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Home My WebLink About20091231.tiffRESOLUTION RE: APPROVE CONTRACT FOR VICTIM WITNESS ASSISTANCE PROGRAM AND AUTHORIZE CHAIR TO SIGN - VICTIM'S ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Contract for the Victim Witness Assistance Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, and the Victim's Assistance and Law Enforcement (VALE) Board, commencing July 1, 2009, and ending June 30, 2010, with further terms and conditions being as stated in said contract, and WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Contract for the Victim Witness Assistance Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, and the Victim's Assistance and Law Enforcement (VALE) Board be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said contract. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 27th day of May, A.D., 2009. BOARD OF COUNTY COMMISSIONERS LD COU Td/' OLORADO ATTEST: Lizeo Weld County Clerk to the Board BY Deputy erk to the Board APPROVED AS TO FORM: AtX Al /� o ty Att ney %1 Date of signature W/i/d/ Garcia Chair s Vademacher, ro-Tem Seas onway Barbara Kirkmeyer c C��} David E. Long II (2C' /D/9 l r-c`l) 2009-1231 DA0022 OL/O4 /O.(7 VICTIM'S ASSISTANCE & LAW ENFORCEMENT BOARD Nineteenth Judicial District 19TH JUDICIAL DISTRICT VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD CONTRACT Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement. Act, Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19`" Judiggil District has made the following award: Grantee: District Attorney's Office Victim Assistance Unit -J PO Box 1 167 Greeley, Co 80632 w Grant Number: 2009-8 -t Project Title: Victim Witness Assistance Program Grant Period: July 1, 2009 through June 30, 2010 Amount of Grant Award: $107,383.00 IT IS HEREBY AGREED: 1. All award disbursements are contingent upon the availability of local VALE funds. 2. The contents of the grant application will become contractual obligations of the grant recipient and are incorporated into this contract as if fully set forth herein. 3. The grant recipient is required to submit four quarterly Financial Reports by October 31, 2008, January 31, 2009, and April 30, 2009 and July 31, 2009. The final report must be cumulative and reflect the activities of the entire contract period. Financial Reporting Forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 4. The grant recipient is required to submit four quarterly Narrative Program Reports by October 30, 2009, January 29, 2010, and April 30, 2010, and July 30, 2010. These reports must address any special conditions that are listed in this contract. The final report must be cumulative and reflect the activity of the entire contract period. Narrative Program Report forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 5. The Board will pay out in 4 quarterly installments of $26,845.75 on or about the following dates: July 31, 2009, October 31, 2009, January 31, 2010, and April 30, 2010 and after receipt and acceptance of the required Financial Report and Narrative Program Report. Post Office Box 1167 — 915 Tenth Street — Greeley, CO 80632 - (970) 356 -4010 -FAX (970) ?" "11 2009-1231 PAGE 2 OF 3 6. Failure to comply with the reporting requirements may result in the Board's termination of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply with reporting requirements may also jeopardize future funding to this grantee. 7. SPECIAL CONDITIONS for the award that have been stipulated between the local VALE Board and the grant recipient are as follows: 1 - Updates to G & 0 and budget recap as applicable due to reduced funding 2- VRA Training 8. Any equipment purchased with local VALE funds must remain with the grant recipient. Equipment must be used for the purpose designated in the grant application. At the option of the Board, ownership maybe transferred to the funded agency with no further conditions. If the grantee has no further use for the equipment, this information shall be given to the local VALE Board in writing, and the Board shall determine what to do with the equipment. 9. Any proposed change in the use of grant funds must be submitted in writing and approved by the local VALE Board prior to any such change. 10. In the event all of the monies paid to the grant recipient are not expended within the contractual period, the local VALE Board, in its discretion, may enlarge the time period of the contract or request that monies not used be repaid to the Board. The grant recipient shall submit written notification to the VALE Board by June 1, 2009 if the grant recipient will have any remaining funds at the end of the grant period. All unused funds shall be returned to the local VALE Board unless the grant recipient makes a request in writing for use of the funds beyond the grant period and such request has been approved, in writing, by the local VALE Board. Such requests shall include the following information: • The amount of remaining funds; • How the funds will be used; • When the funds will be expenses; and • Why the funds were not expended during the grant period. The local VALE Board will make a decision as to the extension of the grant period by June 30, 2010. 11. The grant recipient agrees that all funds received under this contract shall be expended solely for the purposed stated in the grant and approved by the local VALE Board. Any funds not so expended including funds lost or diverted to other purposes, shall be repaid to the local VALE fund. 12. The grant recipient agrees to comply with all applicable non-discrimination legal mandates. 13. Non-compliance with any portion of the contract may result in termination of the grant, withholding of funds, returning money to the local VALE fund, and/or other action as deemed necessary by the members of the local VALE Board. 14. All grant recipients shall make available to the Board or its authorized designee, upon request, all current records and other information, including audit/financial statements, relative to the implementation of the grant. 15. Amendments of any terms of this contract shall have prior approval of the local VALE Board. Requests to amend this contract shall be in writing. 16. The Grantee Agency certifies by signing this contract that it shall comply with the RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq. 2 PAGE 3 OF 3 The grant recipient, through the following signatories, understands and agrees that any VALE monies received as a result of the awarding of the grant application shall be subject to the terms of this contract. Project Director: Signature: Printed Name Attorneys Office _ `- Date: J c, )- itle: JoAnn Holden, Director of Victim Services Weld County District Financial Officer: Signature.C (t t! jQ MAY 2 7 2009 Date: Printed Name and Title: Barbara Connolly, Finial Officer, fficer, Weld County Authorized Official: Signature: Date: MAY 2 7 2009 Printed Name and Title: William F. Garcia, Board Chair, Weld County Commissioners VALE Board Signature: , %S /' Date: Printed Na e and Title: Kenneth Wood, Chair of VALE Board Project Director: The Project Director is the individual who will oversee the day-to-day management of the VOCA project. The project director must be a person other than the authorized official or the financial officer. Financial Officer: The Financial Officer is the person who will be responsible for fiscal matters relating to the project and is ultimately in charge of accounting, management of funds, verification of expenditures and grand financial reports. This must bean individual other than the project director or authorized official. Authorized Official: This is the individual authorized to enter into legal contracts on behalf of the applicant agency. The authorized official must be a person other than the project director or the financial officer. In local units of government, the Authorized official is usually the city council president or city manager, district attorney, mayor and/or chair of county commissioners. At the state level, the Authorized Official is the Chair of the Board of Directors. For private non-profit agencies, the Authorized Official is the Chair of the Board of Directors. NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to enter into contractual agreements such as this grant, you must provide official documentation of delegation (such as bylaws or resolutions) immediately following the signature page. 3 ?a'l - /43/ VALE PROJECT BUDGET INFORMATION PROJECT FUNDS REQUESTED BUDGET: Continuation Applicants fill out Columns 1, 2, and 3. New Applicants fill out Column 2 only. ROUND TO THE NEAREST DOLLAR Continuation Applicants ALL APPLICANTS x Continuation (Column 1) (Column 2) Applicants (Column 3) Current Grant Award Requested Budget Increase or Decrease PERSONNEL PERSONNEL (+/-) Job Position Job Position/NAME VW Director (Holden) 22,253 VW Director (Holden) 20,713 - 1,540 V\Comp Coordinator (Patch) 500 `"5 V\Comp Coordinator (Patch) -0- - - 500 VW Assistant (Lopez) 13090 VW Assistant (Lopez) 13475 + 385 Cty D FT VW Assist (Knicely) 13,475 Cty DV FT VW Assistant — (Hammer) 15015 ;rv1 + 1,540 VW DVFT/Cty Intern (Joseph) 11208 ,i VW DVFT/Cty Intern (Murley) 12792 + 1,584 VW Clerical (Medina) 14,384 Rk VW Clerical (Sutliff) 15,587 =- + 1,203 VW Assistant (Joseph) 14,102 +19,102 tiS Fringe Benefits 16,390: Fringe Benefits 24,100 L + 7,710 Subtotal 91,300 Subtotal 120,784 s +29,484 SUPPLIES AND OPERATING EXPENSES xC SUPPLIES & OPERATING EXPENSES (copying rent, phone, tuition, registration fees & other items under $5,000) (+ / -) Subtotal Subtotal IN -STATE TRAVEL IN -STATE TRAVEL (itemize transportation/per etc) diem (+ / -) t Subtotal Subtotal EQUIPMENT EQUIPMENT (+ / -) H Subtotal - Subtotal V PROFESSIONAL SERVICES PROFESSIONAL SERVICES ) (+ / -) Subtotal Subtotal f TOTAL FUNDS: 91,300 ` TOTAL FUNDS REQUESTED: 120,731 - 18 12. PROJECT -SPECIFIC GOALS AND OBJECTIVES: Add no more than four additional goals with objectives. Use format provided below. Goals should be clear, concise, general statements that highlight what the project intends to achieve. They should relate to the Project Description and Budget pages of the Application. Objectives (no more than three per goal) should be quantifiable (i.e. a number can be attached) in order to measure changes brought about by the project toward achieving each goal. Objectives state specifically what will be done, by whom, and by when. A timetable of projected achievement should be indicated in the Goals and Objectives. Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports. Efficiency: Were the project's proposed activities accomplished as projected? Effectiveness: How will you determine that your project is effective or has made a difference to the victims served? GOAL 2: Provide direct assistance to victims of misdemeanor domestic violence. Objective 1. By June 30, 2010, services will be provided to 950 victims; 460 will be underserved victims of: rural areas, elderly, cultural, language, ethnic minority or disabled. Objective 2. By June 30, 2010, have "meaningful consultation" with 80% of misdemeanor domestic violence victims the next working day after the crime which should result in a 35% disposition rate. On a quarterly basis, provide a summary of results. GOAL 3. Prove ct assistance to victims of Specialized Dockets: Objective 1. By June 30, 2010, services -will_ be provided to 50 victims of gang -related cases. Objective 2. By June 30, 2010; services will be provided to 70 victims of felony crimes against children. Objecti -3:13Y-June 30, 2010, services will be provided to 149 victims of juvenile oifendecs. GOAL 4: Provide services (duplicated count) to: VRA notifications, Victim and Witness court hearing call off and Resitution Assistance. Objective 1. By June 30, 2010, 20,000 VRA Notification letters will be send to victims. Objective 2. By June 30, 2010, 2856 Victims and Witnesses (non -officers) will be called off from traveling to court to testify in a hearing. Objective 3. By June 30, 2010, 1500 victims will receive restitution assistance. GOAL 5: Collaborate with Law Enforcement Agencies, Probation, and Victim Service Agencies to coordinate efforts in serving victims, responding to victim client feedback on service. Objective 1. Participate in monthly or quarterly meetings of Domestic Violence Coalition, Coordinating Committee for Victims of Crime, and Catholic Charities. Look for opportunites to increase knowledge and resources by meeting with community agencies that provide services and interpretation for victims from diverse cultural and ethnic backgrounds. Objective 2. Have VW Unit staff attend trainings when possible (monetarily and scheduling). Have VW Unit staff participated in trainings when requested. Report on both activities. Objective 3. Achieve an 80% approval rating on returned victim surveys and on a quarterly basis, provide a summary of results of the victim surveys evaluating client satisfaction and uncover positive and negative aspects of the programs and any need for change 8 Hello