HomeMy WebLinkAbout20081330.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MAY 5 , 2008
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, May 5, 2008, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Jerke, Chair
Commissioner Robert D. Masden, Pro-Tem - EXCUSED
Commissioner William F. Garcia
Commissioner David E. Long - EXCUSED
Commissioner Douglas Rademacher
Also present:
Assistant County Attorney, Cyndy Giauque
Acting Clerk to the Board, Jennifer VanEgdom
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Garcia moved to approve the minutes of the Board of County Commissioners
meeting of April 30, 2008, as printed. Commissioner Rademacher seconded the motion, and it carried
unanimously.
CERTIFICATION OF HEARINGS: Commissioner Rademacher moved to approve the Certification of
Hearings conducted on April 30, 2008, as follows: 1) USR #1646 - Gail and Dannie Cito; and
2) 3rdAmPF #431 - Highland Properties 8407, LLC. Commissioner Garcia seconded the motion, which
carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Rademacher moved to approve the consent agenda as printed.
Commissioner Garcia seconded the motion, and it carried unanimously.
PROCLAMATIONS:
MENTAL HEALTH MONTH - MAY, 2008: Chair Jerke read the certificate into the record, proclaiming the
month of May, 2008, as Mental Health Month. Kevin Thompson, North Range Behavioral Health, Frontier
House, expressed his appreciation to the Board for their dedication and commitment to providing mental
health services for the residents of Weld County. John Daisley, North Range Behavioral Health, stated
it is encouraging to know that the Board supports mental health programs, because without the necessary
mental health services, citizens with mental health needs would suffer. He encouraged the Board to
continue to provide support for mental health services in the future. Commissioner Garcia expressed his
2008-1330
BC0016
appreciation to Mr. Thompson for the excellent services provided to his disability clients while he was a
private attorney. He stated the Frontier House does an excellent job of acclimating citizens into a work
routine and teaching new work skills during their residency at the facility. Commissioner Rademacher
indicated the Board supports mental health services because all residents are affected by issues of mental
illness in some capacity. Chair Jerke expressed his appreciation to the employees of North Range
Behavioral Health.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $543,385.29
Electronic Transfers - All Funds $389,179.81
Commissioner Garcia moved to approve the warrants as presented by Mr. Warden. Commissioner
Rademacher seconded the motion, which carried unanimously.
BIDS:
APPROVE COUNTY NEWSPAPER BID - DEPARTMENT OF FINANCE AND ADMINISTRATION:
Mr. Warden read the four names of the vendors who submitted a bid into the record. He stated the office
of the Clerk to the Board completed a thorough analysis of the bid prices, which has been submitted to the
Board for review. He indicated samples of the publications are provided to the vendors, to calculate a
price, and then the average number of the types of notices is figured to provide a projected monthly and
annual cost. He stated on the basis of the analysis, he recommends that the low bid from the Greeley
Tribune be accepted, for an approximate annual cost of$4,989.60. He indicated Metro West Publishing,
Inc., the current County newspaper, submitted an approximate annual bid in the amount of$5,150.52. He
stated the acceptance of the bid from the Greeley Tribune will also address some residents concerns for
the need for a larger circulation for legal notices. Commissioner Rademacher moved to approve said bid,
based upon staff's recommendation. Seconded by Commissioner Garcia,the motion carried unanimously.
NEW BUSINESS:
CONSIDER TEMPORARY CLOSURE OF CR 19 BETWEEN CR 46.5 AND SH 60: Leon Sievers,
Department of Public Works, stated County Road 19, between County Road 46.5 and State Highway 60,
will be closed from May 12, 2008, through May 16, 2008, for a culvert replacement. He gave a brief
description of the designated detour route, indicated magnesium chloride will be utilized for dust control,
if deemed necessary, and stated the average daily traffic count is approximately 730 vehicle trips per day.
Commissioner Rademacher moved to approve said temporary closure. Seconded by Commissioner
Garcia, the motion carried unanimously.
CONSIDER AGREEMENT CONCERNING IMPROVEMENTS FOR CR 84 ROAD STABILIZATION FOR
DUST CONTROL AND AUTHORIZE THE CHAIR TO SIGN - GEORGE AND MARY CARLSON: Don
Dunker, Department of Public Works, stated the agreement is for a nine lot development located adjacent
to the intersection of County Roads 15 and 84, and the entrance to the development is on County Road
84, which has an average daily traffic count of approximately 133 vehicle trips per day. In response to
Commissioner Rademacher, Mr. Dunker indicated the development is providing the necessary costs for
improvements by placing an amount of$3,046.00 per lot into escrow, as each lot is sold. Commissioner
Garcia moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner
Rademacher, the motion carried unanimously.
Minutes, May 5, 2008 2008-1330
Page 2 BC0016
CONSIDER AGREEMENT FOR PURCHASE OF RIGHT-OF-WAY FOR CERTAIN IMPROVEMENTS TO
CR 2 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS - SCOTT AND TAMARA
ORMISTON: Mr. Sievers stated this is the eighth parcel to be acquired for the County Road 2
Improvements Project being completed in conjunction with Adams County. He stated the property is
located on the north side of County Road 2, and east of County Road 39. He further stated 2,289 square
feet of right-of-way will be acquired, in the amount of $1,060.00, which is $20,000.00 per acre, and the
purchase price was based upon previous comparable sales within the immediate area. He stated
2,110 square feet of temporary construction easement will be acquired, in the minimum amount of
$300.00, and the landowner will also be reimbursed an amount of$1,780.00 for the costs associated with
the replacement of the existing fence, therefore, the total compensation provided to the landowner is in
the amount of$3,140.00. Commissioner Rademacher moved to approve said agreement and authorize
the Chair to sign any necessary documents. Seconded by Commissioner Garcia, the motion carried
unanimously.
CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY AND AUTHORIZE
REMOVAL OF SAME FROM INVENTORY LIST: Mr. Warden stated each year a complete inventory is
completed for all assets over$5,000.00 in value, and the equipment which is no longer necessary, or has
been determined to be obsolete, is deleted from the inventory list. He clarified the auditors have reviewed
the proposed list, and he gave a brief explanation of each of the items on the list. He further clarified that
the items which have retained any value will be taken to the auction held in conjunction between various
municipalities, which will take place in Fall, 2008. Commissioner Rademacher moved to declare said
equipment as surplus property and authorize the removal of same from the inventory list. Seconded by
Commissioner Garcia, the motion carried unanimously.
CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY, AND AUTHORIZE SALE
OF SAME AT ROLLER AND ASSOCIATES AUCTION: Mr.Warden stated five pieces of equipment within
the Department of Public Works have recently been replaced,therefore,the previous items will be declared
as surplus property, and sold at the Roller and Associates Auction, to be held on May 14, 2008. In
response to Chair Jerke, Mr. Warden stated the funds received from the auction sales will be deposited
into the Motor Pool fund. Commissioner Garcia moved to declare said equipment as surplus property and
authorize the sale of same. Seconded by Commissioner Rademacher, the motion carried unanimously.
CONSIDER GRANT APPLICATION FOR SEX OFFENDER REGISTRATION, COMPLIANCE, AND
APPREHENSION FUNDS AND AUTHORIZE CHAIR TO SIGN - U.S DEPART OF JUSTICE, SMART
OFFICE 2008 SUPPORT FOR ADAM WALSH ACT IMPLEMENTATION GRANT PROGRAM:
Terie Rinne, Sheriffs Office, stated the Smart Office is offering federal funds to implement or enhance
current sex offender registration efforts. She indicated Weld County currently has a registration list of 120
sex offenders, as well as listing 80 additional registrants within various municipalities through the mapping
system. She clarified the City of Greeley registers approximately 200 sex offenders. She gave a brief
description of the registration process, and indicated patrol deputies currently provide the necessary
address verification as a part of their regular duties. She stated the Sheriff's Office is seeking to enhance
the registration process, in order to gain more detailed and accurate documentation, and currently the
registration process requires approximately 10 staff hours annually per offender. Ms. Rinne indicated the
grant funds will provide overtime pay for the assessment of the current program. In response to
Commissioner Rademacher, Ms. Rinne reiterated there are currently 120 registered sex offenders within
unincorporated Weld County, and approximately 200 sex offenders within the municipal limits of the City
of Greeley. She further stated the grant is also open to the municipalities within Weld County which
complete their own registration process; however, she clarified several of the municipalities within Weld
County have entered into an agreement with the Sheriff's Office to provide mapping of the addresses of
registered sex offenders on the Weld County website, including the Towns of Windsor, Milliken,
Johnstown, Platteville, Gilcrest, La Salle, Ault, and Pierce. Further responding to Commissioner
Minutes, May 5, 2008 2008-1330
Page 3 BC0016
Rademacher, Ms. Rinne indicated there are approximately 400 registered sex offenders living within the
various municipalities and unincorporated portions of Weld County. She stated the Adam Walsh Act now
requires that law enforcement jurisdictions come into compliance with new regulations by July, 2009, and
the County will most likely encounter an increase in the number of registered sex offenders due to the
number of offenders who are not required to currently register, but who will be required to register by the
July, 2009 date. She clarified the different tiers of registration requirements, including offenders who must
register quarterly and annually,and now many will be required to register bi-annually. Responding to Chair
Jerke, Ms. Rinne indicated the grant was available for the first time last year; however, the Sheriff's Office
did not apply last year. Further responding to Chair Jerke, Mr. Warden indicated matching grant funds,
in the amount of$29,536.00 will be provided, and the grant is requesting $51,350.00 of federal funds. Ms.
Rinne clarified the term of the grant is for one year, and upon completion of the review of resources, the
Department may request reallocation of personnel or additional funds for future budgets. She further
clarified sex offenders are charged $20.00 to complete the registration process, and the amount may
increase within the near future; however, registration of incarcerated offenders are the responsibility of the
Sheriff's Office, therefore, many of those registrants do not provide the $20.00 fee. She stated many of
the incarcerated offenders are charged the fee if there are funds within their commissary account;
however, an offender cannot be refused registration if they are not able to pay the fee.
In response to Commissioner Rademacher, Mr.Warden stated the matching funds will be provided through
in-kind services, through on-duty time of officers within the Sheriff's Office. Responding to Commissioner
Garcia, Ms. Rinne indicated the participating municipalities do not provide any funds for the mapping
service provided on the Weld County website. She stated she audits with each municipality on a quarterly
basis, in order to provide the necessary updates to the mapping program. She clarified several of the
municipalities have an agreement to complete the registration process at the Sheriff's Office, and the
appropriate fees are collected from those offenders. In response to Commissioner Rademacher, Ms.
Rinne indicated five municipalities within Weld County are registering sex offenders, therefore, the
offenders are tracked; however, these municipalities are not providing the information for the mapping
program on the Weld County website. She clarified the Cities of Evans and Greeley maintain their own
mapping programs on their respective websites. Commissioner Rademacher moved to approve said grant
application and authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried
unanimously.
PLANNING:
CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL
FOR IMPROVEMENTS (PRIVATE ROAD MAINTENANCE), AUTHORIZE CHAIR TO SIGN, AND
ACCEPT COLLATERAL FOR USE BY SPECIAL REVIEW PERMIT #1591 - GIB SMITH: Kim Ogle,
Department of Planning Services, stated staff received a letter of credit, in the amount of$26,006.28, for
all on-site improvements associated with Use by Special Review (USR) Permit #1591. He stated the
County Attorney and the Departments of Public Works and Planning Services have reviewed the
agreement, and recommend approval of the agreement as well as acceptance of the collateral. In
response to Chair Jerke, Mr. Ogle indicated the USR permit allows for the outdoor storage of trucks,
trailers, recreational vehicles, boats, and equipment, in the A(Agricultural)Zone District. He further stated
the site is located north of County Road 22.5, and east of County Road 25.5. Don Carroll, Department of
Public Works, clarified the site is located west of U.S. Highway 85, near the municipalities of Fort Lupton
and Platteville. He indicated the agreement is sufficient,and he recommended acceptance of the required
collateral. Commissioner Garcia moved to approve said agreement, authorize the Chair to sign, and
accept said collateral. Seconded by Commissioner Rademacher, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Minutes, May 5, 2008 2008-1330
Page 4 BC0016
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:45 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST "ar.rer /Ix'!�� .g, • d - 1 /L y
;;�t� i r` illiam H. Jerke, Chair
Weld County Clerk to the Board ? C��''
EXCUSED
' •nom. qlo Robert D. Masse Pro-Tem
BY: l ,A (,2 G F.
Dep Cler t the Board //AL
William F. Garcia
EXCUSED
C\VDavid E. Long (�
ri+�Y9 p L roCY2vvv -
Dougla€ Rademach r
Minutes, May 5, 2008 2008-1330
Page 5 BC0016
Hello