HomeMy WebLinkAbout20093502.tiffWELD COUNTY E-911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
February 17, 2009
The Weld County E-911 Emergency Telephone Service Authority Board met in session
on Tuesday, February 17, 2009 at noon.
ROLL CALL:
The meeting was called to order by Chairperson Juan Cruz. Present were Board
Members Dave Bressler, David Montgomery, Juan Cruz, Randy Winsett, Ron Grannis,
Bill Garcia, staff members Mike Savage, Dave Mathis, Robert Olsen, Julie Walde, Susan
Johnson, and special guests UNC Communications Supervisor Julia Banks and UNC
Officer Pumphrey. A quorum existed.
MINUTES:
Not available for the meeting
OLD BUSINESS:
1. Staff Report: David Mathis presented Dispatch stats for January 2009 [refer to
Sgt. Mathis' "January 2009 WCRCC Monthly Report and Personnel Report as of
January 2009].
2. UNC Console Update: Julia Banks reported that the actual cost for a full console
set-up was $63,856.63, compared to the original $50,000.00 estimate, and asked
for additional funds to cover the costs.
a. Discussion: Julia was asked if the figure included contingencies or if it
was a hard cost estimate. She replied that it was hard cost, and Juan added
that since the 911 Board was providing equipment and not structural
improvements, contingency funds would not be necessarily appropriate.
Sgt. Mathis said that Andy (WAC) had done work there [UNC] in the past
and that was not an issue. Dave Mathis agreed and stated it would consist
of a PC and a Radio Console, which would benefit Weld 911 in
connectivity and interoperability. It was also noted that the continuing
yearly cost to supply the two T-1 lines would be $1,000 per month.
b. Ron Grannis moved to amend the budgeted amount for the UNC console
to $63,856.63 from the equipment account to cover the entire cost. It was
seconded by Dave Montgomery; motion carried.
3. Update from Intrado's opt -in proposal: Intrado sent an amendment to their
current contract with the option to have people go to the Intrado website and opt -
in with their personal cell phones & pagers (cost: $1,000) or Intrado could
customize an opt -in page for Weld County alone with links, we could supply our
own questions and have input to the information and look (cost: $3,000). Given
the discussion last month that the Board is looking at other services for Reverse
O?o-
911's at this time it doesn't make sense to set up something that may not be
permanent.
4. Emergency Notification System Update: Juan asked what the current status
was on choosing an emergency notification system for Weld County. Mike
advised that the staff is generating an assessment of products presented and will
bring recommendations to the board.
NEW BUSINESS:
1. Treasurer Reports: Randy Winsett presented the February 2009 Treasurer
Report [refer to Randy Winsett's February 2009 Treasurer Report"]. Report was
unanimously approved.
2. Combined Meeting with Larimer County 911: Juan had an email from
Larimer County E-911 board asking if a combined meeting makes sense to
compare notes. Mike suggested that cross jurisdictional issues might warrant
communications (e.g. Windsor & Johnstown). Juan agreed and added that a future
meeting with Boulder might make sense and that meeting with the neighboring
jurisdictions might help resolve the issue of choosing an emergency notification
system. Juan will communicate with their board and set up talking points and
meeting dates and locations.
3. Numbering System on Fire Apparatus: Dave Bressler asked if the board
needed to discuss the Fire Apparatus renumbering issue. The E-911 board is
waiting to hear back from the Communications board on that issue. Dave Mathis
added that each agency should be re -touching their radios annually anyway, so the
E-911 board should not be paying for that radio work. Julie added that changing
units has a cost in time and training.
As there was no further business, the meeting was adjourned.
The next meeting will be on March 17th.
Minutes taken by Susan Johnson
To:
Fr:
Dt:
Re:
Captain Mike Savage
Sergeant David Mathis
February 3, 2008
January 2009 WCRCC Monthly Report
Personnel:
Authorized:
Assigned:
Hourly:
Vacancies:
Workload:
47 Full-time Dispatchers (inc. 1 over hire), 8 Supervisors
46.5 Full-time dispatchers, 3 part-time Dispatchers (1.50 FTEs), 8 supervisors
3 non -benefited hourly dispatchers
E-911:
Non -911 calls:
EMD Calls:
NONE (We presently have a .5 Dispatcher One over hire
January
Phone Calls 2009 YTD 2008 YTD
7,512 7,512 6,591
20,244 20,244 27,101
1,252 1,252 1,087
* Overall, incoming phone calls are DOWN year to date by 17.62 %.
Calls for Service:
Police: 27,384 27,384 26,596
Fire: 1,962 1,962 1,759
• Overall, calls for service are UP year to date by 3.49%.
Additional Information/Projects
% Change YTD
+13.97 %
-25.30 %
+15.18 %
+2.96%
+11.54 %
• All newer dispatcher trainees hired in June, August and January 09 are still progressing very well in
training.
• We have a total of 11 dispatchers in training.
• We began the New Year more than fully staffed. We currently have a .5 FTE over hire.
• Upgrading of the Back Up center is progressing. We have a test of the phone system planned for
February 25`h
• 911 call answering times county -wide for January 2009:
Calls answered in less than 10 seconds: 92.29% (Last year:
Calls answered in less than 15 seconds: 98.82% (Last year:
• Fire dispatch times for January 2009: Received to Dispatched
Less than 1 minute: 60.20% (Last year: 39.86%)
Less than 2 minutes: 92.56% (Last year: 84.35%)
84.27%)
94.96%)
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