HomeMy WebLinkAbout20093514.tiffWELD COUNTY E-911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
July 21, 2009
The Weld County E-911 Emergency Telephone Service Authority Board met in session
on Tuesday, May 21, 2009 at noon.
ROLL CALL:
The meeting was called to order by Chairperson Juan Cruz. Present were Board
Members Juan Cruz, Dave Bressler, Ron Grannis, Bill Garcia, David Montgomery, Gary
Sandau and Randy Winsett. Staff members present included Mike Savage, Dave Mathis,
Julie Walde and Susan Johnson. A quorum existed.
MINUTES:
Randy Winsett moved, Ron Grannis seconded a motion to approve the minutes of the
June 16, 2009 meeting, the motion was approved unanimously
Ron Grannis moved, Randy Winsett seconded a motion to approve the minutes of the
June 23, 2009 meeting, the motion was approved unanimously
PUBLIC COMMENTS:
The public was invited to comment on business of the E-911 Board, no comments were
stated.
OLD BUSINESS:
1. Staff Report: Dave Mathis presented Dispatch stats for June 2009 [refer to Sgt.
Mathis' "June 2009 WCRCC Monthly Report and Personnel Report as of June
2009]. He noted our center is still fully staffed.
2. Back-up Center Cost Update: Dave Mathis reported on the expenditures at the
back-up center so far in 2009.
• The original line -item budget for the back-up center was $50,000, and
$136,000 has been spent, including equipment and supplies which were
originally planned on other line items. The board discussed transferring
between line items and Gary Sandau suggested doing an appropriation
resolution at the end of the year to allocate the proper amounts into the
appropriate line items. Mike Savage and Dave Mathis will keep track of
appropriation resolution items for this discussion at the end of the year.
• While we are doing work at the back-up center, a lighting upgrade has
been recommended, estimated cost $11,000.
■ Dave anticipates turning $165,000 back to the board at the end of the year,
if no emergencies occur. Phone trouble at the main 911 center this month
nearly evacuated dispatch to the back-up center. Lightening strikes and
sprinkler water getting into the switches were the causes of the problems.
Dave has met with Qwest and Plant representatives, who recommend
replacing the copper lines from the box to the building with fiber optic
lines. Dave will do more research on pricing and report back to the board
at a later date.
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3. E-911 Board lunches/meeting times: The board reviewed the present meeting
date and time and providing lunches, in light of the current economic situation.
Members agreed that the date and time was best for the group. Other groups are
meeting for lunch, and no county policy is in place to prevent ordering lunches.
No further action will be taken at this time.
NEW BUSINESS:
1. Treasurer Reports: Randy Winsett presented the July 2009 Treasurer's Report.
Bill Garcia moved and Ron Grannis seconded the motion to accept the
Treasurer's Report, motion carried unanimously.
2. Bylaw discussion (proxy or telephone voting options): The bylaws state: A
member must vote in person. No absentee or proxy voting shall be allowed.
• Members of the board discussed the possibility of being counted as present for
the vote if they called in to the meeting by telephone or internet connection.
Members of the board also work on other boards and travel quite a distance to
meetings; sometimes it is difficult to be present at the meeting in person. (E.g.
snow days) Each member takes his voting responsibility seriously and does
not want to miss a vote. The board also discussed proxy voting, but decided
not to allow proxy voting.
■ Dave Bressler moved and Gary Sandau seconded a motion that the board
endorses for the purposes of a member being present to vote; that
attendance by web and/or phone technology would be considered being
present to vote. The motion carried unanimously
• The recommendation will be forwarded to the County Attorney for review.
3. CAD EMS Module: Julie Walde reported that the quote on the CAD EMS
Module did not include any training for dispatchers because she was under the
impression there would be no need for training. Tiburon has included $5,100 for a
trainer, so we need to budget for dispatchers to receive training. She will work out
the scheduling with Dave Mathis and all of the costs connected with the Module
will be rolled into the project.
4. UPS Maintenance: Julie was recently informed that it is time to replace the DC
Capacitor, which acts as a filter to supply clean power to devices. (Replacement is
recommended every 5 years and it has been 6 years.) The UPS (uninterruptable
power supply) is vital to operations. Replacement cost is $1,890.00.
■ Ron Grannis moved and Dave Montgomery seconded a motion to authorize
use of contingency funds to be used to replace the DC Capacitor for the
UPS system for $1,890.00. The motion carried unanimously.
Randy Winsett moved and Ron Grannis seconded a motion to adjourn, motion carried
unanimously, meeting adjourned at 1:00 p.m. - Minutes taken by Susan Johnson
Next meeting will be August 18th at 12:00 noon.
To:
Fr:
Dt:
Re:
E-911 Authority Board and Weld County Communications Advisory Boards
Sergeant David Mathis
July I, 2009
June 2009 WCRCC Monthly Report
Personnel:
Authorized:
Assigned:
Hourly:
Vacancies:
Workload:
E-911:
Non -911 calls:
EMD Calls:
47 Full-time Dispatchers (inc. 1 over hire), 8 Supervisors
46.5 Full-time dispatchers, 3 part-time Dispatchers (1.50 FTEs), 8 supervisors
2 non -benefited hourly dispatchers
NONE (We presently have a .5 Dispatcher One over hire
June
Phone Calls 2009 YTD 2008 YTD % Change YTD
8,286 48,021 48,468 - .92 %
22,025 125,516 185,868 -32.47 %
1,417 8,203 7,375 + 11.28 %
- Overall, incoming phone calls are DOWN year to date by 25.95 %.
Calls for Service:
Police:
Fire:
28,720 165,051
2,038 12,286
166,683 - .98 %
12,414 -1.03%
Overall, calls for service are DOWN year to date by .98%.
Additional Information/Projects
• All newer dispatcher trainees hired in August '08 and January '09 are still progressing very well in
training.
• We have only 5 dispatchers in training.
• 911 call answering times county -wide for June 2009:
Calls answered in less than 10 seconds: 92.42%
Calls answered in less than 15 seconds: 99.13%
• Fire dispatch times for June 2009: Received to Dispatched
*Less than 1 minute: 66.04%
*Less than 90 seconds: 88.15%
(Last year:
(Last year:
82.58%)
94.02%)
* We currently have 3 trainees training on call -taking. This does negatively impact call entry times.
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