated Worker
Program is included at Attachment 5B-1.
D. Expected Outcomes
The Expected Outcomes for exiters is included in Attachment 5B-1.
E. Coordination with other One-Stop Partners
The Memorandums of Understanding with the required One-Stop Partners address the services
to be provided by the One-Stop partners and how these services will be coordinated and made
available through the One-Stop system.
In general, the partners have agreed to provide brochures on their services which will be made
available at each access point, cross train staff to help customers' access appropriate services,
and coordinate employer relations efforts as appropriate. Partner organizations have agreed to
have staff on site at the One-Stop for a period of time each week. Customers will be able tb
obtain information and access partner programs during these times.
Employment Services will continue to maintain its web site. On this site, information is made
available regarding the services available through Employment Services and linkages to other
employment and training opportunities are provided.
The contract with the Colorado Department of Labor and Employment addresses the
implementation of the programs authorized under the Wagner-Peyser Act. This addresses the
coordination between the Trade Adjustment Assistance Act and the National transitional
adjustment assistance activities. Also addressed in the contract is coordination with activities
authorized under Chapter 41 of Title 38 U.S.C. and the programs authorized under the State
Unemployment Insurance programs.
F. Other Financial Resources to Support Program
The following programs and funding streams will help support the delivery of services through the
Weld County One-Stop system:
Workforce Investment Act: Title I Youth and Adult
Wagner-Peyser- Basic Labor exchange
Temporary Assistance to Needy Families
Employment First Food Stamp Job Search Program
AmeriCorps
Disability Program Navigator
Local Veterans Employment Representative
G. Subcontracting Arrangements
Not applicable. Weld County does not subcontract services.
VI. MODIFICATION(S) REQUESTED and RATIONALE FOR MODIFICATION:
N/A
VII. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
VIII.REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
Attachment 5B-1
PLANNED PARTICIPATION AND TERMINATION SUMMARY-CUMULATIVE
Workforce Region: Employment Services of Weld County I Program and Year: PY08 Dislocated Worker
In each category, indicate the total cumulative number of Dislocated Workers to be served with all
years of WIA DW and Enhanced DW funds being spent during PY08. Submit a revised chart when
changes in planned expenditures occur.
CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
Total Participants* 83 98 111 120
Carry In* 73 N/A N/A 73
New 10 25 38 47
Total Exiters" 9 27 42 70
Carry Out N/A N/A N/A 50
Entered Employment Rate" 91% 91% 91% 91%
Employment Retention
Rate" 92.5% 92.5% 92.5% 92.5%
Average Earnings/Wage" $15,000 $15,000 $15,000 $15,000
PLANNED PROGRAM ACTIVITIES-CUMULATIVE
CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
Registered Core Services* 83 98 111 120
Intensive Services* 83 97 109 118
Training Services' 68 80 90 95
Training Completions` 14 23 32 40
Training Related
Placement? 7 10 14 18
%Training Related
Placements' 50% 43% 44% 45%
'CDLE uses the JobLink Activity Report(AS)to track plan versus actual for this item
CDLE uses the JobLink WIA Common Measures Report(CO)to track plan versus actual for this item
EXPENDITURE AUTHORIZATION (EA)
Signature Page
Workforce Region: Employment Services of Weld County
Address: PO Box 1805, Greeley, CO 80632
Program/Project Coordinator: Ted A. Long Phone Number: (970) 353.3800 x 3400
EXPENDITURE AUTHORIZATION SUMMARY
This Expenditure Authorization (EA) covers the following Funding Streams:
Program Year: PY 05 Funding Stream: WIRED Subgrant Award $285,768.00
Program Year: Funding Stream:
Program Year: Funding Stream:
Program Year: Funding Stream:
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs Grant Agreement as an attachment. This
signature page, when duly signed, authorizes the granting of funds by the Colorado Department of Labor
and Employment for the program/project identified herein. The EA co mit ent document is not valid until
it has been approved by the State Controller or designee.
By: JUN 2 3 2008 By: "7//' d
William H. Jerke, Chair Date Ga enson Date
Board of Weld County Commissioners Deputy ecutive Director, CDLE
By: � 6-1 -or By:
Ma F ita , hair Date Date
Weld County Workforce Development Board Title:
By:� �I 19O By:
Li a L. Perez, Division ad Date Date
Employment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid
until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not
authorized to begin performance until the contract is signed and dated below. If performance begins prior
to the date below, the State of Colorado may not be obligated to pay for the goods and/or services
provided.
STATE CONTROLLER:
DAVID J. ERMO ,, C�
By
R
Date
Ivor-/75/
• Employment Services of Weld County
PY08 Local Plan Modification Signature Sheet
Workforce Region
Name: Employment Services of Weld County
Address: PO Box 1805
City/State/Zip: Greeley, CO 80632
This Attachment B provides a modification to the Two Year Local Plan that was implemented under the
Workforce Investment Act of 1998 (WIA) during Program Year 2007. This Two Year Local Plan
Modification shall be implemented to cover the interim period until the Workforce Investment Act of 1998
(WIA) is reauthorized.
We certify that all planned activities and modifications under the Two Year Local Plan are presented here
for implementation beginning July 1, 2008 for Program Year 2008.
By: v &L.i JUN 2 3 2008
William H.Jerke, Chair Date
Weld County Board of Commissioners
By: li. G 15- 08
Ma Ff'eitag, Chat' Date
Weld County Workforce Development Board
/
By:L"
Li a Perez, Division Head / Date
Employment Service of Weld County
ADDITIONAL APPROVALS:
By:
Date
By:
[Name, Title] Date
or-00e-/ 75/
• •
Employment Services of Weld County
WIANVP Phase 1 Local Plan Modification Narrative for PY08
For PY08 each region is to answer the following questions and provide documentation as
indicated below:
A. Strategies to Address Budget Reductions
1. Describe the region's strategies/partnerships to sustain the level of training and
educational opportunities for clients and employers despite the PY06 and PY07
funding rescissions and PY08 budget cuts. (For purposes of this plan, training
activities may include ITAs, OJTs, customized training,work experience(adult and
youth); tutoring and alternative secondary school youth program elements, and ESL,
GED, diploma, KeyTrain/WIN (etc.), and literacy classes.)
Employment Services managed our PY 07 and FY 08 WIA budgets in anticipation of the
rescissions and utilized administrative dollars where possible to cover some of the monies
rescinded. Each year Employment Services structures our spending to allow for carrying out
the maximum of 30% in each program fund to offset any potential decrease resulting from
budget reductions or budget rescissions.
At this time we do not anticipate any significant impact to training or the educational
opportunities for clients resulting from budget reductions or rescissions with the exception for
the Dislocated Worker Program which received an approximate 20% reduction from the PY
07 allocation. For the Dislocated Worker Program we anticipate that we will maintain a
similar percentage regarding the number of clients served and the number of clients receiving
training. However, due to the reduced funding we do plan to serve fewer total Dislocated
Workers than were served in PY 07.
In PY 07 Employment Services developed two set aside programs, one for the WIA Adult
Program and one for the WIA Dislocated Worker Program, as well as transferred funds from
the Dislocated Worker Program to the Adult Program. Due to the rescissions and the new
allocation amounts, we do not plan to utilize any set aside programs for 2008. At the present
time we also do not plan to transfer Adult funds to the Dislocated Worker Program but will
retain the option to transfer funds in the future if it is decided a transfer of funds will be the
best way to meet the needs of our customers.
2. Identify partner agencies that contribute to the costs of training your WIA clients and
specify their direct financial or in kind contribution to the training costs. For example:
Pell grants, costs of instructors for customized training, etc. This data should be
presented in a chart format.
We expect our existing collaborative partnerships to remain stable and in some cases
continue to grow. Aims Community College, the Weld County Department of Social
Services, and others have provided a continuum of services to help meet our customers'
training needs, and we anticipate that these relationships will not only continue but have the
potential to be expanded in some cases.
Regional planning between Weld, Larimer, Adams, and Boulder counties resulted in three of
the regions applying for and receiving three job related education/training Innovation grants
through the Workforce Innovation in Regional Economic Development(WIRED) Initiative.
These three additional training opportunities for customers include the following:
• Employment Services of Weld County: A Multi Industry Systems Technician (MIST)
Program designed to remediate and/or develop skills for entry and mid level employment
opportunities in the energy and manufacturing related industries;
• Larimer County: Front Range Community College will provide an Energy Basic Training
Program to prepare individuals for entry level jobs in the energy field;
o� -t-v51
• Adams County orkforce and Business Development Cent , Will provide training in
commercial driving for entry level energy workers.
The Weld County Division of Social Services continues to support a number of initiatives that
increase the opportunities for high risk, low income and foster care youth. The Teamwork
Innovation Growth Hope and Training (TIGHT) Youth Corps, a program aimed towards high
risk youth, is designed to delay or eliminate the need for out of home placement or
confinement. The Pillars for Successful Independence (PSI) Program is aimed at fourteen
and fifteen year old foster youth and designed to provide them with the educational, life and
work skill development needed to make the transition from foster care to emancipation. The
TANF Summer Youth Program provides work experiences for fourteen and fifteen year olds
whose families are eligible for public assistance.
The following chart identifies partner agencies and their contributions to training for our WIA
clients.
Partner Agency Type of Contribution
Aims Community College In Kind - reserved slots for some courses, Pell grants,
ESL, etc.
Department of Social Services Training and supporting service funds for co-enrolled
TANF/WIA clients as well as work experience
placement sites. Work experience, training and
supportive services are also provided for foster youth
and other social services client groups.
Right-to-Read Adult Basic Education services
Rocky Mountain Ser Training and work experience for low income seniors
Division of Vocational Rehabilitation Case management and training funds as appropriate
B. Organizational/Infrastructure/Programmatic Changes
1. Describe organizational changes that occurred during PY07 and indicate additional
changes that you anticipate for PY08. Explain the reasons for the anticipated
changes, such as rescissions of funding.
In February 2008, the Board of Weld County Commissioners made a decision to combine the
county departments of Human Services and Social Services thereby creating a one new
department inclusive of all programs. This change took effect on June 1, 2008. The newly
created combined department has been named the Department of Human Services and
Employment Services is now a division under that department. It is anticipated that
Employment Services' main office will relocate to the Department of Human Services' campus
in February or March of 2009. Other than those listed here, Employment Services does not
foresee any significant changes as a workforce center or system.
2. Provide a copy of your latest organizational chart. On the chart or on a separate page,
indicate the gross annual salary for each position.
The Executive Summary is included as Attachment 1.
A current organizational chart, including a listing of the gross annual salary for each position,
is included as Attachment 2.
3. Describe strategies to reduce infrastructure costs, identify outside sources of revenue
or initiate cost sharing partner agreements.
Employment Services is in the beginning stages of implementing the Workforce Innovation in
Regional Economic Development (WIRED) funded MIST Program which began in May 2007
and will run through September 2009. The MIST Program will provide funding for those
infrastructure and staff costs associated with the program.
Employment Services has always sought to identify ways in which we could reduce
infrastructure costs. As part of those efforts, to ensure that staff training expenditures and
••
staff replacements are central to our human capital developmentind are mission critical to the
success of ESWC and its partners, we streamline staff training requests to maximize
effectiveness and all requests to replace staff openings are reviewed by the Executive Director
of the Weld County Department of Human Services. As discussed previously, the MIST
program will help cover training costs for co-enrolled individuals.
4. Describe any programmatic changes that may result in a more cost-effective and
efficient service delivery system.
For over 30 years Employment Services, the Board of Weld County Commissioners, and the
Weld County Workforce Development Board have consistently and strategically implemented
a lean, high performing, cost effective system. In PY 07, Employment Services invested in a
Smart Classroom to improve and streamline some of the services provided to our customers.
The addition of this technology has provided the flexibility to serve more customers at less
cost.
5. Discuss the region's intent to utilize the State's waivers identified below. Regions
wishing to implement these waivers effective July 1, 2008, should include the transfers
and set-asides in the original EA for PY08. (Note: The State has received a two-year
extension of these waivers through PY08.)
i. Up to 100%transfer of funds between the Adult and Dislocated Worker formula-
allocated funding streams (Note: Regions taking advantage of this waiver must still
meet their responsibility to provide a full range of services to Adults or Dislocated
Workers and meet the performance standards for these programs.)
As stated previously, at this time Employment Services does not plan to transfer funds
between the Adult and the Dislocated Worker Programs, but will retain the option to
transfer funds in the future if it is decided that will be the best way to meet the needs of our
customers.
ii. Set-aside of formula funds for discretionary projects (Refer to PGL#06-09-WIA for
more detailed information on set-aside grants. Up to 50%of Adult or Dislocated
Worker funds can be set-aside; up to 25%of Youth funds can be set aside.)
Employment Services does not intend to set-aside any funds for discretionary projects at
this time. If, at some point in the future things change and we chose to submit for a
discretionary project, we will follow the guidelines established under PGL#06-09-WIA.
6. Identify any additional waivers that might be needed to allow additional flexibility in the
use of the WIA formula funds.
Employment Services does not foresee any additional waivers that may be needed to allow for
additional flexibility for utilizing formula funds.
7. Please attach a copy of the region's latest Cost Allocation Plan.
The Weld County Cost Allocation Plan is included as Attachment 3.
C. Charts
a. Budget and Service Level Chart:
The Budget and Service Level Chart is included as Attachment 4.
The Expenditure Authorizations for the WIA and Wagner-Peyser Programs are included as
Attachments 5A—5D.
The Projected Quarterly Expenditures chart is included as Attachment 6.
The Language Assistance Plan is included as Attachment 7.
•
• • Attachment 1
Employment Services of Weld County
Workforce Investment Act/Wagner-Peyser
Plan Modification for PY08
Executive Summary for the State Workforce Development Council
Workforce Region Weld County
One-Stop Operator Employment Services of Weld County
Address PO Box 1805, Greeley, CO 80632
Director Linda L Perez Phone (970) 353-3800 ext 3363
Program Contact Ted Long Phone (970) 353-3800 ext 3400
Fiscal Contact Lenny Bottoroff Phone (970) 352-1551 ext 6530
MIS Contact Dora Lara Phone (970) 353-3800 ext 3420
• Provide a brief summary of the client groups and business sectors that will be targeted for
PY08 and the reasons for selecting them.
Employment Services of Weld County intends to serve the following client target groups:
• Adult-Weld will continue to target and serve unemployed adults who need and can benefit
from additional assistance in obtaining a job. Weld County will continue to focus services to
this population group to ensure that those most in need are provided the necessary services
to assist them in obtaining employment. Although low income individuals will also be
targeted, that will not be a prerequisite to receiving services.
• Dislocated Workers—Weld will continue to serve those individuals who meet the eligibility
requirements for the Dislocated Worker programs as outlined in the Workforce Investment
Act. If a need exists for us to increase our recruitment efforts, we will potentially recruit
individuals who are identified eligible under the UI Profiling System.
• Youth—Weld will continue to focus its services to eligible out-of-school youth and eligible in-
school youth. The primary focus of services will be towards the out of school youth
population, particularly those who have dropped out of school.
• Wagner Peyser-Weld County will continue to provide priority services to veterans and
targeted services to migrant and seasonal farm workers. The Weld County Disability
Program Navigator will continue to focus on increasing access to services in the workforce
system for people with disabilities.
Based on an analysis of the most recent Greeley MSA labor market data, Weld County will focus
its employer relations efforts in the Energy, Manufacturing, Healthcare, Transportation, and
Office and Administrative Support occupational areas.
The Weld County Workforce Development Board continues to place emphasis on increasing the
availability of workers for the energy, healthcare, manufacturing, and transportation fields.
Marketing efforts to the employers in the south western portion of the county will continue as this
area of the county continues to see an expanding employer base. Marketing efforts will continue
to be directed towards familiarizing the employers with the services available to them through the
workforce center, as well as advertising the Employment Services of Weld County satellite
offices located in Del Camino and Fort Lupton. The Weld County Workforce Development Board
will continue to analyze local data to ensure that changes in market trends are addressed.
The US Department of Labor has identified fourteen sectors that are projected to add substantial
numbers of new jobs. The Weld County Workforce Region compared the Department of Labor
information with the Weld County local labor market data and has determined the following to be
high growth sectors that we will focus our efforts and training funds: Advanced Manufacturing;
Construction; Transportation; Energy; and Health Care. While the Hospitality and Retail sectors
are also identified as growth sectors, these are not areas that Weld County will focus its efforts.
The most recent Labor Market Information data from the Colorado LMI Gateway indicates that
for 2005, the largest major occupation group in the Greeley MSA was Office and Administrative
Support Occupations with 16 percent of the estimated employment, followed by Construction
and Extraction Occupations with 10 percent, and Sales and Related Occupations also with 10
percent. Each of these industry areas will be targets for our employer relations efforts during the
next year and each reflect a projected job growth from 2005 to 2015 as identified in the LMI
Gateway data. Data indicates that each of the occupation areas show the following projected
growth: Manufacturing (22%); Healthcare (19%); Transportation (42%); Office and Administrative
(22%); and Construction and Extraction (78%) reflect any indicators in the report.
Employment Services of Weld County consistently analyzes its job seeker/applicant data base to
determine whether labor supply meets the needs of the demand occupational areas. Data is
also analyzed to compare our client pool against existing job orders, proposed new business
expansions, as wells as to target employers who could benefit from the skills of our job seekers.
• Provide a brief summary of the program initiatives, goals and objectives that will be
undertaken in PY08 for each WIA program and the Wagner-Peyser program.
The following is a brief summary of the program initiatives, goals and objectives that Weld County
will undertake for PY 08:
• Employment Services will continue to focus services to unemployed individuals and low
income individuals for the WIA Adult Program. The Dislocated worker Program will retain the
option of utilizing the UI Profiling System as a recruitment tool. Staff will continue to provide
coverage for all program areas in both South Weld County offices and we have increased the
number of days per week that we are open in the South County area.
• The satellite office at the Del Camino South Weld County Office Complex and the office in
Fort Lupton will continue to receive intensive marketing efforts and employer relations
services directed towards the businesses in south Weld County. These offices offer the full
array of program services and are open 2-3 days per week. At the beginning of 2008, the
assessment and educational services provided through the Employment Services of Weld
County Learning Lab became accessible via the Internet, therefore customers in both
satellite offices are now able to access all of the lab services that are typically offered at the
main location.
• Utilization of technology in both the Smart Classrooms and the Resource Rooms, will
continue to be utilized as a means to provide workshops to assist individuals in acquiring the
job seeking skills needed to find and secure employment as well as to assist them in
expanding their job search beyond the local economy. The technology in the Smart
Classrooms is also being used for group orientations of UI claimants, and the resource room
is used for registrations of customers.
• Initiatives in 2008-2009 will include: continuing to promote and expand training opportunities
in the energy, transportation, health care, and construction sectors; Workforce Board
development activities; continuous improvement activities through CPEX which include
continuing to implement the opportunities for improvement identified in our Foothills award as
well as continuing to work towards the Timberline recognition level; complete our efforts
under the State Alignment grant for improving transitions outcomes for youth with disabilities
through the use of intermediaries; continue to explore options for expanding services and
alternatives for youth who are involved in the social services or juvenile justice systems
through the use of the TIGHT Youth Corps model; and the continued delivery of services to
13-15 year old foster care youth in the acquisition of employment, education, life, and social
•
skills through the Pi ars of Successful Independence Program.
• The Weld County Workforce Development Board and Employment Services of Weld County
have identified several areas that it will direct its resources and time on for the next year.
These focus areas are identified in the WIA Plan Modification for PY 08. Examples of these
areas include: continue to implement an intensive marketing plan that complements the
statewide marketing plan developed by the Colorado Workforce Development Council; refine
the continuous improvement process for Employment Services of Weld County; and continue
the Disability Program Navigator initiative to increase the workforce system's ability to
respond to individuals with disabilities.
• The Disability Program Navigator(DPN)will continue to work with a wide variety of
community based organizations such as the Community Transitions Team, Division of
Vocational Rehabilitation, and the City of Greeley's Commission on Disabilities, etc., to
increase systems access for individuals with disabilities which include the services available
through the workforce center. The DPN will also continue to train staff in disability issues and
increase their skills to ensure that individuals with disabilities are aware of and encouraged to
use the workforce center resources and services.
• The Weld County Workforce Development Board will continue to collaborate with Aims
Community College and other partners to increase training opportunities in the health career,
energy, construction trades, customer services and other demand occupational areas.
• The Weld County Workforce Development Board will also continue to work closely with
Upstate Colorado Economic Development in assisting existing businesses to grow and
expand as well as in bringing new businesses into the County.
• The Weld County Workforce Development Board will continue its efforts with the Larimer
County and Wyoming Workforce Development Boards concerning regional collaboration
efforts.
• Weld County is a member of the Metro Workforce Investment Board and as a result the Weld
County Workforce Investment Board (WIB)will be actively involved in the WIRED grant. As
the Metro WIB identifies industry specific worker shortage problems, the Weld County
Workforce Board will address the training and shortage issues as they apply to Weld County.
• Complete the following chart for PY08, which does not include carry-in or transfer funds.
Program PY08/FY 09 Original #of Clients to be Cost Per Client
Allocation Served in PY 08
(includes carry in)
WIA Adult $435,208 210 $2,072.42
WIA Dislocated Worker $283,596 120 $2,363.30
WIA Youth $582,978 294 $1,982.92
Wagner-Peyser $651,819 19,000 $ 34.31
• •
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Attachment 2 pg 2
• employment Services of Weld County •
Organization Chart—Salary Information
U nit/Name Salary(Does not include Fringe)
Director
Linda Perez $70,735.55
Administrative Assistant
E.Tedi Guerrero $39,136.28
Complaint Specialist/EEO Officer
Susan Talmadge $52,602.25
Fiscal Officer
Dennis Bogott(Lenny Bottorff SS Fiscal) $60,982.23($79,305.60)
Client Data System Unit
Dora Lara-Manager $56,668.19
Pat Curls $32,608.80
Joe Galindo $36,751.45
Annette Gutierrez $40,159.31
Alicia Lopez $37,854.00
Paul Mendez $33,613.80
Genaro Ochoa $32,608.80
Sonia Rodriguez $37,854.00
Nancy Sanchez $36,751.45
Yolanda Sepeda $31,672.59
Nereyda Torres $31,672.59
Erik Zamora $33,613.80
James Harrington—(Part Time) $24,095.59
Educational and Vocational Unit
Charlie Dalpra-Manager $56,668.19
Kris Armstrong—Vocational Education Assistant $43,787.66
Mary Moreno $40,159.31
Jim Nall $36,751.45
Andra Vagher $33,613.80
Chandal Wohlfhart $32,608.80
Veterans
Tom Stiller—State Employee N/A
Special Programs
Ted Long-Manager $56,668.19
Julie Atkinson $37,854.00
Jennifer Cronkhite $33,613.80
Mary Ann Gonzales $37,854.00
Loretta Llamas $40,159.31
Daniel Mendez $33,613.80
Denise Rodriguez $34,615.82
Norma Salazar $34,615.82
Vangie Sandoval $40,159.31
Laurie Speck(DPN) $36,751.45
Rick Stanton $34,615082
Youth Programs
Tami Grant-Manager $44,710.73
Karina Amaya $33,613.81
Genaro Avalos $34,615.82
Greg Cordova $33,613.80
Rene Valenzuela-Lara $37,854.00
Sarah Liess $33,613.80
Jay Molock -Employment Services Youth Team Lead $41,247.05
Eric Warrington $33,613.81
Tamara(Young)Curry $33,613.81
Luis Vasquez—(Part Time) $31,672.59
Employer Services
Marie Llamas—Manager $50,056.14
Jan Anderson $33,613.80
Elvira Gonzalez $36,751.45
Colleen Lechman $36,751.45
Veronica Lechuga(Temporary) $31,672.59
Attachment 3
• •
EMPLOYMENT SERVICES
FISCAL
MANUAL
Revised 3/08
WELD COUNTY
DIVISION OF HUMAN SERVICES
COST ALLOCATION PROCESS
BY
DENNIS D. BOGOTT
FISCAL OFFICER
REVISED MARCH 2008
Revised 3/08
CE•IFICATION OF COST ALLOCATION PLO
This is to certify that I have reviewed the cost allocation plan submitted herewith and to the best of my knowledge and belief:
All the costs covered by this proposal revised March 2008,to establish the cost allocation method for calendar year
2008 on,are allowable and in accordance with the requirements of OMB Circular A-87 and the requirements to the
Federal awards to which they apply.
2. All costs covered by this proposal are properly allocable to the Federal awards on the basis of a beneficial or causal
relationship between the expenses incurred and the awards to which they are allocated in accordance with the applicable
requirements. Further,similar types of costs have been accounted for consistently.
I declare that the foregoing is true and correct.
State of Colorado
County of Weld County
Division of Human Services
Walter J. Speckman
Executive Director, WCDHS
Revised 3/08
WEECOUNTY DIVISION OF HUMAN SERVI
COST ALLOCATION PLAN
PURPOSE
The purpose of this cost allocation plan is to outline, in writing, the methods and procedures that Weld County
Division of Human Services will use to allocate costs to its various programs, contracts and grants.
BACKGROUND
Weld County Division of Human Services (DHS) operates as an umbrella agency of Weld County Government. DHS
is the administrative entity for various federal and state programs, grants and contracts. These programs are grouped into
four areas: Employment Services, Family Educational Network, Area Agency on Aging and Other Human Service.
Employment Services include the following grants and contracts: Workforce Investment Act Grant programs; Wagner/Peyser
programs; Summer Job Hunt; Employment First Food Stamp/Job Search Program; Workfare; TANF; TIGHT; AmeriCorps;
National Emergency Grants; various Department of Local Affairs contracts; and, the Educational Computer Lab. Family
Educational Network consists of the following revenue sources and programs: Regional Head Start; Migrant Head Start;
Child Care Food Program; Building Healthy Marriages; and State Preschool. Area Agency on Aging incorporates Older
American Act funds into several senior programs. It also relies on USDA funds for senior nutrition programs; Community
Service Block Grant Funds for coordinating the senior volunteer program; Federal Transit Funds for senior minibus
transportation; Single Entry Point Funds; and Private Contracts for senior case management. Other Human Service
programs and funding include: Community Service Block Grant; and the Commodity Supplemental Food Program. Annual
budgets for all DHS grants and funds are stated in the Weld County Calendar Year Budget Book.
These grants require that DHS complies with OMB Circular A-102, Uniform Administrative Requirements for State
and Local Governments and OMB Circular A-87, Cost Principles for State and Local Governments. This Cost Allocation Plan
is based on the definitions and requirements spelled out in OMB Circular A-87.
GENERAL APPROACH
The general approach of DHS in allocating costs to particular programs, grants and contract is as follows:
A) All costs identifiable with a specific program, grants or contracts are charged directly to the benefiting
program.
B) Unassigned direct costs are assigned to cost pools and are allocated monthly, based on monthly time sheet
distribution percentages of the personnel assigned to each particular cost pool. For example, the percentages taken against
the Employment Services cost pool only come from Employment Services staff and are allocated only to the programs
served by the Employment Services staff.
ALLOCATION METHODOLOGY
DHS uses six cost pools:
1) Transportation Cost Pool
This pool is used to accumulate all the joint costs associated with running DHS' Transportation Department
which provides minibus transportation for several of our programs. This pool includes transportation staff salaries, fringe
benefits, and all transportation operational costs.
2) Employment Services Cost Pool
This pool is used to accumulate all the joint costs associated with the operations of Employment Services,
including: Employment Services staff salaries; fringe benefits; and, other costs which cannot be directly identified to a
program.
3) Area Agency on Aging Cost Pool
This pool is used to accumulate all salary and fringe benefit costs and joint costs associated with Area
Agency on Aging employees and programs.
4) Administrative Cost Pool
This pool includes all administrative salaries, fringe benefits, overhead and other joint costs associated
with administering all DHS programs that cannot be directly identified to a grant or contract. For example: ground
maintenance; utilities;janitorial; those types of general overhead costs that serve the entire agency.
5) FENWC Cost Pool
This pool is used to accumulate all the joint costs associated with the operations of Family Educational
Network of Weld County, including FENostaff salaries and fringe benefits, as well Either costs which cannot be directly
identified to.a specific program.
6) Client Payroll Pool
This pool is used to accumulate all the client payroll expense, salary and fringe benefits, from all programs.
TRANSPORTATION COST POOL
The Transportation Department system tracks client miles and trips associated with each program served. These
figures are accumulated into a monthly report. Monthly percentages of miles per program are calculated for the period. The
percentages are taken against the total transportation department costs for the month. The amounts are allocated from the
pool to the program (fund) receiving benefit.
EMPLOYMENT SERVICES COST POOL
Monthly time sheets are kept by all Employment Services employees noting their time per month per program
served. Monthly the time worked per program is entered into a spreadsheet which calculates total time percentages per
program weighted by rates of pay. The time/rate percentages are taken against this pool of costs and are allocated to grants
served accordingly.
AREA AGENCY ON AGING SERVICES COST POOL
Monthly time sheets are kept by all Area Agency on Aging employees noting their time per month, per program
served. Monthly the time worked per program is entered into a spreadsheet which calculates total time percentages per
programs weighted by rates of pay. Monthly the time/rate percentages are taken against this pool of costs and are allocated
to grants served accordingly.
ADMINISTRATIVE COST POOL
Monthly time sheets are kept by all Administrative staff noting their time per month per program served. Monthly the
time worked per program is entered into a spreadsheet which calculates total time percentages per program weighted by
rates of pay. The time/rate percentages are taken against this pool of costs and are allocated to grants served accordingly.
FENWC COST POOL
Monthly time sheets are kept by all FENWC staff noting their time per program served. The time worked per program
is entered into a spreadsheet which calculates total time percentages per program weighted by rates of pay. The time/rate
percentages are taken against this pool of costs and are allocated to grants served accordingly.
CLIENT PAYROLL POOL
A monthly payroll log is sent from County Payroll. The DHS Fiscal Tech identifies, by time sheets, what program
each client is associated with on the payroll log. A manual journal entry is done monthly to move the salary and fringe
benefits from the pool to the fund/grant that the client is directly associated with.
GENERAL LEDGER ACCOUNTING
Weld County uses a uniform classification of accounts for all general ledger departments. Each grant or program is
its own general ledger department(fund). All direct costs are charged directly to the particular department it served. All
allocated costs are entered into the ledger by journal entry---from the pools to the grant departments. Each allocated line
item is coded so it can be identified as to cost pool source. Each expense, whether direct or allocated, is also coded with a
program code to charge it against the cost category defined by the grant.
REPORTING
Most grant programs are on a monthly reporting. Each general ledger department is printed for the time period to
report. The department carries the calendar year-to-date totals for each cost category of expenses. Monthly reports are
derived from the difference between current year-to-date and previous year-to-date totals. The balance for the cost category
is transferred to the report for the current period. The ledger report is the documentation of costs and backup to reported
expenditures.
Revised 3/08
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• •
Attachment 5A
EMPLOYMENT SERVICES OF WELD COUNTY
EXPENDITURE AUTHORIZATION (EA)
Request Page
If applicable: Date of Modification
I. BUDGET INFORMATION/NARRATIVE:
Employment Services of Weld County will use the total award of$435,208.00 to provide services to
eligible adults registered in the WIA Program and for the associated administrative costs of operating
the program.
Funding Stream: PY08 Adult Period of Performance:7/1/08-6/30/10
Original Allocation: $75,540.00 Vax#1351
Original Program Budget: $67,986.00 Original Admin Budget: $7,554.00
Transfer In (+): $00.000 From Fund Year and Name:
Transfer Out(-): ($00.00) To Fund Year and Name:
Cost Category Current Budget Transfer In/Out(+/-) Revised Budget
Admin $7,554.00 $7,554.00
Program $67,986.00 $67,986.00
%Set-Aside Project $0.00 $0.00
Total Program $75,540.00 $75,540.00
Funding Stream: FY08 Adult Period of Performance: 7/1/08 -6/30/10
Original Allocation: $359,668.00 Vax#1351
Original Program Budget: $323,702.00 Original Admin Budget: $35,966.00
Transfer In(+): $00.000 From Fund Year and Name:
Transfer Out(-): ($00.00) To Fund Year and Name:
Cost Category Current Budget Transfer In/Out(+/-) Revised Budget
Admin $35,966.00 $35,966.00
Program $323,702.00 $323,702.00
%Set-Aside Project $0.00 $0.00
Total Program $359,668.00 $359,668.00
II. SCOPE OF WORK:
A. Purpose and Goal
Employment Services of Weld County will use the award of$391,688.00 of program funds to
provide services to eligible adults registered in the WIA Program.
Weld County will serve the planned number of adults as outlined under section C below. The
goal of the program is to provide participants with the appropriate mix of services they require to
assist them in obtaining and retaining employment.
B. Services to be Provided
Adult participants will be able to access core, intensive, and training services and activities
authorized under Section 134 (b) of the Workforce Investment Act through Employment Services
of Weld County's Local One-Stop Center. Customers will also be able to access information
•
regarding WIA partner programs and some services provided by the partners will be available
through the One-Stop Center.
Wagner-Peyser Act services have been an integral part of Employment Services One-Stop
Center for twenty-five years, and therefore, do not exist as a stand-alone system. The services
described in Section 7(a) of the Wagner-Peyser Act are universally available to the customers of
Employment Services of Weld County.
The following WIA employment and training activities and services will be available to adult
participants:
Core Services
1. Determination of eligibility to receive assistance under Title I of WIA.
2. Outreach, intake (including worker profiling), and orientation to the information and services
available through the One-Stop system at Employment Services of Weld County.
3. Initial assessment of the skill levels, aptitudes, abilities, and supportive service needs of
customers.
4. Job search and placement assistance.
5. Career counseling, where appropriate.
6. Labor market information which will include information related to the local, regional, and
national labor markets including job vacancy listings, information on the job skills necessary
to obtain the jobs, and information regarding occupations in demand in the local area and the
earnings and skill requirements for those occupations.
7. Performance and program cost information on eligible training providers furnished for each
training program.
8. Information regarding the One-Stop Center's performance.
9. Information regarding the availability of supportive services, including daycare and
transportation services, in the local area and when appropriate, the referral to such services.
10. Information regarding filing claims for unemployment compensation.
11. Assistance in establishing eligibility for programs of financial aid assistance for training and
education programs not funded by WIA.
12. Follow-up services, including counseling regarding the workplace, for participants placed in
unsubsidized employment for not less than 12 months.
Intensive Services
Intensive services will be provided to adults who are: 1) unemployed and who have been unable
to obtain employment through the provision of core services; and 2) have been determined to be
in need of more intensive services in order to obtain employment; or 3) employed, but have been
determined to be in need of intensive services in order to retain their employment or obtain
employment which allows for self-sufficiency.
The following intensive services may be provided to customers who meet the above criteria:
1. Comprehensive and specialized assessments of the skill levels and service needs of
customers including:
(a) diagnostic testing and use of other assessment tools; and
(b) in-depth interviews and evaluations to identify any employment barriers and appropriate
employment goals.
2. Development of an individual employment plan (IEP) which identifies an employment goal,
appropriate achievement objectives, and the appropriate combination of services to allow the
customer to achieve their employment goals.
3. Individualized counseling and career planning
4. Case management for customers seeking training services
5. Short term pre-vocational services to prepare customers for unsubsidized employment or
training which may include
(a) development of learning skills;
(b) improvement of basic skills (i.e. reading and math levels);
(c) GED preparation;
(d) development of communication skills;
• Interviewing Techniques
• Resume Development
• Labor Market Information
• Application Completion
• How to Dress for Interviews
• Effective Communication
• Other Related Activities
(e) development of interviewing skills;
(f) development of resume and cover letters;
(g) punctuality;
(h) development of personal maintenance skills; and
(i) professional conduct.
Training Services
Training services will be provided to adults who: 1) have met the eligibility requirements for
intensive services and who have been unable to obtain or retain employment through the receipt
of such services; 2) after an interview, evaluation, assessment, and case management are
determined to be in need of training services and have the skills and qualifications to successfully
participate in the selected training services; 3) select programs of training services that are
directly linked to employment opportunities in the local area or in an area where the participant is
willing to relocate; 4) meet the requirements of financial assistance set below; and 5) are
determined eligible in accordance with the established Weld County priority system.
The following training services may be made available to customers:
1. occupational skills training, including training for non-traditional employment
2. on-the-job training
3. training programs operated by the private sector
4. programs that combine workplace training with related instruction, including cooperative
education programs
5. skill upgrading and retraining
6. entrepreneurial training
7. job readiness training
8. customized training conducted with commitments from an employer or employers to hire the
individual upon successful completion of the training
9. adult education and literacy activities provided in combination with the above listed services
Supportive Services
The Weld County Workforce Development Board and Employment Services have adopted a
supportive services policy to ensure that services are provided on a consistent and equitable
basis for those individuals who need such services to assist them in obtaining or retaining
employment or to participate in and complete core, intensive, or training services and who are
unable to obtain such services through other programs or means.
The supportive services that may be provided are:
• transportation
• child care/dependent care
• job related medical expenses
• special clothing
• license costs
• assistance to secure bonding
• books, and supplies for training
• •
C. Projected Number of Participants to be Served
The projected total number of participants to be served for the period of July 1, 2008 through
June 30, 2009 will be 210 for the WIA Adult Program. This total includes 160 new participants
and 50 carry-in participants from the PY 07 WIA program.
The planned participation and termination summary for the WIA Title 1 Adult Program is included
at Attachment 5A-1.
D. Expected Outcomes
The Expected Outcomes for exiters is included in Attachment 5A-1.
E. Coordination with other One-Stop Partners
The Memorandums of Understanding with the required One-Stop Partners address the services
to be provided by the One-Stop partners and how these services will be coordinated and made
available through the One-Stop system.
In general, the partners have agreed to provide brochures on their services which will be made
available at each access point, cross train staff to help customers' access appropriate services,
and coordinate employer relations efforts as appropriate. Partner organizations have agreed to
have staff on site at the One-Stop for a period of time each week. Customers will be able to
obtain information and access partner programs during these times.
Employment Services will continue to maintain its web site. On this site, information is made
available regarding the services available through Employment Services and linkages to other
employment and training opportunities are provided.
The contract with the Colorado Department of Labor and Employment addresses the
implementation of the programs authorized under the Wagner-Peyser Act. This addresses the
coordination between the Trade Adjustment Assistance Act and the National transitional
adjustment assistance activities. Also addressed in the contract is coordination with activities
authorized under Chapter 41 of Title 38 U.S.C. and the programs authorized under the State
Unemployment Insurance programs.
F. Other Financial Resources to Support Program
The following programs and funding streams will help support the delivery of services through the
Weld County One-Stop system:
Workforce Investment Act: Title I Youth and Dislocated Workers
Wagner-Peyser- Basic Labor exchange
Temporary Assistance to Needy Families
Employment First Food Stamp Job Search Program
AmeriCorps
Disability Program Navigator
Local Veterans Employment Representative
G. Subcontracting Arrangements
Not applicable. Weld County does not subcontract services.
III. MODIFICATION(S) REQUESTED and RATIONALE FOR MODIFICATION and PROGRAM
IMPACT:
N/A
• •
IV. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
V. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
it •
Attachment 5A-1
PLANNED PARTICIPATION AND TERMINATION SUMMARY-CUMULATIVE
Workforce Region: Employment Services of Weld County Program and Year: PY08 WIA Adult
In each category, indicate the total cumulative number of Adults to be served with all years of WIA
Adult funds being spent during PY08. Submit a revised chart when changes in planned
expenditures occur.
CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
Total Participants* 90 130 171 210
Carry In* 50 N/A N/A 50
New* 40 80 121 160
Total Exiters* 15 63 100 140
Carry Out N/A N/A N/A 70
Entered Employment Rate** 86% 86% 86% 86%
Employment Retention
Rate** 86% 86% 86% 86%
Average Earnings/VVage** $10,900 $10,900 $10,900 $10,900
PLANNED PROGRAM ACTIVITIES -CUMULATIVE
CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
Registered Core Services* 90 130 171 210
Intensive Services* 89 128 170 207
Training Services* 60 80 120 185
Training Completions* 24 42 62 101
Training Related
Placements* 11 20 31 50
%Training Related
Placements* 46% 48% 48% 50%
* CDLE uses the JobLink Activity Report(AS) to track plan versus actual for this item
**CDLE uses the JobLink WIA Common Measures Report(CO)to track plan versus actual for this item
•
Attachment 5B
EMPLOYMENT SERVICES OF WELD COUNTY
EXPENDITURE AUTHORIZATION (EA)
Request Page
If applicable: Date of Modification
III. BUDGET INFORMATION/NARRATIVE:
Employment Services of Weld County will use the total award of$283,595.00.00 to provide services
to eligible youth registered in the WIA Program and for the associated administrative costs of
operating the program.
Funding Stream: PY09 Dislocated Worker Period of Performance: 7/1/08 -6/30/10
Original Allocation: $80,452.00 Vax#1353
Original Program Budget: $72,407.00 Original Admin Budget: $8,045.00
Transfer In (+): $00.000 From Fund Year and Name:
Transfer Out(-): ($00.00) To Fund Year and Name:
Cost Category Current Budget Transfer In/Out(+/-) Revised Budget
Admin $8,045.00 $8,045.00
Program $72,407.00 $72,407.00
25% Enh DW Admin $0.00 $0.00
25%Enh DW Program $0.00 $0.00
Total Program $80,452.00 $80,452.00
Funding Stream: FY09 Dislocated Worker Period of Performance:7/1/08-6/30/10
Original Allocation: $203,143.00 Vax#1353
Original Program Budget: $182,829.00 Original Admin Budget: $20,314.00
Transfer In(+): $00.000 From Fund Year and Name:
Transfer Out(-): ($00.00) To Fund Year and Name:
Cost Category Current Budget Transfer In/Out(+/-) Revised Budget
Admin $20,314.00 $20,314.00
Program $182,829.00 $182,829.00
25% Enh DW Admin $0.00 $0.00
25%Enh DW Program $0.00 $0.00
Total Program $203,143.00 $203,143.00
IV. SCOPE OF WORK:
A. Purpose and Goal
Employment Services of Weld County will use the award of$255,236.00 of program funds to
provide core, intensive, and training services to individuals registered in the WIA Dislocated
Worker Program.
Weld County will serve the planned number of dislocated workers as outlined under section C
below. The goal of the program is to provide participants with the appropriate mix of services
they require to assist them in obtaining and retaining employment.
• •
B. Services to be Provided
Dislocated Worker participants will be able to access core, intensive, and training services and
activities authorized under Section 134 (b) of the Workforce Investment Act through Employment
Services of Weld County's Local One-Stop Center. Customers will also be able to access
information regarding WIA partner programs and some services provided by the partners will be
available through the One-Stop Center.
Wagner-Peyser Act services have been an integral part of Employment Services One-Stop
Center for twenty-five years, and therefore, do not exist as a stand-alone system. The services
described in Section 7(a) of the Wagner-Peyser Act are universally available to the customers of
Employment Services of Weld County.
The following WIA employment and training activities and services will be available to dislocated
worker participants:
Core Services
1. Determination of eligibility to receive assistance under Title I of WIA.
2. Outreach, intake (including worker profiling), and orientation to the information and services
available through the One-Stop system at Employment Services of Weld County.
3. Initial assessment of the skill levels, aptitudes, abilities, and supportive service needs of
customers.
4. Job search and placement assistance.
5. Career counseling, where appropriate.
6. Labor market information which will include information related to the local, regional, and
national labor markets including job vacancy listings, information on the job skills necessary
to obtain the jobs, and information regarding occupations in demand in the local area and the
earnings and skill requirements for those occupations.
7. Performance and program cost information on eligible training providers furnished for each
training program.
8. Information regarding the One-Stop Center's performance.
9. Information regarding the availability of supportive services, including daycare and
transportation services, in the local area and when appropriate, the referral to such services.
10. Information regarding filing claims for unemployment compensation.
11. Assistance in establishing eligibility for programs of financial aid assistance for training and
education programs not funded by WIA.
12. Follow-up services, including counseling regarding the workplace, for participants placed in
unsubsidized employment for not less than 12 months.
Intensive Services
Intensive services will be provided to dislocated workers who are: 1) unemployed and who have
been unable to obtain employment through the provision of core services; and 2) have been
determined to be in need of more intensive services in order to obtain employment; or 3)
employed, but have been determined to be in need of intensive services in order to retain their
employment or obtain employment which allows for self-sufficiency.
The following intensive services may be provided to customers who meet the above criteria:
1. Comprehensive and specialized assessments of the skill levels and service needs of
customers including:
(a) diagnostic testing and use of other assessment tools; and
(b) in-depth interviews and evaluations to identify any employment barriers and appropriate
employment goals.
2. Development of an individual employment plan (IEP) which identifies an employment goal,
appropriate achievement objectives, and the appropriate combination of services to allow the
customer to achieve their employment goals.
3. Individualized counseling and career planning
4. Case management for customers seeking training services
5. Short term pre-vocational services to prepare customers for unsubsidized employment or
training which may include
(a) development of learning skills;
(b) improvement of basic skills (i.e. reading and math levels);
(c) GED preparation;
(d) development of communication skills;
• Interviewing Techniques
• Resume Development
• Labor Market Information
• Application Completion
• How to Dress for Interviews
• Effective Communication
• Other Related Activities
(e) development of interviewing skills;
(f) development of resume and cover letters;
(g) punctuality;
(h) development of personal maintenance skills; and
(i) professional conduct.
Training Services
Training services will be provided to dislocated workers who: 1) have met the eligibility
requirements for intensive services and who have been unable to obtain or retain employment
through the receipt of such services; 2) after an interview, evaluation, assessment, and case
management are determined to be in need of training services and have the skills and
qualifications to successfully participate in the selected training services; 3) select programs of
training services that are directly linked to employment opportunities in the local area or in an
area where the participant is willing to relocate; 4) meet the requirements of financial assistance
set below; and 5) are determined eligible in accordance with the established Weld County priority
system.
The following training services may be made available to customers:
1. occupational skills training, including training for non-traditional employment
2. on-the-job training
3. training programs operated by the private sector
4. programs that combine workplace training with related instruction, including cooperative
education programs
5. skill upgrading and retraining
6. entrepreneurial training
7. job readiness training
8. customized training conducted with commitments from an employer or employers to hire the
individual upon successful completion of the training
9. adult education and literacy activities provided in combination with the above listed services
Supportive Services
The Weld County Workforce Development Board and Employment Services have adopted a
supportive services policy to ensure that services are provided on a consistent and equitable
basis for those individuals who need such services to assist them in obtaining or retaining
employment or to participate in and complete core, intensive, or training services and who are
unable to obtain such services through other programs or means.
The supportive services that may be provided are:
• transportation
• child care/dependent care
• job related medical expenses
• special clothing
• license costs
• assistance to secure bonding
•
• •
• books and supplies for training
C. Projected Number of Participants to be Served
The projected total number of participants to be served for the period of July 1, 2008 through
June 30, 2009 will be 120 for the WIA Dislocated Worker Program. This total includes 47 new
participants and 73 carry-in participants from the PY 06WIA program.
The planned participation and termination summary for the WIA Title 1 Dislocated Worker
Program is included at Attachment 56-1.
D. Expected Outcomes
The Expected Outcomes for exiters is included in Attachment 56-1.
E. Coordination with other One-Stop Partners
The Memorandums of Understanding with the required One-Stop Partners address the services
to be provided by the One-Stop partners and how these services will be coordinated and made
available through the One-Stop system.
In general, the partners have agreed to provide brochures on their services which will be made
available at each access point, cross train staff to help customers' access appropriate services,
and coordinate employer relations efforts as appropriate. Partner organizations have agreed to
have staff on site at the One-Stop for a period of time each week. Customers will be able to
obtain information and access partner programs during these times.
Employment Services will continue to maintain its web site. On this site, information is made
available regarding the services available through Employment Services and linkages to other
employment and training opportunities are provided.
The contract with the Colorado Department of Labor and Employment addresses the
implementation of the programs authorized under the Wagner-Peyser Act. This addresses the
coordination between the Trade Adjustment Assistance Act and the National transitional
adjustment assistance activities. Also addressed in the contract is coordination with activities
authorized under Chapter 41 of Title 38 U.S.C. and the programs authorized under the State
Unemployment Insurance programs.
F. Other Financial Resources to Support Program
The following programs and funding streams will help support the delivery of services through the
Weld County One-Stop system:
Workforce Investment Act: Title I Youth and Adult
Wagner-Peyser- Basic Labor exchange
Temporary Assistance to Needy Families
Employment First Food Stamp Job Search Program
AmeriCorps
Disability Program Navigator
Local Veterans Employment Representative
G. Subcontracting Arrangements
Not applicable. Weld County does not subcontract services.
VI. MODIFICATION(S) REQUESTED and RATIONALE FOR MODIFICATION:
N/A
VII. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
VIII.REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
Attachment 5B-1
PLANNED PARTICIPATION AND TERMINATION SUMMARY-CUMULATIVE
Workforce Region: Employment Services of Weld County Program and Year: PY08 Dislocated Worker
In each category, indicate the total cumulative number of Dislocated Workers to be served with all
years of WIA DW and Enhanced DW funds being spent during PY08. Submit a revised chart when
changes in planned expenditures occur.
CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
Total Participants* 83 98 111 120
Carry In* 73 N/A N/A 73
New 10 25 38 47
Total Exiters* 9 27 42 70
Carry Out N/A N/A N/A 50
Entered Employment Rate** 91% 91% 91% 91%
Employment Retention
Rate** 92.5% 92.5% 92.5% 92.5%
Average Earnings/Wage" $15,000 $15,000 $15,000 $15,000
PLANNED PROGRAM ACTIVITIES -CUMULATIVE
CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
Registered Core Services* 83 98 111 120
Intensive Services* 83 97 109 118
Training Services` 68 80 90 95
Training Completions* 14 23 32 40
Training Related
Placements* 7 10 14 18
%Training Related
Placements* 50% 43% 44% 45%
CDLE uses the JobLink Activity Report(AS) to track plan versus actual for this item
**CDLE uses the JobLink WIA Common Measures Report(CO)to track plan versus actual for this item
•
• •
Attachment 5C
EMPLOYMENT SERVICES OF WELD COUNTY
EXPENDITURE AUTHORIZATION (EA)
Request Page
If applicable: Date of Modification
V. BUDGET INFORMATION/NARRATIVE:
Employment Services of Weld County will use the total award of$582,978.00 to provide services to
eligible youth registered in the WIA Program and for the associated administrative costs of operating
the program.
Funding Stream: PY08 Youth Period of Performance: 7/1/08 -6/30/10
Original Allocation: $582,978.00 Vax#1352
Original Program Budget: $524,680.00 Original Admin Budget: $58,298.00
Cost Category Current Changes In/Out (+/-) Revised Budget
Budget
Admin $58,298.00 $58,298.00
Out-of-School $367,276.00 $367,276.00
In-School $157,404.00 $157,404.00
% Set-Aside Project $0.00 $0.00
Total Program $582,978.00 $582,978.00
VI. SCOPE OF WORK:
A. Purpose and Goal
Employment Services of Weld County will use the award of$582,978.00 of program funds to
provide services to eligible youth registered in the WIA Program.
Weld County will serve the planned number of youth as outlined under section C below. The goal
of the program is to provide participants with the appropriate mix of services they require to assist
them in obtaining and retaining employment.
B. Services to be Provided
In accordance with Section129(c) of the Workforce Investment Act, Employment Services of Weld
County will deliver the following to eligible youth participants:
1. Eligible youth will be provided an objective assessment of the academic levels, skill levels,
and service needs of each participant. This assessment will include a review of the basic
skills, occupational skills, prior work experience, employability, interests, aptitudes (including
interests and aptitudes for nontraditional jobs), supportive service needs, and developmental
needs of the participant;
2. Service strategies for each participant will be developed and they will identify an employment
goal (including, in appropriate circumstances, nontraditional employment), appropriate
achievement objectives, and appropriate services for the participant, taking into account the
assessment conducted pursuant to paragraph (a).
•
The following services will be provided to eligible youth participants:
(a) preparation for post-secondary educational opportunities, in appropriate cases;
(b) strong linkages between academic and occupational learning;
(c) preparation for unsubsidized employment opportunities, in appropriate cases; and
(d) effective connections to intermediaries with strong links to
(i) the job market; and
(li) local and regional employers
Program Elements
Employment Services of Weld County will provide the following program elements to eligible
youth participants:
1. Tutoring, study skills training, and instruction leading to completion of secondary school,
including drop-out prevention strategies;
2. alternative secondary school services as appropriate;
3. summer employment opportunities that are directly linked to academic and occupational
learning;
4. as appropriate, paid and unpaid work experiences, including internships and job shadowing;
5. occupational skill training, as appropriate;
6. leadership development opportunities, which may include community service and peer
centered activities encouraging responsibility and other positive social behaviors during non-
school hours, as appropriate;
7. supportive services which may include;
• transportation
• child care/dependent care
• job related medical expenses
• special clothing
• license costs
• assistance to secure bonding
8. adult mentoring for the period of participation and a subsequent period, for a total of not less
than 12 months;
9. follow-up services for not less than 12 months after the completion of participation, as
appropriate; and
10. comprehensive guidance and counseling, which may include drug and alcohol abuse
counseling and referral, as appropriate.
Each participant or applicant who meets the minimum income criteria to be considered an eligible
youth shall be provided
1. information on the full array of applicable or appropriate services that are available through
the local board or other eligible providers or One-Stop partners including those receiving
funds under subtitle I of WIA; and
2. referral to appropriate training and educational programs that have the capacity to serve the
participant or applicant either on a sequential or concurrent basis.
Applicants not meeting enrollment requirements:- Employment Services of Weld County will
ensure that an eligible applicant who does not meet the enrollment requirements of the program
or who cannot be served shall be referred for further assessment, as necessary, and to
appropriate programs to meet the basic skills and training needs of the applicant.
C. Projected Number of Participants to be Served
The projected total number of participants to be served for the period of July 1, 2008 through
June 30, 2009 will be a total of 294 for the WIA Youth Program (45 Older Youth and 249 Younger
Youth). This total includes 161 new participants and 133 carry-in participants from the PY 07
WIA program.
• •
The planned participation and termination summary for the WIA Title 1 Youth Program is included
at Attachment 5C-1.
D. Expected Outcomes
The Expected Outcomes for exiters is included in Attachment 5C-1.
E. Coordination with other One-Stop Partners
The Memorandums of Understanding with the required One-Stop Partners address the services
to be provided by the One-Stop partners and how these services will be coordinated and made
available through the One-Stop system.
In general, the partners have agreed to provide brochures on their services which will be made
available at each access point, cross train staff to help customers' access appropriate services,
and coordinate employer relations efforts as appropriate. Partner organizations have agreed to
have staff on site at the One-Stop for a period of time each week. Customers will be able to
obtain information and access partner programs during these times.
Employment Services will maintain its web site. On this site, extensive information is made
available regarding the services available through Employment Services and linkages to other
employment and training opportunities is provided.
The contract with the Colorado Department of Labor and Employment addresses the
implementation of the programs authorized under the Wagner-Peyser Act. This addresses the
coordination between the Trade Adjustment Assistance Act and the National transitional
adjustment assistance activities. Also addressed in the contract is coordination with activities
authorized under Chapter 41 of Title 38 U.S.C. and the programs authorized under the State
Unemployment Insurance programs.
F. Other Financial Resources to Support Program
The following programs and funding streams will help support the delivery of services through the
Weld County One-Stop system:
Workforce Investment Act: Title I Adult and Dislocated Worker
Wagner-Peyser- Basic Labor exchange
Temporary Assistance to Needy Families
Employment First Food Stamp Job Search Program
AmeriCorps
Disability Program Navigator
Local Veterans Employment Representative
G. Subcontracting Arrangements
Not applicable. Weld County does not subcontract services.
VII. MODIFICATION(S) REQUESTED, RATIONALE FOR MODIFICATION, and PROGRAM IMPACT:
N/A
VIII. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
IX. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
• •
Attachment 5C-1
PLANNED PARTICIPATION AND TERMINATION SUMMARY -CUMULATIVE
Workforce Region: Employment Services of Weld County I Program and Year: PY08 All Youth Combined
In each category, indicate the total cumulative number of Youth to be served with all years of WIA
Youth funds being spent during PY08. Submit a revised chart when changes in planned
expenditures occur.
CATEGORY 1ST 2ND 3RD 4TH QUARTER
QUARTER QUARTER QUARTER
Total Participants*
173 211 252 294
Carry In* Enter total carry Enter total carry Enter total carry
133 in from first in from first in from first
quarter here quarter here quarter here
New*
40 78 119 161
Total Exiters*
35 77 115 158
Carry Out
N/A N/A N/A 136
Placement in Employment
or Education** 57% 57% 57% 57%
Attainment of a Degree or
Certificate" 36% 36% 36% 36%
Literacy & Numeracy
Gains** 22% 22% 22% 22%
Training Services*
164 200 239 279
Training Completions*
47 52 74 156
Training Related
Placements* 4 5 7 14
Training Related
Placements* 9% 10% 9% 9%
*CDLE uses the JobLink Activity Report(AS) to track plan versus actual for this item (Program Code Y*
which includes the program code YT for new PY08 enrollments).
**CDLE uses the JobLink WIA Common Measures Report(CO)to track plan versus actual for this item.
• •
Attachment 5D
EMPLOYMENT SERVICES OF WELD COUNTY
EXPENDITURE AUTHORIZATION (EA)
Request Page
If applicable: Date of Modification
X. BUDGET INFORMATION/NARRATIVE:
Employment Services of Weld County will use the total award of$651,819.00 to provide basic labor
exchange services to job seekers and employers in the Weld County area, and for the activities that
support the administration and service delivery of its employment and workforce information system.
This may include staff salaries, purchase of equipment to improve the centers ability to provide
services and enhance the ability of customers to utilize the center resources.
Funding Stream: Period of Performance: Jul 1, 08—Jun 30, 09 Vax# 1354
PY08 Wagner-Peyser
Revised Period of Performance:
Original Allocation: $651,819.00
Cost Category Current Budget Changes In/Out(+/-) Revised Budget
Program Expires 6/09 $651,819.00 $651,819.00
Program Expires xx/XX $0.00 $0.00
Total Program $651,819.00 $651,819.00
II. SCOPE OF WORK:
A. Purpose and Goal
Employment Services of Weld County will use the award of$651,819.00 to provide basic labor
exchange services to job seekers and employers.
B. Services to be Provided
Wagner-Peyser Act services have been an integral part of Employment Services One-Stop
Center for over twenty-five years, and therefore, do not exist as a stand-alone system. The
services described in Section 7(a) of the Wagner-Peyser Act are universally available to all of he
customers of Employment Services of Weld County.
The Weld County Workforce Development Board and Employment Services will continue to
implement and revise the following marketing strategies to increase employer relations and
applicant services over the next 5 years.
1. General Business Development Strategies.
(a). Increase the awareness of the services offered through Employment Services through an
educational marketing campaign designed to increase the number of presentations to
employers and community groups, and improve brand awareness through the use of
media displays and promotional materials.
(b). Review job orders for specific industry groups and see how we are generating applicants
to respond to those job orders, and how we are recruiting customers for programs to
increase the utilization of services.
(c). Increase the number of opportunities to publicize the system through the use of news
releases that inform the community about special programs. Promote special recognition
• r
awards and events that recognize staff and program accomplishments, as well as
recognizing successful and satisfied customers.
(d). Continue to conduct customer satisfaction surveys and gather statistical data to assist in
determining program effectiveness. Utilize information form surveys to identify areas that
can benefit from improved marketing efforts and program design.
2. New business and existing business development strategies will continue to include
coordination between the Upstate Colorado Economic Development and the Weld County
Chamber of Commerce to offer our services to new and existing business.
3. Marketing strategies that target employer, applicant and consumer groups will be designed
and implemented.
C. Projected Number of Participants to be Served
The projected Number of Participants to be served is included in Attachment 5D1.
D. Expected Outcomes
The Expected Outcomes for exiters is included in Attachment 5D1.
E. Coordination with other One-Stop Partners
The Memorandums of Understanding (MOU) with the required One-Stop Partners address the
services to be provided by the One-Stop partners and how these services will be coordinated and
made available through the One-Stop system.
The MOU's address areas with the partner programs that support and enhance applicant and
employer access to services. Partner agencies' services are integrated through cross training of
staff, sharing of information through brochures and other materials available through various
access points, access by electronic means through the Internet, and joint or coordinated
employer relations efforts when feasible and appropriate. In addition, one of the partners has
agreed to be physically located at Employment Services to increase their target group's access to
services and to be on-site to provide services to their potential customers.
In general, the partners have agreed to provide brochures on their services which will be made
available at each access point, cross train staff to help customers' access appropriate services,
and coordinate employer relations efforts as appropriate. An agreement has been entered into
with the Division of Vocational Rehabilitation designed to support our on site Disability Program
Navigator.
Employment Services will continue to maintain and enhance its web site. On this site, extensive
information is made available regarding the services available through Employment Services and
linkages to other employment and training opportunities is provided.
The contract with the Colorado Department of Labor and Employment addresses the
implementation of the programs authorized under the Wagner-Peyser Act. This contract
addresses the coordination between the Trade Adjustment Assistance Act and the National
transitional adjustment assistance activities. Also addressed in the contract is coordination with
activities authorized under Chapter 41 of Title 38 U.S.C. and the programs authorized under the
State Unemployment Insurance Programs.
•
• •
F. Other Financial Resources to Support Program
The following programs and funding streams will help support the delivery of services through the
Weld County One-Stop system:
Workforce Investment Act: Title I Adult, Youth and Dislocated Workers
Temporary Assistance to Needy Families
Employment First Food Stamp Job Search Program
AmeriCorps
Disability Program Navigator
Local Veterans Employment Representative
G. Subcontracting Arrangements
Not applicable. Weld County does not subcontract services.
III. MODIFICATION(S) REQUESTED and RATIONALE FOR MODIFICATION and PROGRAM
IMPACT:
N/A
IV. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
V. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
• •
Attachment 5D-1
PLANNED PARTICIPATION AND TERMINATION SUMMARY-CUMULATIVE
Workforce Region: Program and Year: PY08 Wagner-Peyser
In each category, indicate the total cumulative number to be served with all years of Wagner-
Peyser funds being spent during PY08. Submit a revised chart when changes in planned
expenditures occur.
CATEGORY* 1ST 2ND 3RD 4TH
QUARTER QUARTER QUARTER QUARTER
Total Participants 8,761 11,921 16,578 18,669
Total Exiters 3,451 6,881 11,437 11,761
Entered Employment Rate 64% 64% 64% 64%
Employment Retention Rate 81% 81% 81% 81%
Average Earnings/Wage $13,000 $13,000 $13,000 $13,000
Total Employers Served 118 236 354 475
Total Job Openings Received 847 1,416 2,252 3109
* CDLE uses the JobLink ES9002 report to track plan versus actual for all items except Total Employers
Served
Attachment 6
Projected Quarterly Expenditures—Cumulative for PY08
Workforce Region: Employment Services of Weld County
Funding Stream: WIA Adult(include all years of Adult funding [add in PY08/FY09 funds when
received (that will be spent during PY08)
Expenditures 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Projections Projections Projections Projections
Administration 8,200 20,927 32,391 41,855
Program 89,500 188,352 282,528 376,705
Carry In/Carry Out 113,914 N/A N/A 130,562
Funding Stream: WIA Dislocated Worker(include all years of DW and Enhanced DW funds fadd in
PY08/FY09 funds when receivedl that will be spent during PY081
Expenditures 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Projections Projections Projections Projections
Administration 8,307 16,614 24,922 33,229
Program 74,760 149,500 224,305 299073
Carry In/Carry Out 133,786 N/A N/A 85,078
Funding Stream:WIA Youth(include all years of Youth funds that will be spent during PY0B1
Expenditures 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Projections Projections Projections Projections
Administration 19,088 38,177 57,260 76,354
Program 149,473 298,946 448,419 597,893
Carry In/Carry Out 266,163 N/A N/A 174,893
Funding Stream: Wagner-Peyser
Expenditures 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Projections Projections Projections Projections
Administration
Program 195,000 390,000 585,000 780,000
Carry In/Carry Out 159,318 N/A N/A 31,137
Funding Stream: NAME OF FUNDING STREAM
Expenditures 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Projections Projections Projections Projections
Administration/Program
• •
Attachment 7
LANGUAGE ASSISTANCE PLAN II(LAP)
EMPLOYMENT SERVICES OF WELD COUNTY
JUNE 1, 2008
A. LANGUAGE ASSISTANCE PLAN
1. ASSESSMENT:
a. Data Collection
Employment Services of Weld County has identified the languages of its current and
potential
English language learner customers through the following sources:
• Registration onto Job Link via interview or our web site
• Demographic data—State, County and Federal
• Partner Agencies: Rocky Mountain SER, Right to Read, Inc.
• Aims Community College
b. Assessment Report
• Job Link registration data indicates, from July 1, 2007 through Jun 10, 2008, 15,593
people were enrolled with Employment Services of Weld County. Of this total, 1,212
people, or 8% of the total enrolled, indicated limited English.
• Census data indicates that 27.8% of the Weld County population is Hispanic, and 20.3%
of this population has a language other than English spoken in the home.
• Significant population in Weld County who speak a language other than English is
Latino/Hispanic. Minimal populations who speak languages other than English include
Somalian and Farsi.
• Resources available for this population group include:
✓ Bilingual staff, on site and through telephone system -49% of the staff is bilingual
✓ Bilingual printed/materials
✓ Interpreters accompany the small number of Somalis seeking services
• Other sources in Weld County utilized by Employment Services to provide services to
English language learners (ELL) include:
✓ Literacy partner, Right to Read, for English-as-a-second-language services
✓ Referrals are made for monolinguals with farm worker background to Partner, Rocky
Mountain SER for WIA training including, but not limited to, GED classes.
✓ The Grove Neighborhood Network provides educational and employment services
2. LANGUAGE ASSISTANCE SERVICES:
• The following language assistance resources (written and oral) are currently in place:
✓ Intake forms
✓ Fliers
✓ Oral translators
✓ Disability Navigator Program
✓ Signage within the workforce center
✓ Comprehensive ESL programs
✓ Rosetta Stone
✓ WorkKeys
✓ Rapid Response Program forms
✓ Referral to existing Spanish written resource materials
✓ Job Fair materials (fliers and posters) are translated into Spanish
✓ Complaint procedures (Fliers and posters also available in Spanish)
✓ Spanish Test of Adult Basic Education (TABE)
✓ TANF forms
✓ Summer Youth Program Announcement
✓ Various Program Brochures
✓ Post GED Assessment
LANGUAGE ASSISTANCE PLAN (LAP) Page 2
✓ Performance and Retention (PAR)
✓ Employment Inventory Assessment(El)
✓ Employability Skills (ES TIP)Training Program
✓ Various program applications
✓ Various program notification letters
• Response to communication needs of customer at the first point of contact:
✓ Bilingual reception area staff
✓ Signage in both English and Spanish
✓ Bilingual intake staff
✓ I Speak Identification Cards
• The partnerships used to serve English Language Learners (ELL) include:
✓ Rocky Mountain SER
✓ Right to Read, Inc.
✓ Vocational Rehabilitation Services
✓ Aims Community College
• Translation services are provided at:
✓ Primary Workforce Center location (Greeley CO)
✓ South Weld County satellite office(Ft. Lupton, CO)
✓ Southwest Weld County satellite office (Longmont/Del Camino)
Customers with limited English will work with bilingual staff through the core, intensive, and
training services as appropriate
• Each Program has vital documents translated into Spanish. These include applications,
complaint procedures, program contacts and assessment forms for Employment First,
some company applications, brochures and outreach materials, consent forms, all
compliance forms for TANF and Employment First and a community services guide.
• Methods used to announce available services to ELL customers include, but are not
limited to:
✓ State wage and hour posters
✓ Worker Protection
✓ Workforce Center facility signage
✓ I Speak Identification Cards
✓ E Colorado Team Room/Colorado Workforce Speaks
✓ Employment Assistance Reference Book
✓ State documents for child labor laws, Spanish resume format, migrant and seasonal
farm worker information and civil rights information
• The following identifies the strengths of Employment Services' language assistance
services:
✓ Large number of staff are bilingual in English/Spanish
✓ Identify jobs that are posted through Employment Services to determine whether or
not an employer hires limited English speakers
✓ Translate a large amount of documents into Spanish
✓ Identify employers who hire limited English speakers even though a job order is not
available
✓ A generic agency application has been translated into Spanish
✓ Outreach person for migrant and seasonal farm workers
• Identify its weaknesses and gaps in services provided to ELL clients:
✓ Currently provide only some of the program materials in Spanish
✓ Identify more translated documents for community/state resources
• Anticipated action plan and timetable to enhance current delivery of services to ELL
customers:
✓ Update and republish the 'Employer's Guide to Language-Based Needs', published to
assist employers in working with limited English speakers by 2008/2009
✓ Increase Spanish language signage within agency by April 2009 after move to the
Human Services campus
✓ Continue on-going process of translating documents and informational materials into
Spanish
• r
LANGUAGE ASSISTANCE PLAN (LAP) Page 3
✓ Continue to review and utilize training material for staff
✓ Continue to participate in the State's Colorado Workforce Speaks Taskforce to
enhance services to the ELL
3. TRAINING
The following outlines the training provided to Employment Services' staff:
• Currently staff are trained, and resources are available, to assist ELL customers. All staff
is required to review, and familiarize themselves with, the Language Assistance Guide,
Resource Directory, and other tools available at www.e-colorado.orq through the team
rooms.
• Procedures to utilize the exchange of services available have not been developed at this
time.
• The state wide translation resources will be revised and staff trained by fall 2008.
• The LEP Plan was made available to all staff as a resource and to garner their comment
and input.
4. OUTREACH
• Outreach to ELL is provided through the following means:
I Outreach tools are made available in the community as stated previously. Outreach
documents are translated into Spanish. Employment Services also collaborates with
various community service agencies such as The Grove Neighborhood Network which
offers various educational and employment services.
• Plans to increase outreach to ELL customers include:
✓ Increase public service announcements on Spanish-speaking radio
✓ Increase usage of La Tribuna publication
• Weld County's representative serving on the State's Colorado Workforce Speak!
Taskforce is Charlie Dalpra.
5. MONITORING and EVALUATION
• Employment Services monitors its Language Assistance Plan by:
✓ Analyze data to determine usage
✓ Determine if other documents need to be translated
• Evaluation of our LAP is measured by the following criteria:
✓ Complaints for new service
I Input from Partners on needed service
✓ Weld County Workforce Development Board and Partner agency renewal of plan for
adjustments
• Employment Services' Colorado Workforce Speaks! regional representative assists in the
monitoring and evaluation process by:
✓ Providing ongoing dialog and information to agency's director
✓ Providing information on available resources
• Employment Services assures it will:
✓ Update on online region's resources, quarterly
✓ Update online staff directory information, quarterly
A semi-yearly review was completed on the 2007/2008 Language Assistance Plan. Adjustments
were made and at year end we completed the goal of a generic application. We have not received
any requests for new or additional services.
EXPENDITURE AUTHORIZATION (EA)
Request Page
If applicable: Date of Modification
I. BUDGET INFORMATION/NARRATIVE:
Employment Services of Weld County will use the fist quarter WIRED award in the amount of
$285,768,000.00 for the period of 7-1-08 to 9-30-09 to cover costs associated with the initial
development of the Multi Industry System Technician (MIST) Program, the development and delivery
of the first Prep Academy, the initial development of advertising and program marketing materials,
and a portion of the staff and overhead costs associated with those activities.
BUDGET INFORMATION SUMMARY TABLES (BISTI
Funding Stream: Period of Performance: 7-1-08 to 9=39-69 Vax# 1277
PY05 WIRED Subgrant //3//to
Revised Period of Performance:
Original Allocation: $285,768.00
Cost Category Current Budget Changes In/Out(+/-) Revised Budget
WIRED Program Expires 9/09 $285,768.00 $285,768.00
$0.00 $0.00
Total Program $285,768.00 $285,768.00
The following chart identifies the specific line item budget for the total amount requested.
Detailed Item of Expenditure WIRED Funds Leveraged Funds Total
Salaries $60,921.00 $21,928.00 $82,849.00
Fringe Benefits $18,277.00 $0 $18,277.00
Consumable Supplies $5,000.00 $900.00 $5,900.00
Communication $0 $2,000.00 $2,000.00
Professional Services $20,000.00 $70,000.00 $90,000.00
Travel/Staff $1,350.00 $0 $1,350.00
Travel Client $15,000.00 $15,000.00 $30,000.00
Meetings $0 $600.00 $600.00
Education Materials $18,000.00 $18,000.00 $36,000.00
Other Costs - - -
Tuition for Clients $78,500.00 $58,500.00 $137,000.00
Remediation Costs $28,345.00 $0 $28,345.00
Prep Academy Costs $23,068.00 $0 $23,068.00
Indirect Costs $17,307.00 $14,170.00 $31,477.00
Total $285,768.00 $201,098.00 $486,866.00
Salary requested will support the development and delivery of the various levels of the MIST
Program and include the staff costs associated with overview, coordination, monitoring, reporting,
and evaluation of the program. Costs associated by staff person and the calculations used are as
follows:
Fringe Benefits funds requested will support the fringe benefit costs associated with staff salaries.
Costs for fringe associated by staff person and for Employment Services staff costs are calculated at
30% of salary. (This fringe rate is comprised of FICA and Social Security 7.65%; Retirement 8.5%;
Health Insurance 10.3%; with the remaining comprised of Life, Sick Leave, UI, Workers
Compensation, Long Term Disability, Vacation, and Holiday).
• •
Consumable Supplies include costs for the development and production of outreach and
recruitment materials to generate interest for potential clients and includes the costs associated for
utilizing local newspapers for recruitment and outreach in the four(4) county area included in this
multi region proposal and the development of brochures, flyers and posters.
Communication These leveraged non-cash funds will be for the costs associated with the phone,
fax, postage and other related costs incurred by program partners for the delivery of the project.
Professional Services WIRED funds of$20,000 will be used to purchase services from Aims
Community College associated with new curriculum development for the MIST I and MIST II
certificate portions of the project, a portion of the educational components of the Prep Academy, and
for the development and production of a video that will document the project and which then will be
used for future marketing and sector career awareness efforts. Aims Community College will provide
$50,000 of leveraged in-kind funds for these and other services.
The Workforce Board of Metro Denver will provide$5,000 of leveraged in-kind funds for staff time
involved in the MIST Advisory Committee, the development of career awareness activities, and the
coordination of worksite visits.
Xcel Energy will provide$15,000 of leveraged in-kind funds for staff time and company resources
related to being involved in the MIST Advisory Committee, the provision of internships, and time
involved interviewing individuals who pass the Edison Electric exams.
Travel/Staff funds will cover the costs of staff mileage incurred for recruitment of clients, attending
required meetings, placing clients at sites, monitoring components, etc. Costs were calculated on a
reimbursement rate of 48.5 cents per mile with an anticipated total mileage of 309 miles
Remediation funds will be used to cover the costs associated with the provision of remedial
education services for those clients who are identified as in need of such services to be able to pass
the Accuplacer test for entry into Aims Community College or to be able to pass the Edison Electric
Institute tests for entry into employment. Remediation activities will consist of computerized
instruction in the areas of math, English and reading. It is anticipated that thirty-five clients will need
these services at an average cost of$333.00 per client.
Prep Academy funds of will be used to cover the costs associated with the final development and
delivery of the first Prep Academy of this project. Costs include assessments for all participants,
OSHA training for all participants, career exploration activities, costs associated with soft skills
training workshops, and costs associated with shadowing experiences, and costs for pre-testing
clients with the Advancer tests to identify the clients' potential to pass the Accuplacer tests.
Indirect funds will be used to pay for the general overhead costs associated with the program and
include such items as general facilities costs (i.e. rent, utilities, maintenance costs, etc.) costs
associated with copying costs, mail costs, access to data base for reporting input of client data etc.
II. SCOPE OF WORK:
Employment Services of Weld County will use the WIRED award of$285,768.00 for the further
development of the Multi Industry System Technician (MIST) Program, the development and delivery
of the first Prep Academy, the development of advertising and program marketing materials, as well
as other activities that support the delivery of the MIST Program as identified in the Employment
Services of Weld County WIRED Workforce Innovation Grant application.
Employment Services will develop and implement the Multi-Industry Systems Technician (MIST)
training program, which is comprised of an intensive Prep-Academy, and MIST I and MIST II
certificates, to prepare individuals for employment in the energy industry.
Services
Employment Services will use the funds to:
• Create a new training systems design between the Workforce Centers and Aims Community College
that will provide 120 individuals with job training that provides them with the skills necessary for
employment in energy and related industries.
• Formalize an employer-led program Advisory Committee to provide guidance and direction to Aims
Community College in developing the MIST program.
• Admit 40 individuals for each of the preparatory programs.
• Admit 20 to 30 individuals in the MIST Certificate Level I program
• Admit 20 to 25 individuals in the MIST Certificate Level II program.
• Support individuals who complete MIST Certificate Level Ito continue in Aims Community College
courses.
• Monitor the effectiveness of the MIST program in assisting students in gaining employment and
make program modifications as necessary through the program Advisory Committee.
• Utilize an innovative, flexible, credit-bearing job training program available through Aims Community
College (with a strong high school partnership) that meets regional employers' needs, and that is
integrated into the college system so it can be a sustainable resource.
• Provide a program that is offered at nontraditional times (e.g. evenings, weekends)where feasible.
• Provide a program that uses alternative delivery systems (e.g. live, online, self-paced).
• Provide an employer validated, competency based, open entry, open exit program.
• Actively engage high school participation in the program design and via an articulation model
development utilizing their STEM and Career and Technical program expertise.
• Design a program that offers academic credit, as well as being eligible for PELL grants and financial
aid in order to promote post-grant sustainability.
• Create a Multi Industry Systems Technician (MIST) Prep Academy model available at multiple sites
using multiple tools that can assess, remediate, and prepare individuals to develop the skills
necessary to enter the MIST certificate programs and/or employment.
• Provide Workforce Center occupational and academic assessments, as well as community college
placement assessments (e.g. Accuplacer) that can be used for all Prep Academy participants.
• Identify remediation targets to be accomplished for all Prep Academy participants as a portion of the
preparatory plan of study.
• Develop identified "soft skills" as well as necessary resume and interviewing skills, of participants.
• Develop a long-term, effective regional partnership to address ongoing and future needs through
creating a pipeline of potential workers for the energy industry.
• Formalize a group of industry employers who will help with the design, partner development,
oversight, and assist with resource development for the high school portion of the program and who
will also serve as MIST program Advisory Committee under the Weld County Workforce
Development Board.
• •
• Through the Advisory Committee, monitor the MIST Academy, employment issues, and the overall
success of the program.
• Develop an employer outreach packet designed to acquaint both new and existing employers with
regional resources.
• Identify energy industry employment needs as a strategic element in the Workforce Centers'
planning.
• Facilitate a plan to promote energy industry careers.
• Utilize the Advisory Committee to identify key obstacles in selecting an energy industry as a career
option.
• Utilize the Advisory Committee to identify current and future target populations that could/should be
informed of career opportunities in the energy industry.
• Through the use of external input, identify potential methods of energy careers promotion.
• Determine additional resources necessary to launch the plan,
Deliverables
Employment Services will use WIRED funding to complete the following deliverables:
• Formalize a group of industry employers who will help with the design, partner development,
oversight, and assist with resource development for the high school portion of the program and who
will also serve as a MIST Program Advisory Committee under the Weld County Workforce
Development Board.
• Provide internships and job interviews for individuals that successfully complete the MIST program.
• Schedule tours for training participants and instructors to promote career awareness.
• Develop employer validated, competency based curricula for each level of training —the Prep
Academy, MIST Certificate Level I, and MIST Certificate Level II programs.
• Provide a program that is offered at nontraditional times (e.g. evenings, weekends) for approximately
8 weeks or one semester in duration.
• Provide a program that uses alternative delivery systems (e.g. live, online, self-paced).
• Provide a program that offers both academic credit and is PELL Grant and financial aid eligible for
long-term sustainability past the term of the grant.
• Provide a dual credit program between Aims Community College, Greeley School District 6, and
Weld County School District RE-8, to provide 15 high school participants with career exploration,
exposure to careers in energy, and train high school students at the MIST Certificate Level I for
entry-level employment in the energy industry.
• Enroll 120 individuals in training over the term of the grant.
• Admit 80 individuals into the Prep Academy
• Admit 50 individuals in the MIST Certificate Level I program
• Admit 20 individuals in the MIST Certificate Level II program.
• 70 individuals will receive college credit certificates.
• •
• 90 individuals will be provided remedial services.
• Anticipate that 90 individuals will be co-enrolled in WIA.
• Place 102 individuals in employment, with 87 of those retained in employment for six months.
• Register all participants into the Workforce system JobLink data base to track participants for
performance.
• Support individuals who completed MIST Certificate Level Ito continue in Aims Community College
coursework.
• Provide Workforce Center occupational and academic assessments, as well as community college
placement assessments (e.g. Accuplacer) that can be used for all Prep Academy participants.
• Develop an employer outreach packet designed to acquaint new and existing employers with
regional resources.
• Develop and implement an outreach plan to promote energy industry careers.
Projected Number of Participants to be Served
The projected Number of Participants to be served is included in Attachment 1.
Expected Outcomes
The Expected Outcomes for exiters is included in Attachment 1.
Other Financial Resources to Support Program
The following programs and funding streams will help support the delivery of services through the Weld
County One-Stop system:
Workforce Investment Act: Title I Adult, Youth and Dislocated Workers
Temporary Assistance to Needy Families
Employment First Food Stamp Job Search Program
AmeriCorps
Disability Program Navigator
Local Veterans Employment Representative
Subcontracting Arrangements
Not applicable. Weld County does not subcontract services.
III. MODIFICATION(S) REQUESTED and RATIONALE FOR MODIFICATION and PROGRAM
IMPACT:
N/A
IV. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
V. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
• •
Reporting
Within fifteen (15) days after the end of each calendar quarter, the Subcontractor shall submit a
Quarterly Progress Report to the Contractor. The first report is due July 15, 2008 and will cover client
progress from the beginning of grant activities from the beginning of the contract through June 30, 2008.
Each Quarterly Progress Report shall include updates on and details of events, accomplishments,
issues, challenges and outcomes. A format for the Quarterly Report will be provided by the Contractor
to the Subcontractor. The Quarterly Progress Reports shall provide a detailed account of activities
undertaken during the completed quarter and shall include at a minimum the following from U.S.
Department of Labor and the Colorado Department of Labor and Employment guidelines, as may be
amended. The report will include:
• A summary of general grant activities and successes and in-depth information on
accomplishments including client and partner success stories, and upcoming grant activities;
• An Update on strategic partnership building activities, at all sites;
• An Update on leveraged or matched resources in support of WIRED activities;
• Information concerning promising innovation approaches and processes, lessons learned and
success stories;
• Any Photographs and testimonials from program participants, together with media release forms
permitting publication of photos and testimonials.
• Information concerning challenges, barriers, or concerns regarding project progress, including
any failures in implementation of required scope of services, and any canceled subcontracts due
to failures of subcontractors to perform adequately;
• Lessons learned in the areas of project administration and management, project implementation,
partnership relationships, and other related areas;
• Information concerning completed deliverables;
• Progress toward performance outcomes, including updates on product, curricula, and training
development;
• A financial status and updated budget plan for the project, identifying expenditures for the quarter
reported on, and showing cumulative, planned versus actual expenditures.
A Final Report will be submitted to the Contractor for review and compilation and forwarding to the
City by September 30, 2009. This report must identify any challenges or recommendations for
modifications or enhancements to the project, and any other data and statistics reasonably requested
by the Contractor, City, State or federal government. The Contractor shall provide the format for the
report, based upon state and federal requirements.
Participation in Meetings
Employment Services will actively participate in forums, meetings, and planning sessions to further
the achievement of the goals and objectives of the project, as requested by the Contractor.
Employment Services will also participate in any staff training sessions in programmatic and financial
areas as requested by the Contractor.
Agreement Renewal
This Agreement may be renewed or extended in part or in full, depending upon such factors as
funding availability, the need or demand for Subcontractor provided services, Subcontractor's
satisfactory demonstrated performance as defined in section 1.2 of this agreement, Subcontractor
compliance with reporting requirements, Subcontractor willingness and capability, and mutual
agreement between the Subcontractor and the Contractor.
Close-Out
Employment Services will prepare and submit the required contract close-out reports within sixty
(60) days of the expiration date of this contract. The close-out package will be sent to the
Subcontractor prior to the end of the contract. The Contractor reserves the right to automatically
close out the contract after sixty (60) days, if there are no disallowed costs pending. Once the
• •
contract close-out is completed, no further reimbursements will be allowed. Prior to reimbursement
for the last invoice, Contractor will review participant files in accordance with Contractor Close-out
Policy
• •
Attachment 1
CO
PERFORMANCE GOALS a °
a
W y f EDUCATION/TRAINING (Add Additional Metrics for Education and/or Training Performance Goals as
identified)
1. Starting number of participants enrolled in Job-Related 120
Education/Training
2. Number of participants expected to complete Job-Related 120
Education/Training
3. Number of participants expected to attain degree, certificate or 70
industry credential as a result of Job-Related Education/Training
4. Number of Job-Related Education/Training participants expected to 102
be placed in WIRED target industry employment
5. Total WIRED funds that will be spent on training existing workers ($$) 0
6. Number of participants expected to be placed in WIRED target 90
industries using WIA/Wagner-Peyser funds
7. Number of participants expected to be retained in employment for 6 87
months
CAPACITY BUILDING (Add Additional Metrics for Capacity Building Performance Goals as identified)
1. a) Number of educators prepared to deliver instruction in target
industries/STEM skills
b) Projected number of additional students that will be trained as a
result
2. a) Number of education/training programs developed and/or 3
modified
b) Projected number of additional students that will be trained as a 120
result
3. a) Number of work-based strategies developed or implemented (e.g.
clinical experiences, intern/externships)
b) Projected number of additional students/educators that will be
trained as a result -
4. a) Number of career guidance strategies developed and 1
implemented
b) Number of students impacted as a result 15
5. Amount spent on instructional equipment($$) 0
6. a) Number of industry-education-workforce partnership and/or outreach 0
strategies developed and implemented
b) Number of students/educators served as a result(s=students)
(e=educators) 0
7. a) Number of remediation and/or bridge programs developed and 1
implemented
b) Number of additional students expected to complete as a result 15
8. a) Number of education programs targeting low income/minority 0
populations
b) Number of additional low income/minority students expected to 0
complete as a result
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