HomeMy WebLinkAbout20080302.tiff RESOLUTION
RE: APPROVE REVISIONS TO OPERATIONS MANUAL, SECTION 2.000, SOCIAL
SERVICES DIVISION POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with revisions to Section 2.000, Social Services
Division Policies and Procedures, for the Department of Social Services Operations Manual, and
WHEREAS, after review, the Board deems it advisable to approve said revisions, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Board of Social Services, that the revisions to Section 2.000, Social
Services Division Policies and Procedures, for the Department of Social Services Operations
Manual, be, and hereby are, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 28th day of January, A.D., 2008.
BOARD OF COUNTY COMMISSIONERS E L WELD COUNTY, COLORADO
ATTEST: � l' l
iam H. Jerke, Chair
Weld County Clerk to the B d t { \
BY:
o Van I k \ obert D. Masden, Pro-Tem
De Cler the Boar
Willie arci�
AT..ROV :IA M:
David E. Long
Cou`nV ttorney �
Dougla ademache
Date of signature: 1131 (R
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2008-0302
SS0035
eel.- SS of ',Ion
.3/4)"a
lit DEPARTMENT OF SOCIAL SERVICES
P.O. BOX A
Iliac GREELEY, CO. 80632
Website:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
Fax Number(970)353-5215
COLORADO
MEMORANDUM
TO: David E. Long, Chair Date: January 22, 2008
Board of County Commissioners
FR: Judy A. Griego, Director, Social Services
RE: Revision to Section 2.000, Social Services iv� U 0
iiteli
Policies and Procedures, Weld County Department of
Social Services Operations Manual
Enclosed for Board approval is a revision to Section 2.000, Social Services Division Policies and
Procedures, Weld County Department of Social Services Operations Manual. This addition was
reviewed at the Board's Work Session held on January 21, 2008.
The purpose of the revision is to finalize the conversion of all County Certified Foster
Care/Kinship Homes to an Agreement-based relationship and be under the same rate structure
that is currently applied to Child Placement Agencies. The revision to the policies will allow for
the conversion to be effective July 1, 2008. The major revisions to these policies are to Section
2.305 regarding Negative Licensing Actions. The State issued an Agency Letter effective
October 12, 2007,that provided guidance to Counties regarding this process. The information in
the updated Section was taken directly from that Agency Letter.
Section Citation Title of Section
2.300 Utilization Unit
2.301 through 2.301.51 Foster Care
2.302 Foster Care Directory
2.303 County Certified Foster Care Certificates
2.305 through 2.305.3 Certification Actions for Family Foster Home Care Certificates
Exhibit A Application for Renewal Letter-Form
Exhibit B One-Year Time-Limited Certificate for Family Foster Care Home Letter- Form
Exhibit C Probationary Certificate Letter- Form
2.307 through 2.307.1 County Certified Foster Care/Group Home Consultation Program
If you have any questions, please telephone me at extension 6510. ,
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2008-0302
Social Services Division Policies and Procedures
2.300 Utilization Unit
Mission Statement - To provide quality service to children and families and/or to
stabilize placement through utilization of the best practices resulting in
measurable outcomes and continuous quality improvement.
I 2.301 Foster Care
2.301.1 Foster Care Policy
Revised 3/29/99 The Department shall:
A. Promote the provision of safe and adequate foster care of children in an
environment designed to meet the physical, emotional, cogiiitive'and
social needs of the children at those times in the life of such children when
the child's family of origin is unable or unwilling to provide adequate care.
B. Require County Certified foster care providers to meet standards and
conditions for the well-being and protection of the children in their care as
set forth in the Colorado Department of Human Services Policy &
Procedures manual Volume 7.
C. Enforce these standards and conditions through an ongoing appraisal of
the facility where the care is provided, the staff members providing the
care; and the nature and quality of the care provided.
2.301.2 Definitions
Revised 3/29/99 A. Certification means the process by which the Department approves the
operation of a foster care home according to article 6 of title 26, C.R.S.
B.I!: County Certified Foster Care Home means a facility that is certified by
the Department for child care in a place of residence of family or person
for the purpose of providing twenty-four-hour family care for a child under
the age of eighteen years who is not related to the head of such home,
except in the case of relative care.
C. Group Care Facilities and Home means facilities other than County
Certified Foster Care providing care for small groups of children that are
licensed as provided in article 6 of title 26, C.R.S., or meet the
requirements of section 27-10.5-109, C.R.S.
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Social Services Division Policies and Procedures
D. Foster Care means the placement of a child into the legal custody or legal
authority of the Department for physical placement of the child in a
certified or licensed facility.
E. Utilization Review Team is an internal and external committee created by
the Director, pursuant to Article 1.9 of Title 24, C.R.S. The Utilization
Review Team has as its purpose to review and obtain prior approval of
such out of home placements as described in Section 2.902 of this manual.
2.301.3 Recruitment of County Certified Foster Care and Kinship Care Parents
Added 10/29/02
To obtain quality foster care homes and to inform the public of the;need'for foster
homes, the Department may:
A. Use print and electronic media to recruit foster parents.
B. Have staff attend community meetings to educate the public on the
County's foster care needs and application process.
C. Access/promote resources through the faith based community.
2.301.4 Retention Efforts with County Certified Foster Care Homes and Kinship
Added 10/29/02 Care Parents
To retain current foster care homes, to help them with difficult foster children and
to provide consistent placement of foster children, the Department may use such
efforts as:
!;A. Professional consultation program for foster parents.
B. Offer daycare and respite care.
C. Pay for physicals for the foster parents and their family members.
D. Pay for CPR/First Aid certifications.
E. Pay for tuition and books through Aims Community College to ease the
foster parent's requirement for ongoing training.
F. Pay for CBI/FBI criminal record checks.
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Social Services Division Policies and Procedures
2.301.5 Criminal Background Record Check Policy and Procedures for Foster and
Adopting Parents
Added 7/04
In conformance with C.R.S. 26-6-104 and conforming to;,CDHS Volume 7.500.2
(B), the Department requires criminal background record checks for County
Certified Foster Care and/or Adopting Homes.
2.301.51 Requirements of Prospective Foster or Adopting Parents
Added 7/04 .,� U1;4,
A. A criminal record check is required for anyone eighteen years old or older
who lives in the prospective County certified foster or adopting home.
The criminal record is to be made with the Colorado Bureau 4x`p'
Investigation (CBI) and the Federal Bureau`of Investigation(FBI).
B. Fingerprints shall be taken on the APPLICANT card, which will be
supplied by the De artment. The fingerprintsmay be taken by a local law
PP P
enforcement agency or any other authorized persons. Any fees associated
with the collection of the fingerprints, shall be paid by the prospective
foster/adoptive parents.
C. The applicant shall submit all completed APPLICANT cards, as required,
to the Foster Care Certification Specialist for processing.
D. The Department shall pay the fee of the CBI criminal record check by
requesting a warrant from the Business Office. Once the warrant has been
issued, the Business Office shall inform the Foster Care Certification
Specialist that it is ready to be picked up. The APPLICANT card and
warrant for the required fee shall then be mailed to the CBI for processing.
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Social Services Division Policies and Procedures
2.302 Foster Care Directory
Revised 2/17/99 The Department shall maintain a directory of current, accurate information
regarding all County certified foster care home and group care facilities. The
information in the directory shall identify available vacancies, capacity, ages and
gender of children accepted by the facility.
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Social Services Division Policies and Procedures
2.303 County Certified Foster Care Certificates
A. The Department shall issue a Certificate to the County Certified Foster
Care Home that meets the standards provided in accordance with CDHS
Volume 7.500 rules.
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Social Services Division Policies and Procedures
2.320 Out-of-Home Placement Reimbursement
Effective 1/1/01 The Department establishes rates to be paid to providers for out-of-home
Revised 6/02 placements at the beginning of every state fiscal year. These rates are
similar to the State determined reimbursement for specific types of facilities.
2.320.1 State Licensed Provider Reimbursement
Added 6/02
Revised 6/06 A. The Department will reimburse a state licensed provider if such provider
Revised 8/06 meets the State reimbursement requirements of Colorado State Rules,
Revised 8/07 Section 7.405, Volume VII, Social Services Programs, and the State
requirements for State Licensed Providers of Colorado State Rules,
Section 7.417.2, Volume VII, Social Services Programs.
B. As required by C.R.S. 26-5-104, the Department will negotiate rates,
services, and outcomes with providers as outlined in the submitted Rate
Setting Methodology, Exhibit A, that has been approved by the State.
C. The Department will enter into yearly contracts with each State Licensed
Provider that the Department utilizes. The Contracts will be in force from
July 1, the start of the state fiscal year, to June 30, the end of the state
fiscal year.
D. The Child Welfare Rate Negotiator will initiate and mail out to providers,
both the State prescribed SS-23A, Agreement to Purchase, contract
Exhibit B, for Providers as outlined in Colorado State Rules, Section 7.304
and Section 7.304.661 of Volume VII, and the Weld County Addendum to
the Agreement to Purchase SS-23A, Exhibits C-G. The county specific
addendum will reflect the daily rate to be paid for each child placed with
the contracted provider for the state fiscal year, as outlined in paragraph B.
Rates reflected within the yearly contracts, will be determined by the State
and may include a cost-of-living increase the county has approved. Rates
may also be negotiated to reflect additional services that the department
has approved.
E. Once signed contracts have been received from providers, the State
prescribed SS-23A Agreement to Purchase contracts will be approved and
signed by the Director and All Weld County Addendums to the State
prescribed SS-23A will be approved and signed by the Director and the
Board of County Commissioners, Weld County, sitting as the Weld
County Board of Social Services.
F. Once Placement Contracts are approved and signed by the Director and/or
the Board of County Commissioners, each provider will be mailed fully
Social Services Division Policies and Procedures
executed copies of the Agreement to Purchase Services, SS-23A and Weld
County Addendum for their records.
Revised 8/07 G. All original contracts will be filed in the Service Utilization Unit. The
Service Utilization Unit will notify the Social Services Administrator, or
designee, if a provider is requesting reimbursement and does not have a
current signed contract. Payment cannot be authorized to the provider
until the required contract is provided to the Service Utilization Unit.
Revised 8/07 H. Bed hold payments for a child's temporary absence from a provider,
including hospitalization, are limited to a maximum of 3 days unless
otherwise negotiation as allowed in Volume VII.. All bed hold
authorizations need to be approved, in writing within 2 working days,
by the Administrator. Once a bed hold is authorized, the Negotiator will
contact the provider to negotiate a daily rate for the approved bed hold.
2.320.2 County Certified Provider Reimbursement
Added 8/07
A. The Department will reimburse a county certified foster care provider if
such provider meets the State reimbursement requirements of Colorado
State Rules, Section 7.405, Volume VII, Social Services Programs, and
the State requirements for County Certified Providers of Colorado State
Rules, Section 7.417.1, Volume VII, Social Services Programs.
B. As required by C.R.S. 26-5-104, the Department will negotiate rates,
services, and outcomes with providers as outlined in the submitted Rate
Setting Methodology, Exhibit A, that has been approved by the State.
C. Effective July 1, 2008, the Department will enter into yearly contracts with
each County Certified Provider that the Department utilizes. The
Contracts will be in force from July 1, the start of the state fiscal year, to
June 30, the end of the state fiscal year.
D. Effective July 1, 2008, the Child Welfare Rate Negotiator will initiate and
mail out to providers, both the State prescribed SS-23A, Agreement to
Purchase, contract Exhibit B, for Providers as outlined in Colorado State
Rules, Section 7.304 and Section 7.304.661 of Volume VII, and the Weld
County Addendum to the Agreement to Purchase SS-23A, Exhibits C-G.
The county specific addendum will reflect the daily rate to be paid for each
child placed with the contracted provider for the state fiscal year, as
outlined in paragraph B. Rates reflected within the yearly contracts, will be
determined by the State and may include a cost-of-living increase the
county has approved. Rates may also be negotiated to reflect additional
services that the department has approved.
Social Services Division Policies and Procedures
E. Once signed contracts have been received from providers, the State
prescribed SS-23A Agreement to Purchase contracts will be approved and
signed by the Director and All Weld County Addendums to the State
prescribed SS-23A will be approved and signed by the Director and the
Board of County Commissioners, Weld County, sitting as the Weld
County Board of Social Services.
F. Once Placement Contracts are approved and signed by the Director and/or
the Board of County Commissioners, each provider will be mailed fully
executed copies of the Agreement to Purchase Services, SS-23A and Weld
County Addendum for their records.
G. All original contracts will be filed in the Service Utilization Unit. The
Service Utilization Unit will notify the Social Services Administrator, or
designee, if a provider is requesting reimbursement and does not have a
current signed contract. Payment cannot be authorized to the provider
until the required contract is provided to the Service Utilization Unit.
H. Bed hold payments for a child's temporary absence from a facility,
including hospitalization, are limited to a maximum of 3 days unless
otherwise negotiated as allowed in Volume VII. All bed hold
authorizations need to be approved, in writing within 2 working days, by
the Administrator. Once a bed hold is authorized, the Negotiator will
contact the provider to negotiate a daily rate for the approved bed hold.
Social Services Policies and Procedures
2.305 Certification Actions for Family Foster Home Care Certificates.
Revised 1/08
2.305.1 Process for submitted applications for Family Foster Home Care
certification.
A. When an application has been submitted for certification for family foster
home care, and the assessment, including the appropriate background
checks, has been completed, the Department shall evaluate this
information and take one of the following certification actions as
instructed in CHDS Volume 7.500.312, A-E (12CCR 2509-6):
1. Issue a 1 year time-limited certificate.
2. Issue a provisional certificate for up to 60 calendar days.
3. Withdraw the application if the applicant does not want to pursue
certification. This must be requested in writing from the applicant.
4. Deny the application for a one year time-limited certificate and
issue a probationary certificate. The denial and issuance of a
probationary certificate shall be based on C.R.S. section 26-6-108
(2, a through n).
5. Deny the application, documenting the basis for the denial which
are listed in C.R.S. section 26-6-104 (7) and 26-6-108 (2, a through
n).
2.305.2 Procedure for issuing a probationary certificate.
The reasons for issuing a probationary certificate are listed in 26-6-108 (2, a
through n), C.R.S. A probationary certificate may be issued for any period of time
and can be issued as an original probationary certificate, a renewal probationary
certificate or changed to a probationary certificate in the middle of the certificate.
A. If an original or renewal probationary certificate is issued, the Department
shall notify the applicant in writing of the reasons for denial of the one
year time limited certificate and the reasons for issuance of the original
probationary certificate. The Denial/Probation letter(Exhibit A) shall be
sent certified mail to the address listed on the application to verify the date
the applicant received the letter. The letter shall list the reasons for the
denial of the one year time limited certificate, the reasons for the issuance
of the enclosed original probationary certificate and notification of the
right to request a fair hearing. The appeal must be made in writing within
thirty (30) calendar days after receiving the notice of denial. Notice of a
hearing may be given at least thirty (30) days in advance. The hearing will
be presided over by an Administrative Law Judge (ALJ) at a location
convenient for the applicant. The hearing may be held in the county where
the foster family resides or in the Denver Office of Administrative Courts.
The Administrative Law Judge hears both sides and may render an initial
Adm/manss20.jag
Social Services Policies and Procedures
decision within 90 calendar days. The CDHS Office of Appeals renders a
final agency decision
B. If a one year time-limited certificate is changed to a probationary
certificate, the Department shall send a Data, Views and Arguments letter
(Exhibit B) as required by
24-4-104, C.R.S. by certified mail to the provider detailing the specific
reasons for the probationary certificate. The letter will be sent to the
address indicated on the application.
1. The provider has fifteen (15) calendar days to respond and
articulate their view of the issues specified in the Data, Views and
Arguments letter
2. The Department shall take into consideration the information
provided in the response by the foster family.
3. The Department may send a letter(Exhibit C) to the foster family
outlining what stipulations, specific to the foster family and the
circumstances surrounding the issuance of the probationary
certificate.
4. The foster family will be asked to sign the stipulations if they
agree. If the foster family does not agree the Department may hold
a hearing in front of an Administrative Law Judge to determine if
the foster home should be put on probation.
2.305.3 Procedures for revocation of certificate.
A. If an original application or renewal application is denied, as per The Child
Care Licensing Act at Section 26-6-104 (7) and 26-6-108(2, a through n),
C.R.S., the Foster Care Licensing Specialist will consult with the Service
Utilization Unit Supervisor and a Weld County Attorney. The following
actions may occur as a result:
I. The Department may send a Data Views and Arguments letter
(Exhibit B) to the provider by certified mail detailing the specific
reasons for revocation as required by C.R.S. 24-4-104 (3,a).
2. The provider shall be given the opportunity within fifteen (15)
calendar days to respond to the issues specified in the Data Views
and Arguments letter.
3. The Department shall take into consideration the information
provided in the response by the foster family.
4. If the Department intends to pursue revocation, the County
Attorney shall draft and send a Notice of Charges (NOC) to the
foster care provider a minimum of thirty (30) calendar days prior to
the hearing. The NOC shall detail the elements of the case to be
proven in the hearing and shall be consistent with the statutory
cites listed above. The County Attorney shall also notify the Office
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Social Services Policies and Procedures
of Administrative Courts.
B. The foster home shall remain in a certified status during the revocation
process; however the placement of children in the home may be suspended
during this period.
2305.4 Procedures for immediate revocation of certificate
The department may act immediately to revoke the certification of a county
certified foster care home the Department has reason to believe that any child
residing in the foster care home has been subject to an immediate and direct threat
to his or her safety and welfare or when a substantial violation of a fundamental
standard of care warrants immediate action. If the Department acts pursuant to
this statute a due process hearing shall be held within five (5) days after such
action. The due process hearing shall be conducted as outlined in Article 4 of Title
24, C.R.S.
Adm/manss20.jag
Social Services Policies and Procedures
(Exhibit N(tNs%s\\
DEPARTMENT OF SOCIAL SERVICES
P.O. BOX
806
GREELEY, CO. 806322 Website: www.co.weld.co.us
ID
Administration and Public Assistance (970) 352-1551
WI Child Support(970)352-6933
c
COLORADO
Date
Foster home name
address
CERTIFIED MAIL
Subject: License #
Dear (Name of Foster Care Provider)
On (Date) , the Weld County Department of Social Services received an application for
the renewal of a certificate for a family foster care home. The Child Care Licensing Act at section
26-6-107, C.R.S. requires that the Department be able to certify that the applicant is competent
and will operate an adequate facility. That law further requires that the Department be satisfied
that the minimum standards for licensure are met and that compliance will continue in order for a
license to be issued.
Based on information received by this Department, the renewal application for a foster care home
at(ADDRESS OF FOSTER CARE HOME TO INCLUDE STREET ADDRESS, CITY,
COUNTY, STATE AND ZIP CODE) has been denied pursuant to section 26-6-108(2), C.R.S. A
one-year time limited certificate will not be issued to this foster home because the foster home
has consistently failed to maintain standards prescribed and published by the State Department of
Human Services. A licensing history of violations follows. All of the rules cited are found at 12
CCR 2509-8.
1. (INSERT HISTORY OF VIOLATIONS HERE USING THE FOSTER CARE
REGULATIONS FOUND AT 7.708. THE FOLLOWING PARAGRAPHS ARE JUST A
SAMPLE OF HOW THE HISTORY COULD BE WRITTEN. START WITH OLDEST
INFORMATION AND MOVE FORWARD IN TIME. EACH PARAGRAPH SHOULD BE
FOR A SEPARATE DATE)
Adm/manss20.jag
Social Services Policies and Procedures
(Exhibit A Continued)
Date:
Page 2
The Weld County Department of Social Services has determined that the most appropriate action
is to issue the facility a probationary certificate for (NUMBER OF MONTHS) months. Enclosed
is a probationary child care certificate effective (ENTER DATES OF PROBATIONARY
CERTIFICATE TO SHOW WHEN PROBATION STARTS AND WHEN PROBATION
ENDS).
If you feel aggrieved by this decision, you have a right to a hearing, pursuant to section 26-6-108,
C.R.S. You must petition the Weld County Department of Social Services in writing within thirty
(30) days of receipt of this certified letter if you desire a hearing. Please address all
correspondence in this matter to: (NAME OF PERSON AND ADDRESS OF PERSON THAT
THE REQUEST FOR A HEARING SHOULD BE SENT)
Sincerely,
(NAME OF PERSON WRITING LETTER)
Enclosure: Probationary Child Care License
Cc:
Adm/manss20.jag
Social Services Policies and Procedures
(Exhibit B)
DEPARTMENT OF SOCIAL SERVICES
a P.O. BOX A
GREELEY, CO. 80632
lic Assistance
nce (970) 352- 55s
Administration and Public Assistance (970) 352-1551
Child Support(970)352-6933
C.
COLORADO
Date
Foster home name
address
CERTIFIED MAIL
Subject: License #
Dear (Name of Foster Care Provider)
The (INSERT COUNTY NAME HERE)has issued a one-year time-limited certificate for a
Family Foster Care Home, located at (ADDRESS OF FOSTER HOME TO INCLUDE STREET
ADDRESS, CITY, COUNTY, STATE AND ZIP CODE). The most recent renewal application
for this certificate was received by (NAME OF COUNTY DEPARTMENT) on or about (DATE
OF RECEIPT OF RENEWAL APPLICATION). The Child Care Licensing Act 26-6-107 C.R.S.
requires that(NAME OF COUNTY DEPARTMENT) must certify that an applicant is competent
and will operate an adequate facility.
Information has been documented by (NAME OF COUNTY DEPARTMENT) that the
fostercare home; has (EXAMPLE: CHOOSE WHICHEVER ONE APPLIES been founded for
childabuse/neglect by (NAME OF COUNTY DEPARTMENT), been convicted of(INSERT
CONVICTION INFORMATION HERE), consistently failed to maintain standards
prescribed and published by the state department, furnished or made misleading or false
statements or report to the (NAME OF COUNTY DEPARTMENT), refused to submit to
an investigation or inspection by the (NAME OF COUNTY DEPARTMENT) or to admit
authorized representatives the (NAME OF COUNTY DEPARTMENT) at any reasonable
time for the purpose of investigation or inspection). More specifically the following violations
of rules were documented. All of the rules cited are found at 12 CCR 2509-8:
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Social Services Policies and Procedures
(Exhibit B Continued)
Date:
Page 2
(EXAMPLE START WITH OLDEST INFORMATION HERE AND MOVE FORWARD IN
TIME WITH EACH INSTANCE F A VIOLATION. ALWAYS WHEN REFERENCING
RULES REFERENCE FAMILY FOSTER CARE RULES AS FOUND AT 7.708)
This foster care home has violated the Child Care Licensing Act by consistently failing to
maintain standards and willful and deliberate violations of the standards prescribed and published
by the State Department, by providing an unsafe environment for children.
Based on Colorado law and the Rules Regulating Family Child Care Homes, it is the (INSERT
NAME OF COUNTY DEPARTMENT) opinion that the allegations contained in this letter, if
true are sufficient basis for revoking, limiting, suspending, or making probationary the license
issued to you at (ENTER ADDRESS OF FOSTER HOME TO INCLUDE STREET ADDRESS,
CITY, COUNTY, STATE AND ZIP CODE). You have
fifteen (15) days from the receipt of this letter to submit any written data, views and arguments
you may have concerning these allegations. After a fifteen (15)day period has elapsed, the
(INSERT NAME OF COUNTY DEPARTMENT HERE) will consider any information that you
have submitted and will determine whether or not it will initiate proceedings to take any adverse
action against the facility's license pursuant to section
26-6-108, C.R.S.
Please address all correspondence in this matter to (INSERT NAME OF PERSON AT COUNTY
THAT IS TO RECEIVE THE RESPONSE FROM THE FOSTER PARENT INCLUDING
NAME, TITLE AND MAILING ADDRESS)
Sincerely,
(NAME OF PERSON SENDING LETTER)
Cc:
Adm/manss20.jag
Social Services Policies and Procedures
(Exhibit C)
DEPARTMENT OF SOCIAL SERVICES
P.O. BOX A
a GREELEY, CO. 80632
Website: nce (970) co.us
Administration and Public Assistance (970) 352-1551
Child Support(970)352-6933
I
C.
COLORADO
Date
Foster home name
address
CERTIFIED MAIL
Subject: License #
Dear (Name of Foster Care Provider)
Having reviewed the information in your file and your response to the data, views and arguments
(DVA) letter dated , it has been determined that the appropriate action is to issue
a probationary certificate for a period of(NUMBER OF MONTHS) months.
Enclosed for your consideration are stipulations regarding the terms and conditions of the
probationary foster care certificate. After you have had an opportunity to review this, please give
me a call if you have any questions or concerns. If it meets your approval, return it to me signed
and I will see that the certification process is completed for the site listed above.
If you disagree with this decision, the Weld County Department of Social Services will be
required to hold a hearing before an Administrative Law Judge to establish that there are
sufficient grounds for this action and that this action is the most appropriate. If I do not receive
a response from you within thirty days, I will initiate that process.
Thank you for your attention to this matter.
Sincerely,
(NAME AND TITLE OF PERSON SENDING LETTER)
Cc:
Adm/manss20.jag
Social Services Policies and Procedures
(Exhibit C Continued)
DEPARTMENT OF SOCIAL SERVICES
a P.O. BOX A
G , CO. 80632
www.co.
weld.co.us
www.co.weld.co.us
Administration and Public Assistance (970) 352-1551
Child Support(970)352-6933
111 D
C.
COLORADO
(NAME OF FOSTER PARENT) ("The Licensee") and the Weld County Department of Social
Services ("The Department") enter into the following stipulations:
Whereas the licensee operates a certified foster care home within the County of Weld, State of
Colorado:
NOW THEREFORE, the parties agree as follows:
(LIST STIPULATIONS HERE-THERE ARE NOT LIMITS ON WHAT THE
STIPULATIONS SAY OR HOW MANY NEED TO BE LISTED)
A.
B.
If the Department determines that this agreement will not adequately protect the children at this
foster care home, the Department may unilaterally take such action as it deems necessary and as
provided by law.
Dated this Month, Day of Year .
Weld County Department of Social Services
Weld County Department of Social Services Foster Licensee
Adm/manss20.jag
Social Services Division Policies and Procedures
2.307 County Certified Foster Care/Group Home Consultation Program
Revised 3/29/99 The County Certified Foster Care Home Consultation Program provides for
professional consultation for County Certified Foster Care Homes and Group
homes only.
A. Consultation is defined as follows:
1. Pre-placement preparation and ongoing placement assistance.
2. Behavioral management assistance of foster children.
3. Transition and loss assistance when foster children leave their
homes placement.
4. Pre-placement preparation and ongoing placement assistance for
foster parents in dealing with their biological children.
5. Managing communication between foster parents, caseworkers or
Department staff.
6. Solution-focused planning with foster/group home parents.
7. Home-based services provided at the residence of the foster/group
home parents.
8.. Training for County Certified Foster Care/Group Homes in
meeting their training requirements.
9. Emergency, twenty-four hour assistance by telephone or through
direct service, if provided by the vendor.
B. Consultation is not defined as follows:
1. Marital counseling between foster parents.
2. Therapy for the foster child, biological children, or foster parents.
2.307.1 Procedures to Access the County Certified Foster Care Home Consultation
Program
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Social Services Division Policies and Procedures
Revised 3/29/99 A. The County Certified Foster Care Homes may choose among the
Department' s vendors to obtain Foster Care Home Consultation.
B. The Resource Services Unit caseworkers will provide a list of County
Certified Foster Care Homes to vendors for purposes of marketing their
services to foster parents.
C. Effective June 1, 2000, vendors are required to provide identifying
information of the County Certified Foster Care Home in which services
are provided on a monthly basis, as follows:
1. Name of the home.
2. Type of services provided.
3. Hours of service provided.
D. Vendors are allowed to provide only up to five hours of consultation per
month per home, and within funds available per contract.
E. Vendors are required to identify foster care homes that have earned
training credit.
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Social Services Division Policies and Procedures
2.309 County Certified Foster Parents Transferring to Child Placement Agencies
and Child Placement Agency Foster Parents Transferring to County
Certified Foster Care Program
Revised 3/29/99 A. If a County Certified Foster Care home wishes to transfer their
certification to a Child Placement Agency (CPA), the foster care home is
required to give a minimum of 30 days notice to the Department. Upon
the official transfer of the certification to the CPA, any Weld County
children placed within that foster home will receive the same child
maintenance rate due to rates being based on the needs of the child as
assessed by the Needs Based Care Assessment tool and rate table as
outlined in Section 2.321. Also, effective the date of the;official transfer
of certification to the CPA, the foster care home will no longer be eligible
for County paid Case Services, (i.e. Mileage), clothing allowance, respite
allowance, daycare, consultation services or county foster care home case
management.
B. If a Child Placement Agency foster care home wishes to become a Weld
County certified foster care home and currently has a Weld County child,
the child maintenance rate that was paid through the CPA will remain the
same for that child due to rates being based on the needs of the child as
assessed by the Needs Based Care Assessment tool and rate table as
outlined in Section 2.327. Also, effective the date of the official transfer
of certification to the County, the foster care home may be eligible for
County paid Case Services, (i.e. Mileage), clothing allowance, respite
allowance,daycare, consultation services or county foster care home case
management as outlined in Section 2.321.
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