HomeMy WebLinkAbout20090436.tiffRESOLUTION
RE: APPROVE LIVEWELL COLORADO COMMUNITY INVESTMENT CONTRACT AND
AUTHORIZE CHAIR TO SIGN - LIVEWELL COLORADO
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a LiveWell Colorado Community
Investment Contract between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Weld County Department of Public Health
and Environment, and LiveWell Colorado, commencing February 1, 2009, and ending
January 21, 2010, with further terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the LiveWell Colorado Community Investment Contract between the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Weld County Department of Public Health and Environment, and LiveWell
Colorado be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 18th day of February, A.D., 2009.
BOARD OF COUNTY COMMISSIONERS
ELD CO NT q• OLORADO
ATTEST: 40/11)
WeldCounty Clerk to the Boa
BY -
Deputy
APFROV
ounty • torney
Date of signature -
3
trI
m F. Garcia, Chair
gl.: Rademacflier, Pro-Tem
EXCUSED
Seal P. Conway
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a Kirkme y
c JiDavid E. Long
2009-0436
HL0036
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COLORADO
Memorandum
TO: William F. Garcia, Chair
Board of County Commissioners
FROM: Mark E. Walla cbtrat
a MD, MPH, Director
Department of P•I
Environment
DATE: February 12, 2009
SUBJECT: LiveWell Colorado Contract
Enclosed for Board review and approval is the community investment contract between
LiveWell Colorado, Inc., and Weld County Department of Public Health and Environment. The
contract period is February 1, 2009 through January 31, 2010.
LiveWell Colorado is a statewide initiative aimed at reducing overweight and obesity rates and
related chronic diseases in Colorado. A partnership among foundations, health care
organizations, non-profit organizations and state and local public health agencies, LiveWell
Colorado works with communities to promote healthy eating and active living programs and
environmental changes.
Sponsored by The Colorado Health Foundation, CDPHE and Kaiser Permanente, this
collaborative initiative focuses on comprehensive community approaches to healthy lifestyles,
while reducing duplicative fundraising, administration and evaluation efforts throughout the
state.
A 1.0 FTE Project Coordinator will be hired and .25 FTE will be added to an existing OT III in
Health Communication, Education and Planning. I recommend your approval.
Enclosure
2009-0436
COLORADO
DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT
1555 N. 17th Avenue
Greeley, CO 80631
WEBSITE: www.co.weld.co.us
ADMINISTRATION: (970) 304-6410
FAX: (970) 304-6412
PUBLIC HEALTH EDUCATION & NURSING: (970) 304-6420
FAX: (970) 304-6416
ENVIRONMENTAL HEALTH SERVICES: (970) 304-6415
FAX: (970) 304-6411
Granting Agency: LiveWell Colorado
Applicant's Name: Weld County Department of Public Health and Environment
Applicant's Address: 1555 N. 17`h Avenue
Greeley, CO 80631
Applicant's Phone: (970) 304-6470, ext.
Applicant's Fax: (970) 304-6452
Project Title: LiveWell Weld County
Contact Person: Gaye Morrison, RD, MPH
Date: February 12, 2009
Amount: $249, 903.00
Contract Period: February 1, 2009 — January 31, 2010
Weld County Department of Public
Health and Environment
711v{A5 �lrit t4b .1
Mark E. Wallace, MD, MPH, D. or
Weld County Board Commissioners
William F. Garcia, Chair
Weld C
By:
aunty Clerk,tq t
I
AA,/
Deputy Clerk to th- t6etd
JCL _ etcSe
LiveWell Colorado
Community Investment Contract
Title of Project: LiveWell Weld County
Contractor/Fiscal Agency:
Coordinating Agency:
Organization Name: Weld County Department of Public
Health and Environment
Address: 1555 N 17th Avenue
City, State, Zip: Greeley, CO 80631
Tax ID Number: 84-6000813
Organization Name: Not Applicable
Address:
City, State, Zip:
Amount of Grant: $249,903
Period of Grant: From February 1, 2009 Through January 31, 2010
Contingencies:
• Not Applicable
Payment and Requirements Schedule:
Funding Agency:
2/2009 1s` Quarterly Payment Made
5/2009 2°a Quarterly Payment Made
8/2009 Mid -Year Oral Site Visit
8/2009 3 Quarterly Payment Made
11/2009 4th Quarterly Payment Made
12/2009 Progress Report, submitted with grant application
2/2010 Final expenditure report due
LiveWell Colorado
P.O. Box 16279
Golden, CO 80402
www.livewellcolorado.com
Project Coordinator:
Contractor Executive Director:
Name: Gaye Morrison
Organization Name: Weld County Department of Public
Health and Environment
Address: 1555 N 17th Avenue
City, State, Zip: Greeley, CO 80631
Phone: 970-304-6470 X 2380
Fax: 970-304-6452
Email Address: gmorrison@co.weld.co.us
Name: Mark Wallace
Organization Name: Weld County Department of Public
•Health and Environment
Address: 1555 N 17th Avenue
City, State, Zip: Greeley, CO 80631
Phone: 970-304-6470
Fax: 970-304-6452
Email Address: mwa1lace2co.weld.co.us
LiveWell Colorado Technical Assistance Coordinator:
Fiscal Agent Contact (if applicable):
Name: Mina Liebert
Organization: Colorado Dept of Public Health &
Environment
Address: 4300 Cherry Creek Drive South
City, State, Zip: Denver, Co 80246
Phone: 303-692-2381
Email Address: mina.liebertrstate.co.us
Name:
Organization Name:
Address:
City, State, Zip:
Phone:
Email Address:
General Grant Terms, Conditions and Understandings
This grant agreement sets forth the understanding of the parties hereto as to the terms and conditions under
which LiveWell Colorado will award funds to the Grantee. Such terms and conditions are as follows:
1. Tax Exempt Status:
The Grantee represents that at all times relevant herein, it is a nonprofit corporation exempt from federal
income taxes under section 501 (c)(3) of the Internal Revenue Code or that the Grantee is an
organization of the government, such as a school, city, county or state government agency or
department. If the Grantee is funded through a Fiscal Agent the above is applicable to that Fiscal Agent.
2. Expenditure of Funds:
This contract is made for the purpose outlined in the Community Action Plan and Budget attached
hereto as Exhibit A and Exhibit B, respectively and incorporated herein by this reference, and grant
funds may not be expended for any other purpose without LiveWell Colorado's prior written approval.
Expenditures of grant funds must adhere to the specific line items in the approved grant budget.
Changes to the budget less than 10% of the total budget amount must be communicated to the Technical
Assistance Coordinator assigned by LiveWell Colorado to oversee this grant. Substantial changes in the
Community Action Plan or changes greater than 10% of the total budget amount must receive approval
for those changes through the assigned Technical Assistance Coordinator.
3. Project Requirements:
The Grantee agrees to:
• Communicate primarily through and regularly with the assigned Technical Assistance
Coordinator to update LiveWell Colorado on community progress in accordance with the
approved Community Action Plan.
• Attend meetings that are required by LiveWell Colorado (i.e. site visits, trainings, evaluation)
o Statewide Coalition Meetings
o Trainings as required by LiveWell Colorado
o Evaluation Training
o Site Visits (between May -July)
• Coordinate evaluation efforts with the Kaiser Permanente Institute of Health Research
(Evaluation Team) to collaboratively design and implement evaluation procedures and support
Interactive Voice Response (IVR) Survey in the individual communities.
4. Prohibited Use of Funds:
No funds provided by LiveWell Colorado shall be used for "political expenditures" as defined in Section
4955 of the Internal Revenue Code (the "Code"), including but not limited to participation or
intervention in a political campaign for a public office.
LiveWell Colorado Community Investment Contract Page 2
No funds provided by LiveWell Colorado shall be used for a "lobbying expenditures" as defined in
Section 4911 of the Code without LiveWell Colorado's express and specific written consent. Section
4911 of the Code describes "lobbying" as a variety of activities including attempting to influence
legislation at any level of government. Influencing legislation is further described as attempts to
influence public opinion on a legislative subject or direct communications with those who formulate
legislation. This restriction does not preclude the Grantee from expending funds for nonpartisan
analysis, study, and research.
5. No Assignment or Delegation:
The Grantee may not assign or otherwise transfer its rights or delegate any of its obligations under this
contract without prior written approval from LiveWell Colorado.
6. Financial Records and Reports:
The Grantee is required to keep a record of all receipts and expenditures relating to this contract and to
provide LiveWell Colorado with a written report summarizing the project expenditures promptly
following the end of the grant period. LiveWell Colorado may also require interim financial reports.
The Grantee expenditure report should include a detailed accounting of the uses or expenditure of all
contract funds. The Grantee also agrees to provide any other information reasonably requested by
LiveWell Colorado. If the organization obtains any audited financial statements covering any part of the
period of this contract, copies of such statements shall be provided to LiveWell Colorado upon request.
The Grantee is required to keep the financial records with respect to this contract, along with copies of
any reports submitted to LiveWell Colorado, for at least four years following the year in which all
contract funds are fully expended.
7. Progress Reports:
The Grantee is required to keep a record of all activities relating to this contract and to provide Live Well
Colorado with an annual written report summarizing the progress of activities. LiveWell Colorado may
also require interim reports, written or verbal. The Grantee agrees to provide any other information
reasonably requested by LiveWell Colorado.
LiveWell Colorado may, at its own expense, monitor and conduct an evaluation of the operations under
the grant which may include visits by representatives of LiveWell Colorado to observe the Grantee's
program procedures and operations and to discuss the program with the Grantee's personnel.
8. Required Notification:
The Grantee is required to provide LiveWell Colorado with immediate written notification of: (1) its
inability to expend the contract funds for the purposes described in the approved Community Action
Plan; or (2) any expenditure from this contract made for any purpose other than those for which the
contract was intended.
LiveWell Colorado Community Investment Contract Page 3
4
9. Reasonable Access for Records:
The Grantee will permit LiveWell Colorado and its representatives, at its request, to have reasonable
access during regular business hours to its files, records, accounts, personnel and clients, or other
beneficiaries for the purpose of making such financial audits, verifications, or program evaluations as
LiveWell Colorado deems necessary or appropriate concerning this contract award.
10. Publicity:
LiveWell Colorado encourages the Grantee to publicize information concerning the awarded grant in the
Grantee's newsletters, annual reports, press releases, web -site and other relevant media. The Grantee
will allow LiveWell Colorado to review and approve the text of any proposed publicity concerning this
contract prior to its release and publication.
LiveWell Colorado welcomes any photographs relevant to the grant for LiveWell Colorado use. Photos
must have prior client releases (if applicable) for publication purposes.
LiveWell Colorado may include, without further notice, information regarding this contract, the amount
and purpose of the grant and photographs, logo or trademark, and other published/printed information or
materials and its activities, in LiveWell Colorado's periodic public reports, newsletter, web -site and
news releases.
11. LiveWell Colorado's Right to Modify, Withhold, or Rescind Grant Payments:
LiveWell Colorado reserves the right to discontinue, modify or withhold any payments to be made under
this contract or to require a total or partial refund of any contract funds if, in LiveWell Colorado's sole
discretion, such action is necessary: (1) because the Grantee has not fully complied with the terms and
conditions of this contract; (2) to protect the purpose and objectives of the contract or any other
charitable interest of LiveWell Colorado; or (3) to comply with the requirements of any law or
regulation applicable to the Grantee, LiveWell Colorado, or this grant.
12. Termination:
This agreement shall automatically terminate in the event of the insolvency, receivership, bankruptcy
filing, or dissolution of the Grantee.
Either party may terminate this agreement within 30 days of written notice to the other party. Upon
termination of this agreement for any reason, all payments by LiveWell Colorado to the Grantee shall
cease at such time as may be determined by LiveWell Colorado. The Grantee specifically acknowledges
that immediate cessation of funding, before termination procedures are completed, may be necessary in
recognition of LiveWell Colorado's responsibilities to its finders.
13. Amendment:
This agreement may be amended, supplemented or extended only by written agreement signed by
LiveWell Colorado and the Grantee.
LiveWell Colorado Community Investment Contract Page 4
14. Intellectual Property:
All intellectual property produced as a result of this contract shall be owned by LiveWell Colorado and
may be disseminated as LiveWell Colorado determines. The Grantee shall be granted a non-exclusive,
irrevocable, perpetual and royalty -free license to copy, distribute, create derivatives and otherwise use
the intellectual property so produced for any charitable or educational purpose. The Grantee shall
ensure that LiveWell Colorado is clearly identified as the granting organization in all published material
relating to the subject matter of the award.
15. Disclaimer:
Nothing contained herein, including the required reporting and review procedures shall be construed as a
warranty, representation, or approval by LiveWell Colorado that the services rendered by the Grantee
are adequately or properly rendered on either an individual or program -wide basis. Grantee shall hold
LiveWell Colorado, its directors, trustees, officers, employees, and agents harmless from all damages,
costs, fines, attorneys' fees, or liabilities of any kind or nature arising from any claims, demands or suits
resulting from the Grantee's rendering or failure to render services.
16. Controlling Document:
The terms and conditions of this contract shall be the controlling document between LiveWell Colorado
and the Grantee. All verbal communication, notes, minutes or other documentation of LiveWell
Colorado shall be deemed merged into this contract. In making this grant, LiveWell Colorado has relied
on the information and representations submitted to LiveWell Colorado by the Grantee.
17. Future Funding:
Nothing contained herein shall be construed as a guarantee of future funding past the completion date of
the grant covered by this contract.
LiveWell Colorado Community Investment Contract Page 5
The undersigned certify that they are duly authorized officers of the Grantee, and, as such, are
authorized to accept this contract on behalf of the Grantee, to obligate the Grantee to observe all of the
terms and conditions placed on this contract, and in connection with this contract to make, execute, and
deliver on behalf of the Grantee all contract agreements, representation, receipts, reports, and other
instruments of every kind.
ACCEPTED AND AGREED TO:
Board of County Commissioners on behalf of:
Weld County Department of
Publi atth and Environment
Board Officer Signature:
Board Officer Name: William Garcia
Board Officer Title: Chair
Date:
_Ea ruary 18. 2009
CEO/Executive Director Signature:
CEO/Executive Director Name:
CEO/Executive Director Title:
Date:
Pei
LNEWELL COLORADO
LiveWell Colorado
S'/5 -O9
Date
LiveWell Colorado Community Investment Contract Page 6
EXHIBIT B
Weld County LiveWell BUDGET WORKSHEET
Contact Name: Gaye Morrison
Organization: Weld County Health Department (WCDPHE)
EXPENSE
CATEGORY
N•KIND
DESCRIPTION
This is not cash,
but other
esources and
ontributlons like
abor, facility,
and and water,
office/equip etc.
in -kind
(MATCH)
estimated In
2009 dollars
based on Steps
experiences
personnel, meeting $
space, refreshments,
copies
personnel, meeting $
space, refreshments,
copies
personnel, meeting $
space. refreshments,
co•es
personnel, meeting $
space, refreshments.
cosies
personnel, meeting $
space, refreshments,
copies
personnel meeting
space, refreshments,
copies
personnel, meeting
space, refreshments,
c• des
,500 �`+'.'- ' WCDPHE heath
remoton resources
Total amount of
resources that
will be available
for 2009
LiveWell
includes both
grant dollars
and in -kind
$ 84,003
$ 16,846
$ 35,842
$ 14,500
$ 8,500
$ 2,400
$ 6O00
$ 4,000
$ 9.900
$ 2,800
$ 5,400
$ 40,000
25,000
1,450
6,000
$ 8.000
$ 6,500
ts
3,800
1,200
600 2,100
Page 1 of 2
EXHIBIT B
Weld County LiveWell BUDGET WORKSHEET
Contact Name: Gaye Monson
Organization: Weld County Health Department (WCDPHE)
EXPENSE
CATEGORY
IN -KIND
DESCRIPTION
This Is not cash,
but other
resources and
contributions like
labor, facility,
land and water,
officelequip etc.
earned media
estimated
personnel, meeting
pace, refreshments,
copies
personnel, meeting
space
laid use in al least 8
locations, water.
gardening supplies like
hoses, shad.
cleanup/hauling
personnel, meeting
space, refreshments,
copies
personnel, meeting
space, refreshments,
copies
personnel, meeting
space, refreshments,
personnel, meeting
space, refreshments,
copies
personnel, meeting
space, refreshments,
copies
personnel, meeting
space, refreshments.
es
meeting
space, refreshments,
copies
personnel, meeting
space, refreshments,
In -kind
(MATCH)
estimated in
2009 dollars
based on Steps
experiences
Total amount of
resources that
will be available
for 2009
LiveWell
includes both
grant dollars
and in -kind
$ 55.000 i. $ 72.500
$ 10,000
8,800
$ 11,000
$ 2,500
50.000 $ 54,000
2,500 - $ 6.500
$ 2,500
2,000 {; $ 4,000
2,000 $ 5.500
1,500 ,`..!�"'� $ 4.000
sato $ 20,000
$ 15,500 '!...'.`. $ 19,000
2,500 1: $ 5,000
$ 214 900
$ 497,041
41,008
$ 288,146 $ 538,049
Page 2 of 2
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