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Home My WebLink About20092550.tiffRESOLUTION RE: APPROVE CONTRACT AMENDMENT #1 FOR WELD COUNTY EMERGENCY EARLY WARNING AND SHELTER SYSTEM PROJECT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Contract Amendment #1 for the Weld County Emergency Early Warning and Shelter System Project between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Office of Emergency Management, and the Colorado Department of Local Affairs, commencing upon full execution, with further terms and conditions being as stated in said amendment, and WHEREAS, a hearing before the Board was held on the 21st day of September, 2009, at which time the Board deemed it advisable to continue said matter to September 28, 2009, based on staffs request, and WHEREAS, after review on September 28, 2009, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Contract Amendment #1 for the Weld County Emergency Early Warning and Shelter System Project between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Office of Emergency Management, and the Colorado Department of Local Affairs be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said amendment. �C (3 oRic-,-) , 2009-2550 /!>/3G/Oi EM0014 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 28th day of September, A.D., 2009. ATTEST: Weld County Clerk to BY AP Deputy Clerk to the B unty Attorney Date of signature: (441 BOARD OF COUNTY COMMISSIONERS WELD COU 441, COLORADO Willim \, Dougl- Radema her, Pro-Tem Sean -. onway arb Kirkmey David E. Long 2009-2550 EM0014 EIAF #6605 — Weld County Emergency Early Warning & Shelter System CONTRACT AMENDMENT Amendment #: 1 Encumbrance #: F09S6605 Original Contract CMS or CLIN #: 09-1189 Amendment CMS #: („y-1 I 1) PARTIES This Amendment to the above -referenced Original Contract (hereinafter called the Contract) is entered into by and between the Board of County Commissioners, County of Weld (hereinafter called "Contractor"), and the STATE OF COLORADO (hereinafter called the "State") acting by and through the Department of Local Affairs, (hereinafter called "DOLA"). 2) EFFECTIVE DATE AND ENFORCEABILITY This Amendment shall not be effective or enforceable until it is approved and signed by the Colorado State Controller or designee (hereinafter called the "Effective Date"). The State shall not be liable to pay or reimburse Contractor for any performance hereunder including, but not limited to, costs or expenses incurred, or be bound by any provision hereof prior to the Effective Date. 3) FACTUAL RECITALS The Parties entered into the Contract for the purchase and installation of emergency equipment and the development of a county emergency shelter plan. 4) CONSIDERATION -COLORADO SPECIAL PROVISIONS The Parties acknowledge that the mutual promises and covenants contained herein and other good and valuable consideration are sufficient and adequate to support this Amendment. The Parties agree to replacing the Colorado Special Provisions with the most recent version (if such have been updated since the Contract and any modification thereto were effective) as part consideration for this Amendment. 5) LIMITS OF EFFECT This Amendment is incorporated by reference into the Contract, and the Contract and all prior amendments thereto, if any, remain in full force and effect except as specifically modified herein. 6) MODIFICATIONS The Amendment and all prior amendments thereto, if any, are modified as follows: a. Scope of Services: #1 Project Description, Objectives and Requirements: are modified as follows by deleting the current contract language and inserting the following: "The Project consists of the purchase and installation of 11 early warning sirens, 11 stationary generators, and the development of a county emergency shelter plan. Weld County (Contractor) is acting as the manager and coordinator for this multi -jurisdictional partnership project. The other partners include the municipalities of Ault, Eaton, Evans, Grover, Kersey, Johnstown, Milliken, Nunn, Pierce, Raymer, Severance, and Windsor. All partners receiving early warning sirens will submit an emergency operations plan that includes an integrated, multi -level early warning plan to the department. These partners will also need to purchase NOAA weather radios for themselves and develop a plan to educate citizens on weather radios and home emergency kits. These elements must be in place prior to final payment. One siren shall be installed in each of the municipalities of Ault, Eaton, Evans, Grover, Kersey, Johnstown, Milliken, Raymer, Nunn, Pierce, and Severance. A generator will be installed in each of the town halls of Grover, Kersey, Johnstown, Milliken, Nunn, Pierce, and Severance. In addition, a generator will be installed at the high schools in Ault and Eaton plus the community building in Raymer and the community center in Windsor. It is anticipated the county will apply for a FEMA training which will include the county and the local government jurisdictions in the county. Eligible expenses include the purchase and installation of 11 sirens and 11 generators. " Page 1 of 3 Form Revised: 11/20/08 (9009 - a 551- EIAF #6605 — Weld County Emergency Early Warning & Shelter System 7) START DATE This Amendment shall take effect on the later of its Effective Date or September 30, 2009. 8) ORDER OF PRECEDENCE Except for the Special Provisions, in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this Amendment and any of the provisions of the Contract, the provisions of this Amendment shall in all respects supersede, govern, and control. The most recent version of the Special Provisions incorporated into the Contract or any amendment shall always control other provisions in the Contract or any amendments. 9) AVAILABLE FUNDS Financial obligations of the state payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, or otherwise made available. Page 2 of 3 Form Revised: 11/20/08 EIAF #6605 — Weld County Emergency Early Warning & Shelter System THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT * Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's behalf and acknowledge that the State is relying on their representations to that effect. CONTRACTOR Board of County Commissioners, County of Weld By: William F. Garcia Name of Authorized Individual Title: Chair Date: Off cial Ttle of Authorized Individual *Signature SEP 2 S 2009 STATE OF COLORADO Bill Ritter, Jr. GOVERNOR Department of Loyal-Affai By: %1 usan E. Kirke k, Executive Director Date: ( ≥ - �j' )06 PRE -APPROVED FORM CONTRACT REVIEWER By: Teri Davis, Director of Local Government Services Date: /D/f/oy ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER CRS §24-30-202 requires the State Controller to approve all State Contracts. This Contract is not valid until signed and dated below by the State Controller or delegate. Contractor is not authorized to begin performance until such time. If Contractor begins performing prior thereto, the State of Colorado is not obligated to pay Contractor for such performance or for any goods and/or services provided hereunder, By: STATE CONTROLLER.., Da fud J. McDermott CPA f c Yingtse Cha, Controller Delegate Date: ( O 1 7 (©7 Page 3 of 3 Form Revised: 11/20/08 COLORADO DIRECTOR OF ADMINISTRATIVE SERVICES Monica Daniels -Mika (970) 356-4000, EXT. 4210 FAX: (970) 336-352-7226 915 10TH STREET P.O. BOX 758 GREELEY, COLORADO 80632 September 241h, 2009 Dear Warren Jones, Fire Chief: I am pleased to inform you that Weld County has received $486,300 dollars of Energy Impact funds to assist with the purchase of emergency generators and sirens. Evans has been approved for one siren. Please reply regarding your intent to accept this product. We look forward to working together on this project Sincerely, Monica Daniels -Mika Cc: Weld Board of County Commissioners Roy Rudisill Rose Everett Marcia Walters (flt\ 111k. COLORADO September 24th, 2009 DIRECTOR OF ADMINISTRATIVE SERVICES Monica Daniels -Mika (970) 356-4000, EXT. 4210 FAX: (970) 336-352-7226 915 10TH STREET P.O. BOX 758 GREELEY, COLORADO 80632 Dear Mayor Lyle Achziger: I am pleased to inform you that Weld County has received $486,300 dollars of Energy Impact funds to assist with the purchase of emergency generators and sirens. Evans has been approved for one siren. Please reply regarding your intent to accept this product. We look forward to working together on this project Sincerely, Monica Daniels -Mika Cc: Weld Board of County Commissioners Roy Rudisill Rose Everett Marcia Walters Mot:r4 Me COLORADO September 24th, 2009 DIRECTOR OF ADMINISTRATIVE SERVICES Monica Daniels -Mika (970) 356-4000, EXT. 4210 FAX: (970) 336-352-7226 915 10TH STREET P.O. BOX 758 GREELEY, COLORADO 80632 Dear Mayor Jim Romanowski: I am pleased to inform you that Weld County has received $486,300 dollars of Energy Impact funds to assist with the purchase of emergency generators and sirens. Johnstown has been approved for one siren and one generator. These "funds" also include a switch for the generator. Please reply regarding your intent to accept these products. We look forward to working together on this project Sincerely, Monica Daniels -Mika Cc: Weld Board of County Commissioners Roy Rudisill Rose Everett Marcia Walters WI�PC Ott, COLORADO September 24,h, 2009 DIRECTOR OF ADMINISTRATIVE SERVICES Monica Daniels -Mika (970) 356-4000, EXT. 4210 FAX: (970) 336-352-7226 915 10TH STREET P.O. BOX 758 GREELEY, COLORADO 80632 Dear Roy Lauricello — Johnstown Administrator: I am pleased to inform you that Weld County has received $486,300 dollars of Energy Impact funds to assist with the purchase of emergency generators and sirens. Johnstown has been approved for one siren and one generator. These "funds" also include a switch for the generator. Please reply regarding your intent to accept these products. We look forward to working together on this project Sincerely, Monica Daniels -Mika Cc: Weld Board of County Commissioners Roy Rudisill Rose Everett Marcia Walters Mr4 WIIDG COLORADO September 24th, 2009 DIRECTOR OF ADMINISTRATIVE SERVICES Monica Daniels -Mika (970) 356-4000, EXT. 4210 FAX: (970) 336-352-7226 915 10TH STREET P.O. BOX 758 GREELEY, COLORADO 80632 Dear Jim Burack, Milliken Town Administrator: I am pleased to inform you that Weld County has received $486,300 dollars of Energy Impact funds to assist with the purchase of emergency generators and sirens. Milliken has been approved for one siren and one generator. These "funds" also include a switch for the generator. Please reply regarding your intent to accept these products. We look forward to working together on this project Sincerely, Monica Daniels -Mika Cc: Weld Board of County Commissioners Roy Rudisill Rose Everett Marcia Walters September 24th, 2009 DIRECTOR OF ADMINISTRATIVE SERVICES Monica Daniels -Mika (970) 356-4000, EXT. 4210 FAX: (970) 336-352-7226 915 10TH STREET P.O. BOX 758 GREELEY, COLORADO 80632 Dear Mayor Janie Lichtfuss: I am pleased to inform you that Weld County has received $486,300 dollars of Energy Impact funds to assist with the purchase of emergency generators and sirens. Milliken has been approved for one siren and one generator. These "funds" also include a switch for the generator. Please reply regarding your intent to accept these products. We look forward to working together on this project Sincerely, Monica Daniels -Mika Cc: Weld Board of County Commissioners Roy Rudisill Rose Everett Marcia Walters SIREN It CHK GENERATOR # SWITCH # CHK I TOTAL FOR I TOTAL WITH GEN/SWITCH SIRENS $ - $ 17,693.38 L$ 8,917.09 $ 23,699.30 1I NOT ORDERED $ - $ 17,693.38 1 W3243489 $ 11,303.10 $ 26,085.31 NUNN $ 14,782.21 11! $ 11,740.18 1 $ 1,801.15 1IW3243489- I $ 13,541.33 $ 28,323.54 PIERCE $ 14,782.21 11 $ 14,978.27 i 11 $ 2,905.87 1 W3244993 $ 17,884.14 $ 32,666.35 SEVERANCE $ 29,564.42 2, $ 10,201.50 I 1, $ 1,111.50 I 1IW3244993-W3245348 L$ 11,313.00 $ 40,877.42 CONCRETE PAD AT EATON S 2,223.45 I l I $ 346.259.40 11 j TOTAL GENERATORS & SIRENS 11 11 LEFT TO SPEND $ 11,740.18 I 1 $ 1,801.15 1jW3244267-W3243838 $ 13,541.33 NOT ORDERED YET $ - 0 $ - 0I ill- Co N m 0 rr 1.4 tNOT ORDERED YET $ - I 1 $ VIEW RAYMER 1 $ 14,782.21 j 1 W3240727 -W3243527 $ 10,136.87 I 1 $ 1,166.23 N NOT ORDERED YET $ W3240727 -W3243527 $ 7,884.51 $ 14,782.21 1 0 rANS * $ 17,693.38 1 OVER $ 14,782.21 1 $ 17,693.38 1 KERSEY $ 14,782.21 1 $ 17,693.38 ! 1 VT JOHNSTOWN * z w Y ri J_ 2 J Q z O w I TOWN AULT gri RECEIVED COST PAID SIREN 1 YES $14,782.21 YES GENERATOR/SWITCH 1 YES $17,884.14 YES EATON SIREN 0 DID NOT GET ONE GENERATOR/SWITCH 1 YES CONCRETE PAD 1 YES $13,541.33 $2,223.45 YES YES EVANS SIREN 1 NOT ORDERED YET $0.00 NO GENERATOR/SWITCH 0 WILL NOT GET ONE $0.00 GROVER SIREN GENERATOR/SWITCH 1 $14,782.21 YES 1 $11,313.00 YES JOHNSTOWN SIREN 1 NOT ORDERED YET $0.00 NO GENERATOR/SWITCH 1 NOT ORDERED YET $0.00 NO KERSEY SIREN GENERATOR/SWITCH 1 1 YES YES $14,782.21 $8,917.09 YES YES MILLIKEN SIREN 1 NOT ORDERED YET $0.00 NO GENERATOR/SWITCH 1 NOT ORDEREDYET $0.00 NO NEW RAYMER SIREN GENERATOR/SWITCH NUNN SIREN GENERATOR/SWITCH PIERCE SIREN GENERATOR/SWITCH SEVERANCE SIRENS GENERATOR/SWITCH 1 1 1 1 1 1 2 1 YES YES YES YES YES YES YES YES WINDSOR SIREN 0 DID NOT GET ONE GENERATOR/SWITCH 1 YES $14,782.21 $11,303.10 $14,782.21 $13,541.33 $14,782.21 $17,884.14 $29,564.42 $11,313.00 0 $67,001.00 YES YES YES YES YES YES YES YES NO YES Esther Gesick From: Monica Mika Sent: Monday, September 14, 2009 3:51 PM To: Esther Gesick Subject: FW: Revised Contract Amendment Attachments: 6605 CA #1++,pdf Please put this agreement on the agenda. This is the correct one. Original Message From: Denise Lindom[mailto:Denise.Lindom@state.co.us] Sent: Monday, September 14, 2009 1:54 PM To: Monica Mika Cc: Don Sandoval; Robert Thompson Subject: Revised Contract Amendment Attached is the revised contract amendment for EIAF #6605 - Weld County Emergency Early Warning & Shelter System. Please use this version for signatures. Thank you, Denise Lindom Program Assistant I Division of Local Government Colorado Department of Local Affairs 1313 Sherman Street, Room 521 Denver, CO 80203 303-866-5253 Fax: 303-866-4819 www.dola.colorado.gov 1 2009-2550 Elizabeth Strong From: Marcia Walters Sent: Friday, September 25, 2009 2:46 PM To: CTB Cc: Monica Mika; Roy Rudisill Subject: Backup for the agenda item #2009-2550 Attachments: LETTER-EVANS-mayor Achziger.doc; LETTER-EVANS-fie chief -warren jones.doc; LETTER- JOHNSTOWN- Mayor Romanowski.doc; LETTER-JOHNSTOWN-ROY LAURICELLO ADM.doc; LETTER-MILLIKEN-mayor lichtfuss.doc; LETTER-MILLIKEN-jim burack-milliken adm.doc; SIREN GRANT.9-23-09.xlsx; SIREN GRANT.page 2.xlsx Hi girls, *Please add as backup to #2009-2550 — Weld County Early Warning and Shelter System project* I'm not sure if I'm doing this right but here are the letters to the mayors and City administrators from Monica. She told me to send them to you for the board meeting on Monday. Also attached is the backup for the Sirens etc. I have the contract over here that we need to have Bill sign after it is approved. Please call me if you have any questions. Thanks! Marcia © X 4223 1 Hello