HomeMy WebLinkAbout20092490RESOLUTION
RE: APPROVE COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT FOR
INTRADO/TIBURON ZOLL (EMERGENCY SERVICES SOFTWARE) PROJECT AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Community Development Block Grant
Agreement for the Intrado/Tiburon Zoll (Emergency Services Software) Project from the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Department of Administrative Services, to the Colorado Department of Local Affairs,
commencing upon full execution of said application, with further terms and conditions being as
stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Community Development Block Grant Agreement for the Intrado/Tiburon
Zoll (Emergency Services Software) Project from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Administrative Services, to the Colorado Department of Local Affairs, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 21st day of September, A.D., 2009.
ATTEST: ik/ 2///
BOARD OF COUNTY COMMISSIONERS
WELD COI,IIj4TY, COLORADO
�pv..
Weld County Clerk to the = : - .��14
�L �lp �. �� �, `i.uglasRademacher, Pro-Tem
Deputy Clerk to the Boar.
BY:
Sean P. Conway
APPROVEfd AS TO F�3R V �f U Gt(�
unty Attorney
Date of signature: /OM?
Kirkmeyer
OcuA
David E. Long
2009-2490
�'(' IV1✓Y\C.3c9-ky<0 /D/D_/0`� FI0049
CDBG #09-010D — Weld County/Emergency Services Software
Phase I Waiver #:
Catalog of Federal Domestic Assistance (CFDA) # 14.228
CMS Contract Routing # (O51 NAA
Encumbrance # FI0CDB09010D
Account Code(s): icy -Fps -10- oil il --5-r ZG'
STATE OF COLORADO
DEPARTMENT OF LOCAL AFFAIRS
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
PUBLIC FACILITIES GRANT AGREEMENT
with
The Board of County Commissioners, County of Weld
TABLE OF CONTENTS
I. PARTIES 2
2. EFFECTIVE DATE AND NOTICE OF NONLIABILITY 2
3. RECITALS 2
4. DEFINITIONS 2
5. TERM AND EARLY TERMINATION 3
6. STATEMENT OF PROJECT 3
7. MATCHING FUNDS 3
8. GRANTEE FINANCIAL MANAGEMENT 3
9. PAYMENTS TO GRANTEE 3
10. REPORTING AND NOTIFICATION 4
5
12. CONFIDENTIAL INFORMATION -STATE RECORDS 5
13. CONFLICT OF INTEREST 6
14. REPRESENTATIONS AND WARRANTIES 6
15. INSURANCE 7
16. DEFAULT -BREACH 8
17. REMEDIES 8
18. NOTICES and REPRESENTATIVES 10
19. GOVERNMENTAL IMMUNITY 10
20. LEGAL RESIDENT 10
21. STATEWIDE CONTRACT MANAGEMENT SYSTEM 10
22. GENERAL PROVISIONS I I
23. COLORADO SPECIAL PROVISIONS 13
24. SIGNATURE PAGE 15
EXHIBIT A - APPLICABLE LAWS 1
EXHIBIT B - STATEMENT OF PROJECT (SOP) 1
EXHIBIT C - MAXIMUM INCOME LIMIT 1
11. GRANTEE RECORDS
Form Revised: 06 2009
Page 1 of 15
doo y -aV90
CDBG #09-010D — Weld County/Emergency Services Software
1. PARTIES
THIS GRANT AGREEMENT ("Grant") is entered into by and between the Board of County Commissioners, County of Weld
("Grantee"), and the STATE OF COLORADO (the "State") acting by and through the Colorado Department of Local Affairs (the
"Department") for the benefit of the Division of Local Government ("DLG").
2. EFFECTIVE DATE AND NOTICE OF NONLIABILITY
This Grant shall not be effective or enforceable until approved and signed by the Colorado State Controller or authorized delegate
("Effective Date"), but shall be effective and enforceable thereafter in accordance with its provisions. The Department shall not be
obligated to pay or reimburse Grantee for any performance hereunder, including, but not limited to costs or expenses incurred, or be
bound by any provision of this Grant prior to (see checked options below):
A. Option
❑ The Effective Date.
B. Option
® The later to occur of the Effective Date or the date of a separate letter issued by the Department ("Release of Funds Letter")
notifying Grantee of the completion of a satisfactory environmental review and authorizing Grantee to obligate or use Grant
Funds.
3. RECITALS
A. Authority, Appropriation, And Approval
Authority for this Grant arises from CRS §24-32-705. Authority exists in the law and funds have been budgeted, appropriated
and otherwise made available and a sufficient unencumbered balance thereof remains available for payment and the required
approval, clearance and coordination have been accomplished from and with appropriate agencies.
B. Grantee
Grantee is an eligible recipient of Grant Funds made available by the Program, as defined below, and awarded by this Grant.
Grantee is aware of, willing and able to comply with all provisions specific to the Program, as set forth in Exhibit A and to
complete the Project described in Exhibit B.
C. Purpose and Department's Role
The Department administers funds made available to the Department for the purpose as described in Exhibit B.
4. DEFINITIONS
The following terms as used herein shall be construed and interpreted as follows:
A. Effective Date
Effective Date means the date this Grant is effective and enforceable in accordance with §2 above.
B. Exhibits and Other Attachments
Exhibit means the following are attached hereto and incorporated by reference herein: Exhibit A (Applicable Law), Exhibit B
(Statement of Project), Exhibit C (Maximum Income Limit)
C. Goods
Goods means any physical item produced or manufactured and acquired by Grantee either separately or in conjunction with the
Services rendered hereunder that are required by the provisions hereof.
D. Grant Funds
Grant Funds means the funds available for distribution by the Department to Grantee for use in connection with the Project, as set
forth in the Recitals and Statement of Project sections hereof.
E. Party or Parties
Party or Parties means one or both of the Department and Grantee.
F. Program
Program means the federal Community Development Block Grant, which provides funding for this Grant.
G. Project
Project means the Project described in the Recitals and Exhibit B.
H. Project Budget
Project Budget means the Project Budget described in Exhibit B.
I. Services
Services means services performed or tangible material produced or delivered in completing the Project and in performance of
Grantee's other obligations hereunder.
J. Termination Date
Termination Date means the date this Grant terminates as described in §5(A) below.
K. Work Product
Work Product means software, research, reports, studies, data, photographs, negatives or other finished or unfinished documents,
drawings, models, surveys, maps, materials, or work product of any type, including drafts, prepared by Grantee in completing the
Project and in performance of Grantee's other obligations hereunder.
Page 2 of 15
CDBG #09-010D — Weld County/Emergency Services Software
5. TERM AND EARLY TERMINATION
A. Initial Term -Work Commencement
The term of this Grant shall commence on the Effective Date and terminate on March 31, 2010 unless terminated earlier as
provided below. Grantee's obligations under this Grant shall be undertaken and performed in the sequence and manner set forth
in Exhibit B. Performance of this Grant shall commence as soon as practicable after (see checked option below):
i. 9 the Effective Date; or
ii. ® the later to occur of the Effective Date and the date set forth in a Release of Funds Letter.
B. Department's Option to Extend
The Department, in its sole discretion and upon written notice to Grantee, may unilaterally extend the term of this Grant for a
period of up to three months under the same provisions as the original Grant if the Parties are negotiating a replacement contract
(and not merely seeking a term extension) at or near the end of any initial term or an extension thereof. This extension shall
terminate at the earlier of either the end of the three month period or when a replacement Grant is signed by the Parties and
approved by the State Controller or authorized designee. Any other extension of the term of this Grant requires an amendment
made in accordance with the Modification subsection of the General Provisions below.
C. Early Termination
This Grant is subject to early termination in accordance with the general remedies provisions of §l7 below and as specifically
otherwise provided for herein.
6. STATEMENT OF PROJECT
Grantee shall complete the Project and perform its other obligations as described herein and in Exhibit B. Grantee shall prosecute its
obligations hereunder and in Exhibit B with due diligence to completion. The Department, in its sole discretion, but in accordance with
limitations imposed by the Office of the State Controller, may change budgetary lines in the Project Budget section of Exhibit B. The
Department shall send notice of such changes within 60 days in accordance with §18 below.
7. MATCHING FUNDS
A. Amount
Grantee shall provide matching funds as specified in Exhibit B and shall report to the Department regarding the status of such
funds as required in Exhibit B.
B. Breach
Grantee's failure to keep records, and/or to report may affect its continued participation in the Program under which this Grant
operates. In addition, the Department may terminate this Grant under the Termination for Cause subsection of §l7 below if the
Department has reasonable evidence that Grantee will be unable to provide such matching funds during the term hereof.
8. GRANTEE FINANCIAL MANAGEMENT
A. Accounts
Grantee shall maintain properly segregated accounts of Grant funds, matching funds, and other funds associated with the Project
and make those records available to the Department on request. All receipts and expenditures associated with the Project shall be
documented in a detailed and specific manner, in accordance with the Project Budget set forth in Exhibit B.
B. Project Budget Line Item Adjustments
Regarding budget lines within the Project Budget, Grantee may:
i. 9 not adjust individual budget line amounts without approval of the Department. Such approval
shall be in the form of:
a) a notice issued by the Department in accordance with §18 below; or
b) an amendment in accordance with the Modification subsection of the General Provisions
below.
ii. ® adjust individual budget line amounts without the Department's approval if:
a) there are no transfers to or between administration budget lines; and
b) the cumulative budgetary line item changes do not exceed the lesser of fifteen percent of the
total budgeted amount or $20,000.
9. PAYMENTS TO GRANTEE
Grantee shall be paid in the following amounts and manners, subject to retum of any unexpended Grant Funds:
A. Maximum Amount
The maximum amount payable under this Grant to Grantee by the Department shall be $282000, as determined by the
Department from available funds. The Department shall reimburse Grantee for costs approved in the Grant budget, set forth in
Exhibit B. Satisfactory performance under the terms of this Grant shall be a condition precedent to the Department's obligation
to reimburse Grantee. The maximum amount of Grant Funds payable as reimbursement under this Grant, and any extension
hereof, shall include all Grantee's fees, costs and expenses.
B. Payment
All payments are subject to the §17 below.
Page 3 of 15
CDBG #09-010D — Weld County/Emergency Services Software
i. Method and Time
Grantee periodically shall submit invoices to the Department in the form and manner set forth in
Exhibit B, and attach timesheets, receipts and other requested documentation in the form and
manner approved by the Department. Grantee shall submit request for reimbursements/invoices
within 30 days after the end of the period for which payment is requested, and final billings under
this Grant shall be received by the Department within 45 days after termination hereof. Untimely
requests for payment may be accepted at the sole discretion of the Department.
ii. Electronic Funds Transfer
Payments shall be made by one of the following methods:
a) by mutually agreeable method including in -person pickup,
b) electronic funds transfer (EFT) if Grantee provides written EFT instructions to the
Department on a form acceptable to the Department, or
c) via the U.S. Postal Service or other delivery service addressed as specified by Grantee in
the remittance address section of Exhibit B.
iii. Erroneous Payments, Unexpended and Excess Funds
Grantee shall refund payments made by the State in error for any reason, including, but not limited
to overpayments or improper payments, within 15 days of discovering or receiving notice of such
error. Any funds paid to Grantee hereunder not expended in connection with this Grant by the
termination date shall be refunded by Grantee within 15 days of such date. Any funds not required
to complete Grantee's obligations hereunder shall be de -obligated by the State. If Grantee receives
funds hereunder during any fiscal year in excess of its spending limit for such fiscal year, Grantee
shall refund all excess funds to the State within 15 days of the later of of discovering or receiving
notice of such excess. Erroneous, unexpended, and excess funds received by Grantee under this
Grant shall not be refunded or paid to any party other than the State.
iv. Available Funds -Contingency -Termination
The Department is prohibited by law from making fiscal commitments beyond the term of the
State's current fiscal year. Therefore, Grantee's compensation is contingent upon the continuing
availability of State appropriations as provided in §2 of the Colorado Special Provisions, set forth
below. If federal funds are used with this Grant in whole or in part, the Department's performance
hereunder is contingent upon the continuing availability of such funds. Payments pursuant to this
Grant shall be made only from available funds encumbered for this Grant and the Department's
liability for such payments shall be limited to the amount remaining of such encumbered funds.
C. Additional Funds
Grantee shall provide any additional or matching funds necessary to perform its obligations in accordance with the budget in
Exhibit B.
D. Remedies
If state or federal funds are not appropriated, or otherwise become unavailable to fund this Grant, the State may immediately
terminate the Grant in whole or in part without further liability in accordance with §17(B) below. If additional funds under §9(C)
are unavailable in whole or part, the State may, in its sole discretion, reduce its total funding commitment hereunder in proportion
to the reduction in additional funds. If Grantee fails to refund payments as set forth in §9(B)(iii) above, the State may offset the
amount not returned against any other unpaid funds the State owes Grantee under any other grant, agreement, or obligation
between the Parties.
10. REPORTING AND NOTIFICATION
Reports and analyses required under this section shall be made in accordance with procedures and in such form as prescribed by the
Department.
A. Performance, Progress, Personnel, and Funds
Grantee shall comply with all reporting requirements set forth in Exhibit B.
B. Litigation
Within 10 days after being served with any pleading related to this Grant or the Project, in a legal action filed with a court or
administrative agency, Grantee shall notify the Department of such action and deliver copies of such pleadings to the
Department's principal representative in accordance with §18 below. If a Department principal representative is not then serving,
such notice and copies shall be delivered to the Executive Director of the Department.
C. Noncompliance
Grantee's failure to provide reports and notify the Department in a timely manner in accordance with this section may result in
the delay of payment of funds and/or termination under §17 below.
Page 4 of 15
CDBG #09-010D — Weld County/Emergency Services Software
11. GRANTEE RECORDS
Grantee shall make, keep, maintain and allow inspection and monitoring of the following records:
A. Maintenance
Grantee shall maintain a complete file of all records, documents, communications, notes and other written materials, electronic
media files, and communications, pertaining in any manner to the Project or the delivery of Services (including, but not limited to
the operation of programs) or Goods hereunder. Grantee shall maintain such records (the Record Retention Period) until the last
to occur of the following:
i. a period of five years after the date this Grant is completed or terminated , or
ii. final payment is made hereunder, whichever is later, or
iii. for such further period as may be necessary to resolve any pending matters, or
iv. if an audit is occurring, or Grantee has received notice that an audit is pending, then until such
audit has been completed and its findings have been resolved
B. Inspection
Grantee shall permit the State, the federal government or any other duly authorized agent of a governmental agency to audit,
inspect, examine, excerpt, copy and/or transcribe Grantee's records related to this Grant during the Records Retention Period to
assure compliance with the terms hereof or to evaluate Grantee's performance. The Department reserves the right to inspect the
Project at all reasonable times and places during the term of this Grant, including any extension. The provisions §14(E), §16,
and/or §17 below shall apply if project performance does not conform to Grant requirements.
C. Monitoring
Grantee also shall permit the State, the federal government or any other duly authorized agent of a governmental agency, in the
sole discretion of such governmental agency, to monitor all activities conducted by Grantee pursuant to this Grant, using any
reasonable procedure, at the discretion of such governmental agency, including, but not limited to: internal evaluation procedures,
examination of program data, special analyses, on -site checking, and formal audit examinations. All such monitoring shall be
performed in a manner which will not unduly interfere with Grantee's performance hereunder.
D. Final Audit Report
If an audit is performed on Grantee's records for any fiscal year covering a portion of the term of this Grant, Grantee shall submit
one copy of the final audit report to the Department's principal representative at the address specified in §18 below.
12. CONFIDENTIAL INFORMATION -STATE RECORDS
Grantee acknowledges that it may become privy to confidential information in connection with its performance hereunder, including but
not limited to State records, personnel records, and information concerning individuals ("Confidential Information"). The following
applies if Grantee receives confidential information:
A. Confidentiality
Grantee shall keep all Confidential Information confidential at all times and comply with all laws and regulations concerning
confidentiality of information to the same extent applicable to the Department. Any request or demand for information in the
possession of Grantee made by a third party shall be forwarded immediately to the Department's principal representative for
resolution.
B. Notification
Grantee shall notify each of its agents, employees, sub -grantees, subcontractors and assigns (each a "Related Party") who may
come into contact with Confidential Information that such party is subject to the confidentiality requirements set forth herein, and
shall provide each Related Party with a written explanation of such requirements before permitting such party to access any
information of the Department.
C. Use, Security, and Retention
Confidential Information of any kind shall not be distributed or sold to any third party or used by Grantee or a Related Party in
any way, except as authorized by this Grant and as approved by the Department. Grantee shall provide and maintain a secure
environment that ensures confidentiality of all State records and other Confidential Information wherever located. Confidential
Information shall not be retained in any files or otherwise by Grantee or a Related Party, except as set forth in this Grant and
approved by the Department.
D. Disclosure -Liability
Disclosure of State records or other Confidential Information by Grantee or a Related Party for any reason may be cause for legal
action against Grantee or such Related Party by the State or third parties and defense of any such action shall be Grantee's sole
responsibility.
E. Health Insurance Portability & Accountability Act of 1996 ("HIPAA")
This section ❑ shall, or shall not ® apply to this Grant. Federal law and regulations governing the privacy of certain health
information requires a "Business Associate Contract" between the Department and Grantee. 45 C.F.R. Section 164.504(e).
Attached and incorporated herein by reference and agreed to by the Parties is a HIPAA Business Associate Addendum for
HIPAA compliance. Terms of the Addendum shall be considered binding upon execution of this Grant and shall remain in effect
during the term of this Grant, including any extension.
Page 5 of 15
CDBG #09-010D — Weld County/Emergency Services Software
13. CONFLICT OF INTEREST
A. Definition and Appearance
Grantee shall not engage in any business or personal activities or practices or maintain any relationships which conflict in any
way with the full performance of Grantee's obligations hereunder. Grantee acknowledges that with respect to this Grant, even the
appearance of a conflict of interest is harmful to the Department's interests. Absent the Department's prior written approval,
Grantee shall refrain from any practices, activities or relationships which reasonably appear to be in conflict with the full
performance of Grantee's obligations to the Department hereunder. Grantee shall comply with the provisions of CRS § 18-8-308
and §24-18-101-109.
B. Specific Prohibitions
Grantee's and sub -grantee's respective officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything
of monetary value from Grantee's potential subgrantees, or parties to sub -contracts. Grantee's employees, officers, agents or any
permitted sub -grantees shall not participate in the selection, award, or administration of this Grant or any sub -grant or sub-
contract, if an actual or apparent conflict of interest would occur. Such a conflict would arise when any of the following has a
financial or other interest in the firm selected for award:
i. an employee, officer, agent or board member;
ii. any member of the employee's immediate family;
iii. an employee's partner; or
iv. an organization, which employs, or is about to employ, any of the aforementioned.
C. Determination by Department - Default
If Grantee is uncertain as to the existence of a conflict of interest, Grantee shall submit to the Department a disclosure statement
setting forth the relevant details for the Department's consideration. Failure to promptly submit a disclosure statement or to
follow the Department's direction in regard to the apparent conflict shall be considered a material default of this Grant and
grounds for termination under the Termination for Cause subsection of §17 below.
D. Code of Performance
Grantee, and sub -grantees and subcontractors, if any, shall maintain a written code of standards governing the performance of
their respective employees, agents, and contractors engaged in the award and administration of this Grant, or subcontract or
subgrant, if any. Grantee shall provide a copy of such code to the Department within 10 days of the Department's written request
therefore.
14. REPRESENTATIONS AND WARRANTIES
The Parties make the following specific representations and warranties to each other, upon which each is relying in entering into this
Grant.
A. Standard and Manner of Performance
Grantee shall perform its obligations hereunder, including in accordance with the highest professional standard of care, skill and
diligence. Grantee shall perform its obligations hereunder in the sequence and manner set forth in Exhibit B.
B. Inspection and Verification
The Department reserves the right to inspect and monitor Grantee's performance hereunder at all reasonable times and places to
verify that they conform to the requirements of Exhibit B. The provisions §14(E), §16, and/or §17 below shall apply if Grantee's
performance does not conform to Grant requirements.
C. Legal Authority -Grantee and Grantees Signatory
Grantee warrants that it possesses the legal authority to enter into this Grant and has taken all actions required by its procedures,
by-laws, and/or applicable laws to exercise that authority, and to lawfully authorize its undersigned signatory to execute this
Grant and to bind Grantee to its terms. The person signing and executing this Grant on behalf of Grantee hereby represents and
warrants and guarantees that they have full authorization to do so. If requested by the Department, Grantee shall provide the
Department the basis for Grantee's authority to enter into this Grant within 15 days of receiving such request.
D. Licenses, Permits, Etc
Grantee represents and warrants that as of the Effective Date it has, and that at all times during the term hereof it will have, at its
sole expense, all licenses, certifications, approval, insurance, permits, and other authorization required by law to perform its
obligations hereunder. Additionally, all employees of Grantee performing services under this Grant shall hold the required
licenses or certifications, if any, to perform their duties, Grantee, if a foreign corporation or other entity transacting business in
the State of Colorado, further certifies that it currently has obtained and shall maintain any applicable certificate of authority to
transact business in the State of Colorado and has designated a registered agent in Colorado to accept service of process. Any
revocation, withdrawal or non -renewal of licenses, certifications, approvals, insurance, permits or any such similar requirements
necessary for Grantee to properly perform this Grant, shall be deemed to be a default by Grantee and grounds for termination
under Grant §17(A) below.
Page 6 of 15
CDBG #09-0I0D— Weld County/Emergency Services Software
E. Breach
If the Grantee breaches any of its representations or warranties, the Department may require Grantee to promptly perform its
obligations again in conformity with Grant requirements, at no additional cost to the Department. If such breaches cannot be, or
are not cured, the Department may, in addition to any other remedies provided for in this Grant, require Grantee to take necessary
action to ensure that future performance conforms to the provisions of this Grant; and equitably reduce the payment due to
Grantee to reflect the reduced value of the Project. Any reduction, delay or denial of payment under this provision shall not
constitute a breach of Grant or default by the Department.
15. INSURANCE
Grantee and its sub -grantees and subcontractors shall obtain and maintain insurance as specified in this section at all times during the
term of this Grant: All policies evidencing the insurance coverages required hereunder shall be issued by insurance companies
satisfactory to Grantee and the State.
A. Grantee
i. Public Entities
If Grantee is a "public entity" within the meaning of the Colorado Governmental Immunity Act,
CRS §24-10-101, et seq., as amended (the Governmental Immunity Act"), then Grantee shall
maintain at all times during the term of this Grant such liability insurance, by commercial policy or
self-insurance, as is necessary to meet its liabilities under such Act. Grantee shall show proof of
such insurance satisfactory to the Department, if requested by the Department. Grantee shall
require each grant or contract with a sub -grantee or subcontractor which is a public entity,
providing Goods or Services in connection with this Grant, to include the insurance requirements
necessary to meet sub -grantees liabilities under the Act.
ii. Non -Public Entities
If Grantee is not a "public entity" within the meaning of the Governmental Immunity Act, Grantee
shall obtain and maintain during the term of this Grant insurance coverage and policies meeting the
same requirements set forth in subsection B of this section with respect to sub -grantees and sub-
contractors which are not "public entities".
B. Sub -grantees and Subcontractors
Grantee shall require each contract with a sub -grantee or subcontractor, other than those that are public entities, providing Goods
or Services in connection with this Grant to include insurance requirements substantially similar to the following:
i. Worker's Compensation
Worker's Compensation Insurance as required by State statute, and Employer's Liability Insurance
covering all of sub -grantee or subcontractor employees acting within the course and scope of their
employment.
ii. General Liability
Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or
equivalent, covering premises operations, fire damage, independent contractors, products and
completed operations, blanket contractual liability, personal injury, and advertising liability with
minimum limits as follows:
a) $1,000,000 each occurrence;
b) $1,000,000 general aggregate;
c) $1,000,000 products and completed operations aggregate; and
d) $50,000 any one fire.
If any aggregate limit is reduced below $1,000,000 because of claims made or paid, sub -grantee or
subcontractor shall immediately obtain additional insurance to restore the full aggregate limit and
furnish to Grantee a certificate or other document satisfactory to Grantee showing compliance with
this provision.
iii. Automobile Liability
Automobile Liability Insurance covering any auto (including owned, hired and non -owned autos)
with a minimum limit of $1,000,000 each accident combined single limit.
iv. Additional Insured
Grantee and the State shall be named as additional insured on the Commercial General Liability
and Automobile Liability Insurance policies (leases and construction contracts require additional
insured coverage for completed operations on endorsements CG 2010 11/85, CG 2037, or
equivalent).
Page 7 of 15
CDBG #09-010D — Weld County/Emergency Services Software
v. Primacy of Coverage
Coverage required of the sub -grantee or subcontractor shall be primary over any insurance or self-
insurance program carried by Grantee or the State.
vi. Cancellation
The above insurance policies shall include provisions preventing cancellation or non -renewal
without at least 45 days prior notice to the Grantee and the State by certified mail.
vii. Subrogation Waiver
All insurance policies in any way related to the Grant and secured and maintained by Grantee's
sub -grantees or subcontractors as required herein shall include clauses stating that each carrier shall
waive all rights of recovery, under subrogation or otherwise, against Grantee or the State, its
agencies, institutions, organizations, officers, agents, employees, and volunteers.
C. Certificates
Each of Grantee's subcontractors and subgrantccs shall provide certificates showing insurance coverage required hereunder to
Grantee within seven business days of the Effective Date, but in no event later than the commencement of the Services or
delivery of the Goods under the subcontract or subgrant. No later than 15 days prior to the expiration date of any such coverage,
each subcontractor or subgrantee shall deliver to Grantee certificates of insurance evidencing renewals thereof upon request by
the Department or at any other time during the term of a subcontract or subgrantee, Grantee may request in writing, and the
subcontractor or subgrantee shall thereupon within 10 days supply to Grantee, evidence satisfactory to Grantee and the
Department of compliance with the provisions of this section.
16. DEFAULT -BREACH
A. Defined
In addition to any breaches or defaults specified in other sections of this Grant, including, but not limited to the Colorado Special
Provisions below, the failure of either Party to perform any of its material obligations hereunder in whole or in part or in a timely
or satisfactory manner, constitutes a default or breach. The institution of proceedings under any bankruptcy, insolvency,
reorganization or similar legislation, by or against Grantee, or the appointment of a receiver or similar officer for Grantee or any
of its property, which is not vacated or fully stayed within 20 days after the institution or occurrence thereof; shall also constitute
a default.
B. Notice and Cure Period
In the event of a default or breach, notice of such shall be given in writing by the aggrieved Party to the other Party in the manner
provided in §18 below. If such default or breach is not cured within 30 days of receipt of written notice or, if a cure cannot be
completed within 30 days, cure of the default or breach has not begun within said period and pursued with due diligence, the
aggrieved Party may terminate this Grant by providing written notice thereof, as provided for in §18 below, specifying the
effective date of the termination. Notwithstanding anything to the contrary herein, the Department, in its sole discretion, need not
provide advance notice or a cure period and may immediately terminate this Grant in whole or in part if reasonably necessary to
preserve public safety or to prevent immediate public crisis.
17. REMEDIES
If Grantee is in default or breach under any provision of this Grant, the Department shall have ail of the remedies listed in this section in
addition to all other remedies set forth in other sections of this Grant. The Department may exercise any or all of the remedies available
to it, in its sole discretion, concurrently or consecutively.
A. Termination for Cause and/or Default
If Grantee fails to perform any of its obligations hereunder with such diligence as is required to ensure its completion in
accordance with the provisions of this Grant and in a timely manner, the Department may notify Grantee of such non-
performance in accordance with the §16 above and §18 below. If Grantee thereafter fails to promptly cure such non-performance
within the cure period, the Department, at its option, may terminate this entire Grant or such part of this Grant as to which there
has been delay or a failure to properly perform. Exercise by the Department of this right shall not be deemed a breach of its
obligations hereunder. Grantee shall continue performance of this Grant to the extent not terminated, if any.
i. Obligations and Rights
To the extent specified in the termination notice, Grantee shall not incur further obligations or
render further performance hereunder past the effective date of such notice, and shall also terminate
outstanding orders and subcontracts with third parties. However, Grantee shall complete and
deliver to the Department all Services and Goods not cancelled by the termination notice and may
incur obligations as are necessary to do so within the Grant terms. In the sole discretion of the
Department, Grantee shall assign to the Department all of Grantee's right, title, and interest under
such terminated orders or subcontracts. Upon termination, Grantee shall take timely, reasonable
and necessary action to protect and preserve property in the possession of Grantee in which the
Department has an interest. All materials owned by the Department in the possession of Grantee
shall be immediately returned to the Department. All Work Product, at the option of the
Page 8 of 15
CDBG #09-0I 0D — Weld County/Emergency Services Software
Department, shall be delivered by Grantee to the Department and shall become the Department's
property.
ii. Payments
The Department shall pay Grantee only for accepted performance received up to the date of
termination. If, after termination by the Department, it is determined that Grantee was not in
default or that Grantee's action or inaction was excusable, such termination shall be treated as a
termination in the public interest and the rights and obligations of the Parties shall be the same as if
this Grant had been terminated in the public interest, as described in §17(B) below.
iii. Damages and Withholding
Notwithstanding any other remedial action by the Department, Grantee also shall remain liable to
the Department for any damages sustained by the Department by virtue of any default under this
section by Grantee and the Department may withhold any payment to Grantee for the purpose of
mitigating the Department's damages, until such time as the exact amount of damages due to the
Department from Grantee is determined. Further, the Department may withhold amounts due to
Grantee as the Department deems necessary to protect the Department against loss because of
outstanding liens or claims of former lien holders and to reimburse the Department for the excess
costs incurred in procuring similar goods or services. Grantee shall be liable for excess costs
incurred by the Department in procuring from third parties replacement Services or substitute
Goods as cover.
B. Early Termination for the Public Interest
The Department is entering into this Grant for the purpose of carrying out the public policy of the State of Colorado, as
determined by its Governor, General Assembly, and Courts. If this Grant ceases to further the public policy of the State, the
Department, in its sole discretion, may terminate this Grant in whole or in part. Exercise by the Department of this right shall not
be deemed a breach of the Department's obligations hereunder. This subsection shall not apply to a termination of this Grant by
the Department for cause or default by Grantee, which shall be governed by §17(A) above.
i. Method and Content
The Department shall notify Grantee of the termination in accordance with §16 above and §18
below specifying the effective date of the termination and whether it affects all or a portion of this
Grant.
ii. Obligations and Rights
Upon receipt of a termination notice, Grantee shall be subject to and comply with §17(A)(i) above.
iii. Payments
If this Grant is terminated by the Department in furtherance of the public interest of the State of
Colorado, Grantee shall be paid for satisfactory performance up to the date of termination less
payments previously made.
C. Remedies Not Involving Termination
The Department, its sole discretion, may exercise one or more of the following remedies in addition to other remedies available
to the Department:
i. Suspend Performance
Suspend Grantee's performance with respect to all or any portion of this Grant pending necessary
corrective action as specified by the Department without entitling Grantee to an adjustment in
price/cost or performance schedule. Grantee shall promptly cease performance and incurring costs
in accordance with the Department's directive and the Department shall not be liable for costs
incurred by Grantee after the suspension of performance under this provision.
ii. Withhold Payment
Withhold payment to Grantee until corrections in services are satisfactorily completed and /or
acceptable goods are provided.
iii. Deny Payment
Deny payment for those Services not performed and/or Goods not provided and which due to
circumstances caused by the Grantee cannot be performed or provided or, if performed or
provided, would be of no value to the Department; provided, that any denial of payment must be
reasonably related to the value of work, performance or Goods lost to the Department.
Page 9 of 15
CDBG /109-010D — Weld County/Emergency Services Software
iv. Removal
Demand removal of any of Grantee's employees, agents, or subcontractors whom the Department
deems incompetent, careless, insubordinate, unsuitable, or otherwise unacceptable, or whose
continued relation to this Grant is deemed to be contrary to the public interest or not in the
Department's best interest. Replacement of any key personnel hereunder shall be done in
accordance with the relevant provisions of Exhibit B.
18. NOTICES and REPRESENTATIVES
Each individual identified below is the principal representatives of the designating Party. All notices required to be given hereunder shall
be hand delivered with receipt required or sent by certified or registered mail to such Party's principal representative at the address set
forth below. In addition to, but not in lieu of, hard -copy notice, notice also may be sent by e-mail to the e-mail addresses, if any, set forth
below. Either Party may from time to time designate by written notice substitute addresses or persons to whom such notices shall be sent.
Unless otherwise provided herein, all notices shall be effective upon receipt.
A. Department:
B. Grantee:
Tony Ilernandez, Director of Local Government
Colorado Department of Local Affairs
1313 Sherman Street, Room 523
Denver, CO 80203
Email: tony.hernandez@state.co.us
William Garcia, Chair
Board of County Commissioners, County of Weld
915 10'" Street
Greeley, CO 80631
Email:
19. GOVERNMENTAL IMMUNITY
Notwithstanding any other provision to the contrary, nothing herein shall constitute a waiver, express or implied, of any of the
immunities, rights, benefits, protection, or other provisions of the Colorado Governmental Immunity Act, §CRS 24-10-101, et seq., as
amended. Liability for claims for injuries to persons or property arising from the negligence of the State of Colorado, its departments,
institutions, agencies, boards, officials, and employees is controlled and limited by the provisions of the Governmental Immunity Act and
the risk management statutes, CRS §24-30-1501, et seq., as amended.
20. LEGAL RESIDENT
This section ❑ shall, or shall not ® apply to this Grant. Grantee must confirm that any individual natural person eighteen years of age
or older is lawfully present in the United States pursuant to CRS §24-76.5-101 et seq. when such individual applies for public benefits
provided under this Grant by requiring the following:
A. Identification:
The applicant shall produce one of the following personal identifications:
i. A valid Colorado driver's license or a Colorado identification card, issued pursuant to article 2 of
title 42, C.R.S.; or
ii. A United States military card or a military dependent's identification card; or
iii. A United States Coast Guard Merchant Mariner card; or
iv. A Native American tribal document.
B. Affidavit
The applicant shall execute an affidavit herein attached as Form 1, Affidavit of Legal Residency, stating:
i. That they are United States citizen or legal permanent resident; or
ii. That they are otherwise lawfully present in the United States pursuant to federal law.
21. STATEWIDE CONTRACT MANAGEMENT SYSTEM
[This section shall apply when the maximum amount in §9(A) is $100,000 or higher]
By entering into this Grant, the Grantee agrees to be governed, and to abide, by the provisions of CRS §24-102-
205, §24-102-206, §24-103-601, §24-103.5-101 and §24-105-102 concerning the monitoring of vendor
performance on state contracts and inclusion of contract performance information in a statewide contract
management system.
The Grantee's performance shall be evaluated in accordance with the terms and conditions of this Grant, State
law, including CRS §24-103.5-101, and State Fiscal Rules, Policies and Guidance. Evaluation of the Grantee's
performance shall be part of the normal contract administration process and the Grantee's performance will be
systematically recorded in the statewide Contract Management System. Areas of review shall include, but shall
Page 10 of 15
CDBG #09-0I0D — Weld County/Emergency Services Software
not be limited to quality, cost and timeliness. Collection of information relevant to the performance of Grantee's
obligations under this Grant shall be determined by the specific requirements of such obligations and shall
include factors tailored to match the requirements of the Statement of Project of this Grant. Such performance
information shall be entered into the statewide Contract Management System at intervals established in the
Statement of Project and a final review and rating shall be rendered within 30 days of the end of the Grant term.
The Grantee shall be notified following each performance and shall address or correct any identified problem in
a timely manner and maintain work progress.
Should the final performance evaluation determine that the Grantee demonstrated a gross failure to meet the
performance measures established under the Statement of Project, the Executive Director of the Colorado
Department of Personnel and Administration (Executive Director), upon request by the DOLA, and showing of
good cause, may debar the Grantee and prohibit the Grantee from bidding on future contracts. The Grantee may
contest the final evaluation and result by: (i) filing rebuttal statements, which may result in either removal or
correction of the evaluation (CRS §24-105-102(6)); or (ii) under CRS §24-105-102(6), exercising the debarment
protest and appeal rights provided in CRS §§24-109-106, 107, 201 or 202, which may result in the reversal of
the debarment and reinstatement of the Grantee, by the Executive Director, upon showing of good cause.
22. GENERAL PROVISIONS
A. Assignment
Except as otherwise specifically provided in Exhibit B, Grantee's rights and obligations hereunder arc personal and may not be
transferred, assigned or subcontracted, without the prior, written consent of the State. Any attempt at assignment, transfer,
subcontracting without such consent shall be void. All assignments, subcontracts/subcontractors approved by Grantee or the State
shall be subject to the provisions hereof. Grantee shall be solely responsible for all aspects of subcontracting arrangements and
performance.
B. Binding Effect
Unless otherwise provided herein, all provisions herein contained, including the benefits and burdens, shall extend to and be
binding upon the Parties' respective heirs, legal representatives, successors, and assigns.
C. Captions
The captions and headings in this Agreement arc for convenience of reference only, and shall not be used to interpret, define, or
limit its provisions.
D. Counterparts
This Agreement may be executed in multiple identical original counterparts, all of which shall constitute one agreement.
E. Entire Understanding
This Agreement represents the complete integration of all understandings between the Parties and all prior representations and
understandings, oral or written, are merged herein. Prior or contemporaneous addition, deletion, or other amendment hereto shall
not have any force or affect whatsoever, unless embodied herein.
F. Indemnification
i. Intergovernmental Grants
If this is an intergovernmental Grant, the provisions hereof shall not be construed or interpreted as
a waiver, express or implied, of any of the immunities, rights, benefits, protection, or other
provisions, of the Colorado Governmental Immunity Act, CRS §24-10-101 et seq., or the Federal
Tort Claims Act, 28 U.S.C. 2671 et seq., as applicable, as now or hereafter amended.
ii. Non -Intergovernmental Grants
If this is not an intergovernmental Grant, Grantee shall indemnify, save, and hold harmless the
State, its employees and agents, against any and all claims, damages, liability and court awards
including costs, expenses, and attorney fees and related costs, incurred as a result of any act or
omission by Grantee, or its employees, agents, subcontractors, or assignees pursuant to the terms of
this Grant.
G. Jurisdiction and Venue
All suits, actions, or proceedings related to this Agreement shall be held in the State of Colorado and the
Parties herby agree that venue shall be proper in the City and County of Denver.
H. List of Selected Applicable Laws
Grantee at all times during the performance of this Grant shall comply with all applicable Federal and
State laws and their implementing regulations, currently in existence and as hereafter amended, including
without limitation those set forth on Exhibit A, Applicable Laws, attached hereto, which laws and
Page 11 of 15
CDBG #09-0IOD— Weld County/Emergency Services Software
regulations are incorporated herein and made part hereof. Grantee also shall require compliance with such
laws and regulations by sub -contractors under sub -contracts permitted by this Grant.
I. Modification
i. By the Parties
Except as specifically provided in this Agreement, modifications of this Agreement shall not be
effective unless agreed to in writing by both parties in an amendment to this Agreement, properly
executed and approved in accordance with Colorado State law and State Fiscal Rules.
ii. By Operation of Law
This Agreement is subject to such modifications as may be required by changes in Federal or
Colorado State law, or their implementing regulations. Any such required modification
automatically shall be incorporated into and be part of this Agreement on the effective date of such
change, as if fully set forth herein.
J. Order of Precedence
The provisions of this Agreement shall govern the relationship of the State and Grantee. In the event of
conflicts or inconsistencies between this Agreement and its exhibits and attachments, such conflicts or
inconsistencies shall be resolved by reference to the documents in the following order of priority:
i. §23, Colorado Special Provisions
ii. §§1-22 of this Grant Agreement
iii. Exhibit A, Applicable Laws
iv. Exhibit B, Statement of Project,
K. Severability
Provided this Agreement can be executed and performance of the obligations of the Parties accomplished
within its intent, the provisions hereof are severable and any provision that is declared invalid or becomes
inoperable for any reason shall not affect the validity of any other provision hereof.
L. Survival of Certain Agreement Terms
Notwithstanding anything herein to the contrary, provisions of this Agreement requiring continued
performance, compliance, or effect after termination hereof, shall survive such termination and shall be
enforceable by the State if Grantee fails to perform or comply as required.
M. Third Party Beneficiaries
Enforcement of this Agreement and all rights and obligations hereunder are reserved solely to the Parties,
and not to any third party. Any services or benefits which third parties receive as a result of this
Agreement are incidental to the Agreement, and do not create any rights for such third parties.
N. Waiver
Waiver of any breach of a term, provision, or requirement of this Agreement or any right or remedy
hereunder, whether explicitly or by lack of enforcement, shall not be construed or deemed as a waiver of
any subsequent breach of such term, provision or requirement, or of any other term, provision, or
requirement.
THE REST OF THIS PAGE IS INTENTIONALLY LEFT BLANK
Page 12 of 15
CDBG #09-010D — Weld County/Emergency Services Software
23. COLORADO SPECIAL PROVISIONS
These Special Provisions apply to all State contracts except where noted in italics.
A. 1. CONTROLLER'S APPROVAL. CRS §24-30-202 (1).
This Grant shall not be deemed valid until it has been approved by the Colorado State Controller or
designee.
B. 2. FUND AVAILABILITY. CRS §24-30-202(5.5).
Financial obligations of the State payable after the current fiscal year are contingent upon funds for that
purpose being appropriated, budgeted, and otherwise made available.
C. 3. GOVERNMENTAL IMMUNITY.
No term or condition of this Grant shall be construed or interpreted as a waiver, express or implied, of any
of the immunities, rights, benefits, protections, or other provisions, of the Colorado Governmental
Immunity Act, CRS §24-10-101 et seq., or the Federal Tort Claims Act, 28 U.S.C. §§1346(b) and 2671 et
seq., as applicable now or hereafter amended.
D. 4. INDEPENDENT CONTRACTOR.
Grantee shall perform its duties hereunder as an independent contractor and not as an employee. Neither
Grantee nor any agent or employee of Grantee shall be or shall be deemed to be an agent or employee of
the state. Grantee shall pay when due all required employment taxes and income taxes and local head
taxes on any monies paid by the state pursuant to this Grant. Grantee acknowledges that Grantee and its
employees are not entitled to unemployment insurance benefits unless Grantee or a third party provides
such coverage and that the state does not pay for or otherwise provide such coverage. Grantee shall have
no authorization, express or implied, to bind the state to any agreement, liability or understanding, except
as expressly set forth herein. Grantee shall provide and keep in force workers' compensation (and provide
proof of such insurance when requested by the state) and unemployment compensation insurance in the
amounts required by law and shall be solely responsible for its acts and those of its employees and agents.
E. 5. COMPLIANCE WITH LAW.
Grantee shall strictly comply with all applicable federal and State laws, rules, and regulations in effect or
hereafter established, including, without limitation, laws applicable to discrimination and unfair
employment practices.
F. 6. CHOICE OF LAW.
Colorado law, and rules and regulations issued pursuant thereto, shall be applied in the interpretation,
execution, and enforcement of this Grant. Any provision included or incorporated herein by reference
which conflicts with said laws, rules, and regulations shall be null and void. Any provision incorporated
herein by reference which purports to negate this or any other Special Provision in whole or in part shall
not be valid or enforceable or available in any action at law, whether by way of complaint, defense, or
otherwise. Any provision rendered null and void by the operation of this provision shall not invalidate the
remainder of this Grant, to the extent capable of execution.
G. 7. BINDING ARBITRATION PROHIBITED.
The State of Colorado does not agree to binding arbitration by any extra -judicial body or person. Any provision to the contrary in
this Grantor incorporated herein by reference shall be null and void.
H. 8. SOFTWARE PIRACY PROHIBITION. Governor's Executive Order D 002 00.
State or other public funds payable under this Grant shall not be used for the acquisition, operation, or
maintenance of computer software in violation of federal copyright laws or applicable licensing
restrictions. Grantee hereby certifies and warrants that, during the term of this Grant and any extensions,
Grantee has and shall maintain in place appropriate systems and controls to prevent such improper use of
public funds. If the State determines that Grantee is in violation of this provision, the State may exercise
any remedy available at law or in equity or under this Grant, including, without limitation, immediate
termination of this Grant and any remedy consistent with federal copyright laws or applicable licensing
restrictions.
Page 13 of 15
CDBG #09-010D — Weld County/Emergency Services Software
I. 9. EMPLOYEE FINANCIAL INTEREST/CONFLICT OF INTEREST. CRS §§24-18-201 and 24-
50-507.
The signatories aver that to their knowledge, no employee of the State has any personal or beneficial
interest whatsoever in the service or property described in this Grant. Grantee has no interest and shall
not acquire any interest, direct or indirect, that would conflict in any manner or degree with the
performance of Grantee's services and Grantee shall not employ any person having such known interests.
J. 10. VENDOR OFFSET. CRS §§24-30-202 (1) and 24-30-202.4. /Not Applicable to intergovernmental
agreements!
Subject to CRS §24-30-202.4 (3.5), the State Controller may withhold payment under the State's vendor
offset intercept system for debts owed to State agencies for: (a) unpaid child support debts or child
support arrearages; (b) unpaid balances of tax, accrued interest, or other charges specified in CRS §39-21-
101, et seq.; (c) unpaid loans due to the Student Loan Division of the Department of Higher Education;
(d) amounts required to be paid to the Unemployment Compensation Fund; and (e) other unpaid debts
owing to the State as a result of final agency determination or judicial action.
K. 11. PUBLIC CONTRACTS FOR SERVICES. CRS §8-17.5-101. [Not Applicable to agreements
relating to the offer, issuance, or sale of securities, investment advisory services or fund management
services, sponsored projects, intergovernmental agreements, or information technology services or
products and services!
Grantee certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien
who will perform work under this Grant and will confirm the employment eligibility of all employees
who are newly hired for employment in the United States to perform work under this Grant, through
participation in the E -Verify Program or the Department program established pursuant to CRS §8-17.5-
102(5)(c), Grantee shall not knowingly employ or contract with an illegal alien to perform work under
this Grant or enter into a contract with a subcontractor that fails to certify to Grantee that the
subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this
Grant. Grantee (a) shall not use E -Verify Program or Department program procedures to undertake pre-
employment screening of job applicants while this Grant is being performed, (b) shall notify the
subcontractor and the contracting State agency within three days if Grantee has actual knowledge that a
subcontractor is employing or contracting with an illegal alien for work under this Grant, (c) shall
terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien
within three days of receiving the notice, and (d) shall comply with reasonable requests made in the
course of an investigation, undertaken pursuant to CRS §8-17.5-102(5), by the Colorado Department of
Labor and Employment. If Grantee participates in the Department program, Grantee shall deliver to the
contracting State agency, institution of higher education or political subdivision a written, notarized
affirmation, affirming that Grantee has examined the legal work status of such employee, and comply
with all of the other requirements of the Department program. If Grantee fails to comply with any
requirement of this provision or CRS §8-17.5-101 et seq., the contracting State agency, institution of
higher education or political subdivision may terminate this Grant for breach and, if so terminated,
Grantee shall be liable for damages.
L. 12. PUBLIC CONTRACTS WITH NATURAL PERSONS. CRS §24-76.5-101.
Grantee, if a natural person eighteen (18) years of age or older, hereby swears and affirms under penalty
of perjury that he or she (a) is a citizen or otherwise lawfully present in the United States pursuant to
federal law, (b) shall comply with the provisions of CRS §24-76.5-101 et seq., and (c) has produced one
form of identification required by CRS §24-76.5-103 prior to the effective date of this Grant.
Revised 1/1/09
THE REST OF THIS PAGE IS INTENTIONALLY LEFT BLANK
Page 14 of 15
CDBG #09-010D — Weld County/Emergency Services Software
24. SIGNATURE PAGE
THE PARTIES HERETO HAVE EXECUTED THIS GRANT
* Persons signing for Grantee hereby swear and affirm that they are authorized to act on Grantee's
behalf and acknowledge that the State is relying on their representations to that effect.
GRANTEE
Board of County Commissioners,
County of Weld
By: William F. Garcia
Name of Authorized Individual
Date: 09/21/2009
STATE OF COLORADO
Bill Ritter, Jr., GOVERNOR
DEPARTMENT OF LOCAL AFFAIRS
rAcsAS
usan E. Kirkpatkck..Executive Director
Date: U _a/
PRE -APPROVED FORM CONTRACT REVIEWER
By. >�.�✓*�
Teri Davis, Director of Local Government Services
Date: /071/)2-
ALL GRANTS REOUIRE APPROVAL by the STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Grants. This Grant is not valid until
signed and dated below by the State Controller or delegate. Grantee is not authorized to begin
performance until such time. If Grantee begins performing prior thereto, the State of Colorado is not
obligated to pay Grantee for such performance or for any goods and/or services provided hereunder.
By:
STATE CONTROLLER
David J. McDermott, CPA
i
Yiugtse Cho Controller Delegate
Date: 7(-\/5 1c 1
Page 15 of 15
CDBG #09-010D — Weld County/Emergency Services Software
EXHIBIT A — APPLICABLE LAWS
Laws, regulations, and authoritative guidance incorporated into this Grant include, without limitation:
1. 2 C.F.R. 220, Cost Principles for Education Institutions
2. 2 C.F.R. 225, Cost Principles for State, Local and Indian Tribal Governments
3. 2 C.F.R. 230, Cost Principles for Non -Profit Organizations
4. 2 U.S.C. Chapter 26, et seq., as amended, Disclosure of Lobbying Activities
5. 5 U.S.C. 552a, as amended, Privacy Act of 1974
6. 8 U.S.C. 1101, Immigration and Nationality Act
7. 12 U.S.C. §§1701- 1701z-15, et seq., as amended, National Housing Act
8. 15 U.S.C. Chapter 49, et seq., as amended, Fire Prevention and Control
9. 16 U.S.C. Chapters 1-83, et seq., as amended, Conservation
10. 20 U.S.C. 1681-1688, Title IX, as amended, Education Amendment of 1972
11. 24 C.F.R. Subtitle A, Parts 0-82, et seq, as amended, Housing and Urban Development
12. 24 C.F.R. Subtitle B, Chapter I—XXV, et seq, as amended, Housing and Urban Development
13. 24 C.F.R. Part 58, Environmental Review Procedures For Entities Assuming HUD Environmental
Responsibilities
14. 24 C.F.R. Part 570, Community Development Block Grant
15. 29 U.S.C. Chapter 8, §§201, 206, et seq., as amended, Labor
16. 29 U.S.C. Chapter 14, §§621-634, et seq., as amended, Age Discrimination in Employment
17. 29 U.S.C. Chapter 16, §§793-794, et seq., as amended, Vocational Rehabilitation and Other
Rehabilitation Services
18. 31 U.S.C. Subtitle I — VI, et seq., as amended, Money and Finance
19. 40 U.S.C. Subtitle I, et seq., as amended, Federal Property and Administrative Services
20. 40 U.S.C. Subtitle II, et seq., as amended, Public Buildings and Works
21. 40 U.S.C. 276a — 276a-5, Davis Bacon Act, as amended
22. 40 C.F.R. 1500-1508, as amended, Council on Environmental Quality Regulations Implementing NEPA
23. 41 C.F.R. Chapter 60, as amended, Executive Order 11246
24. 41 U.S.C. 35 et seq., Walsh -Healey Public Contracts Act
25. 41 U.S.C. 701, et seq., Drug Free Workplace Act of 1988
26. 42 U.S.C. Chapter 21, et seq., as amended, Civil Rights
27. 42 U.S.C. Chapter 45, et seq., as amended, Fair Housing
28. 42 U.S.C. Chapter 50, et seq., as amended, National Flood Insurance
29. 42 U.S.C. Chapter 55, et seq., as amended, National Environmental Policy
30. 42 U.S.C. Chapter 63, et seq., as amended, Lead -Based Paint Poisoning Prevention
31. 42 U.S.C. Chapter 69, et seq., as amended, Community Development
32. 42 U.S.C. Chapter 6A, et seq., as amended, Public Health Services
33. 42 U.S.C. Chapter 76, et seq., as amended, Age Discrimination in Federally Assisted Programs
34. 42 U.S.C. Chapter 89, et seq., as amended, Congregate Housing Services
35. 42 U.S.C. Chapter 85, et seq., as amended, Air Pollution Prevention and Control
36. 42 U.S.C. Chapter 126, et seq., as amended, Equal Opportunity for Individuals with Disabilities
37. 42 U.S.C. Chapter 130, et seq., as amended, National Affordable Housing
38. 42 U.S.C. 5301-5321, Housing and Community Development Act of 1974, as amended
39. 49 C.F.R. Part 24, as amended, Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970
40. C.R.S. 24-34-501 - 510, et seq., as amended, Colorado Housing Act of 1970,
41. C.R.S. 24-75-601 et seq., as amended, Legal Investment of Public Funds
42. Executive Order 11063, HUD Equal Opportunity in Housing, as amended by Executive Order 12259,
Leadership and Coordination of Fair Housing in Federal Programs
43. Executive Order 11593, Protection and Enhancement of the Cultural Environment
44. Executive Order 11988, Floodplain Management
45. OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations
46. Community Development Block Grant (CDBG) Guidebook, which is located on the Department's website
Page 1 of 1 — Exhibit A — Applicable Laws
CDBG #09-010O — Weld County/Emergency Services Software
EXHIBIT B — STATEMENT OF PROJECT (SOP)
Community Development Block Grant (CDBG) — Public Facilities
1. GENERAL DESCRIPTION OF THE PROJECT(S).
1.1. Project Description. The project consists of the purchase and installation of soft -ware for contacting cell
phones, PDAs, as well as hard line phones and devices for emergency notification purposes to the public.
This part of the project includes the acquisition of 440,000 units of notification to the public. Other
software to be acquired and installed will provide accurate information to responders prior to arrival on
the scene of an emergency. The information provided to the responders include medical and site condition.
The types of software included in this project are the result of findings as part of the analysis of the after -
action report on the Weld County Tornado of May 2008.
The county will maintain and update the software as needed for a period of 5 years
1.2. Eligible expenses include acquisition and installation costs.
1.3. Cost Savings derived while completing the Project shall be:
1.3.1. ❑ divided equally between the State and Grantee; or
1.3.2. ® split on a pro -rata basis between the State and Grantee.
1.4. Matching Funds. Unless authorized in writing by the State, Grantee shall be responsible for meeting
the required total matching funds for this Project, as identified under the "Other Funds" column of §7
below, during the term of this Grant. Matching funds shall not be considered matching funds for
federal program purposes.
1.5. Section 3 of the HUD Act of 1968. This section ® shall, or shall not ❑ apply to this Grant. When
applicable, Grantee and subgrantee shall to the greatest extent feasible, provide opportunities for
training and employment that arise through HUD -financed projects will be given to lower -income
persons in the Project area, and that contracts be awarded to businesses located in the Project area or to
businesses owned in substantial part, by residents of the Project area. Grant Shall follow the reporting
requirement detailed in §6.1.4 below.
2. DEFINITIONS
2.1. Low and Moderate Income Persons. This section ❑ shall, or shall not ® apply to this Grant. Low
and Moderate Income Persons are defined, for the purposes of this Grant, as:
2.1.1. 0 Those persons who are members of very low-, low- and moderate -income families as set
forth in Exhibit C and as updated annually on DOLA's website.
2.1.2. ❑ Those persons who have been determined by the U.S. Department of Housing and Urban
Development (HUD), based upon most recent Census data, to be very low-, low- and moderate -
income persons.
2.1.3. 0 Those persons belonging to clientele groups who are generally presumed by HUD to be low -
and moderate -income persons.
2.2. Guidebook refers to the Community Development Block Grant (CDBG) Guidebook, as updated
periodically, and available on DOLA's website.
3. DELIVERABLES
3.1. Outcome. The final outcome of this project is to provide sustainability to by helping to create a
suitable living environment.
3.2. Service Area. The performance of the services described within this Grant shall be located in Weld
County.
3.3. National Objective. This project shall meet the national objective below:
3.3.1. 0 Low/Moderate Income Benefit, area -wide. The project will benefit the residents of the
above specified service area. Using HUD 20 census data of persons, or
% are low- to moderate -income persons.
Page I of 4 — Exhibit B — Statement of Project
CDBG
4.
5.
#09-010O — Weld County/Emergency Services
3.3.2. ❑ Low/Moderate Income Benefit,
services being provided by insert
reasonably be expected a minimum
of , or % of the clients
Software
limited clientele. The project will benefit the clients of the
Grantee Name. The services are of such a nature that it can
of 51% will be low/moderate income. Currently out
being served are considered low/moderate income. Grantee
time of project close-out that the minimum of 51% benefit has
for documentation and reporting requirements.
presumed by HUD. The project will benefit (insert type
by HUD to be made up of principally low/moderate income
basis. Grantee has designated the area as a slum/blighted area.
a copy of the resolution designating the area being served as
determination prior to obligation of funds. The area exhibits:
deteriorated or deteriorating buildings, or the pubic
the area are in a general state of deterioration.
throughout the area in a state of deterioration.
Grantee has determined the project will eliminate a specific
decay not located in a designated slum or blighted area.
alleviates an existing condition which has been determined to
threat to the health or welfare of the community, and is of recent
it was unable to finance the activity on its own and other sources
Grantee shall provide to the Department information regarding the
prior to obligation of funds.
performance hereunder shall be under the direct supervision of
Services, an employee or agent of Grantee, who is
shall present
been met. Refer
3.3.3. ❑ Low/Moderate
of clientele)
persons.
3.3.4. ❑ Slum/Blight,
Grantee shall
slum/blight and
3.3.4.1. ❑ substantial
improvements
3.3.4.2. ❑ public
3.3.5. ❑ Slum/Blight,
condition of
documentation at
to §6.1.6 below
Income Benefit,
which is presumed
on an area
provide to the State
the basis for such
number of
throughout
improvements
spot basis.
blight or physical
This project
and immediate
has determined
not available.
the need occurred
Grantee's
Director of Administrative
3.3.6. // Urgent Need.
pose a serious
origin. Grantee
of funding are
origin and date
PERSONNEL
4.1. Responsible Administrator.
Ms. Monika Mika,
hereby designated as
4.2. DLG Regional Manager.
4.3. Replacement. Grantee
wishes to replace its
sole discretion, as DLG
Personnel. Such notice
what their qualification
serve, DLG, in its sole
their replacements are
§18 of the Grant.
PAYMENT
Payments shall be made
5.1. Payment Schedule.
receipt. Excess funds
the responsible administrator of this project.
Don Sandoval, 150 E. 29th Street, Suite 215, Loveland, CO 80538.
shall immediately notify DLG if any key personnel cease to serve. If Grantee
key personnel, it shall notify DLG and seek its approval, which shall be at DLG's
issued this Grant in part reliance on Grantee's representations regarding its Key
shall specify why the change is necessary, who the proposed replacement is,
are, and when the change will take effect. Anytime key personnel cease to
discretion, may direct Grantee to suspend work on the Project until such time as
approved. All notices sent under this subsection shall be sent in accordance with
in accordance with the provisions set forth in §9 of the Grant.
Grantee shall disburse Grant Funds received from the State within fifteen days of
shall be returned to the Department.
Payment
Amount
Interim Payment(s)
$267,900
Paid upon receipt of actual expense documentation and written
requests from the Grantee for reimbursement of eligible program
activities authorized by the Department.
Final Payment
$ 14,100
Paid upon substantial completion of the Project, provided that
the Grantee has submitted, and the Department has approved, all
required reports.
Total
$282,000
Page 2 of 4 — Exhibit B — Statement of Project
CDBG #09-010D — Weld County/Emergency Services Software
5.2. Remittance Address. If mailed, payments shall be remitted to the following address unless changed in
accordance with §18 of the Grant:
Weld County Board of Commissioners
915 10i° Street
Greeley, CO 80631
5.3. Interest. Grantee may keep interest earned from federal funds up to $100 per year for administrative
expenses..Excess interest income shall be returned to DLG.
6. ADMINISTRATIVE REQUIREMENTS
6.1. Reporting. Grantee shall submit the following reports to the Department using the state -provided
forms. The Department may withhold payment(s) if such reports are not submitted timely. When there
is a conflict between the reporting requirement in this section and the Guidebook, the stricter
requirment shall prevail.
6.1.1. Financial Status Reports. One copy of the quarterly Financial Status Report shall be submitted
within 30 calendar days of the end of each calendar quarter.
6.1.2. Narrative Performance Reports. One copy of the quarterly Narrative Performance Report
shall be submitted within 30 calendar days of the end of each calendar quarter.
6.1.3. Final Reports. Within 60 days after the completion of the Project or the final draw, whichever
is later, Grantee shall submit one copy of the Project Completion Report, and two copies of the
final Financial Status Report to the Department.
6.1.4. Section 3 Report. Two copies of the Section 3 report shall be submitted to the Department at
project close-out.
6.1.5. Single Audit Report. If Grantee is required to have a single audit, Grantee shall submit a copy
of its audit report to DLG within 180 days of its fiscal year-end.
6.1.6. Verification of Limited Clientele. This subsection shall apply when §3.3.2 above is checked.
Grantee shall keep on file verification of income eligibility for project beneficiaries using
income limits as provided in Exhibit C and updated annually on DOLA's website.
6.2. Monitoring.
6.2.1. Grantee. Grantee shall notify DLG at least 30 days in advance of Project being completed.
DLG shall perform on -site monitoring, as outlined in the Monitoring section of the Guidebook,
prior to project close-out.
6.2.2. Subgrantee. Grantee shall monitor its subgrantees, if any, at least once during the term of this
project. Results of such monitoring shall be maintained on file.
6.3. Change of Use.
6.3.1. During a period of five (5) years following the date of closeout of the Project by the State,
Grantee may not change the use or planned use of the property acquired or improved unless: 1)
the State determines the new use meets one of the national objectives of the CDBG program,
and 2) the Grantee provides affected citizens with reasonable notice and an opportunity to
comment on any proposed changes.
If Grantee decides, after consultation with affected citizens that it is appropriate to change the
use of the property to a use which the State determines does not qualify in meeting a CDBG
national objective, Grantee shall reimburse to the State an amount equal to the current fair
market value of the property, less any portion of the value attributable to expenditures of non-
CDBG funds for acquisition of and improvements to, the property.
6.3.2. After the five (5) year period following the Project closeout date, no State restrictions on use of
the property shall be in effect.
6.4. Construction. The following subsections shall apply on construction related project./activities.
Page 3 of 4 — Exhibit B — Statement of Project
CDBG #09-010D — Weld County/Emergency Services Software
6.4.1. Bidding. Grantee shall provide to DLG all necessary forms relating to bidding and construction
funded by CDBG funds as outlined in the Guidebook.
6.4.2. Compliance with Applicable Standards. Grantee, subgrantees and subcontractors shall
comply with all applicable statutory design and construction standards and procedures that may
be required, including the standards required by Colorado Department of Public Health and
Environment, and shall provide the State with documentation of such compliance.
6.4.3. Davis -Bacon Act. Grantee, its contractors and subcontractors shall comply with all the
requirements of the Davis -Bacon Act in accordance with the requirements as outlined in the
State's CDBG Guidebook's Labor and Construction Section.
6.5. Contract.
6.5.1. Any and all contracts entered into by the Grantee or any of its subcontractors shall comply with
all applicable federal and state laws and shall be governed by the laws of the State of Colorado.
6.5.2. Copies of any and all contracts, Intergovermental Agreements, and/or Memorandums of
Understanding entered into by Grantee in order to accomplish this Projects shall be submitted to
the DLG Regional Manager for review upon execution.
6.6. Environmental Requirements. Grantee shall comply with all HUD environmental requirements and
shall not obligate Grant funds prior to receipt of the written release of funds from the State.
6.7. Procurement Standard. Grantee shall follow appropriate procurement standards as outlined in the
Guidebook, including the selection and payment of contractors, consultants, architects, engineers, and
purchase of materials necessary for the completion of the Project.
6.8. Public Hearing. Grantee shall conduct at least one public hearing during the course of the project to
get input on its performance from citizens. Comments made during the public hearing shall be
forwarded to the Department.
6.9. Recordkeeping. Grantee shall maintain records in accordance with recordkeeping requirements as
outlined in the Guidebook.
7. PROJECT BUDGET
Project Activities
Total Cost
CDBG Funds
Other Funds
Other Fund Source
Acquisition/Installation
(3)
$282,000
$282,000
Total
$282,000
$282,000
Page 4 of 4 — Exhibit B — Statement of Project
CDBG #09-010D — Weld County/Emergency Services Software
EXHIBIT C — MAXIMUM INCOME LIMIT
Exhibit C — Maximum Income Limit
N
b
C
Cn to
O
O 0
co
N7 qU
N w C
W O
N
o
U
z�
y
W 00
F• 00
R � U
a
a ti
a
qo
-
F U
U .o
z�
300
OQ
tr4 ,42
Cn O
W O
°
O L;)
U 0
z o
U
°
o 0
0 0 NO
C
°
NN F
_ N
o C ° N
y U
N U
v C 4=.
C
u N
an
O
V b . °
ai a) 3 O
E
O .C 000 Q
C.0 0 C °
In
c 5 E a 6 U
vv.:, N O
E o❑ b E O
N E .E C
0 1t W e
C O
k 1
C h n
0 3 00 ;= �
w° m 0 rJ
o
00 p to o c
o o E
0.0 0' a) .0
O
C 'C C
C
.C 0 0
O 0 .- C 0
O U .
hul
'Id
O
E.0 c v °
u °•J O
o c
« C 0
N
' u U b
m
7 0 >°
.n 0
eo E ° o a
G'K C
. 4 R
2, m.
V 00
H N N- C J
y .
•n o. ° m
c ° ° -d Ca.
o ro g a
.0) 0 3 o C P.
E 0 O
a) C C 0
N°
'd ° ° C °
ct Tan_ N N
O U m O _O
O O o 0 0
in m. c
o b
D S0' C v
N N .Y'
A en CO OO w7:3 .
C GL, 0 60 N
Cj 0 (y1 0
4.
..V. - U m '
° °
C qU.E
0 3 o u 8 o E,
0. °
'n t0:1.4 a
C U a..
Householi
0
0
0.
00
C
O
0
t`
C
O
0.
CO
C
0
N
0.
7
C
O
V
rl
0
0
0
a
N
0
N
0.
Type of Household
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
In In in 0 In In In O Vl O vl 0 0 O vl vl In 0 In O In In In 0
Cl -- Vl Cl Cl -+ h Cl WI Cl Vl N Vl 00 Cl V7 Cl CO M N ^ Vl N
0 0 D\ !` O O o' 1- O\ C OC 1- It 00 0 O o r 0\ 1� 0 0 O` C-
00 In Vl en 00 Vl in M In M In en 00 In 00 In Vl M In CA 00 In In en
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 In 0 0 0 In O In 0 In h VA 0 0 0 N V) Vl 0 0 0 Vt
V 04 CA 0 -- 0 a OC Ol 0C 0 M Cl 0- cc CC CC 0 0 0' --i 0 0
Vl 1� n 0- In C In 0- In O- In 0' 0 In Vl C- Vl It CO Vl in C` Vl d-
(1/4-- It Din M D- It Vl en Vl M In en C-- In r V in en in en P It Vl en
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
VD 0 0 0 V-1 0 0 0 0 0 0 0 Vl V l O V l 0 0 0 in l V l V l O_ 0 O Cpl M L� rl l- en r N C- Don Cn P It C` Vl r1 14-
0 V Cl Cl 0 V Cl Cl Cl Cl Cl N V 0 It N N Cl Cl 0 V Cl N
1- It Vl n rl Vl M Vl M C-- In C- V Vl Cn In M C-- It In M
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
in ut O n kenVt O h O in co O O ut h O Vt O O in4n co Vt
CO O 1- V CO O l� It r V l— 7‘.o O 1— It CO Vt CO 0 C- V
GO 0
CNO V V en ‘.07 It Cn V O 0- en CO V 1/4.07 It en V en CNO d' V en
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 urn 0 0 0 0 0 In 0 0 0 0
00 0 N 00 0 In Cl -- N '^ Cl 0 ut CO 0I— N N Cl 00 O— N
CO VA 00
O M V Cl CO 00 O en It Cl V Cl 7 Cl CCOO V CO en It Cl V N CO 19 GO VI 00 0 en d-
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Vl 0 0 0 0
r- N CO It r N CO It CO V CO O CO 1-- Cl CO 7 1— V 1-- Cl CO V
Vl rl' Cl in en V Cl It Cl V Cl Vl It Vl en It Cl V Cl in en V N
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
In 0 0 in In 0 O ut 0 In 0 In 0 In In 0 0 In In O Vt 0 0 In
CO It ^ In CO V - Vl Vl .-. Vl Cl CO CO It ^ In CO CO I Vl
00 0 CO Cl 00 O CO Cl CO Cl CO Cl -' In 00 O CO Cl CO Cl 00 0 CO Cl
It en en Cl V rl M N M Cl en Cl Vl M V en en Cl rl N V en rl N
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
In 0 In V7 In 0 In Vl Cn In In in 0 0 In 0 In In Vl 0 In 0 in v,
Vl CO tr)In P Vl CO Del C--Vl P in(-- OO Cl Vl CO Dan C-- CO 00 In CO
N CO 0 Cl CO w CC w ON cc 0 V r. Cl CO -. 0C .-- 01 Cl CO
V Cl en rl ^ M.- rl ^ V M V Cl Cn w rl ^ It N rl r'
a) o) 0 a) a) 0 0 a) a) to 0 0
E H H E E E E E H H E H
0 0 0 0 0 0 0 0 0 0 0 0
U 0 0 U 0 U U 0 U U U 0
0 ° .C ° r0 ° 0 ° C- ° 0 ° .C ° 0 ° C+ ° 0 ° ° °
. E E E E.E.E. E.E.E Ew Ew E
U o a) o a) O U O U O U O U 0° O a3 O U O U o U O
U U U U U U U O U O U 0
II-). 4C iii
wl H.C. i0 i i0 ," it —.-. i0-0 0. G 0 .H. 0 — 0 i C iro. .C,
m U m U m a) ° 0 U 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
3 aa a a ,-4 .7 .'aka'. akaa
U
U
cc
Q
q
ALAMOSA COUNTY
AHOE COUNTY
ARCHULETA COUNTY
H
0
U
Q
Q
BENT COUNTY
BOULDER COUNTY
BROOMFIELD CO
CHAFFEE CO
O
U
CLEAR CREEK COUNTY
CONEJOS COUNTY
0
a)
P.
00
C
0
Q -
r
C
0
P.
NO
O
0
a
In
cM
0
0
0
M
0
N
0.
N
C
0
d
0.
Type of Household
0
U
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
in 0 in 0 ten in O vl ut In O vl h0 in ut In0 in In 0 vt 0 In In 0 _ in in In ut vt
1•1N Vl N N N In N N ^ �n N N ^ kn ^ N ^ 00 r vl N M N ^ M 00 lO LO kin
Q` r 0 r- a, r- O r- 0 0 CA r- 0 0 V r O co V CO o\ r- in r co a t b ON en 00
in en in en in en Vl en 00 in train 00 in 00 to 00 kn r V to M r V 00 Vl r nf C V b en
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 In O In 0 vt 0 in 0 0 0 in 0 0 in 0 0 0 vt 0 0 in 0 In 0 0 In 0 0 0 0 0
00 ON U 0, Cr, ON Cl 0 V ^ ON 0 t ^ en r srls,-- N 00 CA CA 00 Cl 7 — in NO O O N
Vl en m en in en in en r't M M r't V- in r V P d' In en Or 't r V b' NO In en
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
00000000 N 000 vi Out ut In 00 to 00 in 0 in 0 in 0 in in in in
en r en r M r M r in en r tinN N In_r O en r Cl V In ^ r en en 00
Cl Cl Cl N Cl CV Cl Cl Oscr Cl Cl 0 V 7 0 0 V vl N N 'O 0 V in 0 00 en
in en Vl en Vl en in M r s in en r r Vl r V C d' In M NO d' r V 10 srls VD en in en
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 in 0 in 0 in 0 in In In 0 Vl in in 0 In In in 0 in O to in in in in in 0 in 0 to in
r R r 7 r V r 7 O co_ r v O O^ r D O_ Cl N r 'I' NO v t b N 0 _ b C, ^ r V h
00 0 00 0 00 0 CO 0 in 00 o) vl Q\ b 'n ^ 00 000 00 Vt 0 r r vac ^
-t M V M d' en V en NO V V en NO V lO V NO d' NO en V en NO M 10 sa NO en in en Vl en
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
000000000000000000 in 0000000In 00In 00
- N^ N^ N N 00 O^ N 00 O O M GO CO NO V^ N^ r 000 O ^ CA co r N
vl W in W in 00 in W0 00 in W O 00 C en O 00 s.0 in in 00 In O 00 lO in Cl en 'oO O\
V N nt Cl V Cl srls Cl lO M Cl 10 M NO b en in en xf Cl vl M l0 en vl M in en 01-
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 v l 0 0 0 in 0 0 0 in 0 0 in 0 0 in in 0
NO b V b b 'Cr r N NO V r Cl NO Cl r Cl 0 00 lO ^ r Cl ut NO VD r 0 en
O in O in O in O in V a 0 in V V r W V V^^ O vl ^ N V V O -- r Os N 10
d' N V Cl a N V N In M V Cl in en M M vl en inn srls Cr vl en vl M vl M s N V N
00000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
O vi _O V t 0 v t 0 v t v t 0 0 v t u t 0 0 I n h 0 0 0 0 vi O v t v t 0 0 0 0 v-1 v t u t
- mr,In r' vl — vl b V vl O N b C V en M^ vl r in O Q 01 M d- en en
NO Cl NO Cl NO Cl CO N 00 0 N 00 O^ 00 O N 00 C N Vt 00 00 0 00 N 10 r en
M Cl en Cl en N M Nsa en en Cl d' en vl Msrls en V N M N V Cl en V Cl 71- Cl en Cl
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
in in in in in in in in In 0 in In in 0 0 0 in 0 in 0 in in in 0 in 0 0 in in in 0 in
Vt r vl r h r vt r ut b In r h C 00 M in NO NO 00 kn r OA 0 N NO M in O^ r
ON -+ CA ^ Cl Cl NO CA Cl NO V O N C Ol 7 ^ ON CA vt N NO O -a r en Cl
M^ M^ M^ M^ V Cl M V Cl en d' Cl en Cl en M N V N M N M Cl en Cl
H E P E £ ▪ H P H E H P 8 5 E 5 E
O O O O O 0 0 0 0 O O 0 0 0 0 O
U U y U U Cl U U U U U U U U y J U U y J U N U U U N J N U m
0 0 0 0 0 0 0 0 U 0 0 00000000000000000000o O 0 O J O 0 O U O U O U O 0 O 0 O 0 O1-4 U U U J U U U U c.)— U U 0-0— 0,0
C 0 ti 0 rC+ 0 .C. �0" ti 0" N r0. ti w C G C 1.)-4 r. C 0 0^ N m m C .-Vti NC ^ 0
. ^.
N C N 0 m N N N NC
D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 0 0 0 3 0 0 0 37 3 0 0 0 3 0 0 0 3
COSTILLA COUNTY
CROWLEY COUNTY
CUSTER COUNTY
DELTA COUNTY
DENVER COUNTY
DOLORES COUNTY
DOUGLAS COUNTY
EAGLE COUNTY
ELBERT CO
EL PASO COUNTY
O
O
z
0
O
GARFIELD COUNTY
GILPIN COUNTY
z
O
O
o
o c�
ISON COUNTY
HINSDALE COUNTY
0
V
00
00
O
V
Qr
0
V
0
V
a
Vl
0
V
el -
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Vl 0 h 0 VI In Vt 0 h 0.0 in 0 0 0 in vl O 1n 0 kel 0 0 0 0 Vt 0 0 0 0 0 0
O Cl O Cl N -- Vl Cl In (V •O O ON I-- V 10 vl Cl Vt N h Cl r 10 Vl ^ N Vl Cl Vt Cl
rnt- r 00 of r1/4- r- 00 rn cn ON o,0 r- r0 r- r- 00 o0 r a,t-
en en In en 00 in Vl en In en V0 M VC V r a in en in en in en 1/40 M 1/40 en NO en Vl en Vl en
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
O Ln 0 in 0 0 0 vl 0 In 0 0 vl In 0 0 0 In O h o In vl 0 0 0 0 0 In O vl
ON 0 D` Ol V O` D\ ON ON O\ N 'C O 'C C O. ON Cr ON O. ON r It 0 N ON D\ O. D` O`
0 en Vl en r It ✓1 M Vl M Vl M lO V� V 0 en Vl en Vl en Vl en Vl en in en Vl en Vl en
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
000 0 en 00 000 O V100 en 0000000 Vl0 OOOO 0000
N N N Cl 0 0- Cl Cl en N M 00 CO M N N en Cl en N en Cl V 00 M M en N en N
0 en Vl en r or ✓1 en Vl en Vl M 'O en 1/40 V Vl en In M Vl en In en Vl en Vl Cr) Yl en 0 M
00000000000000000000000000000000
0 V t 0 0 0 0 0 0 O O 0 0 0 O 0 0 0 O 0 v l 0 0 0 0 V t V t 0 00 0 V l 0 v l
r 7 r V 'O O r It r a V V l Cl r 0' b r a r V r a ON V WI 0 Cl r r V
CO OM 00 0- eM VD 0 0- e 00 M or OM On en en en b V 't OM R OM 'tenCO 0 OM Oe
n en On en 0 en 0 M
0 0 0 0 0 0 0 0000000000000000000000000
000000000000 in 0 in 0 0 0 0 0 0 0 In 0 0 0 0 in 0 0 0 0
- N -- N CO 0 N^ N r (V 01 ^ 10 ^ N N^ N r NO r N M ON ^ N^ N
ein 00 V Cl 00 O 00 0 00
NO en V N' Cl V Cl .OM b M ClIt V Cl V N V N It N V Cl V Cl V Cl
O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
O 0 0 0 0 0 0 0 0 O O 0 0 0 0 v l V l 0 0 0 0 0 0 0 V l 0 0 101 O 0 0 0 O
ti NO V NO 'V r N NO V NO It OM NO 00 00 NO d' 'C V NO It N r O M NO O 10 or 'O
It N It N vl M V N 7 N V N d' r1/41 een M 0- N V N Q N V N V N 7 N V 7
M
C
0
V
Cl
0
ti
4
Type of Household
H
6
O
v
000000 0 000000000C> 000000000000000
O In O h M 00 h cm ut min en to 0 0 0 0 vl 0 M 0 vl 0 O in h en h O M O h
'O V Vl ^ Vl M M M Vl ^ Vl ^ Vl Vl 10 Ol M M O —
- Cl1/40 M Cl It OM M N M Cl M N V N CO a OM M Cl en Cl en Cl en Cl ten Cl en M en VD
N nil M Cl
0 000000000000000000000000000000
In In vl Vl in 0 Vl Vl 'n In O en Vl Vl 0 0 In In Vl Vl Vl 0 Vl 0 0 0 0 Vl Vl Vl In In
- ti 00 in 1/40
M D` Cl Cl 0 Or en Cl 10 ^ 0l in
0, ^ Cl Cl 00 Cl 0 Cl or or O- 0,— Ol
en en V Cl M^ M^ en Cl en Cl 0 N en — M M Cl M Cl M N en en
E • E E E E E E E E E a E E E E
O O O O 0 0 0 0 0 0 0 0 0 0 0 0
O D U V U V U V U V U V U V U V U V U V U V U V U V U V J V U V
S E- E- E- E— E- E ° E- E °� E ° ESE^ E^ E— Ems- E— E
✓ 0 0 O V 00 0 0 0 O 0 O V O al O al O al O al 0 0 0 V 0 y0 O C 0 0 0
„Ciw .Cro C m C 8 .. C.CA .Cv..C. 2 .CS•) .C. e .E w .C. Vim+ C w .C. ti �C L �2
O — 0— 0-0— 0— V 0— 0 0-i 0 0 0 0^ 0 0 V
0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
a a2a2a2a23 aka a2a,a2a2a a2,:c2323
HUERFANO COUNTY
JACKSON COUNTY
JEFFERSON COUNTY
KIOWA CO
KIT CARSON COUNTY
LAKE COUNTY
LA PLATA COUNTY
LARIMER COUNTY
LAS ANIMAS COUNTY
LINCOLN CO
LOGAN COUNTY
H
O
LU
w
MINERAL COUNTY
MOFFAT COUNTY
MONTEZUMA COUNTY
MONTROSE COUNTY
C
y
0..
00
0
0
Or
t --
a)
0-
C
0
0
P.
ul
0
0
0'
V
O
0
0.
M
O
a
N
0 0 0 0 0 0 0 0 0 0 000000 00000000000 0000000000000
in 0 vt O V1 O in vl vl CO O 0 to 0 in 0 0 0 in O 0 0 in O In 0 0 0 In 0 0 0 0 VI In O O V7 in O
v) Cl V) Cl 00 00 Cl -' Vl Cl 0 Vl Cl in Cl O In in Cl in Cl in Cl in N - P Vl Cl in Cl 00 r- Vl Cl Cl C' in Cl
in en in en b 0- 00 CD in en 00'0 in r- In r- b M N en 00 en in in r -
h M 00 in h M 00 in on r V GO N M '00 V r1/4 01 in en
000000 000000000000000000000000000000000
O ut 0 Vt O Vt 0 0 0 V1 000 kn O kn h O O in Vt in O in O In O O O kn in kn kn O O to O kn O h
01/4 In V vIi a 00 01 00' h P vIi V^ O vIi V vri b Cl o. k' 0'i Oen Oi k 7 iCT Iil CT
0 V CMi 00' Cl enn In CT 0 V en Obi VIl V
kn M kn M'C en I-- V in en 00 GO ut en in en in en in en r- t in en in en r- tor in en F- V P V in en 1/40 en in en
0 0 0 0 0 0 0 000000000000 0000 0000000000000000 0
000 0 V t O vt 0 0 0 v) 0 0 0 0 0 0 ut O O VI In O O O O O V) O O to In O in 0 0 0 0 0 0
M r1 en r 00 rD in en r GO'C en N N en N N N en N Cl GO en N N Clen in 7 N N Cl b Vii 0
en N ON I-- en Cl
N Cl Cl Cl CO e0 O V Cl Cl h"
Vl en in en in M P S Vl M l� ✓t in M in en Vl on in en [- V in en in M P S Vent-- V bVl en Vl M Vl en
0 0 0 000000 0000 00 0000000000000 0000 000000 00
O In o h O O ,n In O v t h O O v i O h 0 u t O in 0 0 0 in 0 v t M I n 0 v t 0 0 0 I n 0. n v t 0 0 v t
l� d' r V l� Cl b O t� V .. r-. r V r� 7^ b D- 7 ,-^ in P 7 oP V M 7 r- V Vt Cl Cl P Q vl r1/4 -
GO P V
0- OM 00 V OM tor O- in ccin en 1 0- V' OM r1/4-vl V O 00 M O 01/4 M Von 00 0- O 0 en 00 M lO V 0- O 00 M V OGO 00 M GO V V OM b V GO en 'R OM 00 ,t)N V OM
0 0000000000000000000 000000000 00000 000000
0000 I n v n O 0 0 0 0 0 0 0 0 0. n 0 0 0 0 0 0 0 0 0. n 0 0 0 0 0. n 0 0 0 v n I n 0 0
N N GO 1/40 00 O -- N CT 00 CO V 7^ N 0 on -' N Ntot V -' N O M OO V-- N R ^ (V
in 00 in 00 0- Cl 7 Cl 0 en GO 00 in CO in 00 in Go in 00 in Go V Cl r0 V V Cl N V Cl in
N00 'C 7 Cl V Cl GO M it Cl lO 0 in 1/40 in
V N.0 eten 00 en 7 in N
0 0 0 0 0 0 000000000000000000000000000000000 0
0000 00000000000000000000 I n 0 0 0. n 0 0 0 0 0 I n 0 0 0. n O v n 0 0 0. n 0 0
GO 7 GO V GO in r Cl b 0- en ON GO V '4O a CT h b a 1 N'C 7 l0 V on in O V GO Cl 0 00 'O V M 01 bp V
Cl in
0- Cl a Cl in en 0- Cl in O-' N V Cl tit Cl Cl in en CO V Cl In en V N Vl en in en V Cl tor Cl 7 CV
000000000 0000 00 0000 00000000000000 0 0 0 0 0 0 0
0 in 0 in 0 0 in 0 O In O In O In O In in 0 0 in 0 vt O M O vt In O O In 0 In 0 0 0 in In 0 0 In
vl In in M 'O V ^ Vl r-- O -- in Vl en r- ^ V1 Cl GO CA N -' Yl Vl -' C- vl Cl Cl in M — vl --' f ^ Vl
M 01 GO Cl en Cl 0 in DO Cl V OM GO
c1/41 01 N Vl en OD en Cl M Cl M Cl en Cl Vl Cl M N 1/40 01 M Cl d' CT orn M Cl V) Cl 7 Cl 01 tr) 00 M Cl Cl M Cl
C 0000000000 000000 0000 000000 000000000000 00
O kn In in in in in in 0 in in in in in in in In 0 0 in In 0 0 in in in in 0 O Vl n O O kn O kn Vl 0 0 knit-)
Nin r in r- V ^ -' �• in GO in r- . in 11/4 in r— CC OT in C1/4.00 N in r-- kn r- O 0, rn r- 00 N vO 00 tor- co kn to l--
y -- 0 0' kn N N ‘.0 ^. 0, 'O V Cr,. ON -' 0' .•--i01/4 Not 00 •-. CT O\M VD O. Net a ^ 0' b N D 00 O ^ `
d M —• M^ M N' N M^ V M M^ M -' en ---i M^ V N on -' M t— Not N M -' rV en rV M^ M N M
Type of Household
F
6
O
U
O 0 0 N N 0 0 Y N N N N 0 c0 0 4) 0 V N N
E E E E E E E E E E E E E E E E E E E E
O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
O 0 0 0 o V o 0 0 0 0 V 0 0 C V U 0 o U 0 d a� d m m Q ai .U�. U p m A U U U m
5 E� ° E a` E° E E4 E E 5 E E E E E E E E E E E E
4)04)04)04)04)04)04)04)04)04)04)04)04)04)000004)04)04)04)0
C O C O U U 0 O 0 0 O O C O O O C U U C
0
00. .C-i 0 �0 0. r= 0 iE t0. �O 0 C V. r -C' t0. �C 0 CC . C 0 rE 0 0 C V .C-i =VC V. c t0. C , .c 0 iE
O 1-'0.-' N N N N N N I.)'-'01-10'-' O N N N N N N N 0
O 0 O 0 O 0 O 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0
MORGAN COUNTY
OTERO COUNTY
OURAY COUNTY
PARK COUNTY
PHILLIPS COUNTY
C
0
PROWERS COUNTY
PUEBLO COUNTY
RIO BLANCO COUNTY
ROUTT COUNTY
SAGUACHE COUNTY
SAN JUAN COUNTY
SAN MIGUEL CO
1-
F
O
UU
_
U
Q
rn
SUMMIT COUNTY
TELLER COUNTY
WASHINGTON COUNTY
WELD COUNTY
YUMA COUNTY
Esther Gesick
From: Monica Mika
Sent: Wednesday, September 16, 2009 9:51 AM
To: Esther Gesick
Subject: FW: CDBG #09-010D * Weld County/Emergency Services Software
Attachments: 09-010D Email Memo for Contract.doc; 09-010D++.pdf; Exhibit C 09LMHLD$ per cha.pdf
Please include this on the next agenda. Another grant for us. We are so blessed... too bad
it takes us all so much work to spend this... ha
Original Message
From: Kimberly Hernandez [mailto:kimberly.hernandez@state.co.us]
Sent: Wednesday, September 16, 2009 8:46 AM
To: Monica Mika
Cc: Don Sandoval; Robert Thompson
Subject: CDBG #09-010D * Weld County/Emergency Services Software
Attached is the contract and routing memo required for the CDBG #09-010D * Weld
County/Emergency Services Software project. Please send me a reply that you received this and
were able to download and print the information without problems.
Thank you,
Kimberly
Kimberly Hernandez
Contract Specialist
Colorado Department of Local Affairs
1313 Sherman, Suite 521
Denver, Colorado 80203
Phone (303) 866-2184
Fax (303) 866-4819
kimberly.hernandez(olstate.co.us
www.DOLA.Colorado.Gov
2009-2490
Hello