HomeMy WebLinkAbout20082578.tiff RESOLUTION
RE: APPROVE STATEMENT OF GRANT AWARD FOR NORTHERN COLORADO REGIONAL
FORENSIC LABORATORY AND AUTHORIZE CHAIR TO SIGN-COLORADO DIVISION
OF CRIMINAL JUSTICE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Statement of Grant Award for the
Northern Colorado Regional Forensic Laboratory between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County,on behalf of the Weld County
Sheriffs Office, and the Colorado Division of Criminal Justice, commencing October 1, 2008, and
ending September 30, 2009, with further terms and conditions being as stated in said award, and
WHEREAS, after review, the Board deems it advisable to approve said award, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado,that the Statement of Grant Award for the Northern Colorado Regional Forensic
Laboratory between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, and the Colorado
Division of Criminal Justice be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said award.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 24th day of September, A.D., 2008.
f -.. BOARD OF COUNTY COMMISSIONERS
< ) ELD COUNTY, COLORADO
,�/ � r`
ATTEST: Ah11V44fr 1'� USED
C(.42?-
. liam H. Jerke, Chair
Weld County Clerk to the Bo d
( ' 6+NI XCUSED
Robe D Mien, Pro-Tem
BY - iti ail ----
De Cler to the Board
W m F. Garcia, A 'ng Chair Pro-Tem
AP D O ORM: E
David E. Long
o Attorney
ougla Rademache
Date of signature: t°1.3-/0
2008-2578
SO0029
(Y t. 3O (i on,t ) /O /OLS/O�
OF COO
aA COLORADO DIVISION OF CRIMINAL JUSTICE
•- STATEMENT OF GRANT AWARD (SOGA)
*1876 •
FEDERAL PROGRAM INFORMATION
CFDA Number: 16.738
Federal Agency: U.S. Department of Justice, Bureau of Justice Assistance
Federal Award Name and Number: Edward Byrne Memorial Justice Assistance Grant Program,#2008-DJ-BX-0028
Subgrantee Agency Name: Weld County, Sheriffs Department
Project Director: Mr. Matt Jorgenson
Project Director Address: Weld County, Sheriffs Department
1950 "O" Street
Greeley, CO 80631
Grant Number: 28-DJ-06-20-1
Project Title: Northern Colorado Regional Forensic Laboratory
Grant Period: 10/1/2008 to 9/30/2009
Date Issued: 8/29/2008
In accordance with provisions of the Colorado Revised Statutes §24-33.5-502,the Division of Criminal Justice hereby awards a grant
to the above-named subgrantee. The attached grant application (Exhibit A), including Special Provisions and Certified Assurances, is
incorporated herein as a part of this document.
APPROVED BUDGET
Budget Category Federal
Personnel $0.00
Supplies and Operating $12,285.00
Travel $14,000.00
* Equipment $52,537.00
* Professional Services $0.00
Confidential Funds $0.00
TOTAL AWARD AMOUNT $78,822.00
* Purchase of equipment requires prior completion and approval of DCJ Form 13.
* Professional services require prior completion and approval of DCJ Form 16.
SPECIAL CONDITIONS:
1. The Subgrantee shall submit to the Division of Criminal Justice,who will then forward the the Bureau of Justice Assistance,one
copy of all reports and proposed publications resulting from this agreement thirty(30)days prior to public release. Any written,
visual,or audio publications,with the exception of press releases,whether published at the grantee's or government's expense,
shall contain the following statements:
Version 8/08
p:\dcj\oajja\saga\drug merge\jag soga mcrgcfrm Page I of 4
Statement of Grant Award (SOGA)
"This project was supported by Grant No. 2008-DJ-BX-0028 awarded by the Bureau of Justice Assistance. The Bureau
of Justice Assistance is a component of the Office of Justice Programs, which also includes the Bureau of Justice
Statistics,the National Institute of Justice,the Office of Juvenile Justice and Delinquency Prevention,and the Office
for Victims of Crime. Points of view or opinions in the document are those of the author and do not represent the
official position or policies of the United States Department of Justice."
2. Express written approval from the Division of Criminal Justice must be secured by the Subgrantee prior to the use of any federal
funds,either directly or indirectly, in support of enactment,repeal,modification or adoption of any law,regulation or policy,at
any level of government.
3. The Subgrantee must submit the the Division of Criminal Justice one copy of your most recent A-133 audit or financial review,
including any management report or other auditor comments,by October 31,2008.
4. The Subgrantee agrees that funds provided under this award will not be used to operate a"pay-to-stay" program in any local jail.
Subgrantee also agrees not to subaward funds to local jails which operate"pay-to-stay"programs.
5. The Subgrantee agrees to take reasonable steps to provide meaningful access to their programs and activities for persons with
limited English proficiency(LEP). For more information on the civil rights responsibilities that subgrantees have in providing
language services to LEP individuals,please see the website www.lep.gov.
6. The project,as it relates to the area of computerized information systems:
A. Must meet all State and Federal standards and protocols as appropriate.
B. Must be designed to allow for interaction with State and Federal systems,and be linked to the Colorado Crime Information Center
(CCIC)whenever possible.
C. Must contribute to the improvement of statewide information sharing and exchange including support for the State Criminal
Justice Information System(CJIS)Plan,National Incident Based Reporting System(NIBRS),Offender Based Tracking System
(OBTS)which was modified in HB92-1124,Colorado Law Enforcement Intelligence Network(CLEIN),and Criminal History
Records Improvement(CHRI)Act Plan which is under development.Entries into CLEIN,including all data that SNAG is
designed to accept,must be made on a routine basis.The Division of Criminal Justice will monitor projects for compliance on a
regular basis.
D. Must have specific measurements of effects/impacts such as,but not limited to,officer safety,increased efficiency, increased
arrests,and/or case closures.
E. Must fit into the long term development and improvement of information management and exchange statewide.
F. Agencies that have received or are receiving federal funds to develop or maintain a criminal intelligence information system must
maintain compliance with 28 CFR, Part 23, Criminal Intelligence System Operating Policies. The Rocky Mountain Information
Network can provide technical assistance. The Division of Criminal Justice will monitor projects on a regular basis for
compliance.
G. Subgrantee agrees to use the Global Justice Data Model (Global JXDM),also referred to as the Global Justice XML Data Model,
specifications and guidelines for this information systems project. Subgrantees shall publish and make available without
restriction all schemas(extensions,constraint and proxy)generated as a result of this grant to the component registry as specified
in the guidelines. This information is available at www.it.oip.gov/gixdm. If Subgrantee believes that this project should be
exempt from the Global JXDM requirement,they must submit to the Division of Criminal Justice a written statement explaining
why they believe the project does not need to follow this Global JXDM provision and are therefore requesting exemption from this
requirement. The Division of Criminal Justice will review and respond in writing to the request either affirming the requirement
or granting an exemption.
INSTRUCTIONS
1. Grant activities must be based on the approved budget shown on page one of this Statement of Grant Award,and the approved
detailed budget(s)within the attached application,which supersedes any earlier budget request submitted,and which may be
different from the budget originally submitted in your application. The Subgrantee Agency must secure prior written approval
from DCJ if there is to be a change in any budget category(see DCJ Form 4-A).
Version 8/08
p:\dcj\oajja\soga\drug merge\jag soga merge.frm Page 2 of 4
Statement of Grant Award(SOGA)
2. The Financial Officer of the project must be provided a copy of this document in order to adequately prepare the necessary
financial reports.
3. The Subgrantee Agency affirms that the parties'agreement consists of a two-part document,the Statement of Grant Award
(SOGA),and Exhibit A,attached to the SOGA,which contains the Grant Application(including Project Summary, Budget and
other Documents),the Certifications,the State Special Provisions,the Grant Requirements,the Federal Certified Assurances,
and signatures of persons authorized to sign on behalf of the Subgrantee Agency on each part of the two-part document.
4. Review carefully the current applicable Administrative Guide of the Division of Criminal Justice for this grant program,that
includes procedures regarding this document,draw-down of grant funds, reporting requirements and requesting grant
modifications.
5. This grant award shall be effective upon the final approval by the State Controller or designee. No payment shall be made
pursuant to the grant prior to State Controller approval.
6. This grant award may be voided in whole without further cause if it is not signed by the Subgrantee Agency's Authorized
Official and returned to the Division of Criminal Justice within 45 days of the date of issuance.
7. The signature of the Authorized Official below should be the same as the one on the grant application. The subgrantee must
promptly notify the Division of Criminal Justice of any changes in the Authorized Official, Project Director,or Financial
Officer, by completing and submitting DCJ Form 4-B. (If changes have already occurred,submit completed DCJ Form 4-B
with this document).
8. Prior to the expenditure of the$N/A allocated for confidential funds,the project director shall sign a certification indicating
that he has read,understands,and agrees to abide by all of the conditions pertaining to confidential funds as set forth in the
effective edition of Office of Justice Programs,Office of the Comptroller, Financial Guide,Chapter 8,"Confidential Funds".
ADDITIONAL DCJ REQUIREMENTS
(1) Commencement within 60 Days. If the Division concludes that the project has not commenced within 60 days of the start date
of the grant period,the Subgrantee Agency must report the following by letter to the Division of Criminal Justice:
a. the steps taken to initiate the project;
b. the reasons for delay;and,
c. the expected starting date.
(2) Operational Within 80 Days. If the Division concludes that the project is not operational within 80 days of the original start
date of the grant period,the Division of Criminal Justice may begin termination or reduction in grant award proceedings as
described in `Special Provisions&Certified Assurances", Section entitled"Termination or Reduction in Grant Award."
(3) All subgrants are conditioned on the ability to report to the Division of Criminal Justice all the information contained on the
DCJ quarterly narrative and financial reporting forms, which are provided with this SOGA. Technical assistance is available
upon request.
(4) These funds cannot be guaranteed beyond the end date of the grant period on page 1 of this SOGA. Unexpended funds
remaining at the end of the grant period must be returned to the Division of Criminal Justice.
RETURN:
ALL SETS of the Statement of Grant Award with ORIGINAL SIGNATURES to: Division of Criminal Justice,Office of Adult and
Juvenile Justice Assistance,700 Kipling Street, Suite 1000,Denver,CO 80215. After other required signatures are obtained,the
white SOGA copy with approved application will be retumed to your Project Director.
Version 8/08
p1dcj\oajja\soga\drug merge\jag soga merge.frm Page 3 of 4
•
Statement of Grant Award (SOGA)
o0l3a
Grant Routing Number LC, - t 5-0(0-2
THE PARTIES HERETO HAVE EXECUTED THIS BINDING SUBGRANT AWARD
* Persons signing for Subgrantee hereby swear and affirm that they are authorized to act on Subgrantee's behalf and
acknowledge that the State is relying on their representations to that effect.
SUBGRANTEE:1 1 STATE OF COLORADO:
tit) a Cp�k� Sn&iCCs bQ,aY1"M2.wT• BILL RITTER,JR.GOVERNOR
Legal Name o Subgrantee Agency 1
by and through the Bo d of County Commissiones
By By
�
IGNATURE of Authorized Official DIRECTOR Colorado Division of Criminal Justice
JEANNE M. SMITH
William F. Garcia. Chair Pro—Tem
Print Name& Title of Authorized Official Date Signed:
Date Signed: 09/24/2008
STATE OF COLORADO LEGAL REVIEW:
See Contract Routing Waiver# 185
(or, if not waived)
John W. Suthers,Attorney General
By:
Signature-Assistant Attorney General
Date Signed:
ALL CONTRACTS &SUBGRANT AWARDS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This subgrant award is not valid until
signed and dated below by the State Controller or delegate. If performance begins prior to the date below,the State of
Colorado may not be obligated to pay for the goods and/or services provided.
STATE CONTROLLER:
David J. McDermott,CPA
By
Date Signed: AG C
Version 8/08
p:\dcj\oajja\soga\drug merge\jag soga merge.frm Page 4 of 4
017e0p
r ,�
JA vT
Colorado Division of Criminal Justice-2008 JAG application
COLORADO DIVISION OF CRIMINAL JUSTICE RECefrEDBY
JUSTICE ASSISTANCE GRANT PROGRAM - 2008 APPLICATION P 'B ?8
48
SECTION I - APPLICANT INFORMATION
STATE USE ONLY V�
AP": Q(p-(p1_ ( Grant#.a8-.bj_o( 'aO ^ I Award: -78, 8 a,
PROJECT TITLE: Northern Colorado Regional Forensic Laboratory
APPLICANT AGENCY: Weld County Sheriff's Office
Address 1950 O Street City,ZIP Greeley, CO
Contact Name Matthew L.Jorgenson E-mail mioreensonAco.weld.co.us
Telephone (970)356-4015 ext.4652 FAX (970)366-7258
Type of government(check one): ❑State [City/Town J County ❑Indian Tribe ['District Attorney
Federal Employer ID Number 8 4 6 0 0 0 8 1 3
REQUESTED JAG AMOUNT: $78,900 PROJECT DURATION:
TOTAL PROJECT COST: $78,900 FROM: 10/01/2008 TO: 09/30/2009
PROJECT DESCRIPTION(Limit to space provided):
The Northern Colorado Regional Forensic Laboratory is a collaborative effort between the Colorado Bureau of
Investigations,Denver University,the National Law Enforcement and Corrections Technology Center-Rocky
Mountain Region,the Larimer County Sheriff's Office,the Weld County Sheriff's Office,Loveland Police Department,
Greeley Police Department,and Fort Collins Police Department. It is the goal of the group to bring forward a combined
effort toward the improvement of all areas of forensic services provided in Northern Colorado and the creation of a full
service regional forensic laboratory. This project will begin with the combination of each agency's ability to process and
analyze evidence from requests for service in the area of latent examination.
PROGRAM Ni Law Enforcement—Including ❑ Planning,Evaluation, ❑ Drug Treatment Programs
AREA: Drug Task Forces Technology Improvement
(check one) ❑ Corrections and Community 0 Prosecution and Court ❑ Prevention and Education
Corrections Programs Programs Programs
PRIOR DCSIP/JAG FUNDING FOR THIS PROJECT: If none, indicate that this is a J NEW project.
GRANT NUMBER FEDERAL FUNDS MATCH AMOUNT
IMPLEMENTING AGENCY: Weld County Sheriff's Office
Address 1950 O Street City,ZIP Greeley,CO
Contact Name Matthew L.Jorgenson E-mail miorgenson(a,co.weld.co.us
Telephone (970)356-4015 ext.4652 FAX (970)366-7258
SERVICE AREA: U. S. Congressional District(s): ❑1 02 03 Ni 4 05 06 07 ['Statewide
Judicial District(s) (Identify by District Number): The 8'h and 19th Judicial Districts
Cities and Counties Larimer County to specifically include Loveland and Fort Collins and Weld County to
List primary cities and specifically include Greeley.
counties to be served
Age of Target Population(check all that apply): J All 00-12 ❑13-17 ❑18-24 ['Over 25
1
Colorado Division of Criminal Justice-2008 JAG application
SECTION II - PROJECT SUMMARY
(Refer to Instructions)
1. PROBLEM STATEMENT
What is the problem that the project will be addressing? Briefly describe the statistics and/or
information gathered to illustrate the problem. Use local data when possible (Limit- one page)
Larimer and Weld County Colorado have large populations (283,000 and 229,000 respectively) that are
spread over rural and municipal law enforcement jurisdictions. The area includes three major cities:
Fort Collins (132,000), Greeley(83,000) and Loveland (61,000). Two of the communities also have
medium to large public colleges, Colorado State University and the University of Northern Colorado
(enrollment 24,000 and 13,000 respectively). There is much diversity in our respective communities,
including how we police. Over the past two decades much has been accomplished in terms of sharing
resources. Drug Task Forces and Special Weapons and Tactics teams work together, as well as the
existence of joint Emergency Management plans. Until recently,however, little has been discussed
about what we have and what could be shared in the area of forensic investigative services.
The two Sheriffs Offices and three city Police Departments each provide forensic services and have
staff of varying size and specialties. Our agencies' latent print examiners have completed combined
totals of 3840 and 2770 cases for years 2006 and 2007. This volume explains the backlog of requests
for service and has delayed the turnaround time and efficiency for each agency as individuals. Although
each agency has at least one position trained in latent print examination, our agencies have relied heavily
on the state's crime lab at the Colorado Bureau of Investigation (C.B.I.) in Denver for analysis of
evidence that each agency's limited resources can not get to. In order to address the large amount of
requests for service, we have partnered with the National Law Enforcement and Corrections
Technology Center, Rocky Mountain Region(N.L.E.C.T.C.-R.M.) , C.B.I. and the University of Denver
(D.U.) to establish a regional crime lab in northern Colorado. This is where we are seeking grant
funding; to better implement the existing resources from our respective labs, compliment these with new
equipment, training and certification in latent examination, and combine all of this into a single section
of latent examiners for all law enforcement agencies in our region to share.
2
•
•
Colorado Division of Criminal Justice-2008 JAG application
2. PROJECT PLAN
A. Describe the plan to accomplish your project's goals and objectives. Identify the timeline
and milestones needed for completion. Include a discussion of project resources and
responsible parties. (Limit - two pages. This section includes goals & objectives)
The first step of this project is to bring together all of the resources that each agency currently possesses
under one roof. The second step of this project, and where we seek the grant funding, will be to acquire
and put into use the resources sought and to have staff complete training to enhance the local service
deliverables. The following outlines these actions as agreed upon by the Board of Directors made up
from each of the respective agencies involved in the Northern Regional Lab Group (N.R.L.G.).
Objective One: Acquire and use the AFIX brand AFIX Tracker system, a latent finger and palm
impression searching tool. Fingerprints are and will continue to be the backbone of forensic
investigation. The AFIX Tracker system will provide the Northern Region with an automated
fingerprint identification system which will enable us to search for a possible suspect in a regional
database populated from law enforcement agencies throughout Larimer and Weld Counties. This will
also enable us to connect to the information currently obtained through the other regional Colorado law
enforcement agencies' Identix brand finger and palm print booking systems as well as have access (with
permission) to any department's AFIX system such as Denver PD and Lakewood PD. Also
advantageous is the AFIX system's ability to identify palm impressions in addition to those of fingers.
Approximately thirty percent of latent print impressions recovered from crime scenes and off of
evidence are palm prints. The N.R.L.G. currently has no access to a database with palm print
capabilities. The awarding of this grant will grant us access to search for that thirty percent of evidence
that currently are of no value without a specific suspect's prints to compare them to.
The addition of AFIX will be complimentary to our current system operated by the Colorado Bureau of
Investigation, Sagem-Morpho AFIS, and IAFIS which is currently being accessed by Ft. Collins PD.
With the consolidation of all of these systems under one roof, the local latent examiners will have an
incredible advantage.
3
Colorado Division of Criminal Justice-2008 JAG application
Objective Two: Provide connectivity between the proposed AFIX Tracker and the existing Identix Live
Scan Systems already located in Weld County and Larimer County. This will allow for direct transfer of
prints being obtained into the AFIX Tracker database when persons are being booked and their prints are
obtained by the Live Scan.
Objective Three: Provide training to each Latent Print examiner and make available all resources
necessary to be able to successfully complete the International Association for Identification's (IAI)
certification program. This program is rigorous and includes a testing process that training courses will
prepare the analysts for. This goal will help in providing the highest quality of latent examination in the
Northern Region and facilitate not only certification for the individual examiners,but accreditation for
the laboratory as a whole.
Objective Four: Acquire an FX8B Forensic Optical Comparator. This tool will be an asset to each
analyst in the comparison section. With its ease of view, this instrument will facilitate more accurate
and quick comparison and aide in peer review of casework essential for accreditation standards.
Objective Five: Acquire the proper storage facilities for each analyst in the comparison section. With
each agency in the Northern Region submitting evidence to one site for analysis by the comparison
section, a secure storage facility will be necessary for each analyst. This measure will also be beneficial
when looking at accreditation of the laboratory.
B. Goals & Objectives: Concrete objectives should be defined for the project that are time
framed and have measurable outcomes/outputs. These are the elements against which your
project will be evaluated.
GOAL 1: Set up a regional comparison section and outfit it with the equipment and OUTPUT/OUTCOME
training necessary to efficiently and effectively perform analysis on requests for forensic MEASURE&TIME FRAME
services in Northern Colorado, specifically those involving latent print evidence.
OBJECTIVE 1.1: Acquire an AFIX Tracker System and set up a Northern Regional Install system and begin
Database of latent finger and palm prints. populating database by 04/09.
OBJECTIVE 1.2: Equip the laboratory with connectivity between AFIX Tracker and the Purchase upon receipt of grant
existing IDENTIX systems in Larimer and Weld Counties. and implement immediately.
OBJECTIVE 1.3:Train all of the latent print examiners and ready them to complete the Training throughout the year
IAI certification test. and testing by end of 2009.
OBJECTIVE 1.4: Acquire an FX8B optical comparator to expedite the process of latent Purchase upon receipt of grant
print examination and verification. and implement immediately.
OBJECTIVE 1.5: Equip the comparison section with storage lockers to help secure the Install and begin using upon
chain of custody for evidence analyzed by this section. receipt of grant award.
4
Colorado Division of Criminal Justice-2008 JAG application
3. PROJECT EVALUATION (Limit- one page)
A. How will project success be determined? How will it be measured? How will the results be
analyzed? Describe the impact of the project and its affect on other agencies and
organizations.
Note: Specific performance measures may be required for each grant program area when
required by federal grant guidelines.
Objective One: The acquisition of the AFIX brand AFIX Tracker system will provide a more refined
database search of only local offenders (local people commit local crimes). The connectivity to other
AFIX tracker systems will provide the latent examiners the additional opportunity to search local
databases that are currently inaccessible.
Success will be measured by the number of ten-print cards that are entered into the system within the
first twelve months and by the number of latent print impressions entered by the examiners. The
number of`hits' recorded against our own databases and those of other agencies will also measure our
success. In addition, `hits' from other agencies against our database will be recorded.
Objective Two: Connectivity between the proposed AFIX Tracker and the existing Identix Live Scan
Systems will allow for direct transfer of prints being obtained and continuously update our database.
The number of known offender prints being transferred will be kept and compared against solved cases.
Objective Three: The high level of training provided for each analyst will in turn allow them to give the
highest caliber of service to the requesting agencies, increasing their ability and efficiency to complete
casework and improving their impact as expert witnesses on the stand. To best perform this quality of
service, having analysts with IAI certification is highly desirable. This training will best prepare the
analysts to achieve this goal.
Objective Four: The acquisition of an FX8B Forensic Optical Comparator will help provide the highest
quality to our users by the probability to increase the number of individualizations made by the latent
print examiners. It will also facilitate verification by multiple examiners viewing prints simultaneously.
Objective Five: Proper chain of custody is paramount to forensic investigation. With the acquisition of
these secure storage lockers, each analyst will ensure secure, individualized storage of evidence. This
measure will also be beneficial when looking at accreditation of the laboratory.
5
Colorado Division of Criminal Justice-2008 JAG application
B. Will research be conducted as part of this project? -\/ NO ❑YES
If yes, check the type of research proposed:
❑ The planned research/evaluation activities do not involve the collection of
information identifiable to private persons.
❑ The planned research/evaluation activities involve the collection of information
identifiable to private persons.
If the second box is checked, describe the procedures that will be put in place to
ensure administrative and physical security of identifiable data and to preserve
anonymity of private persons to whom information relates (Limit t/2 page).
6
Colorado Division of Criminal Justice 2008 JAG applicatior
SECTION III - COLLABORATION
(See Application Instructions)
1. Other Agencies and Organizations (Limit to one-page)
A. Describe the collaborative efforts/planning that have already occurred.
All of the agencies involved in this endeavor have been meeting on a regular basis and have created a Board of
Directors consisting of members from each participating agency. This Board has been making considerable
head-way in the development of the Northern Regional Forensic Laboratory. Without the existence of one roof
under which to house the entire laboratory staff, an intermediary solution has been fashioned. The current assets
that each agency has in place in the area of latent print examination will be housed in the Fort Collins Police
headquarters building in the area that currently houses their laboratory. A technical lead has been assigned and
this position will be working on unifying standard operating procedures. The examiners will be checking in
evidence under one case tracking system and will be working cases for the region as a whole, no longer as
individual agencies. This is a great first step in the combination of all forensic services into a full service forensic
laboratory servicing all of Northern Colorado.
B. Identify other agencies, organizations, and planning groups that will be included in the planning and
implementation of this project.
Larimer County Sheriffs Office
Weld Count Sheriff's Office
Fort Collins Police Department
Greeley Police Department
Loveland Police Department
7
Colorado Division of Criminal Justice 2008 JAG applicatior
SECTION IV - CONTINUATION APPLICANTS
(See Application Instructions)
FOR CONTINUATION APPLICATIONS (PROJECTS) ONLY.
1. Project Changes (Limit - one-half page)
Describe significant project changes (programmatic and/or budgetary) in the new grant application.
2. Plans for future funding (Limit- one-half page)
Briefly describe the plan for reducing reliance on federal funding and how the project will be wholly (or
partially) funded at the end of the 48 months of funding eligibility.
Please note: Lack of a plan to fund this project after 48 months could result in denial of funding. Also, the
Advisory Board looks more favorably upon projects that increase their percentage of match each year.
3. Evaluation of past progress (Limit- one page)
Address the extent to which each of the project's goals and/or objectives were met, with supporting data included.
If a specific objective was not achieved, or only partially achieved, provide an explanation.
8
Colorado Division of Criminal Justice 2008 JAG application
SECTION V - BUDGET
1. BUDGET TABLE: Please refer to application instructions for more detail on completing the budget
tables.
(1) (2) (4)
A.PERSONNEL Annual Annual (3) %to be paid by TOTAL
Full-time Fringe Sub-Total
Salary Benefit Cost grant funds
+ = X % $
+ = X % $
+ = X % $
+ = X % $
+ = X % $
TOTAL PERSONNEL COST to be charged to this grant $
B. SUPPLIES AND OPERATING TOTAL
1) FX8B Forensic Optical Comparator $ 1,995
2) Storage Lockers(a combination of single tier and triple tier lockers in various combinations) $ 1,890
3)Class Registration @600 per analyst per class x 7 analysts and 2 classes each—Out of State(OS) $ 8,400
TOTAL SUPPLIES AND OPERATING COST to be charged to this grant $ 12 285
C.TRAVEL(Designate specifically in-state and out-of-state travel.) TOTAL
Airfare, Per Diem, and Hotel Costs @1000 per analyst per class x 7 analysts and 2 classes each—(OS) $ 14,000
*** It will be noted that classes in this discipline can be found throughout the United States.*** $
Travel to Denver via Automobile-$.505 per mile x 480 miles $
TOTAL TRAVEL COST to be charged to this grant $ 14,000
9
Colorado Division of Criminal Justice-2008 JAG applied]
D. EQUIPMENT(Items costing $5,000 or more- see Instruction Manual) TOTAL
1)AFIX Tracker System+additional initial scans(10,000 @ approximately$ 1.00 a scan) $ 47,000
2) Identix Connectivity to the proposed AFIX Tracker System $ 5,537
$
$
TOTAL EQUIPMENT COST to be charged to this grant $ 52,537
E. CONTRACTED, CONSULTANT AND PROFESSIONAL SERVICES TOTAL
TOTAL CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES COST
to be charged to this grant $ 0
F. CONFIDENTIAL FUNDS TOTAL
TOTAL CONFIDENTIAL FUNDS COSTS to be charged to this grant $ 0
G. TOTAL OF ALL PROJECT COSTS (A through F)
(This should equal the requested JAG amount listed on page 1) $ 78,822
10
Colorado Division of Criminal Justice 2008 JAG application
2. BUDGET NARRATIVE:
Refer to instructions. Follow the same categories and line items as in the Budget Summary. YOU
MUST INCLUDE A COST CALCULATION AS THE BASIS FOR YOUR BUDGETED AMOUNTS.
(Limit- three pages)
Budget item 1.B.1: The FX8B Forensic Optical Comparator was chosen as a tool needed for the newly
formed latent section by the personnel themselves. It was chosen from list of possible instruments that
would perform this function for its practicality and cost. This tool would function as the most effective and
cost-efficient way to provide verification with multiple examiners viewing the print simultaneously. It is
listed as a one time purchase and will be utilized by all seven examiners in the latent section, making it
price out at approximately $285 dollars per examiner.
Budget item 1.B.2: The storage lockers will be a compilation of different tiers of lockers and groupings of
those lockers and the cost breaks out as follows:
• Two triple tier, single locker systems @ $180 each=total of$360
• Two triple tier, triple locker systems @$450 each=total of$900
• Two single tier, single locker systems @$140 each= total of$280
• One single tier, triple locker system @ $350
This storage system will be an essential part of setting up this latent section and insuring secure storage of
evidence for each analyst. This in turn will keep the chain of custody intact.
Budget item 1.B.3: The level of training needed for each analyst to give the highest caliber of service to
the requesting agencies will require continued education including at least two training venues per year.
These classes will be tailored to each individual examiner as each is at different levels of experience and
duplicate classes would be counter productive. The training plans will be implemented using the Ron Smith
and Associates classes that can be found on-line as the benchmark for prices expected for class tuition; this
breaks down per analyst as follows:
• Two classes per year per examiner @ $600 each = total of$1200 per analyst
• Seven analysts in the latent section @ $1200 of training each=total of$8400
11
Colorado Division of Criminal Justice 2008 JAG application
Budget item 1.C: The above mentioned classes are located all over the United States and without specific
sites and classes picked; it is difficult to break the prices out for each specific class. A best-faith estimate
of$1000 per analyst per class would include a round-trip flight, a week's lodging, and a week's per diem at
the appropriate government rate for the specific class site. At seven analysts and two classes each, that will
total $14,000 for travel. This below table gives an approximation per venue:
Airfare per Training Venue Hotel per Training Venue Per Diem per Training Venue
$260 $100 per night x 5 nights= $500 $40 per day x 6 days = $240
The total amount awarded will be monitored and all of the training will be accomplished within the allotted
amount of funding. If this results in a shortage, the individual agencies will be responsible for the overage.
Each agency is committed to this endeavor and training is an integral part of its success.
Budget item I.D.1: The requested $47,000 for this instrumentation will not only provide the latent
examiners in the Northern Region with the ability to database local latent prints,it would give them access
to other local databases that they currently do not possess. This tool will also open access to database palm
prints, which are almost one-third of the latent print evidence recovered from crime scenes in our region.
These latent palm prints are currently not databased; this instrumentation will allow for this desirable
capability. In addition, the requested funds for existing cards to be entered into the system before being
installed would populate the database with thousands of prints and makes for immediate potency of the
latent print section.
Budget item 1.D.2: Connectivity to existing Identix Systems is also essential to a viable regional database
and the set-up breaks down as follows:
• Seven TP-COMX-AFIX communication upgrades @ $661 each=total of$4,627
• Seven Custom Remote Installs @$130 each = total of$910
12
Colorado Division of Criminal Justice 2008 JAG application
•
3. TOTAL PROJECT FUNDING:
Will this project BE FUNDED using ADDITIONAL FUNDS other than those provided from this grant?
YES / X NO
If yes, list the type and approximate amount of other funding that will be used to support this project.
Fund Type/Describe Amount
Federal
Direct Federal JAG Award* (see below)
State
County Government
Municipal Government
Private
Other-specify
TOTAL
*Certain jurisdictions (cities and counties) are eligible to receive JAG funds directly from the Bureau of Justice
Assistance. A list of eligible jurisdictions can be found on the Division of Criminal Justice or the Bureau of Justic
Assistance websites. If your jurisdiction is eligible to receive JAG funds directly from the Bureau of Justice
Assistance,please specify the amount of those funds devoted to this project.
13
Colorado Division of Criminal Justice 2008 JAG application
4. FINANCIAL MANAGEMENT: Please complete the items below.
A. Has a copy of your last independent audit or financial review been previously submitted to DCJ?
X YES / NO. If YES, to which program?Paul Coverdell Forensic Sciences Improvement Program,
If audit last provided to DCJ is older than one year, include one copy of the most recent audit or financial review,
including any management report or other auditor comments in the appendix. Also, if there were findings, please
attach the audit resolutions and/or corrective action plan.
B. Does your agency expend over $500,000 from combined federal sources in a year? X YES/ NO
If YES, attach a copy of the A-133 audit, including audit resolutions and/or corrective action plan.
*** a copy of this has already been submitted and is also available at
http://www.co.weld.co.us/departments/audit2006/pdfs/2006cafr sinoleaudit.pdf ***
C. Please respond to the following questions about whethcr your accounting system meets the criteria for managing
federal grant funds. (These questions cover areas that will be monitored by DCJ staff during site visits or through
other reporting mechanisms. They are not intended to be all inclusive and do not substitute for the agency's
responsibility to meet all federal and state requirements for these grant funds.)
J YES ONO Does your accounting system separate ALL revenues and expenditures by funding source?
J YES ONO Does your system track revenues and expenditures for each grant award separately through a sub-
ledger system?
Ni YES ONO Does your system allow expenditures to be classified by the broad budget categories listed in the
approved budget in your grant,i.e. Personnel, Supplies and Operating,Travel, Equipment and
Professional Services?
s/YES ENO Do you reconcile sub-ledgers to your general ledger at least monthly?
s/YES ONO Do you mark your invoices with the grant number?
J YES ONO Do you maintain time sheets, signed by the employee and supervisor for each employee paid by DCJ
grant funds?
J YES ONO Do you have written financial policies and procedures in place?
Ni YES ONO Do you have accounting internal controls in place, such as separation of duties, two signatures on
certain checks, reconciliations or other reviews?
For Continuation Applicants only.
OYES ONO Do you use your accounting system data to prepare your quarterly financial reports for DCJ?
OYES ONO Do you reconcile your accounting system data with your quarterly financial reports for DCJ?
If you answered "No"to any questions above, please provide an explanation on an inserted page referencing Section V
Item#4.
14
Colorado Division of Criminal Justice-2008 JAG application
APPENDIX A- MULTI - JURISDICTIONAL DRUG TASK FORCE
(See Application Instructions)
1. Project Priorities. Rank the project's top 3 priorities from the following with a "1" as first priority to a "3" as third
priority:
Distribution Violent Crime Gang Activity Street Sales
Importation Transportation Financial Backing Money Laundering
Possession Crop Cultivation Manufacturing Official Corruption
Diversion Other(list)
2. Agency Participation. The chief executive of ALL participating agencies or units of local government, by his/her
signature hereby agrees, "There is a reasonable agreement and concurrence by political subdivisions or units of government
to participate in this project." If the agency is a participant (part of the MOU) mark with a P after Agency Type. If the
agency is a collaborating agency only, (not part of the MOU) mark with a C after Agency Type.
Participating Agency
Agency
Name of Authorized Official Type* Signature of Authorized Representative Date
* See instructions for further information
JAG Appendix A Page 1
(For use by Multi-Jurisdictional Drug Task Force grant applicants only)
•
Colorado Division of Criminal Justice-2008 JAG application
APPENDIX A- MULTI JURISDICTIONAL DRUG TASK FORCE(page 2)
3. Asset Forfeitures. Please answer the following questions:
a. How are asset forfeiture funds distributed? (Check all that apply)
Project. Indicate percentage of forfeiture given:
District Attorney's Office. Indicate percentage of forfeiture given:
Home agencies of participating Drug Task Force members. Indicate how amount given to home agency
is determined:
Other agencies assisting with investigation. Indicate how amount given to other agency(ies) is
determined:
Other, please specify:
b. How are asset forfeiture funds expended? (Check all that apply)
Project expenses as cash match for continuation projects
Project expenses not as cash match
Non-project expenses
4. Drug Task Force Organizational Chart. Please attach a current organizational chart for the Drug Task
Force.
JAG Appendix A Page 2
(For use by Multi-Jurisdictional Drug Task Force grant applicants only)
Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
CHECK BELOW TO INDICATE WHICH CATEGORY BEST DESCRIBES YOUR AGENCY:
Inter-Governmental Grant
Grant to a Colorado State Agency(Section A does not apply)
?( Grant to a Unit of Local Government,Tribal Government,or Special District.
Grant to a Non-Profit,Private Organization(Non-Governmental)
SECTION VI - CERTIFICATIONS
The applicant certifies by signing that the project described in this application meets all the requirements of the applicable governing
legislation as indicated below; that all information contained in the application is correct; that there has been appropriate coordination
with affected agencies; and,that the applicant will read, understand and comply with all provisions of the governing legislation and all
other applicable federal and state laws, rules and regulations that have been or may hereafter be established. The applicant further
understands and agrees that any subgrant award received as a result of this application shall be subject additionally to the grant conditions
set forth in the Statement of Grant Award,and in the current applicable Administrative Guide of the Division of Criminal Justice.
GOVERNING LEGISLATION FOR THIS GRANT PROGRAM.
Edward Byrne Memorial Justice Assistance Grant Program. From the United States Department of Justice, Bureau of Justice
Assistance, under federal statutory authority Title I of the Omnibus Crime Control and Safe Streets Act of 1968,42 U.S.C.3701,
et seq., as amended,and under applicable program rules and regulations established by said federal program office.
A. STANDARD STATE SPECIAL PROVISIONS
Effective Date of Special Provisions: August 7,2006
1. CONTROLLER'S APPROVAL. CRS 24-30-202(1)
This subgrant award shall not be deemed valid until it has been approved by Colorado State Controller or designee.
2. FUND AVAILABILITY.CRS 24-30-202(5.5)
Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being
appropriated,budgeted,and otherwise made available.
3. INDEMNIFICATION.
a. The Subgrantee shall indemnify,save,and hold harmless the State,its employees and agents,against any and all claims,
damages,liability and court awards including costs,expenses,and attorney fees and related costs, incurred as a result of
any act or omission by the Subgrantee,or its employees,agents,subcontractors,or assignees pursuant to the terms of
this subgrant award.
FOR INTERGOVERNMENTAL GRANTS ONLY:
b. No term or condition of this grant shall be construed or interpreted as a waiver,express or implied,of any of the
immunities,rights,benefits,protection,or other provisions,of the Colorado Governmental Immunity Act,Section 24-
10-101,et seq.,C.R.S.or the Federal Tort Claims Act,28 U.S.C.2671, et seq.as applicable,as now or hereafter
amended.
JAG Special Provisions and Certified Assurances Page 1 of 10 August 2007
Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
4. INDEPENDENT CONTRACTOR. 4 CCR 801-2:
(THIS PROVISION IS NOT APPLICABLE TO GRANTS TO COLORADO STATE AGENCIES):
THE SUBGRANTEE AGENCY SHALL PERFORM THE DUTIES FUNDED UNDER THIS GRANT AS AN
INDEPENDENT CONTRACTOR AND NOT AS AN EMPLOYEE OF THE STATE. NEITHER THE SUBGRANTEE NOR
ANY AGENT, SUB-CONTRACTOR, OR EMPLOYEE OF THE SUBGRANTEE SHALL BE OR SHALL BE DEEMED TO
BE AN AGENT OR EMPLOYEE OF THE STATE BY VIRTUE OF THIS SUBGRANT. SUBGRANTEE SHALL PAY
WHEN DUE ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY
MONIES PAID PURSUANT TO THIS GRANT. SUBGRANTEE ACKNOWLEDGES THAT THE SUBGRANTEE AND ITS
EMPLOYEES ARE NOT ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE SUBGRANTEE OR
THIRD PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT PAY FOR OR OTHERWISE
PROVIDE SUCH COVERAGE. SUBGRANTEE SHALL NOT HAVE AUTHORIZATION, EXPRESS OR IMPLIED, TO
BIND THE STATE TO ANY AGREEMENTS, LIABILITY, OR UNDERSTANDING EXCEPT AS EXPRESSLY SET
FORTH HEREIN. IF THIS GRANT PROVIDES FUNDS FOR ANY PERSONAL SERVICES, SUBGRANTEE SHALL
PROVIDE AND KEEP IN FORCE WORKERS COMPENSATION (AND SHOW PROOF OF SUCH INSURANCE) AND
UNEMPLOYMENT COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW AND SHALL BE
SOLELY RESPONSIBLE FOR ITS ACTS OF ITS EMPLOYEES,INDEPENDENT SUB-CONTRACTORS AND AGENTS.
5. NON-DISCRIMINATION.
The Subgrantce agrees to comply with the letter and the spirit of all applicable State and federal laws respecting discrimination
and unfair employment practices.
6. CHOICE OF LAW.
The laws of the State of Colorado,and rules and regulations issued pursuant thereto,shall be applied in the interpretation,
execution,and enforcement of this subgrant.Any provision of this subgrant,whether or not incorporated herein by reference,
which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws,rules,and
regulations shall be considered null and void.Nothing contained in any provision incorporated herein by reference which
purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at
law whether by way of complaint,defense,or otherwise.Any provision rendered null and void by the operation of this provision
will not invalidate the remainder of this subgrant,to the extent that the subgrant is capable of execution.
At all times during the performance of this subgrant,the Subgrantee shall strictly adhere to all applicable federal and State laws,
rules,and regulations that have been or may hereafter be established.
7. VENDOR OFFSET.CRS 24-30-202(1)&CRS§24-30-202.4
(THIS PROVISION APPLIES TO NON-INTERGOVERNMENTAL GRANTS ONLY:)
The State Controller may withhold payment of certain debts owed to State agencies under the vendor offset intercept system for:
(a)unpaid child support debt or child support arrearages;(b)unpaid balance of tax, accrued interest,or other charges specified in
Article 21,Title 39,CRS;(c)unpaid loans due to the Student Loan Division of the Department of Higher Education;(d)amounts
required to be paid to the Unemployment Compensation Fund; and(e)other unpaid debts owing to the State or its agencies,as a
result of final agency determination or reduced to judgment,as certified by the State Controller.
8. EMPLOYEE FINANCIAL INTEREST.CRS 24-18-201 &CRS 24-50-507
The signatories aver that to their knowledge,no employee of the State has any personal or beneficial interest whatsoever in the
service or property described in this subgrant award.
9. SOFTWARE PIRACY PROHIBITION.Governor's Executive Order D 002 00
No State or other public funds payable under this subgrant shall be used for the acquisition,operation,or maintenance of
computer software in violation of federal copyright laws or applicable licensing restrictions. The Subgrantee hereby certifies
that,for the term of this subgrant and any extensions,the Subgrantee has in place appropriate systems and controls to prevent
such improper use of public funds. If the State determines that the Subgrantee is in violation of this paragraph,the State may
exercise any remedy available at law or equity or under this Subgrant,including,without limitation,immediate termination of
the Subgrant and any remedy consistent with federal copyright laws or applicable licensing restrictions.
10. FEDERAL FUNDING
This subgrant is subject to and contingent upon the continuing availability of federal funds for the purposes hereof.
JAG Special Provisions and Certified Assurances Page 2 of 10 August 2007
Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
11. (NOT APPLICABLE TO INTERGOVERNMENTAL GRANTS) ILLEGAL ALIENS—PUBLIC CONTRACTS FOR
SERVICES AND RESTRICTIONS ON PUBLIC BENEFITS. CRS 8-17.5-101 and 24-76.5-101
The Subgrantee Agency certifies that it shall comply with the provisions of CRS 8-17.5-101 et seq. The Subgrantee Agency
shall not knowingly employ or contract with an illegal alien to perform work under this subgrant or enter into a contract with a
subcontractor that fails to certify to the Subgrantee Agency that the subcontractor shall not knowingly employ or contract with an
illegal alien to perform work under this subgrant. The Subgrantee Agency represents,warrants, and agrees that it(i)has verified
that it does not employ any illegal aliens,through participation in the Basic Pilot Employment Verification Program administered
by the Social Security Administration and Department of Homeland Security, and (ii) otherwise shall comply with the
requirements of CRS 8-17.5-102(2)(b). The Subgrantee Agency shall comply with all reasonable requests made in the course of
an investigation under CRS 8-17.5-102 by the Colorado Department of Labor and Employment. Failure to comply with any
requirement of this provision or CRS 8-17.5-101 et seq., shall be cause for termination for breach and the Subgrantee Agency
shall be liable for actual and consequential damages.
Subgrantee Agency, if a natural person eighteen (18) years of age or older,hereby swears or affirms under penalty of perjury
that the Subgrantee Agency (i) is a citizen of the United States or otherwise lawfully present in the United States pursuant to
federal law, (ii) shall comply with the provisions of CRS 24-76.5-101 et seq, and (iii) shall produce one of the forms of
identification required by CRS 24-76.5-103 prior to the effective date of this subgrant.
B. GRANT REQUIREMENTS
I. FINANCIAL&ADMINISTRATIVE MANAGEMENT
a. The Subgrantee assures that fund accounting,auditing,monitoring,evaluation procedures and such records as necessary
will be maintained to assure adequate internal fiscal controls,proper financial management, efficient disbursement of
funds received, and maintenance of required source documentation for all costs incurred. These principles must be
applied for all costs incurred whether charged on a direct or indirect basis.
b. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable
expenditures will be permitted.
c. The Subgrantec assures that it will comply with the provisions of the current applicable Administrative Guide of the
Division of Criminal Justice which is hereby incorporated by reference. However, such a guide cannot cover every
foreseeable contingency, and the Subgrantee is ultimately responsible for compliance with applicable state and federal
laws,rules and regulations.
2. PAYMENT&REPORTING
a. The Division of Criminal Justice will pay the Subgrantee the reasonable and allowable costs of performance, in
accordance with current Colorado State Fiscal Rules, not to exceed the amount specified herein as the Total Award
Amount.
b. The Division's requirements for invoice, advance payments, and cost reporting submissions are contained in the DCJ
Form 3 -Cash Request Procedures, and DCJ Form 1-A - Subgrant Financial Report,which are hereby incorporated by
reference.
c. Advance payments cannot exceed 30-day operating expenses.
d. The Subgrantee assures that it shall maintain data and information to provide accurate quarterly program and financial
reports to the Division. Said reports shall be provided in such form, at such times, and containing such data and
information as the Division of Criminal Justice reasonably requires to administer the program.
e. The Subgrantee assures that quarterly financial and narrative reports shall be submitted within 30 days of the end of
each calendar quarter and shall be current and actual.
f. The Subgrantee further assures that final financial and narrative reports shall be submitted on the forms provided by the
Division of Criminal Justice within 45 days of the end date of the subgrant.
g. The Division reserves the right to make and authorize modifications, adjustments, and/or revisions to the Grant Award
for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals and
objectives, and other modifications which do not change the total amount of the Grant Award. The Division's
requirements for such grant adjustments are contained in the procedures for DCJ Forms 4A,4B,4C,and 4D,which are
hereby incorporated by reference.
h. The Division may withhold payment in the event the Subgrantee fails to comply with conditions and certifications
contained in this grant award.
JAG Special Provisions and Certified Assurances Page 3 of 10 August 2007
Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
3. PROCUREMENT AND CONTRACTS
a. The Subgrantee assures that open, competitive procuremcnt procedures will be followed for all purchases under the
grant. All contracts for professional services, of any amount, and equipment purchases over five thousand dollars(per
item,with a useful life of at least one year)must receive prior approval by the Division of Criminal Justice.
b. The Subgrantee assures that no contract or agreement will be made for execution of project activities or provisions of
services(other than purchase of supplies or standard commercial or maintenance services)that is not incorporated in the
approved application or approved in advance by the Division of Criminal Justice.
c. The Subgrantee assures that contractors/vendors who assist the Subgrantee to develop specifications, requirements,
statements of work and/or Request For Proposal for a proposed procurement shall be excluded from bidding or
submitting a proposal to compete for the award of such procurement.
d. The Subgrantee assures that where activities supported by this subgrant produce any discovery or invention, original
computer programs, writing, sound recordings, pictorial reproductions, drawing or other graphical representation and
works of any similar nature,the following requirements apply:
i. The Division of Criminal Justice has the right to use,duplicate and disclose, the above material in whole or in
part in any manner for any purpose whatsoever and authorize others to do so.
ii. If the material or invention is copyrightable,the Subgrantee may copyright such,but the Division of Criminal
Justice reserves a perpetual,royalty-free,non-exclusive and irreversible license to practice,reproduce,publish
and use such materials in whole or in part,and authorize others to do so.
iii. When issuing statements, press releases, requests for proposals, bid solicitations, and other published
documents describing projects or programs funded in whole or in part with these grant funds, all Subgrantees
must clearly:
a) State the percentage of the total cost of the program or project,which will be financed with this grant
money;
b) State the dollar amount of state or federal funds for the project or program;
c) Use the phrase-"This project was supported by grant # , issued by the Colorado Division of
Criminal Justice."
e. The Subgrantee may not assign its rights or duties under this grant without the prior written consent of the Division of
Criminal Justice.
4. AUDIT,RECORD-KEEPING,AND MONITORING/INSPECTION
a. The Subgrantee assures that it will procure an audit or financial review,incorporating this subgrant,by an independent
Certified Public Accountant (CPA), licensed to practice in Colorado. If the agency expends more than $500,000 per
year in combined federal funds, a Single Audit must be conducted in accordance with OMB Circular A-133 (Audits of
States, Local Governments, and non-profit organizations). If the agency expends less than $500,000 per year in
combined federal funds,the following policy applies: Agencies with total annual revenue from all sources of$200,000
or more shall procure a financial audit; a financial review shall not be sufficient to meet this requirement. Agencies
with total annual revenue of less than$200,000 shall procure either a financial review or financial audit.
i. At such time as the audit or financial review is completed,ONE COPY OF THE REPORT,INCLUDING THE
CORRESPONDING MANAGEMENT LETTER, MUST BE FORWARDED TO THE DIVISION OF
CRIMINAL JUSTICE for clearance. The audit or financial review incorporating this subgrant must be
completed and received within 12 months of the end of the fiscal years that includes the end date of the grant.
ii. The Subgrantee accepts responsibility for the costs of a financial program audit to be performed by the
Department of Public Safety in the event that the audit report or financial review:
a) does not meet the applicable A-133 or DCJ standards;
b) is not submitted in a timely manner;or,
c) does not provide an audit response plan with corresponding corrections made sufficient to satisfy any
audit findings.
b. The Subgrantee assures that:
i. It will retain all project records, as will facilitate an effective audit, for seven years after the end of the state
fiscal year that includes the end date of the grant. (For example if the grant ended 9/30/2001, the state FY
would be July 1,2001-June 30,2002. The files could be destroyed after 6/30/2009);except,
ii. If an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily, then
records must be retained beyond the seven-year period until such issues are resolved.
c. The Subgrantee assures that it will keep copies of all documents, correspondence, and required receipts related to this
subgrant in a separate file bearing the project title and grant number.
d. The Division may periodically request submission of supporting financial and programmatic documentation,
subcontracts, general and sub-ledgers for the purpose of monitoring compliance with the grant award via desk review,
JAG Special Provisions and Certified Assurances Page 4 of 10 August 2007
Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
or in preparation for an on-site monitoring visit. Routine or special on-site visits may be conducted at the subgrant
agency, and at the location of any collaborating entities, for the same purpose. Subgrantees will be notified in advance
of any on-site monitoring visit.
e. The Subgrantee assures that the Division of Criminal Justice, Colorado Department of Public Safety, shall have access
for purposes of monitoring, audit and examinations to any bonds, documents,papers and records of the Subgrantee and
to relevant books and records of subcontractors of the Subgrantee. It is the responsibility of the Subgrantee to notify
any of its project collaborators and subcontractors of these provisions.
f The Subgrantee assures that signatories of the application and subgrant award and personnel employed through this
subgrant will appear when requested at any administrative hearing, monitoring site visit, conference or meeting
conducted by the Division of Criminal Justice.
5. COLORADO VICTIM RIGHTS ACT
The Subgrantee assures that the application signatories, all staff and all volunteers assigned to the funded project have read
and understand the rights afforded to crime victims pursuant to § 24-4.1-302.5 C.R.S., and the services delineated pursuant to
§§24-4.1-303 and 24-4.1-304 C.R.S., commonly known as the Victim Rights Act,and enabling legislation.
6. TERMINATION or REDUCTION IN GRANT AWARD
The Division will monitor the performance of the Subgrantee against goals and performance standards required herein. The
Division will provide reasonable technical assistance to the Subgrantee concerning project goals, performance standards and
subgrant requirements;however,substandard performance as determined by the Division will constitute noncompliance with this
grant award. Substandard performance may result in termination or reduction of grant award as follows:
a. Reduction In Grant Award Amount for Cause
i. The Division may reduce the total Statement of Grant Award amount for cause, without compensation for
reduction costs.
ii. If the state reduces the grant amount for cause,it will first give ten(10)days written notice to the Subgrantee,
stating the reasons for reduction, steps taken to correct the problems, and the date the subgrant award amount
will be reduced in the event problems have not been corrected to the satisfaction of the Division.
iii. In the event this grant is reduced for cause, the Division will only reimburse the Subgrantee for acceptable
work or deliverables received up to the date of reduction.
iv. In the event this grant is reduced for cause, final payment to the Subgrantee maybe withheld at the discretion
of the Division until completion of final Division review.
b. Termination for Convenience:
i. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate.
ii. The grant may be terminated by the Division if it is in the best interest of the state of Colorado to terminate the
grant.
iii. If the grant is terminated for convenience by either the Subgrantee or the state,the Subgrantee shall be paid the
necessary and allowable costs incurred through the date of termination,but not exceeding a prorated amount
based on the number of days of project operation prior to the date of termination.
c. Termination for Cause:
i. The Division may terminate the grant for cause without compensation for termination costs.
ii. If the state terminates the grant for cause, it will first give ten (10) days written notice to the Subgrantee,
stating the reasons for termination, steps taken to correct the problems, and the date the subgrant will be
terminated in the event problems have not been corrected to the satisfaction of the Division.
iii. In the event this grant is terminated for cause, the Division will only reimburse the Subgrantee for acceptable
work or deliverables received up to the date of termination.
iv. In the event this grant is terminated for cause, final payment to the Subgrantee may be withheld at the
discretion of the Division until completion of final Division review.
d. Any equipment purchased under this grant would revert, at the option of the Division, to the Division of Criminal
Justice upon termination of the grant for any of the above reasons.
7. ORDER OF PRECEDENCE
Any inconsistency or conflict in this grant shall be resolved by giving precedence in the following order: (a)Special Provisions
and Certified Assurances,(b)Statement of Grant Award;and,(c)the final approved Subgrant Application.
8. DISPUTE RESOLUTION(THIS PROVISION APPLIES ONLY TO INTERAGENCY AGREEMENTS):
JAG Special Provisions and Certified Assurances Page 5 of 10 August 2007
Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
Any failure of either party to perform in accordance with the terms of this agreement shall constitute a breach of the agreement.
Any dispute concerning the performance of this agreement which cannot be resolved at the divisional level shall be referred to
superior departmental management staff designated by each department. Failing resolution at that level, disputes shall be
presented to the executive directors of each department for resolution. Failing resolution by the executive directors,the dispute
shall be submitted in writing by both parties to the State Controller,whose decision on the dispute will be final.
C. FEDERAL CERTIFIED ASSURANCES
1. FEDERAL PUBLIC POLICY ASSURANCES
a. The Subgrantee hereby agrees that it will comply, and all of its contractors will comply with the applicable provisions
of:
i. Title I of the Omnibus Crime Control and Safe Streets Act of 1968,as amended;
ii. The Juvenile Justice and Delinquency Prevention Act and/or the Victims of Crime Act,as appropriate;
iii. All other applicable Federal laws,orders,circulars,regulations or guidelines.
b. The Subgrantee agency hereby agrees that it will comply,and all of its contractors will comply with the provisions of 28
CFR applicable to grants and cooperative agreements including:
i. Part 18,Administrative Review Procedure;
ii. Part 22,Confidentiality of Identifiable Research and Statistical Information;
iii. Part 23,Criminal Intelligence Systems Operating Policies;
iv. Part 30,Intergovernmental Review of Department of Justice Programs and Activities;
v. Part 35,Nondiscrimination on the Basis of Disability in State and Local Government Services;
vi. Part,38,Equal Treatment for Faith Based Organizations;
vii. Part 42 Nondiscrimination/Equal Employment Opportunity Policies and Procedure;
viii. Part 61 Procedures of Implementing the National Environmental Policy Act;
ix. Part 63 Floodplain Management and Wetland Protection Procedures;and,
x. Federal Laws or regulations applicable to Federal Assistance Programs.
c. Grantee agrees to comply with the requirements of 28 C. F. R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval,if appropriate,and subject informed consent.
d. Grant agrees to comply with all confidentiality requirements of 42 U. S.C.section 3789g and C.F. R.Part 22 that are
applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F. R. Part 22 and, in particular,
section 22.23.
2. FINANCIAL&ADMINISTRATIVE MANAGEMENT
a. Subgrantee assures that it will comply with appropriate federal cost principles and administrative requirements
applicable to grants as follows:
i. For state,local or Indian tribal government entities;
a) OMB Circular A-87,Cost Principles for State,Local&Indian Tribal Governments
b) OMB Circular A-102, Common Rule-Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments
c) 28 CFR 66, Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments
H. For non-profit organizations;
a) OMB Circular A-122,Cost Principles for Non-Profit Organizations
b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education,Hospitals and Other Nonprofit Organizations
c) 28 CFR 70, Uniform Administrative Requirements for Grants and Cooperative Agreements with
Institutions of Higher Education,Hospitals, and other Non-Profit Organizations
iii. For colleges and universities;
a) OMB Circular A-21,Cost Principles for Educational Institutions
b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education,Hospitals and Other Nonprofit Organizations
c) 28 CFR 70, Uniform Administrative Requirements for Grants and Cooperative Agreements with
Institutions of Higher Education,Hospitals, and other Won-Profit Organizations
iv. For each agency spending more than$500,000 per year in federal funds from all sources;
JAG Special Provisions and Certified Assurances Page 6 of 10 August 2007
Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
a) OMB Circular A-133,Audits of States,Local Governments and Nonprofit Organizations
b. The Subgrantee assures that it will comply with the provisions of the Office of the Comptroller, Office of Justice
Programs OC Financial Guide for Grants, current edition. (For practical purposes, the requirements pertinent to the
management of these funds have been extracted from the above documents and are contained in the current applicable
Administrative Guide of the Division of Criminal Justice,which is hereby incorporated by reference. However,such a
guide cannot cover every foreseeable contingency, and the Subgrantee is ultimately responsible for compliance with
applicable state and federal laws,rules and regulations.)
3. NON-SUPPLANTING OF FUNDS(Governmental Agencies Only)
a. The Subgrantee certifies that any required matching funds used to pay the non-federal portion of the cost of this
subgrant are in addition to funds that would have otherwise been made available for the purposes of this project.
b. The Subgrantee certifies that federal funds made available under this grant:
i. Will not be used to supplant state or local funds;
ii. That the Subgrantee's expenditures for the purpose described in this application for the annual period are as
great as for the preceding year plus the average annual increment in such expenditures for the past two,three,
four or five years;OR
iii. Where the certification above(3bii)cannot be made,and there is a reduced or unchanged local investment,
then the Subgrantee shall give a written explanation demonstrating that the Subgrantee's reduced or unchanged
commitment would have been necessitated even if federal financial support under this federal grant program
had not been made available.
4. PROHIBITIONS ON LOBBYING WITH FEDERAL FUNDS (Subgrantees receiving $100,000 or more in total federal
funds per year. See 28 CFR Part 69.)
The prospective Subgrantee certifies,by submission of this proposal,that:
a. No federal funds received through this subgrant will be paid to any person for influencing or attempting to influence an
officer or employee of any agency, a member of Congress,an officer or employee of Congress,or an employee of a
member of Congress in connection with the making of any federal grant,the entering into of any cooperative
agreement,and the extension,continuation,renewal,amendment,or modification of any federal grant or cooperative
agreement; and,
b. If any funds other than funds through this subgrant will be paid to any person for influencing or attempting to influence
an officer or employee of any agency,a member of Congress,an officer or employee of Congress,or an employee of a
member of Congress in connection with this subgrant,the prospective Subgrantec shall complete and submit Standard
Form-LLL,"Disclosure of Lobbying Activities."
5. CERTIFICATION REGARDING DEBARMENT,SUSPENSION,INELIGIBILITY AND VOLUNTARY EXCLUSION
(Subgrantees receiving$100,000 or more in total federal funds per year.See,28 CFR Part 67.)
The prospective Subgrantee certifies,by submission of this proposal,that neither it nor its principals,subcontractors or suppliers:
a. Are presently debarred,suspended,proposed for debarment,declared ineligible,sentenced to a denial of Federal
benefits by a State or Federal court,or voluntarily excluded from participation in this transaction by any Federal
department or agency;
b. Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or
performing a public(Federal,State,or local)transaction or contract under a public transaction;violation of Federal or
State antitrust statutes or commission of embezzlement,theft,forgery,bribery,falsification or destruction of records,
making false statements,or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal, State,or
local)with commission of any of the offenses enumerated in paragraph(5)(b)of this certification;and
d. Have not within a three-year period preceding this application had one or more public transactions(Federal,State,or
local)terminated for cause or default; and
e. Where the prospective subgrantee is unable to certify to any of the statements in this certification,he or she shall attach
an explanation to this application.
6. CERTIFICATION REGARDING DRUG FREE WORKPLACE(See, 28 CFR Part 67, Subpart F.)
The prospective Subgrantee certifies,by submission of this proposal,that it will comply with the Drug Free Workplace Act of
1988,as implemented at 28 CFR Part 67,Subpart F.
JAG Special Provisions and Certified Assurances Page 7 of 10 August 2007
Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
7. CIVIL RIGHTS COMPLIANCE (See, 28 CFR Part 42.)
a. Upon award,each Subgrantee will be provided DCJ's Form 30,entitled"Certification of Compliance with Regulations
Regarding Federal Civil Rights Requirements and Equal Employment Opportunity Plans(EEOP), and will be required
to do the following:
i. The Project Director must submit the form to the Subgrantee Agency's Authorized Official for this grant;
ii. The Authorized Official must review the form in conjunction with subgrant agency personnel responsible for
reporting civil rights findings of discrimination;
iii. The Authorized Official must accurately complete the required information and provide all information
requested;
iv. The Authorized Official must provide an original signature on the form as indicated; and,
v. The DCJ 30 Form with original signature must be retumed to the Division with the Statement of Grant Award
(SOGA).
b. Any subgrant agency findings of discrimination must be reported to the Division of Criminal Justice within 45 days of
receipt of this grant award,and to the Office for Civil Rights,Office of Justice Programs,U.S.Department of Justice.
8. NON-DISCRIMINATION
The following federal non-discrimination cites apply in particular: the nondiscrimination requirements of the Omnibus
Crime Control and Safe Streets Act of 1968,as amended;Title VI of the Civil Rights Act of 1964;Section 504 of the
Rehabilitation Act of 1973,as amended;Subtitle A,Title II of the Americans with Disabilities Act of 1990,42 U.S.C.
12101,et.seq.and Department of Justice Regulations on Disability Discrimination,28 CFR Part 35 and Part 39;Title IX of the
Education Amendments of 1972;the Age Discrimination Act of 1975;the Department of Justice Nondiscrimination Regulations
28 CFR Part 42,Subparts C,D,E,and G;and Executive Order 11246, as amended by Executive Order 11375,and their
implementing regulations,41 CFR Part 60.1 et. seq.,as applicable to construction contracts.
9. NATIONAL ENVIRONMENTAL POLICY ACT(NEPA)AND NATIONAL HISTORIC PRESERVATION ACT
(NHPA)COMPLIANCE (42 USC,§ 4321-4370 and 16USC§470)
a. The Subgrantee agrees to assist the Division of Criminal Justice and the Office of Justice Programs,U.S.Department of
Justice, in complying with the National Environmental Policy Act,the National Historic Preservation Act(NHPA) and
other related federal environmental impact analyses requirements in the use of these grant funds either directly by the
Subgrantee or by a subcontractor.As long as the activity needs to be undertaken in order to use these grant funds, this
NEPA requirement first must be met whether or not the activities listed below are being specifically funded with these
grant funds.The activities covered by this special condition arc:
b. New construction;
c. Minor renovation or remodeling of a property either listed on or eligible for listing on the National Register of Historic
Places,or located within a 100-year flood plain;
d. Renovation,lease or any other proposed use of a building or facility that will either result in a change in its basic prior
use,or significantly change its size.
e. Implementation of a new program involving the use of chemicals other than chemicals that are either purchased as an
incidental component of a funded activity and traditionally used,for example,in office,household,recreational or
educational environments.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT(This provision applies only to entities that
provide medical care and treatment)
The Subgrantee acknowledges that it is a covered health care provider under the Health Insurance Portability and Accountability
Act,42 U.S.C. 1320d-1320d-8,and its implementing regulations and agrees to comply with the requirements of HIPAA
concerning any uses and disclosures of protected health information.
11. Uniform Relocation Assistance and Real Property Acquisitions Act of 1970(Government Entities Only)
The prospective subgrantee certifies,by submission of this proposal,that it will comply with the requirements of the Uniform
Relocation Assistance and Real Property Acquisitions Act of 1970,which govem the treatment of persons displaced as a result
of federal and federally-assisted programs.
12. Political Activity of Certain State and Local Employees(5 U.S.C. §§ 1501-08 and§§ 7324-28—applies to Government
Entities Only)
The prospective subgrantee certifies,by submission of this proposal,that it will comply with requirements of 5 U.S.C. §§ 1501-
08 and §§7324-28,which limit certain political activities of State and local government employees whose principal employment
is in connection with an activity financed in whole or part by federal assistance.
JAG Special Provisions and Certified Assurances Page 8 of 10 August 2007
Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
13. The recipient shall submit to the Division of Criminal Justice,who will then forward to the Bureau of Justice Assistance,one
copy of all reports and proposed publications resulting from this agreement thirty(30)days prior to public release. Any written,
visual,or audio publications,with the exception of press releases,whether published at the grantee's or government's expense,
shall contain the following statement:
"This project was supported by Grant No.2004-DB-BX-0033 awarded by the Bureau of Justice Assistance. The Bureau of
Justice Assistance is a component of the Office of Justice Programs, which also includes the Bureau of Justice Statistics,the
National Institute of Justice,the Office of Juvenile Justice and Delinquency Prevention,and the Office of Victims of Crime.
Points of view or opinions in this document are those of the author and do not represent the official position or policies of the
United States Department of Justice.
JAG Special Provisions and Certified Assurances Page 9 of 10 August 2007
Special Provisions and Certified Assurances
Special Provisions&Certified Assurances must be submitted with the application
SIGNATURE PAGE ->->->TO BE COMPLETED BY ALL APPLICANTS
(ORIGINAL SIGNATURES REQUIRED-Please sign in BLUE ink. See instructions for description of proper signatories.)
The Subgrantee and responsible signatories certify by signing that they have read the Application including the Special Provisions and Certified
Assurances,and are fully cognizant of their duties and responsibilities for this project.The Subgrantee understands and agrees that any subgrant award
received as a result of this application shall incorporate by reference the information contained herein. Responsibility for narrative and fiscal reporting
requirements are delegated to the designated Project Director,who will sign all such reports. This delegation is for purposes of reporting to the Division
and for operational ease, and in no way limits the authority and responsibility of the Authorized Official. In accordance with the Colorado Revised
Statutes 24-72-202.6,information supplied in this application is considered a public record.
AUTHORIZED OFFICIAL
Name
Yoke ooke--
Position S tP
Agency Wald Cows ska-rt•1-t'5 accru.
Mailing Address 1950 rC -1-,-...7-4--
City,State,Zip CreAk% 1 CO g0(o3 I
Telephone# CI't 0 - 3Sle - 401 c v4, 2801
Fax# 9-7 O - 30'-1 - (0,4 19-1
E-mail Address :1 okt e co. weid. co. S
Signature Date
4
FINAN IA OFFICER
Name M F I i tkh Man
Position u,bl(c-. So.I -9 i to.(cam., oV(Jc(1�
Agency (Ada Cpt .41 %Lcic-k�r'S d-1'1-jcc
Mailing Address Iq5-0 'o' S-t-ae-A
City,State,Zip 6rt.)2-101 t Co 80(D31
Telephone# en 0 - 35(y- .46 IS ILK.(. 2809
Fax# 97 0 - loy - (oy b1
E-mail Address k'C IIIeA�L.fhane,.to.i Ia ,to•us p
Signature .
5 7-`7 G �„? Dat2z4 e2s/
1 T PROJECT DIRECTOR
Name M(I+H- 3or eftson
Position 1...0. )tor-44-0.--1 D,rtcAol
Agency Cask,/ - uJe-ld (�aun-��I t'bfloci e. La bora4blr--1
Mailing Address Igsb ro' S-�r�k I
City,State,Zip Cx'It- Co SOL3I
Telephone# coo -3 i., - 'IOi C Q,XL 14(052_
Fax# quo - 3'SL -7zc8
E-mail Address (s• jor a--SOc'-@i CO,u.\°-Iq •CD•US
Signature ✓ Date
A WO 2'2_(0-0D JAG Special Provisions and Certified Assurances Page 10 of 10 August 2007
Hello