HomeMy WebLinkAbout800556.tiff RESOLUTION
RE: APPROVAL OF AMENDED COMMUNICATIONS ADVISORY BOARD BY-LAWS
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS , the amended Communications Advisory Board By-Laws
has been presented to the Board of County Commissioners of Weld
County, Colorado, and
WHEREAS, the Board of County Commissioners has studied said
By-Laws as amended and deems it advisable to approve the same.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Com-
missioners of Weld County, Colorado that the amended Communica-
tions Advisory Board By-Laws be, and hereby are, approved.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 11th day of
August, A.D. , 1980 .
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,, COLORADO
7 d'ilt.c l (Aye)
C. W. Kirby, Chairman
/
C TILI ,,.r. AI (c. - 1`4,2, (Aye)
Leonard L. Roe, Pro-Tem
(314.4..- (Aye)
Norman Carlson
(Aye)
y i Dunbar
�ye)
ne K. C einmark
ATTEST: /(I IAAA- /!'✓ M± 0114
Weld. ty Clerk and Rec rder
and Cler to the Boa
Duty County C rk /
APPROV AS TO - -7— : :L�2
C
County Attorney
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DATE PRESENTED: AUGUST 13 , 1980
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WELD COUNTY COMMUNICATIONS ADVISORY BOARD BYLAWS
PREFACE:
Many of the law enforcement radio systems in Weld County are being replaced and
upgraded in connection with the Colorado State Division of Criminal Justice
Program. •
As a result of this program, it has become apparent that an urgent need exists
to develop and implement a county wide radio network. In connection therewith,
to develop and implement rules , procedures , and guidelines for the use of such
a network.
Therefore, a Board, which is representative of the users of the network, is
created to deal with these matters.
ARTICLE I : BOARD
A. NAME AND PURPOSE
1. The Weld County Communications Advisory Board is hereby created
to develop and maintain a county wide emergency radio network and
in connection therewith, to develop and implement rules , procedures
and guidelines for use of such network or channels.
2. The Board shall also serve as liason to any other law enforcement
agencies of the state, other public safety organizations , and any
other organizations deemed necessary in telecommunications planning.
B. MEMBERSHIP
1. The Board shall consist of eleven members. In order to assure
county wide representation , the membership should be representative
of each user of the system.
a. Each police chief will represent no less than three, and no more
that six police departments.
b. The fire districts will be divided into two zones, with a fire
chief to be selected from each zone to represent the corresponding
districts. The zones are established as follows :
ZONE 1 : Nunn F.D. , Ault-Pierce F.D. , Windsor-Severance F.D. ,
Eaton F.D. , Galeton F.D. , Western Hills F.D. , Greeley F.D. ,
Johnstown F.D. , Evans F.D. , Kersey F.D. , LaSalle F.D. , Milliken
1 & 2 F.D. 's.
ZONE 2: Longmont F.D. , Longmont Rural F.D. , Frederick-Firestone
F.D. , Dacono F.D. , Berthoud' F.D. , Erie F.D. , Fort Lupton F.D. ,
South East Weld County (Roggen , Keenesburg, Prospect Valley) ,
Hudson F.D. , Platteville F.D.
c. The Sheriff will represent the Weld County Sheriff's Office.
d. The Weld County Ambulance Service Director will represent the
ambulance services operation in Weld County.
(2)
e. The District Attorney's Office representative will represent
the District Attorney's Office and the County Coroner.
f. The County Representative will represent all other user county
agencies.
g. The Commissioner Coordinator of Communications Services will
be the Chairman of the Advisory Board and will represent the
Communications Center.
h. The Director of Communications Services shall be a non-voting
member of the Advisory Board.
The appointing authority shall appoint members of the Board which represent
the above areas.
2. a. Membership on this Board shall be appointed by the Board of Weld
County Commissioners.
C. TERMS OF APPOINTMENTS
1. Membership on the Board shall be for a term of three years.
2. All appointments will be made by the appointing authority and all
Board members shall continue in their office until their successor
is appointed.
3. Whenever a vacancy, other than routine expiration of appointment,
arises on the Board due to resignation, death, or for any other
reason, the secretary will notify in writing the appointing
authority and request that another member be appointed to serve out
the remainder of the unexpired term. Nominations for this appointment
shall be made by the Advisory Board to the appointing authority.
D. MEMBER ABSENCE •
1. Whenever a member of the Board fails to attend three (3) consecutive
regular meetings during his current term without excuse, it shall be
the duty of the secretary to submit to the member a written memorandum
of the attendance record of said member, and his membership on the
Board shall be deemed terminated if no written response is received
by the next regularly scheduled Board meeting. The appointing
authority shall then appoint a new member to fill out the unexpired
term.
E. OFFICERS
1. The chairman will be the Commissioner Coordinator of Communication
Services.
2. The Board shall elect from it's own members one vice-chairman. Term
of office shall be for one year.
3. In the absence of the chairman , the vice-chairman will act in that
capacity.
(3)
4. In the absence of the chairman and the vice-chairman, a temporary
chairman will be selected by the Board. •
5. A secretary will be appointed by the Board Chairman.
F. ADDITIONAL OFFICES
1. The Board is empowered to create and fill through election such
additional offices , from it's own membership, as it deems advisable
for the proper functioning of it's activities.
G. NOMINATION AND ELECTION OF OFFICERS
1. The nomination and election of annual officers shall be held during
the regular meeting in January of each year. Each nomination shall
be seconded to be placed on the ballot, and elections shall be
written ballot unless there is no contest for the office.
H. MEETINGS
1. Regular meetings of the Board shall be monthly or as called by the
Chairman.
2. Written notice of all regular meetings will be mailed so as to be
received by members at least one week prior to the meeting date if
possible.
3. Special and/or Executive Session meetings may be called by the chairman
or upon request of three (3) members of the Board. Notice of special
meetings is to be by personal telephone confirmation or personally
acknowledged by radio or teletype contact or by mail , provided
notice is given 24 hours prior to the meeting date.
4. Emergency meetings may be called when deemed necessary by the chairman.
5. A quorum shall consist of not less that seven (7) members of the Board.
A quorum will be necessary at any meeting where the agenda includes :
a. Changes in bylaws.
b. Changes in policy and/or procedures.
c. Election of officers.
d. Special or executive session meetings.
6. Robert's Rules of Order shall prevail .
7. Executive sessions shall conform to statute (1973) CRS 29-9-101 ,
PUBLIC MEETINGS.
(1) All meetings of any board, commission, committee, or authority
of a political subdivision of the state supported by law in its
activities in whole or in part with public funds are declared
to be public meetings and open to public at all times ; except
that such groups , by majority consent of members present, may
go into executive session for consideration of documents or
testimony given in confidence but shall not make final policy
(4)
decisions nor shall any resolution, rule, ordinance,
regulation, or formal action or any action approving
a contract or calling for the payment of money to be
adopted or approved at any session which is closed to
the general public.
(2) Any action taken contrary to the provisions of subsection
(1) of this section shall be null and void and without
force or effect.
I. DUTIES OF CHAIRMAN
1. It shall be the responsibility of the chairman to call all regular
meetings , set the agenda for the meetings , preside at all meetings,
appoint committees, when and as required, and carry out general
chairman responsibilities.
J. DUTIES OF VICE-CHAIRMAN
1. It shall be the responsibiltiy of the vice-chairman to assume the
duties of the chairman in his absence. Also, he shall perform
other duties assigned by the chairman.
K. DUTIES OF SECRETARY
1. It shall be the responsibility of the secretary to send members
notices of all meetings , keep minutes of all such meetings except
executive sessions , send copies of the minutes to the following:
a. One copy each to members of the Board.
b. One copy to the coordinating commissioner.
c. Anyone else designated by the Board.
L. COMMITTEE MEMBERSHIP
•
1. The chairman of the Board may appoint members of the Board to
committees for special projects or studies. Committees are
authorized to appoint professional or technical personnel to their
committees as advisors as required. These professional and/or
technical personnel need not be members of the Board.
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