HomeMy WebLinkAbout780632.tiff arc. Department of Local Affairs
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Colorado Division of Criminal Justice
+ 1816
Richard D. Lamm,Governor Paul G.Quinn,Director
July 20, 1978
Commissioner Ed Dunbar
Chariman, Weld County
Board of County Commissioners
915 10th Street
Greeley, Colorado 80631
Dear Commissioner Dunbar:
Re: Project Number - 76-3D-(2)-P2-171
Project Title - Forensic/Photographic Lab Upgrade
Grant Award - $26,481
Warrant Amount - -0-
On behalf of the State Council on Criminal Justice, I am pleased to
enclose the Statement of Grant Award (Form 9) for the above project.
You are to retain the white copy of the Statement of Grant Award. When
the goldenrod copy of the Form 9 is signed and returned to the Division
of Criminal Justice your warrant in the amount indicated above will be
forwarded.
Please note whether there are any special conditions governing your
grant on this form. The project director will receive the proper forms
and information for administering this grant at the preaward conference.
Please understand that any future grants that you might request from
the Division of Criminal Justice for LEAA funds must be received by this
office no less than 75 days before the State Council on Criminal Justice
will act on your application. This statement is not intended to promote
additional applications; it is merely for your information.
I sincerely hope that we can count on your continued efforts to improve
the quality of justice within the State of Colorado.
J . Sincerely,
/f-ctAPaul G. Quinn
Director
PGQ:ds
Enclosures
cc: Lt. Michael Goecke
Michael Maag
Jonathon Rutstein
Ralph Smith 780632
419 State Centennial Building,1313 Sherman Street,Denver,Colorado 80203 (303)839-3331
DIVISION OF CRIMINAL JUSTICE
STATEMENT OF GRANT AWARD
GRANTEE
NAME Wald County
ADDRESS 915 10th Street
Greeley. Colorado 80631
ATTENTION Commissioner Ed Dunbar
GRANT AND PROJECT NUMBER 76-3D-(2)-P2-171
GRANT AND PROJECT TITLE Weld Co. Forensic/Photographic Lab Upgrade
GRANT PERIOD: From 7/14/78 To 9/30/78
In accordance with the provisions of Title I of the Omnibus Crime Control and
Safe Streets Act of 1968 (P.L. 90-35]) , as amended, the Division of
Criminal Justice hereby awards a grant to the above-named grantee.
Federal Grant Award $ 26,481 Initial Federal Drawdown $ -0-
Subgrantee Contribution $ 1,471 Initial Legislative Drawdown $ -0-
State Match/Buy-In $ 1,471 Total Drawdown $ -0-
Total Project Budget $ 29,42.1
The approved budget by category is based upon your Action Grant Application,
DCJ Form 5, which was approved by the Council on Criminal Justice. It is
necessary that you base your activities on this approved application and
not on the application originally submitted since changes may have occurred
as a result of processing requirements. Your finance officer must have a
copy of the approved Action Grant Application in order to prepare the
necessary quarterly reports for this project.
The grantee must secure prior written permission from the Division of
Criminal Justice if there is to be an increase in any budget category
total that exceeds ten percent, if a new line item is to be added, or if
an existing line item is to be deleted.
The grantee is to keep copies of all documents and correspondence that
relate to the project in a file bearing the project title and number. All
expenditures must be supported by documentation. Only actual expenditures will
be permitted.
This grant is subject to the general conditions and the conditions applicable
to fiscal administration set forth in the Action Grant Application, DCJ Form
5 Form 9A.
This Statement of Grant Award duly executed and returned to the Division
of Criminal Justice in conjunction with the approved grant application will
serve as the contract between the Division of Criminal Justice and the
grantee.
Date July 20, 1978 C
Paul G. Quinn, Director
DIVISION OF CRIMINAL JUSTICE
GRANT AWARD ACCEPTANCE
THIS AWARD IS SUBJECT TO SPECIAL CONDITIONS AS FOLLOWS PURSUANT TO THE AUDITING
AND FISCAL RESPONSIBILITIES OF THE DIVISION OF CRIMINAL JUSTICE:
This grant is subject to an audit. The grantee must maintain all project
records as will facilitate an effective audit for three years or
beyond the three-year period if an audit is in progress and/or the findings
of a completed audit have not been resolved satisfactorily.
If it appears that the project will not be completed within the time specified
in the Statement of Grant Award, the grantee must submit a written request
for an extension of the grant period to the Division of Criminal Justice.
This request must be submitted prior to the expiration date of the project.
(Unless the request is approved by the Division of Criminal Justice
prior to the authorized completion date of the project, reimbursement
for expenditures beyond the specified completion date will not be
allowed. )
Requests for proposal or invitations for bid issued by the grantee
or subgrantee to implement the grant or subgrant project are to provide
notice to prospective bidders that the LEAA organizational conflict of
interest provision is applicable in that contractors that develop
or draft specifications, requirements, statements of work and/or RFP's
for a proposed procurement shall be excluded from bidding or submitting
a proposal to compete for the award of such procurement.
See: LEAA Guideline Manual M7-1000. lA Chapter 3, Paragraph 49e.
Special Procedures for Equipment Grants:
1. This Statement of Grant Award is your authority to initiate an
order for the equipment specified in the approved project budget.
2. A cash warrant for the federal share will be sent to you, upon
receipt by the Division of a copy of the invoice(s) for the
equipment to be purchased.
3. In order to eliminate delays , phone calls, and time consuming cor-
respondence, please reconcile the invoice(s) to the project budget
on a separate sheet of paper. This is necessary because many vendors
identify equipment items by their numbers on the invoices. You are
in the best position to know, i .e. , that--1 each-$295.86-- is the
typewriter in the project. budget.
4. A cash drawdown request for the federal amount in the approved
grant budget or the appropriate federal share computed by the match
ratio of the approved application, whichever is less , should be
submitted in the form of a separate letter from the project director.
SPECIAL CONDITIONS:
1. That the Weld County Sheriff's Department develop and implement
an EEO Program that satisfies LEAA-EEO guidelines by May 15, 1979.
2. All funds must be obligated by September 30, 1978 and expended
by December 31, 1978.
This grant award is accepted by:
A,.-c. ec5 chairman, Board of County Commissioners
Signature of Duly Authorized Official Title
*Return signed goldenrod copy to: Division of Criminal Justice
419 Centennial Building
1313 Sherman Street
Denver, Colorado 80203
•
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Act- Department of Local Affairs
! �} : Colorado Division of Criminal Justice
1820
Richard D. Lamm,Governor Paul G.Quinn,Director
July 18, 1978
Commissioner Ed Dunbar
Chairman, Weld County
Board of County Commissioners
915 10th Street
Greeley, Colorado 80631
Dear Commissioner Dunbar:
SUBJECT: 76-171, FORENSIC/PHOTOGRAPHIC LAB UPGRADE
The above said grant application was presented before the State Council
on Criminal Justice on July 14, 1978, and was in substance approved by the
Council .
However, the Council has attached the following Special Conditions: That
the Weld County Sheriff's Department develop and implement an EEO Program
that satisfies LEAH-EEO guidelines by May 15, 1979.
Pursuant to State Council on Criminal Justice policy, the operational
project director and the operational finance officer must attend the
pre-grant award conference. This conference will be held in Room 110 of
the State Centennial Building (1313 Sherman Street, Denver) on August 10,
1978 at 10:00 A.M. for discussion of: subgrant administration, financial
reporting, accounting procedures, program implementation and program
evaluation.
Attendance at this conference is mandatory before funds are awarded and
distributed to this project.
We will be looking forward to meeting you at the pre-grant award con-
ference and working closely with you in the future.
Please accept our congratulations to you and your agency.
Sincerely,
Paul G. Quinn
Director
Division of Criminal Justice
PGQ:ds
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cc: Michael Goecke— t " ' ` `��"
Michael Maag
419 State Centennial Building,1313 Sherman Street,Denver,Colorado 80203 (303)839-3331
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