HomeMy WebLinkAbout20090639.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MARCH 11, 2009
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, March 11, 2009, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Garcia, Chair
Commissioner Douglas Rademacher, Pro-Tem - EXCUSED
Commissioner Sean P. Conway
Commissioner Barbara Kirkmeyer
Commissioner David E. Long
Also present:
Assistant County Attorney, Cyndy Giauque
Acting Clerk to the Board, Jennifer VanEgdom
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners
meeting of March 9, 2009, and of an Emergency Meeting on March 10, 2009, as printed. Commissioner
Conway seconded the motion, and it carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed.
Commissioner Kirkmeyer seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: Commissioner Conway stated the U.S. House of
Representatives will consider the Omni Lands Bill today; however, the consideration will be for either
approval or denial, therefore, no discussion will take place regarding amendment of the language
concerning water. He confirmed he has contacted the Office of Representative Betsy Markey to express
concerns regarding the ramifications of the proposed language, relating to the long-term operation of the
Big Thompson Water Project. He clarified if the bill is approved today, it will be sent to the President for
signature, at which time it will be enacted. He further clarified he is surprised the Bill is being considered
today, as he was informed last Saturday by Ms. Markey that the Bill would not be considered.
BIDS:
PRESENT BID #B0900071, 2009 BRIDGE REHABILITATION - DEPARTMENT OF PUBLIC WORKS:
Barb Connolly, Controller, read the names of the ten vendors who submitted a bid into the record. Said
bid will be considered for approval on March 25, 2009. In response to Commissioner Conway, Don
2009-0639
BC0016
Warden, Director of Finance and Administration, indicated the Department of Public Works will address
the price disparities within its recommendation before the bid is considered for approval on March 25,
2009.
APPROVE BID #B0900068, CONCRETE DIVERSION BOX - DEPARTMENT OF PUBLIC WORKS:
Ms. Connolly stated staff recommends acceptance of the low bid from Naranjo Civil Constructors, Inc., in
the amount of $12,307.00. Commissioner Long moved to approve said low bid, based upon staff's
recommendation. Seconded by Commissioner Conway, the motion carried unanimously.
CONDUCT ORAL AUCTION FOR OIL AND GAS LEASE - S1/2 NW1/4, NE1/4 NW1/4, AND SW1/4
NE1/4, S13, T4N, R61W: Ms. Connolly stated Baseline Minerals, Inc., was the sole bidder for this parcel
containing 160 acres, and the bid submitted was in the amount of $12.00 per acre, for a total of $1,920.00,
plus the $10.00 filing fee. She clarified there is no need to conduct an oral auction since only one bid was
received. In response to Commissioner Conway, Mr. Warden confirmed the submitted bid does meet the
minimum amount, and he recommended acceptance of the bid. Commissioner Conway moved to accept
the sole bid and authorize the Chair to sign said lease. Seconded by Commissioner Kirkmeyer, the motion
carried unanimously.
CONDUCT ORAL AUCTION FOR OIL AND GAS LEASE - PART OF SW1/4, S19, T4N, R61W:
Ms. Connolly indicated no bids were received for this parcel, and in response, Mr. Warden clarified the
Board does not make a motion to reject the bid, rather, no action will be necessary since no bids were
presented. He confirmed this parcel will not be re -bid until interest in the property is again presented to
the Board in the future.
CONDUCT ORAL AUCTION FOR OIL AND GAS LEASE - PART OF SE1/4, S19, T4N, R61W:
Ms. Connolly indicated no bids were received for this parcel, therefore, no action was taken by the Board.
CONDUCT ORAL AUCTION FOR OIL AND GAS LEASE - N1/2, S24, T5N, R61 W: Ms. Connolly indicated
Baseline Materials, Inc., was the sole bidder for this parcel containing 320 acres, and the bid submitted
was in the amount of $69.00 per acre, for a total of $22,080.00, plus the $10.00 filing fee. Commissioner
Kirkmeyer moved to accept the sole bid and authorize the Chair to sign said lease. Seconded by
Commissioner Long, the motion carried unanimously.
CONDUCT ORAL AUCTION FOR OIL AND GAS LEASE - E1/2, S28, T5N, R61 W: Ms. Connolly indicated
no bids were received for this parcel, therefore, no action was taken by the Board.
CONDUCT ORAL AUCTION FOR OIL AND GAS LEASE - S1/2, S34, T5N, R61W: Ms. Connolly indicated
no bids were received for this parcel, therefore, no action was taken by the Board.
CONDUCT ORAL AUCTION FOR OIL AND GAS LEASE - SW1/4, S24, T7N, R63W: Ms. Connolly
indicated no bids were received for this parcel, therefore, no action was taken by the Board.
OLD BUSINESS:
CONSIDER GRANT APPLICATION FOR FEDERAL ASSISTANCE FOR 2009 JUSTICE AND MENTAL
HEALTH COLLABORATION PROGRAM AND AUTHORIZE ELECTRONIC SUBMITTAL (CON'T FROM
03/09/09): In response to Chair Garcia, Dave Rastatter, North Range Behavioral Health, indicated the
modifications were submitted electronically to the Clerk to the Board's Office. Responding to
Commissioner Conway, Mr. Rastatter confirmed no substantiative modifications were made to the
application. Commissioner Long moved to approve said grant application and authorize the electronic
submittal. Seconded by Commissioner Conway, the motion carried unanimously.
Minutes, March 11, 2009 2009-0639
Page 2 BC0016
NEW BUSINESS:
CONSIDER PROFESSIONAL SERVICE AGREEMENT FOR VARIOUS INTERACTIVE GAME
ATTRACTIONS AND AUTHORIZE CHAIR TO SIGN - INTERACTIVE GAME EXPERIENCE, LLC (IGX):
Mr. Warden stated the agreement is for game attractions to take place during the 2009 Weld County Fair.
Commissioner Kirkmeyer clarified the Board must enter into the agreement on behalf of the Fair Board,
and she confirmed the agreement has been discussed within previous Fair Board meetings. She indicated
a committee has been designated to bring forth activities to run during the week of the Fair; however, the
Fair Board cannot enter into agreements on behalf of Weld County, therefore, the Board must consider
the application. In response to Commissioner Conway, Commissioner Kirkmeyer indicated the Fair Board
has reviewed the attached agreement; however, she has not personally reviewed the agreement.
Mr. Warden clarified Bruce Barker, County Attorney, drafted the language for the agreement. Responding
to Commissioner Conway, Cyndy Giauque, Assistant County Attorney, indicated she has not reviewed the
agreement, therefore, she recommended that the matter be continued if the Board has concerns.
Commissioner Kirkmeyer indicated approval of the agreement is not time sensitive, she reiterated the Fair
Board does not have the authority to enter into agreements on behalf of Weld County, which is why the
Board is reviewing the matter, and she moved to approve said agreement and authorize the Chair to sign.
The motion was seconded by Commissioner Conway. Chair Garcia indicated the text of the agreement
indicates all players will be granted free admission to the multi -screen interactive game attraction,
containing popular games with ratings of C (Children), T (Teen), and E (Everyone). He questioned what
types of games are included within the T (Teen) rating, and he does not want violent games to be included
within the attraction. Commissioner Kirkmeyer indicated she is reasonably sure that no violent games will
be included; however, the committee did not discuss specific games. Commissioner Long indicated the
Board enters into similar agreements on a yearly basis; however, he would feel more comfortable receiving
an explanation of the games from a member of the Fair Board. He suggested the matter be continued to
Monday, March 16, 2009, and Commissioner Conway concurred. Commissioner Kirkmeyer withdrew her
previous motion of approval, and moved to continue the matter to Monday, March 16, 2009, at 9:00 a.m.
Commissioner Conway withdrew his support of the previous motion, and seconded the motion for
continuation. There being no further discussion, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, March 11, 2009 2009-0639
Page 3 BC0016
There being no further business, this meeting was adjourned at 9:25 a.m.
ATTEST:
Weld County Clerk to th
BY: tiLLL.C� �V iAil
Deputy Clerk to the Board
BOARD COUNTY COMMISSIONERS
WELD Uf�b LORADO
illiam F. Garcia, Chair
EXCUSED
Douglas Rademacher, Pro-Tem
-Minutes, March 11, 2009 2009-0639
Page 4 BC0016
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