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Home My WebLink About20092619RESOLUTION RE: APPROVE AMENDMENT FOR TASK ORDERS #1 FOR STATE TOBACCO EDUCATION AND PREVENTION PARTNERSHIP GRANT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Amendment for Task Orders #1 for the State Tobacco Education and Prevention Partnership Grant between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Public Health and Environment, and the Colorado Department of Public Health and Environment, commencing July 1, 2009, and ending June 30, 2010, with further terms and conditions being as stated in said contract, and WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Amendment for Task Orders #1 for the State Tobacco Education and Prevention Partnership Grant between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Public Health and Environment, and the Colorado Department of Public Health and Environment be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said amendment. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 5th day of October, A.D., 2009, nunc pro tunc July 1, 2009. BOARD OF COUNTY COMMISSIONERS WELD OUJ Y, COLORADO ATTEST: William F. Garcia, Chair Weld County Clerk to th BY: Deputy ClerKto the Boar APPROVED AS TD,IiiiRM: /dbunty Attorney Date of signature://4220U9 2009-2619 HL0036 /o/% 7 Memorandum TO: William F. Garcia, Chair Board of County Commissioners COLORADO FROM: Mark E. Wallace, MD, MPH, Director Department of P is Health an (I Environment WA . j (J DATE: October 1, 2009 %/,�, SUBJECT: Amendment #1 to the State Tobacco Education & Prevention Partnership (STEPP) Task Order Enclosed for Board review and approval is Amendment #1 to the task order contract between the Colorado Department of Public Health and Environment (CDPHE) and Weld County Board of Commissioners for the use and benefit of the Weld County Department of Public Health and Environment (WCDPHE) for the State Tobacco Education and Prevention Program (STEPP). This amendment represents a 42% budget reduction of $95,410 from the original budget of $226,985 to $131,575 for the time period July 1, 2009 through June 30, 2010 This attached budget of $79,489 represents the remaining funding for this time period as the program had operated for three months under the original funding The reduction significantly impacts the program's staffing level and work plan. One FTE and a .25 FTE have been eliminated from the original budget. Out of state travel, conference registration and travel, paid media purchases, and mailing costs have also been eliminated. Regional travel, support for our coalitions, and office supplies have been reduced. A revised work plan is being submitted. The work plan will focus on working with established partnerships and continuing to nurture developing relationships. Some of these partnerships include WIC, Building Healthy Marriages, regional fire departments, CSU Extension Office, MYAT, Weld County Food Bank, regional child care centers, and community organizations. Many activities have been removed from the original work plan. Activities were removed based on funding cuts to support programs offered through state partners and the reduced staff level to provide support to specific groups within Weld County. Some of the activities that have been removed from the work plan include medical providers, worksites, schools, and recreation centers. Furthermore, all media purchases have been eliminated. One full-time and one quarter -time staff members will continue to work within the Weld County Tobacco Education Program. I recommend your approval of this amendment. Enclosure 2009-2619 STATE OF COLORADO Bill Ritter, Jr., Governor James B. Martin, Executive Director Dedicated to protecting and improving the health and environment of the people of Colorado 4300 Cherry Creek Dr. S. Denver, Colorado 80246-1530 Phone (303) 692-2000 TDD Line (303) 691-7700 Located in Glendale, Colorado http'/twww.cdphestate.co.us Laboratory services Division 8100 Lowry Blvd. Denver, Colorado 80230-6928 (303) 692-3090 WORK STATUS CONFIRMATION LETTER Colorado Department of Public Health and Environment Board of Weld County Commissioners on behalf of the Vendor Name: Weld County Department of Amendment Routing Number: 10-5260 Public Health and Environment CRS §24-30-202 requires the State Controller to approve all State Contracts. The above referenced Contract is not valid until it is signed and dated below by the State Controller or delegate. Therefore, your agency is not authorized to begin performance until you are notified that it's signed. If your agency begins performing Contract tasks prior to that date, the State of Colorado is not obligated to pay your agency for such performance or for any goods and/or services provided prior to the date signed. By signing below, your confirm that (Signature MUST be that of the person signing the Amendment) a) No work has been performed under this amendment b) No work will begin under this amendment until the amendment is signed by the State Controller or on the effective date, whichever is later. Signature of Authorized Officer William F. Garcia Print Name of Authorized Officer Chair. Weld County Board of Commissioners Print Title of Authorized Officer OCT - 5 2009 Date Signed RETURN THIS FORM WITH YOUR AMENDMENT Page 5 of 5 0?009 a(ol9 _On C. DEPARTMENT OR AGENCY NAME COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT PSU- rEPP DEPARTMENT OR AGENCY NUMBER FLA CONTRACT ROUTING NUMBER 10-5260 AMENDMENT FOR TASK ORDERS #1 This Amendment is made this 23rd day of September 2009, by and between the State of Colorado, acting by and through the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT whose address or principal place of business is 4300 Cherry Creek Drive South, Denver, Colorado 80246 hereinafter referred to as the "State"; and, BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY, (a political subdivision of the State of Colorado), 915 106 Street, Greeley, Colorado 80632-0758, for the use and benefit of the WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT, whose address or principal place of business is 1555 North 17'" Avenue, Greeley, Colorado 80631 hereinafter referred to as the "Contractor". FACTUAL RECITALS The parties entered into a Master Contract, dated January 23, 2007 with contract routing number 08 FAA 00052 Pursuant to the terms and conditions of the Master Contract, the parties entered into a Task Order Contract, dated May 20, 2009, with contract encumbrance number PO FLA PPG1000164, and contract routing number 10 FLA 00164 collectively referred to herein as the "Original Task Order Contract, whereby the Contractor was to provide to the State the following: The Contractor will conduct activities under the project Weld County Tobacco Education Program to prevent youth from using tobacco, reduce tobacco use, help people who use tobacco to quit, assist in the reduction of exposure to secondhand smoke and reduce tobacco use among groups that are disproportionately affected and/or at high risk for disease. This Amendment to the Original Task Order Contract is in response to Colorado Governor's Executive Order, D 017 09, issued August 29, 2009 regarding suspension of the expenditure of seven million dollars in the Tobacco Education Programs Fund, and the Tobacco Education, Prevention and Cessation Grant Program Review Committee's recommendation on September 11, 2009 to reduce the budget. The State promises to decrease the amount of funds to be paid to the Contractor by Ninety Five Thousand Four Hundred Ten Dollars, ($95,410.00) during the current term of the Original Task Order Contract in exchange for the promise of the Contractor to perform the decreased work under the Original Task Order Contract. The State promises to provide revised specifications to Exhibit A of the Original Task Order Contract regarding quarterly reports. NOW THEREFORE, in consideration of their mutual promises to each other, stated below, the parties hereto agree as follows: Consideration for this Amendment to the Original Task Order Contract consists of the payments and services that shall be made pursuant to this Amendment, and promises and agreements herein set forth. 2. It is expressly agreed to by the parties that this Amendment is supplemental to the Original Task Order Contract, contract routing number 10 FLA 00164 collectively referred to herein as the Original Contract, which is by this reference incorporated herein. All terms, conditions, and provisions thereof, unless Changes made to highlighted areas after vendor signed. Vendor notified with executed contract -C H Page 1 of 3 Rev 6/25/09 a20:7-a4ti9 specifically modified herein, are to apply to this Amendment as though they were expressly rewritten, incorporated, and included herein. 3. It is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified, altered, and changed in the following respects only: A. This Amendment is issued pursuant to paragraph 16.b. of the Original Task Order Contract identified by contract routing number 10 FLA 00164. This Amendment is for the current term of July 1, 2009 through and including June 30, 2010. The maximum amount payable by the State for the work to be performed by the Contractor during this current term is decreased by Ninety Five Thousand Four Hundred Ten Dollars ($95,410.00) for an amended total financial obligation of the State of ONE HUNDRED THIRTY ONE THOUSAND FIVE HUNDRED SEVENTY FIVE DOLLARS ($131,575.00). The revised Statement of Work is incorporated herein by this reference and identified as "Attachment B-1." The revised Budget is incorporated herein by this reference and identified as "Exhibit D." B. This Amendment is issued pursuant to paragraph 16.b. of the Original Task Order Contract identified by contract routing number 10 FLA 00164. This Amendment is only applicable to the current term of July 1, 2009 through and including June 30, 2010. The following section in Exhibit A, Additional Provisions is hereby revised as amended in the subsequent paragraphs. The revised Exhibit A is hereby incorporated herein by this reference. Section 13, Paragraph 1. The Contractor shall participate in state -level evaluation efforts as requested by the State to include but not be limited to quarterly reports on the implementation and accomplishments of its approved Work Plan, to be due 15 days after the each calendar quarter. Calendar quarters shall be July -September, October -December, January -March, April -June. as applicable. Amended Section 13, Paragraph 1. The Contractor shall participate in state -level evaluation efforts as requested by the State to include but not be limited to quarterly reports on the implementation and accomplishments of its approved Work Plan. Progress reports shall be due January 15, 2010, April 16, 2010, and July 16, 2010, respectively. The Original Task Order Contract is modified accordingly. All other terms and conditions of the Original Task Order Contract are reaffirmed. 4. The effective date of this Amendment is October 1, 2009. or upon approval of the State Controller, or an authorized delegate thereof, whichever is later. 5. Except for the Special Provisions and other terms and conditions of the Master Contract and the General Provisions of the Original Task Order Contract, in the event of any conflict, inconsistency, variance, or contradiction between the terms and provisions of this Amendment and any of the terms and provisions of the Original Task Order Contract, the terms and provisions of this Amendment shall in all respects supersede, govern, and control. The Special Provisions and other terms and conditions of the Master Contract shall always control over other provisions of the Original Task Order Contract or any subsequent amendments thereto. The representations in the Special Provisions to the Master Contract concerning the absence of personal interest of state of Colorado employees and the certifications in the Special Provisions relating to illegal aliens are presently reaffirmed. 6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED, AND OTHERWISE MADE AVAILABLE. Page 2 of 3 Rev 6/25/09 IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the day first above written. * Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's behalf and acknowledge that the State is relying on their representations to that effect. CONTRACTOR: BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY (a political subdivision of the State of Colorado) for the use and benefit of WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT Signature of Authorized Officer William F. Garcia Print Name of Authorized Officer STATE: STATE OF COLORADO Bill Ritter, Jr. Governor By: Chair, Weld County Board of Commissioners Print Title of Authorized Officer For the Executive Director DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT PROGRAM APPROVAL: By: j%A LO�4447 ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS §24-30-202 requires the State Controller to approve all State Contracts. This Contract is not valid until signed and dated below by the State Controller or delegate. Contractor is not authorized to begin performance until such time. If Contractor begins performing prior thereto, the State of Colorado is not obligated to pay Contractor for such performance or for any goods and/or services provided hereunder. TATE CONTROLLER vid J. McDermott, CPA By: Date: Page 3 of 3 WELD COUNTY DEPARTMENT OF Pt4gLIC HEALTH MAD ENVIRONMENT BY: MPH Director Mark E. Wallace, MD, oAftn. Rev 6/25/09 020:q -a'& N w N a w M W N H M a w w w a N II Exhibit D as modified by APPLICATION BUDGET FORM Amendment tor Task Order. Contract Routing Number 1( State Tobacco Education & Prevention Grants Program 2009-2010 APPLICANT: PROJECT TITLE: Check only one: l� Year 1 (July 1, 2009 - June 30. 2010) Year 2 (July 1, 2010 - June 30. 2011) 3 (July 1, 2011 - June 30. 2012) Weld County Department of Public Health and Environment ❑ ElYear Weld County Tobacco Education Program SOURCE OF FUNDS Requested Other Source Other Source` CDPHE Source 1 Source 2 PERSONAL SERVICES FTE %Effort Monthly Salary Monthly Benefits # of Months If applicable, funding source name, If applicable, funding source name Name Position Bryce Kyburz 1.00 $4,520.34 $1,606.53 12.0 $73,522.44 $0.00 $0.00 Cassie Kauffman 1.00 $4,322.21 $1,536.11 3.0 $17,574.96 $0.00 $0.00 Cassie Kauffman 0.25 $4,322.21 $1,536.11 8.0 $11,716.64 $0.00 $0.00 Kathy Schlepp 0.50 $3,783.55 $1,344.67 3.0 $7,692.33 $0.00 $0.00 Kathy Schlepp 0.25 $3,783.55 $1,344.67 1.0 $1,282.06 $0.00 $0.00 $0.00 $0.00 $0.00 Subtotal Personal Services 2.50 $111,788.43 $0.00 $0.00 DIRECT OPERATING COSTS Unit Quantity Rate Printing/Copying Month 150.00 $ 1.00 $150.00 $0.00 $0.00 Postage/Shipping per 0.00 $ - $0.00 $0.00 $0.00 Telephone, Fax, Internet Access $0.00 $0.00 $0.00 Supplies 1.00 $ 168.68 $168.68 $0.00 $0.00 Computer Equipment $0.00 $0.00 $0.00 Staff Development 1.00 $ 275.00 $275.00 $0.00 $0.00 Meeting Expenses Month 12.00 $ 150.00 $1,800.00 $0.00 $0.00 Other Program Cost 2.00 $ 1,275.00 $2,550.00 $0.00 $0.00 Subtotal Operating Costs $4,943.66 $0.00 $0.00 TRAVEL Unit Quantity Rate Mileage Mile 5436.00 $ 0.53 $ 2,881.08 $0.00 $0.00 Lodging day 0.00 $ $ - $0.00 $0.00 Meals day 0.00 $ - $ - $0.00 $0.00 Other Travel airline 0.00 $ $ - $0.00 $0.00 Subtotal Travel Costs $2,881.08 $0.00 $0.00 _--...._v CONTRACTUAL Unit Quantity Rate Consultant Hour $ $ - $0.00 $0.00 Contract Trainer/Speaker/Honorarium Day $ - $0.00 $0.00 Subcontract Hour $ - $0.00 $0.00 Subtotal Contractual Costs $0.00 $0.00 $0.00 OTHER COSTS Unit Quantity Rate Outreach/Educational Materials $ - $ - $0.00 $0.00 Screening $ - $0.00 $0.00 Treatment $ $0.00 $0.00 Subtotal Other Costs $0.00 $0.00 $0.00 . _, Source:2 CDPHE . Soup:el _-` TOTAL DIRECT COST: $119,613.19 $0.00 $0.00 INDIRECT COSTS: 2% Of Contractual $0.00 $0.00 INDIRECT COSTS: 10% Of All Other $119,613.19 $11,961.32 INDIRECT COSTS: 0% Other $0.00 Total Indirect Cost (Calculated on Amount Requested from CDPHE Only) $11,961.32 TOTAL AMOUNT REQUESTED FROM CDPHE $ 131,575 - 'Other: Please indicate additional funding sources if applicable. #1, FLA 5260 Page 1 of 3 Exhibit 0 as modified by Amendment for Task Orders #1, Contract Routing Number 10 FLA 5260 State Tobacco Education and Prevention Partnership Grants Program Weld County Tobacco Program Grant Period: July 1, 2009 through June 30, 2010 Budget Narrative PERSONAL SERVICES: Program Coordinator Health Educator Health Educator Bryce Kyburz will provide overall program administration, budget management, completion of reports and oversight of work plan activities. Continued to serve as liaison with community coalition. Supervise .25 FTE staff 1 FTE salary: $54,244.08 Benefits: $19,278.35 Cassie Kauffman will work with the Hispanic community and continue to develop relationships with the community. Coalition recruitment. Cassie worked 100% under H1N1 Emergency Preparedness funding in October. I FTE salary (07/01 - 09/30/09): $12,966.63 Benefits: $4,608.34 .25 FTE salary (11/01 - 06/30/10): $8,644.42 Benefits: $3,072.23 Kathy Schlepp is. responsible for program activities and outcomes within community systems including work with youth organizations and daycares. Assist with other youth -focused activities. Kathy resigned from her position at the end of October. .50 FTE salary (07/01 - 9/30/09): $5,675.33 Benefits: $2,017.01 .25 FTE salary (10/1 - 10/30/09): $945.89 Benefits: $336.17 Total Salary: $82,476.34 Total Benefits: $29,312.09 (Benefits are calculated at 35.54%) Total Salary and Benefits $ 111,788.43 OPERATING COSTS: Printing/Copies - printing costs for coalition sustainability case study/history Office Supplies - folders, display materials, copy paper, print cartridge Staff Development - registration fee for staff to join community leadership group Meeting Expenses (budget justification below) - meeting expenses for youth, adult, LRCC coalitions Other Program Costs - GASP conference call contribution & media buys prior to budget cuts Total Operating Costs $150.00 $168.68 $275.00 $1,800.00 $2,550.00 $4,943.68 Page 2 of 3 Exhibit D as modified by Amendment for Task Orders #1, Contract Routing Number 10 FLA 5260 TRAVEL: In -state Mileage for staff contacting and meeting with community members and system partners to effect tobacco control initiatives. Covering 4,000 square mile county and periodic trips to Denver for meetings and training 2 staff x 226.5 miles/month x $0.53 (Standard Weld County rate) $2,881.08 Total Travel INDIRECT COSTS: 10.00% of the total direct costs Total Budget Request $2,881.08 $11,961.32 $131,575 Budget Justification for meeting expenses for coalition support The Tobacco -Free Coalition of Weld County is a very strong community coalition. This coalition has been supported by the Tobacco Education Program for many years. One level of support for this coalition is providing a nutritious meal for all participants. Our coalition meets once a month from 12:00 - 1:30 pm. The community members, professionals and interested people appreciate the fact that a lunch is provided to them during the meeting. Proving them a lunch is a small token of appreciation for their volunteer activities. One aspect of providing the lunch for the coalition members is the development of a sense of community and togetherness. Long-time members use the beginning of the meeting to connect with one another and visit with newer members of the coalition. Having a meal to share provides a wonderful environment to bring the members together. The Latino Regional Community Coalition will"continue to meet with the funding for LSTPEN being kept in place. This coalition has supported our overall work in many ways and will continue to address tobacco use in the Latino community in Weld and Larimer counties. The youth coalition is still in the beginning stages. We have recruited a good core group of young people who are committed to tobacco prevention. With the elimination of Get Real! coalition support funding, we feel this money is vital to support our youth coalition. This money will be used for food and beverages. It may also be used for events such a night of bowling or a visit to the IJNC Recreation Center as a way to show appreciation to the young people for their commitment and hard work. Page 3 of 3 APPLICATION BUDGET FORM State Tobacco Education & Prevention Grants Program 2009-2010 Check only one 0' rear 1 (Jury 1, 2009 - lune 30. 2010) APPLICANT: Weld County Department of Public Health and Environment ❑ Year 2 (July 1, 2010 - June 30 2011) ❑near 3 (July 1, 2011 - June 30. 2012) PROJECT TITLE: SOURCE OF FUNDS Weld County Tobacco Education Program Requested Other Source' Other Source' CDPHE Source 1 Source 2 PERSONAL SERVICES FTE Monthly Salary Montnly Benefits ft of Months If applicable, funding source name If applicable, funding source name Name Position %Eaon Bryce Kyburz 1.00 $,52034 $1,60653 90 $55,141.83 $0.00 $000 $0.00 $000 $0.00 Kathy Schlepp 0.25 $3,783.55 $1,344.67 3.5 $4,487.19 $0.00 $0.00 Kathy Schlepp 025 $3,898.09 $1,385.38 55 $7,264.77 $0.00 $0.00 $0.00 $0.00 $0.00 $000 $0.00 $0.00 Subtotal Personal Services 2.50 $66,893.79 $0.00 $0.00 DIRECT OPERATING COSTS Unit Quantity Rate Printing/Copying Month 0.00 $ - $0.00 $0.00 $0.00 Poslage/Shippng per 000 $ - $0.00 $000 $0.00 Telephone, Fax, Internet Access $0,00 $0.00 $0.00 Supplies 100 $ 318.68 $318.68 $0.00 $0.00 Computer Equipment $0.00 $0.00 $0.00 Staff Development 0.00 $ - $0.00 $0.00 $0.00 Meeting Expenses Month 9.00 $ 227.78 $2,05002 $0.00 $0.00 Other Program Cost 0 00 $ - $0.00 $0.00 $000 Subtotal Operating Costs' $2368.70 $0.00 $0.00 378x`^.. -s. -.n d=y, ,. x,.,-. naa^F-a�na.u. ,m„ ,,a- ..LazazTs.e1>"x'*s"'S', .•'T.9m£.+Sa,bsM'..`.+..t.xr2wbrEk'„Nd TRAVEL Unit Unit Quantity Rate Mileage Mile 566000 $ 0.53 $ 2,999.80 $000 $0,00 Lodging day 0.00 $ - $ - $0.00 $0.00 Meals day 0.00 $ - $ - $000 $0.00 Other Travel airline 0.00 $ - $ - $000 $0.00 Subtotal Travel Costs $2,999.80 $0.00 $0.00 ,. ... a,.,;.. _..�.m:•v.,_.. ..... ...• ,.,, CONTRACTUAL sa.ucraa F Unit .�. Quantity ti. - Rate ns. asss -n». .. _A:m Consultant Hour $ - $ $0.00 $0.00 Contract Trainer/Speaker/Honoranum Day $ - $0.00 $0.00 Subcontract Hour $ - $0.00 $0.00 Subtotal Contractual Costs $0.00 $0.00 $0.00 a t^iatnr+.«*krr,,. Sx.Hs^Nea':&xz-.'arew=s+ctii'li. tiK+kY.35xC?c.Wt.,...1': Unit '. 3cna Quantity E°.. r" Rate ielts,u^wM";S,FS Kba."..'u MSS OTHER COSTS Outreach/Educational Materials $ - $ - $000 $000 Screening $ - $0.00 $0.00 Treatment $ - $0.00 $0.00 Subtotal Other Costs $0.00 $0.00 $$00..000a -U l:. / y r ;,, .mael.s csi.A�. vaaas' aa. v. u- fir,-`tia TOTAL DIRECT COST: P - , ?I07~ $72,262.29 -,e $0.00 nee vi $0.00 .4 INDIRECT COSTS: 2% Of Contractual $0.00 40.00 INDIRECT COSTS: 10% Cl All Other $72,262.29 $7226.23 INDIRECT COSTS: 0% Other $0.00 Total Indirect Cost (Calculated on Amount Requested from CDPHE Only) $7,226.23 TOTAL AMOUNT REQUESTED FROM CDPHE $ 79 419 ....de.5'A43a b54,ras,E" , F. 2 xSte,°d1ra7°ag. ,“ s-°- ' .a1. Other Please ad funding sources it applicable. OCT 5 7'1169 de. Na` x. ., tineesfireenrsarberanudentbertatra Signature of Authorized Representative Date Rev. 10.22.08 8009-a/9 H is hi ct Om et E C E am ct 4 : L. © O 4,' C11 W Year One Work Plan 2009-2010 Preventing initiation among youth and young adults Promote quitting among adults and youth Eliminating exposure to secondhand smoke Identifying and eliminating tobacco -related disparities among population groups Strategy I — Community Coalition & Local Policy (Required) By June 30, 2010, Tobacco -free Weld County coalition will actively recruit youth and involve them in conducting a needs assessment to determine which aspect of youth access policy to focus on. E cc., _ =» < «±2 I a g\ Implementation: Attendance at kickoff event Reach:0 Implementation: Attendance at kickoff event m > 2y. •�2_ \ 5 < .�. _ �_ \\\\ \\ . 5 / \ « « r.... . O f a,. t� a What: Identifying youth organizations to recruit youth Where: Greeley youth organizations How Often: 1 How Many: 4 youth organizations What: Attend meetings/events to recruit youth Where: Greeley youth organizations How Often: Once a month How Many: 6 times / ° STEPP Strategy: S.M.A.R.T. Outcome Objective #1: . . y . ~ %». f:> fI JC . Policy - Organizing 11 1 g z I xV UU ' o z ;) g Reach: N/A Implementation: N/A Reach: 0 Implementation: Attendance at kickoff event 0 I Implementation: Attendance at monthly' meetings Reach: N/A Implementation: Decision on strategy Have consistent I meetwg location:#,bc .' youth coalition meetings. Bring youth together to discuss youth coalition and gain commitment Youth will meet to become _. educated on tobacco issues, especially on youth access Q3 Youth will identify a strategy in conjunction with Tobacco - free Weld County O O a (-r O O, p o O What: Find location for youth coalition meetings Where: Greeley youth serving organization How Often:. I How Many: :1 What: Provide kickoff event for youth coalition Where: Greeley youth serving organization How Often: 1 How Many: 1 What: Education of youth coalition menthe= Where: Greeley & SW Weld mouth servin ization . . What: Determine direction of action in conjunction with Tobacco -free Weld County coalition Where: Greeley youth serving organization How Often: monthly How Many: 3 h. I. Policy - Organizing O 1 ge }'C -U UEE ad 3, I I 711 :R VW i C a0 C C U v c o a U o o cci 'O .O .= .O N To c tN O F 3 u Y u c. ip t Z o v �' u_. C o U o a tOd 'O :•2.�- R =O cd F 3v $ Y Reach: 0 Implementation: Holding the event Reach: N/A Implementation: Providing technical assistance I Reach: N/A Implementation: I Research collected, people interviewed, data analyzed = v 5o Cil r 5. 'E N N .C .F N oC d N -atO' O O e- ed W N ' 0 d J O . O v i p EEgotta d .CE O A .O U E el 2 T.: a s., u$ a() Q2 Coalition members will become educated on youth access models and research The coalitions will begin to gauge interest and awareness of youth tobacco access issues M Od — 0' Z.' TO y Z. a o E •`fir C R `N O—i'_ `L' C w o a tt 7,,z4,)•- n ,,,,,E= Et. g 0. U >- kk N 15 a0 Tobacco -free Weld County coalition and youth coalition What: Tobacco -free Weld County coalition will sponsor I a community event focused on I youth access Where: Weld County venue How Often: I How Many: 1 What: Provide technical assistance and education on youth access models and research Where: Coalition meetings How Often: As requested by coalition leadership How Many: I What: Research and assess community on youth access issue Where: Weld County How Often: ongoing How Many: N/A W C C CD C V I C Uv U 6. C et Education/training Policy- Organizing a b ro o 23 Ea t < releases sent SE 0• 13 4) .cog i E v a Year One Work Plan 2009-2010 Eliminating exposure to secondhand smoke Strategy I: Community Coalition & Local Policy (Required) 'E. a. 4. 7 u 4 Implementation: Meet with owners of businesses and provide information Ideation on Colorado Clean Indoor Air Act to 32 mui xa -el k r r v _ f v- a: $ ' , t •:*.• gib'" Yi � ' _w. -,v �`. 'c 3 rea c,».+",ar r Environmental Ql Present Health staff information and collaborate with the Environmental Health program to increase awareness and enforcement of CCIAA. E' ��u 4U U 8. ri a 4 a to .E .S t. TC' a,n 9 C y What: Provide extra assistance in communities in which non-compliance of CCIAA has been/is an issue Where: Non -complying communities Row Often: periodic How Many: 5 ' 0 O C7 STEPP Strategy: S.M.A.R.T. Outcome Ob'ective #2: r vY ° 0- i°L $ r2c .) r U c. m C Year One Work Plan 2009-2010 Identifying and eliminating tobacco -related disparities among population groups. Strategy [I -- Health Disparities (Required) By June 30, 2010, tobacco education staff will participate in 15 meetings and conference calls with Partners Assessing Chew Tobacco (PACT) and Latino Statewide Tobacco Prevention and Education Network (LSTPEN) and serve as a regional resource for these statewide networks and the Regional Coalition to better engage and serve disparate populations in Weld County. . w.� .. - ... 7 . !& g f§ \ h2 ". Reach N/A Implementation: Number of organizations identified to apply 0 k 2 Implementation: Organization completes application W » 2 2 6 \ _ o §7�E.#$ y 2 2 2. �. , 4. 0 - . : § ) m _ C& c m c ; « e I 0 3 Q1 5 : / )$ \ $ ,,,,,14.41,,,:t,,.=: -.,;-,..::‘,...-.---,--.,.0.:-.44i,..,,-1 A il. What: Identify community based organization with a willingness and capacity to a..1 for LSTPEN mini : t. Where: Weld County How Often: 1 L11°" Many N/A What: Assist identified organization in applying for mini -grant Where: Identified organization location How Often: As needed until application completed How Many: I GOAL: STEPP Strategy: S.M.A.R.T. Outcome Objective #1: , 'fb. ; .. (OA \ . . : a � ... . , - Q . . :k/ �7 s4t 'c$ G" Collaboration/ partnerships oo a. .5 Ts kt Reach: 0 - Implementation: Participation in meetings and conference calls Reach: 0 Implementation: Meetings held Reach: 0 Implementation: Information provided E o co-„ ty q lfllj al v C c mt.- p O 2 8a �° u' 4. IlIUP! C a 4, 4* in flh!flI v a r.: 5 d a a d a a fn H 41 c .� og 4 C C o What: Attendance and participation at LSTPEN meetings and conference calls Where: Denver/regional locations and by_phone How Often: At least monthly How Many: 10 -12 What: Host Regional Community Coalition meetings and develop agenda and action items Where: Loveland How Often: Every other month How Many: 6 What: Provide technical assistance and education on disparate populations tobacco control best practices Where: Loveland How Often: Every other month How Many: 6 Collaboration/ partnerships p NC `off V a Cu,2C U 0. Year One Work Plan 2009-2010 Identifying and eliminating tobacco -related disparities among population groups. Strategy II — Health Disparities (Required) \ \) Reach: 0 Implementation: Written formal policy 2 9-j all disparai ttatqdra_alAr- n ti 1 ""' Ra. Q4 Esti and n relay and and: tc ethic con ~5| ` r 0 0 0 / »/!/ )\)!■* rt 0 J 4 What: Assisting organizations serving disparate populations in develo in written licies Where: Weld County community based organizations How Often: As needed How Many: N/A STEPP Strategy_ \:2 .... . = §a. , am y� aEt) / 0 / = • X«� q3/ c y&y ',= 2. E^ f\�� ©©z2 7 !± ) k§ __ 0E c. S s c. CAS s C t - Reach: 0 Implementation: Relationships developed and maintained through meetin s .e Cd Implementation: Relationships developed and maintained through meetin Reach: 0 Implementation: Relationships developed and maintained through meetin s Reach: 250,000 people who attend the rodeo and read the program 1 ac, 0 la 8 u FM ar d C .n (n Ofl 0 c= E- V 'C C w F C C CV U O U _15-,1.08 a. y .t a, ' i= C O ct as .-' 0 bo 0 H b0 S C C .a,, .� C � •C C C 2 V 0 L ._ .m ° C8 Q g Ri 0 g W a 0 or) OA . yr (n O C= d v C C •`= C C C i ,O .E •ao d 8 a � '7 a C O= L 9 2 U E y 8 Increased calls to the QuitLine O' o ° CY a 4 2 4 A 01 O d 6 What: Attending local substance abuse meetings (Colorado Prevention Partners, Substance Abuse Summit, etc.) Where: Various locations How Often: Various How Many: 6 What: Partnering with organizations serving disparate populations to vide tobacco education Where: Various locations How Often: Various How Many: 6 What: Partnering with organizations serving rural residents to provide tobacco education (CSU Extension Office, etc.) Where: Various locations How Often: Various How Many: 6 What: Purchase spit tobacco cessation advertisement for Greeley Stampede program 4 C7 t 0 How Often: 1 How Many:. 2 �II g V a in J (J[ L _ U o.a d, _ Health Dept. staff ' 25. al s a Reach: 20,000 people who attend the rodeo and read the program Implementation: Advertisements placed IS !': R G I.. Implementation: Earned.. Media published Reach: 800 people Implementation: Activities implemented and material received Increased calls to the QuitLine ._. V v` Ri O Increased calls to the QuitLine Attendees o£ the County Fair O Rural residents What: Purchase spit tobacco cessation advertisement for Weld County Fair program Where: Greeley J How Often: I How Many: 1 What: Earned media promoting tobacco education in various media venues that served: above disparate popalatiOns.:.:.-.: Where: Various media outlets (newspapers, piblications,,`etc') How Often: l; per quarter How Many:: 4 What: Promote "Through With Chew" week activities Where: Greeley/Weld County How Often: I week How Many: 3 locations Awareness N Year One Work Plan 2009-2010 Preventing initiation among youth and young adults Promote quitting among adults and youth Eliminating exposure to secondhand smoke Identifying and eliminating tobacco -related disparities among population groups Strategy IIIa — Systems Integration, Internal Providers High risk youth Qt, Q3 and parents d V STEPP Strategy: S.M.A.R.T. Outcome Ob'ective #l: O N 0. E.2 8 ra t U a. O co Me g -. r 2 Implementation: Ordering of materials and distributing the materials C ti II -O= � EE U 0 0. 3A� U yy C C o H. -. •p p a� a, n o o._ao E C'a at a v g 2 o f p'. 0 a a a a a a w4,2 o 17 c Al What: Work with Women, infant and Children (WIC) program and the Weld County Food Bank to provide tobacco cessation and secondhand smoke messages by ordering materials from steppitems.com and provide information to consumers. Where: Monfort Family Clinic & Weld County Food Bank How Often: Quarterly How Many: 4 What: Make available information regarding tobacco cessation, secondhand smoke and prevention resources to all coun em lo s. Where: 'Weld County Bow Often: Every other month' How Many: 6 O cnO. E v 77 U G. O c 2 E 0 V ca. O O O U 0. V V C a. O O VV. • .C C O 8E E os c w c R y g $b V E< o E • N o n *• x stat 13 2 C �'y se, } }) / .. )) °� 2 f )) Reach: 0 Implementation: Information on secondhand smoke will be rovided to families Reach: 0 Implementation: Certificates delivered to businesses Reach: 0 Implementation: Letters sent and visits to non- complying vendors e}\; JIb «$e �; 10a. -z i/ f/\ r)`(4`i®/ :.am: ' a »- ^« m y « en & HO f l \ ± ^^ 2f(�f } \\ ` /a e \2`a` $ an What: Provide secondhand smoke information to be distributed to families having car seats inspect/installed at the Tailgate the Safety Way event Where: Greeley West High School How Often: I How Many: I What: Work with the Department of Revenue Tobacco Enforcement division to provide certificates to vendors who passed compliance check Where: Weld County -g /0 iii What: Write letters and visit vendors who failed the compliance checks and provide information on current laws Where: Weld County How Often: 1 How Many: apprx. 15 businesses 0 \� o *» )� © . \ \a \y % /& } j \\ VQ s 2 v c' s = cn Reach: 0 im plementation: Training provided Reach: 0 Implementation: Information wilt be provided to attendees Reach: 0 Implementation: Participation in meetings, policy implemented, and campaign promoted 04 — O e3Z'c 66 -Iii U •-O'Ri to 2-`� `= = '0O •o «L. IP G. c 2 cc.: r C . � w COO h O v N � `vo cv u -N cc. -0o C O.- a-0 = cd ° a ,° E°° o cCC Ei V EUc oC .- 4- -v > 2 .V 5ecr 3 £ $ E.-, .- 0 a a 0 a oa O a lc o U What: Work with childcare providers to provide information on secondhand smoke ex osure. Where: various locations How Often: quarterly How Many: 4 trainings What: Participate in monthly YouthNet meetings and provide tobacco -related u ates to attendees Where: Rodarte Center How Often: Monthly How Many: 12 I What: Participate on tobacco task force meetings at the University of Northern Colorado (UNC) and Aims Community College (ACC) to assist with policy development and implementation and promote The Cigarette Is Dead cam ai when ssible Where: UNC & ACC How Often: quarterly How Many: 8 O N -. ao:l .2E. O V y .+ d 2 4 U Z. d y a L C? O. U • a gs taro .5 csi 2m as 4 644) 3 co o u c 6i ▪ 3 o OC o C C ro 3, P�1 N d -Oo O s .eau o C C 0 A O z x Education/training OD v a) — c E c a) C C .O 2 E E ao • U 0.. .v E a. A oroL�,Lai .N • 0)3ccveu aci • z Y ac c • s C `.. O.N 3 HL Local health V 6l > y C Cet c (I) U coo -c c O 0. a cr U a t � aU o c ea A t U E � E Y. E _ E U E ..c O E me., U g A 0 w • — O c4 O NT, °E a>2—io • O' g CA O. .0 • s Ew, 0,4 E�;o �yy ? C L CO).?E C ez3.r UvUU =- es 03 .. 0 e c c)3 E E U U c V 0, E A To > // )\ A .§2:&\ .... C to .E - - is w Reach: 0 Implementation: Attendance and participation at meetings and information disseminated to faith community bp ' /§\/\g{ s/ y » k` \ ! ® •{ »\�i«) §;©)©§ Z/j/~§ })\ \ a a2\ \ d d§ 2 & / / o 4/3' 1t 4-c. o $ Tiii om\ & What Support and encourage tobacco -free campus policies at other health care facilities throughout Weld County (SALUD, Sunrise, etc.) Where: Weld County How Often: monthly How Many: 12 What: Work with the Weld Faith Partnership to educate faith community on tobacco cessation resources and services and to infuse prevention and educational messages into existing channels Where: Weld County How Often: Every other month How Many: 6 010 .- 75 a .\\J\ \ \ @ O. cu -o i ^o µ Reach: 200,000 people Implementation: Radio spots aired and interview given Reach: 200,000 people Implementation: TV spots aired and interviews given a __ 2 p U C R U C V H D CO A U .C O Up OO bea. �B" 111 ONC I -p e O rU" r� O .� C e�ep4. vi Hi U e 73 6 to,s EL� a a a a a c of -,z,'� 3L C 4. -O'� 3e What: Promote STEPP media campaigns though earned media on radio shows and interviews (Pirate Radio) Where: Weld County radio stations How Often: 4 months out of year How Many: 12 spots per month for a total of 48 spots What: Promote STEPP media campaigns through earned media with Telemundo, GTV8, and District 6 TV. Where: Weld County television stations How Often: monthly How Many: 12 N Q) C Q U Q Year One Work Plan 2009-2010 Preventing initiation among youth and young adults Promote quitting among adults and youth Eliminating exposure to secondhand smoke Identifying and eliminating tobacco -related disparities among population groups Strategy IVa — Infrastructure (Reporting Activities) N/A O1, Q2, Q3, Q4 Report showing populations served and services delivered o S STEPP Strategy: S.M.A.R.T. Outcome Ob'ective #1: . ' s a t c ,. 2 z a cc a ay � o= • C Vi7 c d C e G4 a Ecio"7.7,W U U a = N 7.. d � o c _2 o•E IN �E a 0y z co 4- U ¢ O O `° cup. cV a) t = O .y T.; .. a a Ca. tyro E N E -c -0$U s a0 - 0 G. C 3 0° �ca 0 CA Li 3 Infrastructure Infrastructure Preventing initiation among youth and young adults Promote quitting among adults and youth Eliminating exposure to secondhand smoke Identifying and eliminating tobacco -related disparities among population groups Strategy IVb — Infrastructure (Capacity Building Activities) By June 30, 2010, the Tobacco Education Program staff will atte weekly and/or monthly conference calls, and serve on relevant S n. }�b?d be— °a'� �i4 C -:y i•�Yry94.i^ O C7 F2 A S.M.A.RT. Outcome Objective #l: F' y Reach: N/A 8 N d z Evaluation Summary Through a systems approach, the Tobacco Education Program staff will reach our target populations through media, policy implementation, and education on tobacco cessation, prevention and harms of exposure to secondhand smoke. Information will be shared with employees through worksite wellness programs, to parents at childcare centers, to citizens receiving services through Weld County departments, and through numerous collaborations with community agencies and organizations. Utilizing media and strategies developed by STEPP, we will reach out to four disparately impacted populations: Latinos, rural spit tobacco users, people who abuse substances, and people with mental illness. We will place advertisements in rural newspapers and utilize Latino media outlets. We will distribute materials, and instruct them on how order these materials from STEPPitems.com, to agencies serving these groups. We will also utilize data provided by STEPP to determine reach. We will monitor the monthly calls to the QuitLine, analyze the quarterly QuitLine report showing who (age, ethnicity, SES, etc.) is calling, and how they heard about the Quitline. Successful implementation will be demonstrated through quarterly reports showing the completion of each activity for that quarter. Each staff member is assigned a specific area to complete and each staff member is expected to complete their required tasks for the quarter. The tobacco coordinator will supervise and oversee the work of .25 FTE health educators and will complete each quarterly report. Reporting and tracking for quarterly reports will include: • Progress to recruit and establish a youth coalition, attendance at meetings, number of meetings and progress toward activities by youth coalition. • Progress to recruit members for adult coalition, attendance at meetings, number of meetings and progress toward activities. Record technical assistance and training provided to coalition. • Number of presentations and distribution of CCIAA materials to law enforcement, Environmental Health, fire departments, and municipal recreation staff Included will be number of implemented activities to educate businesses, patrons, and general public on the CCIAA. • Number of meetings with municipal recreation center about increasing signage and number of implemented activities to educate general public of smoke -free facilities • Number of meetings and conference calls with LSTPEN and contact with organization to apply for small grants. • Number of !ACC and attendance at each meeting. Number of times Technical assistance is provided to organizations serving disparate populations. • Number of meetings and conference calls with PACT. • Number of ads placed in rodeo programs and other media reaching disparate populations. • Number if internal agencies we collaborated with and activities that resulted from collaborations. • Number of external agencies we collaborated with and activities implemented from collaborations. • Number of meetings attended with external partners. • Number of contacts with multi -unit owners/managers and number of smoke -free rules adopted. • Number of media placed with external agencies • When possible or applicable, the number of people impacted or reached by each service Progress toward and completion of activities will be reported in the quarterly reports and highlighted in the annual report to STEPP. These reports will be completed by the tobacco coordinator. It is expected that throughout the 2009-2010 that various activities will take place sooner than anticipated and others may be delayed due to unexpected or unseen factors. These changes will be communicated to STEPP staff and documented in the appropriate reports. 28 Cdondo Dg anent of Public Health and Environment STEPP STATE TOBACCO EDUCATION & PREVENTION PARTNERSHIP 010 Part III Budget Narrative Budget Spreadsheet & Summary Sheet State Tobacco Education and Prevention Partnership Grants Program Weld County Tobacco Program Grant Period: July 1, 2009 through June 30.2010 Budget Narrative PERSONAL SERVICES: Program Coordinator Health Educator Bryce Kyburz will provide overall program administration, budget management, completion of reports and oversight of work plan activities. Continued to serve as liaison with community coalition. Supervise .25 FTE staff 1 FTE salary: $40,683.06 Benefits: $14,458.76 Kathy Schlepp is responsible for program activities and outcomes within community systems including work with youth organizations and daycares. Assist with other youth -focused activities. Coalition recruitment. .25 FTE: $8,670.48 Benefits: $3,081.49 Total Salary: $49,353.54 Total Benefits: $17,540.25 (Benefits are calculated at 35.54%) Total Salary and Benefits $ 66,893.79 OPERATING COSTS: Office Supplies - folders, awards, gift cards, display materials Meeting Expenses (budget justification below) - meeting expenses for youth, adult, LRCC coalitions $318.68 $2050.02 Total Operating Costs $2,368.70 TRAVEL: In -state Mileage for staff contacting and meeting with community members and system partners to effect tobacco control initiatives. Covering 4,000 square mile county and periodic trips to Denver for meetings and training 2 staff x 628 miles/month x $0.53 (Standard Weld County rate) $2,999.80 Total Travel $2,999.80 INDIRECT COSTS: 10.00% of the total direct costs $7,226.23 Total Budget Request $79,488.52 2 Budget Justification for meeting expenses for coalition support The Tobacco -Free Coalition of Weld County is a very strong community coalition. This coalition has been supported by the Tobacco Education Program for many years. One level of support for this coalition is providing a nutritious meal for all participants. Our coalition meets once a month from 12:00 — 1:30 pm. The community members, professionals and interested people appreciate the fact that a lunch is provided to them during the meeting. Proving them a lunch is a small token of appreciation for their volunteer activities. One aspect of providing the lunch for the coalition members is the development of a sense of community and togetherness. Long-time members use the beginning of the meeting to connect with one another and visit with newer members of the coalition. Having a meal to share provides a wonderful environment to bring the members together. The Latino Regional Community Coalition will continue to meet with the funding for LSTPEN being kept in place. This coalition has supported our overall work in many ways and will continue to address tobacco use in the Latino community in Weld and Larimer counties. The youth coalition is still in the beginning stages. We have recruited a good core group of young people who are committed to tobacco prevention. With the elimination of Get Real! coalition support funding, we feel this money is vital to support our youth coalition. This money will be used for food and beverages. It may also be used for events such a night of bowling or a visit to the UNC Recreation Center as a way to show appreciation to the young people for their commitment and hard work. 3 STATE OF COLORADO Bill Ritter, Jr., Governor James B. Martin, Executive Director Dedicated to protecting and improving the health and environment of the people of Colorado 4300 Cherry Creek Dr. S. Denver, Colorado 80246-1530 Phone (303) 692-2000 TDD Line (303) 691-7700 Located in Glendale, Colorado http://www.cdphe.state.co.us December 1, 2009 Mark E. Wallace 1555 N. 17th Ave. Greeley. CO 80631 Dear Mr. Wallace: Laboratory Services Division 8100 Lowry Blvd. Denver, Colorado 80230-6928 (303) 692-3090 Colorado Department of Public Health and Environment Enclosed is a fully executed contract amendment, Routing No. 10 FLA 5260 for the State Tobacco Education and Prevention Partnership (STEPP) Program. If minor changes were made to the original contract amendment after being signed by your agency, pages of the original contract amendment highlighting the affected language is included for your reference. Minor changes may include: I) Added language to accommodate the inclusion of an unforeseen revised scope of work submitted by your agency if the applicable language was not already included in the amendment; 2) Modification of the dollar amount in the amendment to match the budget submitted by your agency; 3) Rounding of the budget dollar amount in the budget to the next whole dollar to eliminate cents: 4) Corrections to grammar or other information for the purposes of accuracy. Please contact me at (303) 692-2505 or chandra.hardwickstate.co.us with any questions. Respectfully, cgdrotct Chandra Hardwick Colorado Department of Public Health and Environment PSI) Contracts & Purchasing Fiscal Officer Enc. Hello