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Home My WebLink About20093337.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DECEMBER 21, 2009 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, December 21, 2009, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner William F. Garcia, Chair - EXCUSED Commissioner Douglas Rademacher, Pro-Tem Commissioner Sean P. Conway Commissioner Barbara Kirkmeyer - EXCUSED Commissioner David E. Long Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Esther E. Gesick Director of Administrative Services, Monica Mika MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners meeting of December 16, 2009, as printed. Commissioner Conway seconded the motion, and it carried unanimously. CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of Hearings conducted on December 16, 2009, as follows: 1) USR #1721 — Dan LaCoe; 2) USR #1716 — Weld County Department of Public Works; and 3) USR #1709 - Suncor Energy, Inc. Commissioner Long seconded the motion, which carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. PUBLIC INPUT: No public input was given. CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed. Commissioner Long seconded the motion, and it carried unanimously. BIDS: PRESENT BID #B0900174, WELL CONSTRUCTION FOR BRIGGSDALE GRADER STATION - DEPARTMENT OF PUBLIC WORKS: Monica Mika, Director of Administrative Services, presented the two bids received, which will be considered for approval on January 4, 2010. APPROVE BID #60900130, ON -SITE CLINIC - DEPARTMENT OF FINANCE (CON'T FROM 11/18/09): Ms. Mika stated the review committee recommends approval of the bid from the second low bidder, IMC Healthcare, Inc., which was found to be the most cost effective and competitive in providing a comprehensive approach to healthcare. She stated staff reviewed each of the bids against the scope Minutes, December 21, 2009 2009-3337 Page 1 BC0016 of the proposal and visited some of the vendor locations. Ms. Mika indicated the low bid did not meet specifications, and the proposal from Greeley Medical Clinic was deemed incomplete due to a lack of information. She also read a statement, for the record, from the Safety and Wellness Committee supporting the IMC proposal. In response to Commissioner Rademacher, Ms. Mika stated the concerns regarding the hours of operation have been resolved; the clinic will be open from 8:00 a.m., until 11:30 a.m., on Saturdays, and they are also anticipating some early morning and late night clinic times. She further stated the scheduled start-up date is June, 2010. Responding to Commissioner Conway, Ms. Mika explained the concern with Health Stat was that, although the bid was slightly less, the proposal did not include an on -site physician. Commissioner Conway moved to accept the bid from IMC Healthcare, Inc., based on staff's recommendation. Commissioner Long seconded the motion, and commended staff for all of their hard work. There being no further discussion, the motion carried unanimously. NEW BUSINESS: CONSIDER AGREEMENT CONCERNING PURCHASE OF RIGHT-OF-WAY FOR CERTAIN IMPROVEMENTS TO COUNTY ROAD 13 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS - JUDITH ELAINE FOLLEY LIVING TRUST AND DAVID MCDONOUGH LIVING TRUST: Leon Sievers, Department of Public Works, stated this is the fourth of seven parcels along the County Road 13 project. He stated the 0.160 -acre property is located on the west side of County Road 13, one-half mile south of U.S. Highway 34, to be acquired for $1,920.00, based on an appraisal report prepared by Foster Evaluation Company. He confirmed both trusts are willing sellers in this transaction. In response to Commissioner Rademacher, Mr. Sievers stated there are three more parcels and he is attempting to have the items completed by the end of the year. Commissioner Conway moved to approve said agreement and authorize the Chair to sign the necessary documents. Seconded by Commissioner Long, the motion carried unanimously. CONSIDER CERTIFICATION OF TAX LEVIES AND REVENUE FOR 2010 AND AUTHORIZE CHAIR TO SIGN: Christopher Woodruff, Assessor, stated all special districts are required to submit their 2010 levies to the Board of Commissioners by December 15th, and once officially certified, they must be delivered to the Treasurer no later than January 10th. Mr. Woodruff recommended approval of the levies that were received by the deadline, with the exception of those districts listed in the Resolution. He explained, if not notified otherwise, those listed as exceptions will be submitted with last year's levy, or with a zero value, if they are in the process of dissolution. Commissioner Conway moved to approve the Certification of Tax Levies and Revenue for 2010 and authorize the Chair to sign. Seconded by Commissioner Long, the motion carried unanimously. CONSIDER SMALL TRACT OIL AND GAS LEASE AND AUTHORIZE CHAIR TO SIGN — PETROLEUM DEVELOPMENT CORPORATION: Bruce Barker, County Attorney, stated the Weld County Code provides for a waiver of the bid procedure for tracts that are less than five acres. He stated Petroleum Development Corporation has paid the lease amount of $200.00, and has also agreed to the 20 percent mineral interest. In response to Commissioner Rademacher, Mr. Barker stated Small Tract leases allow one year to commence with production, and there is the provision for a one-time, six-month extension. Commissioner Conway moved to approve said lease and authorize the Chair to sign. Seconded by Commissioner Long, the motion carried unanimously. CONSIDER CANCELLATION OF 2009 OUTSTANDING ACCOUNTS RECEIVABLE FOR WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Barbara Connolly, Controller, stated the Health Department submitted a list of accounts receivable that have been inactive since July, 2009, and requests approval of a write-off, in the amount of $19,073.96. In response to Commissioner Conway, Ms. Connolly stated most of the balances are less than $200.00, and after a certain point it is not cost effective to pay the collection service fees. She further stated the accounts will show as written -off in the system; however, services cannot be withheld for patients with outstanding debt. Minutes, December 21, 2009 2009-3337 Page 2 BC0016 Commissioner Conway indicated he understands the need for the write-off, which actually results in a cost savings in not paying additional collections fees; however, he does not appreciate the practice of some individuals who repeatedly abuse the system and never pay the amount due. Ms. Connolly stated there is a mechanism to obtain payment for higher cost services, and although there is not a current list of those who have outstanding bills, she will investigate options for compiling a list of future outstanding payments. Mr. Barker expressed concern with the feasibility of comparing lists because they are not allowed to contain patient information due to HIPPA restrictions, and he noted that the contact information for many of the individuals is no longer current. Ms. Connolly stated staff does their best to acquire payment prior to patients leaving the clinic. Commissioner Long moved to approve the cancellation of the 2009 outstanding accounts receivable for the Weld County Department of Public Health and Environment. Seconded by Commissioner Conway, the motion carried unanimously. CONSIDER CANCELLATION OF 2009 OUTSTANDING ACCOUNTS RECEIVABLE FOR WELD COUNTY PARAMEDIC SERVICE: Ms. Connolly stated the Weld County Paramedic Service has an internal process for collecting outstanding debt, which has proven to be more cost effective; however, the total write-off amount has increased approximately $50,000 over last year. Commissioner Conway stated the largest months appear to be March and January. Ms. Connolly stated the monthly amounts are simply dictated by the amount of activity; there is no sliding fee scale, and the patients are responsible for paying the direct cost. Responding to Commissioner Rademacher, Ms. Connolly stated most of the outstanding debts are over $1,000.00, even though many were for a one-time service. Commissioner Conway commented at some point the bills should be turned over to collections because a return on even five or ten percent equates to almost half a million dollars. Mr. Barker and Ms. Mika concurred that many of these patients are not required to pay, even if they do have the means for payment. Commissioner Long commented he has been presented with this discussion for the past nine years, and although it is difficult to consider the amount, he also understands that many of the individuals are truly unable to pay and he appreciates that the County is still able to provide the service. Commissioner Conway stated he appreciates Commissioner Long's comments; however, he would like to see some effort in tracking repeat offenders. Ms. Connolly stated she and Dave Bressler, Director, Weld County Paramedic Service, are investigating possible solutions for tracking accounts. Commissioner Long moved to approve said cancellation of the 2009 outstanding accounts receivable for the Weld County Paramedic Service. Seconded by Commissioner Conway, the motion carried unanimously. PLANNING: CONSIDER REQUEST CONCERNING EXTENSION OF TIME TO COMMENCE ACTIVITY FOR USE BY SPECIAL REVIEW PERMIT #1343 — READY MIXED CONCRETE COMPANY: Chris Gathman, Department of Planning Services, stated staff has received a request for an extension of time to commence activity for USR-1343, which was issued to Owens Brothers, in 2002, for a wet gravel pit. He stated the property was purchased in 2004 by Ready Mixed Concrete, and he met with company representatives last week who indicated they intend to amend the permit next year to make the facility a dry mining pit, with additional mitigation measures and an expanded USR boundary. Mr. Gathman recommended approval of the extension request, with the stipulation that the owner submit an amended application by October 4, 2010. In response to Commissioner Conway, Mr. Gathman stated this is the first formal request for an extension. Commissioner Conway moved to approve said request for an extension of time for Use by Special Review Permit #1343, with the stipulation that an amended application be submitted by October 4, 2010. Seconded by Commissioner Long, the motion carried unanimously. SECOND READING OF WELD COUNTY CODE ORDINANCE #2009-12, IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 29 BUILDING REGULATIONS, OF THE WELD COUNTY CODE (CON'T FROM 12/7/09): Commissioner Long moved to read Ordinance #2009-12 by title only. Seconded by Commissioner Conway, the motion carried Minutes, December 21, 2009 2009-3337 Page 3 BC0016 unanimously. Mr. Barker read said Ordinance title into the record. Ken Swanson, Building Official, stated the proposed document reflects changes that were made at the direction of the Board at a previous work session. No public testimony was offered concerning this matter. Commissioner Conway moved to approve Ordinance #2009-12 on second reading, with the changes as reflected (amended Sections 29-8-40.C and 29-8-45.A, and deleted Section 29-8-45.B). Seconded by Commissioner Long, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Ordinance #2009-12 was approved on second reading, as amended. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:36 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: �d:rt w . Lf✓�, Weld County Clerk to the Board Dep y Cler to the Board EXCUSED WELD COUNTY, COLORADO EXCUSED Iliam F Garcia. Chair ouglad Rademajrher, Pro-Tem Sean Conway ra Kirkmeyer DavidE. Long c, 1 ( 6 Minutes, December 21, 2009 2009-3337 Page 4 BC0016 Hello