HomeMy WebLinkAbout20080610.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
FEBRUARY 13, 2008
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, February 13, 2008, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Jerke, Chair
Commissioner Robert D. Masden, Pro-Tem - EXCUSED
Commissioner William F. Garcia
Commissioner David E. Long
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Jennifer VanEgdom
Controller, Barb Connolly
MINUTES: Commissioner Rademacher moved to approve the minutes of the Board of County
Commissioners meeting of February 11, 2008, as printed. Commissioner Long seconded the motion,and
it carried unanimously.
CERTIFICATION OF HEARINGS: Commissioner Long moved to approve the Certification of Hearings
conducted on February 11, 2008, as follows: 1) Hearing to Consider Franchise Application to Further
Construct or Update a Cable Television System along the Streets,Alleys, and Public Ways of the County-
K-2 COMMUNICATIONS, LLC. Commissioner Garcia seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA: Chair Jerke added New Bid Item#9: Approve Adult Mosquito Surveillance
Bid - Department of Public Health and Environment.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Long moved to approve the consent agenda as printed.
Commissioner Rademacher seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES, ACCOUNTING- LINDA ROHN: Chair Jerke read the certificate into the
record, recognizing Linda Rohn for nine years of service with the Accounting Department. Ms. Connolly
expressed her appreciation to Ms. Rohn for her dedicated service and stated Ms. Rohn has kept track of
the final payments made by Weld County, and has worked to be accurate and follow the regulations put
in place by the Board. She indicated Ms. Rohn has handled her duties very well, and the Accounting
Department will miss her dedication. Ms. Rohn stated she always worked to the best of her abilities, and
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she will miss the people she has worked with. Commissioner Long expressed his appreciation to Ms. Rohn
for her commitment and stated Ms. Rohn has always been pleasant to other employees and the citizens
of Weld County. Chair Jerke stated Ms. Rohn has fulfilled an important function of government services
by ensuring financial transactions were properly accounted for, and he wished her well in her retirement.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
WARRANTS: Barb Connolly, Controller, presented the following warrants for approval by the Board:
All Funds $669,518.99
Electronic Transfers - All Funds $5,969.59
Commissioner Rademacher moved to approve the warrants as presented by Ms.Connolly. Commissioner
Long seconded the motion, which carried unanimously.
BIDS:
PRESENT SOCIAL SERVICES-HUMAN SERVICES DESIGN BUILD BID-DEPARTMENT OF FINANCE:
Ms. Connolly indicated ten vendors submitted a bid, and the bid will be considered for approval on
February 27, 2008. In response to Chair Jerke, Ms. Connolly stated this bid is only for the architectural
services for the design portion of the project, and does not include the construction costs of the project.
PRESENT ON-CALL CONCRETE AND WASHED ROCK BID - DEPARTMENT OF PUBLIC WORKS:
Ms. Connolly indicated nine vendors submitted a bid, and the bid will be considered for approval on
February 27, 2008.
PRESENT 2008 STEEL BID - DEPARTMENT OF PUBLIC WORKS: Ms. Connolly indicated seven
vendors submitted a bid, and this bid will be presented for emergency approval on February 20, 2008, due
to the expected seven percent increase in steel prices by the end of February, 2008.
PRESENT CATTLE GUARDS BID - DEPARTMENT OF PUBLIC WORKS: Ms. Connolly indicated two
vendors submitted a bid, and the bid will be considered for approval on February 27, 2008.
PRESENT SKID LOADER BID(RE-BID)- DEPARTMENT OF PUBLIC WORKS: Ms. Connolly indicated
six bids from four vendors were submitted, and the bid will be considered for approval on February 27,
2008. She stated the bid was previously a part of the group of bids completed at the beginning of the year,
but is now being re-bid.
APPROVE CONCRETE SAND BID - DEPARTMENT OF PUBLIC WORKS: Ms. Connolly stated the
Department of Public Works recommends acceptance of the low bid from Varra Companies, at a cost of
$2.50 per ton for fill sand. Commissioner Rademacher moved to approve said bid, based upon staffs
recommendation. Seconded by Commissioner Garcia, the motion carried unanimously.
APPROVE TRAFFIC PAINT AND GLASS BEADS BID - DEPARTMENT OF PUBLIC WORKS:
Ms. Connolly stated the Department of Public Works recommends acceptance of the low bid from Vogel
Paint and Wax, for both the yellow and white traffic paint, and acceptance of the low bid from Swarco
Reflex, for the glass beads. Commissioner Long moved to approve said bid, based upon staffs
recommendation. Seconded by Commissioner Garcia, the motion carried unanimously.
Minutes, February 13, 2008 2008-0610
Page 2 BC0016
APPROVE TRUCK CAB AND CHASSIS BID-DEPARTMENT OF PUBLIC WORKS: Ms. Connolly stated
the Department of Public Works recommends rejection of the low bid from Daniels Chevrolet, since the
bid did not meet the required specifications. She further stated the Department recommends acceptance
of the second low bid, from Weld County Garage, in the amount of $55,340.00. In response to Chair
Jerke, Tina Booton, Department of Public Works, stated the Department will purchase a 2006 model, and
confirmed the model was not previously used. She clarified the type of vehicle is very specialized,
therefore, the vehicle has been located on the Weld County Garage sales lot for an extended amount of
time. Commissioner Garcia moved to approve said bid, based upon staff's recommendation. Seconded
by Commissioner Rademacher, the motion carried unanimously.
APPROVE ADULT MOSQUITO SURVEILLANCE BID - DEPARTMENT OF PUBLIC HEALTH AND
ENVIRONMENT: Ms. Connolly stated the Department of Public Health and Environment recommends
acceptance of the low bid from OtterTail Environmental, Inc., in the amount of $16,260.39. In response
to Chair Jerke, Trevor Jiricek, Department of Public Health and Environment, indicated the vendor has not
been previously utilized; however,staff has completed a thorough check of references and has discussed,
in detail, the necessary services to be provided by the vendor. He stated OtterTail Environmental, Inc.,
is a relatively new company, and the Department previously utilized Colorado Mosquito Control,which did
not have any competitors in the past. He confirmed he is satisfied that OtterTail will be able to fulfill the
terms of the contract. Responding to Commissioner Long, Mr. Jiricek indicated he did not review the
specific terms of the contract regarding the ability to cancel the contract should the vendor not be
performing to the required standards,and he understands the Board's concerns regarding the unfamiliarity
of the new vendor. He reiterated he spoke with the company's owner, in detail, and he was assured that
the company will be able to fulfill all of the specifications of the contract. In response to Chair Jerke,
Mr. Jiricek stated OtterTail has provided this service for Jefferson and Eagle Counties, the City of Boulder,
and the Town of Erie,as well as various Homeowners'Associations and other private contracts. He further
stated the Department will enter into a one-year contract, and if the contractor fails to provide the
necessary services, the Department is equipped to provide the services internally. Commissioner Long
moved to approve said bid, based upon staff's recommendation. Seconded by Commissioner
Rademacher, the motion carried unanimously.
OLD BUSINESS:
CONSIDER MASTER SERVICES AGREEMENT AND AUTHORIZE CHAIR TO SIGN - EVERCOM
SYSTEMS, INC./SECURUS TECHNOLOGIES, INC. (CON'T FROM 2/11/08): Mr. Barker indicated the
agreement provides for collect calling services for inmates at the Weld County Jail. He further indicated
the agreement updates the previous contract terms,and provides for renewal of the agreement in one-year
increments. Chair Jerke indicated he prefers to hear from a representative of the Sheriff's Office regarding
the specifics of the agreement, therefore, he suggested the matter be continued again. Commissioner
Garcia concurred with Chair Jerke, and stated the agreement contains language concerning Voice Over
Internet Protocol (VoIP) technology; therefore, he desires an explanation from a representative of the
Sheriff's Office. Mr. Barker indicated he will contact the Sheriff's Office to ensure a representative will be
present at the next meeting, and clarified Monday, February 18, 2008, is a holiday; therefore, he
recommended continuing the matter to Wednesday, February 20, 2008. Commissioner Rademacher
moved to continue said agreement to February 20,2008,at 9:00 a.m. Seconded by Commissioner Garcia,
the motion carried unanimously.
NEW BUSINESS:
CONSIDER AGREEMENT FOR PROFESSIONAL/TECHNICAL SERVICES FOR STEPS TO A
HEALTHIER WELD COUNTY PROJECT AND AUTHORIZE CHAIR TO SIGN - KELLY LEONARD:
Marian Ruge, Department of Public Health and Environment, stated Weld County has produced its own
cooking show, titled Kelly's Kitchen,which is aired on Greeley television Channel 8. She stated six shows
have been filmed,each show featuring a different nutrition topic,and the edited versions of the shows have
Minutes, February 13, 2008 2008-0610
Page 3 BC0016
a professional quality. She clarified each show takes approximately three to four hours to film, and the
editing process reduces each show to approximately five minutes. She indicated Ms. Leonard has written
the idea and script for each show, and Channel 8 has filmed each show. Ms. Ruge indicated other
agencies within the State desire to utilize the shows on local cable networks or for educational
demonstrations; thereby prompting the necessity of an agreement to ensure other agencies understand
that Weld County owns the television segments, and to explain that the project was funded through the
federally-funded Steps to a Healthier Weld County Project. In response to Commissioner Long, Ms. Ruge
clarified the County is prohibited from earning revenue from the distribution of the shows; however, the
shows will be placed onto a DVD, which may be sold at cost to other agencies. She further clarified it may
be possible to earn revenue from the DVD sales once the grant project is complete in September, 2008.
She stated the Department would also like to create six more episodes in the future. Chair Jerke
suggested utilizing the cooking segments in conjunction with the Building Healthy Marriages Project, and
Ms. Ruge indicated she will contact the Department of Human Services regarding the proposal.
Commissioner Long suggested that the shows be placed into the rotation of programs which are played
on the television monitors throughout the Department of Social Services. Commissioner Garcia moved
to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Rademacher,
the motion carried unanimously.
CONSIDER FIRST AMENDMENT TO AGREEMENT CONCERNING RADIOLOGY SERVICES AND
AUTHORIZE CHAIR TO SIGN - BANNER HEALTH, DBA NORTH COLORADO MEDICAL CENTER:
Linda Henry, Department of Public Health and Environment, stated North Colorado Medical Center
(NCMC), operated by Banner Health, provides routine radiology services, primarily chest x-rays to rule out
pulmonary tuberculosis for indigent persons. She stated the Department will reimburse NCMC a total of
$33.00 for each x-ray, the amendment extends the term of the agreement to August 31, 2008, and
provides for additional renewals of one-year periods. Commissioner Long moved to approve said
amendment and authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried
unanimously.
CONSIDER GRANT PROPOSAL FOR DENTAL,VISION,AND HEARING PROGRAM AND AUTHORIZE
CHAIR TO SIGN- UNITED WAY OF WELD COUNTY: Walt Speckman, Director, Department of Human
Services, stated funds, in the amount of$20,000.00, from the United Way Safety Net Initiative Program,
will be utilized to provide dental, vision, and hearing services for seniors over the age of 60, and the Area
Agency on Aging recommends approval. Commissioner Long moved to approve said grant proposal and
authorize the Chair to sign. Seconded by Commissioner Rademacher, the motion carried unanimously.
CONSIDER VICTIM'S ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT APPLICATION FOR
LONG TERM CARE OMBUDSMAN ADVOCATE/FRIENDLY VISITOR PROGRAM AND AUTHORIZE
CHAIR TO SIGN: Mr. Speckman stated the Ombudsman Program has been in existence for the past ten
years, and he recommended approval of the program for a term of July 1, 2008, through June 30, 2009.
In response to Commissioner Garcia, Mr. Speckman stated a portion of the program assists seniors who
are victims of crime, or who are not receiving proper medical treatment within a nursing facility, and the
other portions of the program provide for elder abuse prevention and the Long Term Friendly Visitor
Program. He explained the VALE Board approached the Department ten years ago, indicating a program
to help protect senior citizens was necessary. Responding to Chair Jerke, Mr. Speckman explained that
if a problem arises, which requires law enforcement intervention, the victim will proceed directly to the
necessary law enforcement service to proceed with legal action. Commissioner Long indicated the
program acts as a conduit,and provides familiarity through established relationships for seniors to proceed
forward with legal action when it is necessary. Commissioner Long moved to approve said application and
authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
Minutes, February 13, 2008 2008-0610
Page 4 BC0016
CONSIDER ACCEPTANCE OF DEED OF DEDICATION FOR RIGHT-OF-WAY ON COUNTY ROAD 48
AND AUTHORIZE CHAIR TO SIGN - HERB SMITH PROPERTIES, LTD.: Don Carroll, Department of
Public Works, stated the Board recently approved a Nonexclusive License Agreement for access to lots
associated with Recorded Exemption#4652, located west of County Road 5, and adjacent to County Road
Section Line 48. He indicated 30 feet of right-of-way along Section Line 48 has been provided to allow
access to the lots, and the applicant has provided a Deed of Dedication for the necessary right-of-way.
He stated the Department does not normally receive a Deed of Dedication for the Recorded Exemption
process; however, the applicant would like to guarantee the available right-of-way and access. He
indicated the Department has reviewed the Deed, as well as the County Attorney, and he clarified the
County will not maintain Section Line 48. Commissioner Garcia moved to accept said deed of dedication
and authorize the Chair to sign. Seconded by Commissioner Long, the motion carried unanimously.
CONSIDER COLORADO EMS PROVIDER GRANT APPLICATION AND AUTHORIZE CHAIR TO SIGN:
Dave Bressler, Director, Weld County Paramedic Service, stated the grant funds will be utilized to provide
fifty percent of the cost to re-chassis one ambulance. He indicated the Department has been awarded
grant funds for the past five years, which has provided the equivalent of receiving five new ambulances
within the past five years. In response to Chair Jerke, Mr. Bressler indicated the grant funds are provided
through registration fees for motor vehicles, which are placed into an EMS Provider Grant fund which
generates approximately$1.6 million each year. He stated the grant requests from throughout the State
are considered, and the available funds are divided to the EMS agencies which have applied for grant
funds. Further responding to Chair Jerke, Mr. Bressler indicated the grant has also provided funds in the
past to offset the costs associated with the utilization of a new field data collection system. Commissioner
Long moved to approve said application and authorize the Chair to sign. Seconded by Commissioner
Rademacher, the motion carried unanimously.
CONSIDER AGREEMENT FOR PHONE SERVICES UPGRADE FOR WALTON BUILDING AND
AUTHORIZE CHAIR TO SIGN - SIEMENS COMMUNICATIONS, INC.: Monica Mika, Director of
Administrative Services, indicated the following item of business may be discussed in conjunction with this
item. She stated the agreements provide for the necessary upgrades to the phone system with the Walton
Building,which houses the Department of Social Services,and the Southwest Weld County Administrative
Building. She clarified the funds necessary for the upgrades have been included within the 2008 Budget.
In response to Commissioner Long, Ms. Mika stated the necessary upgrades will be made at both
buildings, in order to maintain the service currently provided, and will provide for the necessary flexibility
and adaptability in the event of future expansion at either building. She further stated no infrastructure
upgrades will be completed. Responding to Commissioner Rademacher, Ms. Mika clarified the Walton
Building upgrades will cost approximately $28,000.00, and the Southwest Weld County Administrative
Building upgrades will cost approximately$8,463.00. Commissioner Rademacher moved to approve said
agreement and authorize the Chair to sign. Seconded by Commissioner Long, the motion carried
unanimously.
CONSIDER AGREEMENT FOR PHONE SERVICES UPGRADE FOR SOUTHWEST WELD COUNTY
ADMINISTRATIVE BUILDING AND AUTHORIZE CHAIR TO SIGN-SIEMENS COMMUNICATIONS, INC.:
Based upon the previous discussion, Commissioner Rademacher moved to approve said agreement and
authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, February 13, 2008 2008-0610
Page 5 BC0016
There being no further business, this meeting was adjourned at 9:55 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
-
ATTEST: 4 e � / 4 / / � a , " , 1,—,
illiam H. Jerke, Chair
Weld County Clerk to the Board
16!l G , '1 , CUSED
� s��' s n -z.,,;-,bert D. Mas Pro-Tem
BY: 0.� � , / 2 ,
Deputy CI to the Board r.: �� ' �_-
- William .taargia r+ cf‘Adi
David E. Long
Douglas ademacher
Minutes, February 13, 2008 2008-0610
Page 6 BC0016
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