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Home My WebLink About20090442.tiffRESOLUTION RE: APPROVE AMENDED BYLAWS AND AUTHORIZE CHAIR TO SIGN - WELD COUNTY COMMUNITY CORRECTIONS BOARD WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, by Resolution dated July 20, 1981, the Board ratified the Bylaws for the Weld County Community Corrections Board, and WHEREAS, by Resolution dated September 22, 2008, the Board ratified the Amendment to the Bylaws for the Weld County Community Corrections Board, and WHEREAS, the Board has been presented with Amended Bylaws for the Weld County Community Corrections Board, and WHEREAS, after review, the Board deems it advisable to amend said Bylaws, a copy of said amended Bylaws being attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Bylaws for the Weld County Community Corrections Board be, and hereby are, approved as amended. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said Bylaws. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 18th day of February, A.D., 2009. ATTEST: 4 Weld County Clerk to the Boars BY: N. (Ili/ Deputy Cler APPROVEC AS TO FO �� County Attorney Date of signature. 313ICA r ?t BOARD OF C• NTY COMMISSIONERS ELD , COLORADO ouglas EXCUSED SeP. Conway ro-Tem Kir�yer David E. Long vs, C 2009-0442 DA0002 O3/C9% WELD COUNTY COMMUNITY CORRECTIONS BOARD BYLAWS ARTICLE I NAME Section 1 The name of the entity shall be the Weld County Community Corrections Board, hereinafter referred to as "the Board". Section 2 The principal office of the program shall be located in the County of Weld, State of Colorado, at such place as the Weld County Board of County Commissioners, hereinafter referred to as "the Commissioners", my determine from time to time. ARTICLE II AUTHORITY Section 1 Section 2 Section 3 The ultimate authority for the operation of community correctional facilities and community corrections programs lies with the Weld County Board of County Commissioners. The Commissioners have established, under Title 17, Article 27 of the 1973 Colorado Revised Statutes. (Sec. 17-27-101 et Seq., C.R.S. 1973, as amended, and Weld County Resolutions dated July 20, 1981, and November 30, 1981, the Board and delegated to it such powers as are necessary to accomplish the purposes of community corrections as established by the above mentioned statute. The Board will operate under the procedures set forth by 17-27-103, et seq., C.R.S. 1973, as amended, which states that, "The governing Board of any unit of local government may establish a corrections board". "...the governing board may delegate to such corrections board any powers necessary to accomplish the purposes of the article." Section 4 The Commissioners shall reserve the right to veto any action taken by the Board. Section 5 The Board will deliver to the Commissioners agendas/minutes of all scheduled or unscheduled meetings, as needed. Section 6 The Board shall not have the power to over -ride a veto of the Commissioners. Page 1 of 9 WELD COUNTY COMMUNITY CORRECTIONS BOARD BYLAWS ARTICLE III PURPOSE Section 1 As authorized under Title 17, Article 27 of the 1973 Colorado Revised Statutes. (Sec. 17-27-101 et seq., C.R.S. 1973, as amended, and Weld County Resolutions dated July 20, 1981, and November 30, 1981, the Board's purposes are to: 1. Operate as a functional board responsible for establishing and enforcing standards for the operation of any community correctional facilities and community correctional programs in Weld County. 2. Establish and enforce standards for the conduct of offenders placed in the community correctional facilities and community correctional programs in Weld County. 3. Establish procedures for screening for offenders who will be placed in any community correctional facility or community correctional program in Weld County 4. Operate under the procedures set forth in Title 17, Article 27 of the 1973 Colorado Revised Statutes and any amendments or revisions thereto. 5. Require implementations by the community correctional facilities and community correctional programs in Weld County of the rules, regulations and standards set forth by the Division of Criminal Justice of the Colorado Department of Public Safety. 6. Execute contracts subject to the approval of the Commissioners with the Division of Criminal Justice of the Colorado Department of Public Safety and any service and program providers concerning the operation of any community correctional facilities and community correctional programs in Weld County. 7. Authorize disbursement of funds appropriated to or received by the Board, subject of the veto power of the Commissioners. 8. Provide coordination among local judiciary and other criminal justice agencies, community service entities, labor, education, municipal and other appropriate agencies in establishing and furthering the objectives of community corrections. Page 2 of 9 WELD COUNTY COMMUNITY CORRECTIONS BOARD BYLAWS 9. Serve as a central planning entity for ideas and formulation of policy and procedure concerning the delivery of community correctional services in Weld County. ARTICLE IV DELEGATED POWERS Section 1 Section 2 The Commissioners delegate to the Board the authority to oversee the efficient and effective operation of the community correctional facilities and community correctional programs in Weld County. All privileges, immunities, defenses, or other protections from liability which pertain as to Weld County boards, departments, divisions, officers, employees, and agents shall pertain as to this Board both as a full Board and as individual members. Section 3 All budget items will be subject to monthly review by the Board. Section 4 All budget revisions shall be reviewed by the Board. Section 5 The annual budget shall be approved by the Board prior to the first day of the Fiscal Year. ARTICLE V FISCAL YEAR Section 1 The fiscal year of the Board shall be the twelve (12) months beginning the first day of July and ending the last day of June. Section 1 ARTICLE VI BOARD MEMBERS Composition — The Board shall be composed of nine (9) members. Such appointments shall be made by Resolution of the Commissioners. The exact number may be changed from time to time with acceptance by the Commissioners. The following persons are appointed to serve personally or through their properly designated representatives. Page 3 of 9 WELD COUNTY COMMUNITY CORRECTIONS BOARD BYLAWS 1. The Chief Judge for the Nineteenth Judicial District of the State of Colorado or designee. 2. The District Attorney for the Nineteenth Judicial District of the State of Colorado or designee. 3. The Chief Probation Officer for the Nineteenth Judicial District of the State of Colorado or designee. 4. A member of the Weld County Bar Association who is not a member of the District Attorney's Office for the Nineteenth Judicial District of the State of Colorado and who currently practices criminal law. 5. A Chief of a municipal police department within the territorial boundaries of Weld County. 6. The Weld County Sheriff or designee. 7. In addition, three (3) citizen members shall be appointed by the Commissioners. Section 2 Section 3 Section 4 Appointed Representatives — A roll call will be taken at each meeting to establish voting members present. Term — Board members may be removed with or without good cause shown by action of the Commissioners. The Chief Judge, District Attorney, Chief Probation Officer, Weld County Sheriff, and/or their designees, and Municipal Police Chief, shall serve at the pleasure of those positions. The member of the Weld County Bar Association and the three (3) citizen members shall serve a three (3) year term and will be eligible for reappointment for additional terms. Meeting — The Board shall meet at the time and place as shall be called by the Chair or any five (5) members by five (5) days written notice unless such notice shall be waived by all members. All meetings will be conducted pursuant to the Colorado Open Records Meetings Law, (Section 24-6-401, et. Seq. C.R.S.) Notices shall state the time and place of the meeting. Four (4) members of the Board shall constitute a quorum for general business and five (5) members shall constitute a quorum for policy issues. Any vote by a majority of a quorum shall be the act of all the Board. If a meeting of the Board has been convened with a quorum in attendance, a quorum shall be deemed to exist until the conclusion of such meeting. In the absence of a quorum, a majority of the members present may adjourn the meeting from time to time until a quorum is present. Page 4 of 9 WELD COUNTY COMMUNITY CORRECTIONS BOARD BYLAWS The Board will meet at least once each month. Section 5 Action Without Meeting — The Board may act without a meeting if a majority of the members approve such action and said action be duly ratified by members present at the next meeting of the Board. Section 6 Conduct of Meetings Section 7 1. Meetings of the Board shall be conducted according to traditional Parliamentary procedures; the Chair will rule disputes. 2. Agendas for regular meetings will be prepared and distributed to the Board prior to each meeting whenever possible. 3. Minutes will be distributed prior to the next regular meeting whenever possible. Compensation of Board Members — No Board member and no person from whom the program may receive any property or funds, shall receive, or be lawfully entitled to receive, any pecuniary profit from the operations of the program. In no event and under no circumstances shall any part of the assets, whether principal, income or accumulations be paid as salary or compensation to, or be distributed to, or inure to the benefit of, any of the members or their successors. Or any person or his heirs or personal representatives who shall contribute any money or other property to the program; provided. However, that any member may from time to time, be reimbursed for his/her actual or reasonable expenses incurred in connection with the administration of the affairs of the program. Section 8 Any member who has three (3) unexcused absences from regular meetings during a fiscal year may be requested to provide justification to the Board. ARTICLE VII OFFICERS Section 1 Officers of the Board shall consist of Chair, Vice -Chair and Treasurer. Section 2 Officers shall serve for two (2) years, though eligible to run for additional terms. Section 3 Selection of Officers shall be made by the Board at the first regular meeting prior to October 1 of each odd numbered year by a vote of the total membership. Such vote may be by proxy or telephone prior to the meeting. Officers shall serve until the new Officers are duly elected. Page 5 of 9 WELD COUNTY COMMUNITY CORRECTIONS BOARD BYLAWS Section 4 Officer vacancies due to termination or resignation shall be filled by a majority vote of the remaining Board members; the newly elected Officer shall only serve in that office the remainder of the term but shall then be eligible to run for a full term. ARTICLE VIII DUTIES Section 1 Establish procedures for reviewing placement of offenders with designated facilities or programs approved by the Commissioners. Section 2 Recommend, review and implement guidelines to the Court of the 19`h Judicial District, or other jurisdictions, as applicable, for placement of offenders termed "diversion" to designated facilities or programs in Weld County in lieu of placement or sentence to the Colorado Department of Corrections. Section 3 Section 4 Section 5 Recommend, review and implement guidelines to the Colorado Department of Corrections for placement of offenders termed "transition," "parolee," or any other specialized offender population, to designated facilities or programs in Weld County. Exercise its authority to accept, reject or reject after acceptance the placement of any offender in a community correctional facility or community correctional program pursuant to any contracts or agreements with the Colorado Department of Public Safety, Colorado Department of Corrections or any Colorado Judicial District. Provide for the ongoing and efficient administration of community correctional services in Weld County to include but not limited to: data collection, formulation of reports, day to day record keeping and regular communication for matters involving Weld County and/or the State of Colorado. Section 5 Duties of the Officers shall be as follows: 1. The Chair shall preside at all meetings of the Board. The Chair shall appoint chairs of all committees and shall serve as an ex -officio member of all committees. The Chair shall perform other duties designated by the Board. The Chair shall serve as the official spokesperson for the Board. Page 6 of 9 WELD COUNTY COMMUNITY CORRECTIONS BOARD BYLAWS 2. The Vice -Chair shall perform such duties as the Chair and/or the Board may designate. In the absence of the Chair, the Vice -Chair shall perform his/her duties. 3. The Treasurer shall be responsible for aiding in the preparation of the budget and reporting on expenditures from that budget on a regular basis. Section 6 Administrative Staff — At the discretion of the Commissioners, staff may be assigned to the Board to administer and implement Board functions and policies. Such staff shall be Weld County employees in all respects. Final decisions regarding employment, evaluation, dismissal, wage assignment, salary and other significant actions of the Department Head as designated by the Commissioners, of such staff shall remain the prerogative of the Commissioners. Otherwise as to its Board functions the Board shall oversee and monitor the County's designated Department Head who shall supervise the other staff members. Nothing herein shall be construed to prevent the Commissioners from assigning other functions to the designated Department Head and his/her staff and providing separate supervision thereof. County administrative personnel assigned to the Board shall be contingent upon adequate funding from contracts with the State of Colorado executed pursuant to Title 17 Article 27 of the Colorado Revised Statutes, as amended. Duties of such personnel shall be but not limited to: 1. Maintain the minutes of all meetings. 2. Assist in functions of the Board. 3. Assist the Officers as needed. ARTICLE IX COMMITTEE Section 1 The Board's Chair may appoint ad hoc committees as deemed necessary to deal with various matters of Board interest and concern. Page 7 of 9 WELD COUNTY COMMUNITY CORRECTIONS BOARD BYLAWS ARTICLE X AMENDMENTS Section 1 Section 2 Section 3 Section 1 Section 1 These Bylaws may be amended at any scheduled meeting of the Board by a majority vote of the Board members, and subject to approval by the Commissioners. At least ten (10) days notice in writing shall be given to the voting members of any proposed amendments to these Bylaws. The written notice shall also include the proposed amendments. Amendments to these Bylaws shall take effect when they have been approved and approval is acknowledged by the signatures of the Board Chair, and the Chair of the Commissioners. ARTICLE X APPROVAL OF THE BYLAWS These Bylaws will be in effect upon approval by a majority vote of the Board members and the Commissioners with such approval acknowledged by the dated signatures of the Board Chair and the Chair of the Commissioners. ARTICLE XI RELATIONSHIP WITH THE NINETEENTH JUDICIAL DISTRICT These Bylaws in no way alter the ability of the Chief Judge of the Judicial District to contract with the Commissioners and/or Board as to the specific operation of the community correctional facilities or community correctional programs consistent with existing state law. Page 8 of 9 WELD COUNTY COMMUNITY CORRECTIONS BOARD BYLAWS ADOPTED BY THE WILD COUNTY COMMUNITY CORRECTIONS BOARD ON THE 2OAY OF !/ -n-, 2009. WELD COUNTY COMMUNITY CORRECTIONS BOARD By: Kevin Strobe , hair APPROVED BY THE BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY ON THE 18th DAY OF February, 2009. ATTEST: CLERK TO THE BOARD By BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY By: EPUTY ' E K TO THE BOARD William F. Garcia, Chairman FEB 1 & ZQJ9 Page 9 of 9 Esther Gesick From: Sent: To: Subject: Attachments: Bruce Barker Friday, February 20, 2009 11:00 AM Esther Gesick FW: WCCCB Bylaws WCCCB Bylaws.2009.doc; WCCCB Bylaws Approved 2-18-09.doc WCCCB WCCCB Bylaws Iaws.2009.doc (81 Approved 2-18-09... See the attached. One version shows the changes from 2-18-09 and the other is clean. Original Message From: Barbara Kirkmeyer Sent: Friday, February 20, 2009 10:43 AM To: Bruce Barker Subject: Re: It was only for no. 5 - the police chiefs. We are okay with the Sheriff having a designee. Thanks! Original Message From: Bruce Barker To: Barbara Kirkmeyer Cc: Esther Gesick Sent: Fri Feb 20 10:20:04 2009 Subject: Barb: On Wednesday when you moved to modify the Community Corrections bylaws to drop the "or designee" for the police chiefs, did you also intend to do the same for the Sheriff? This is what was before the BOCC: 5. A Chief of a municipal police department within the territorial boundaries of Weld County or designee. 6. The Weld County Sheriff or designee. Esther and I thought you meant to drop the "or designee" for both, but the motion came out oly for the police chiefs. We can alter that now if that was the intent. Bruce. 1 WELD COUNTY COMMUNITY CORRECTIONS BOARD BYLAWS ARTICLE I NAME Section 1 The name of the entity shall be the Weld County Community Corrections Board, hereinafter referred to as "the Board". Section 2 The principal office of the program shall be located in the County of Weld, State of Colorado, at such place as the Weld County Board of County Commissioners, hereinafter referred to as "the Commissioners", my determine from time to time. ARTICLE II AUTHORITY Section 1 The ultimate authority for the operation of community correctional facilities and community corrections programs lies with the Weld County Board of County Commissioners. Section 2 Section 3 The Commissioners have established, under Title 17, Article 27 of the 1973 Colorado Revised Statutes. (Sec. 17-27-101 et Seq., C.R.S. 1973, as amended, and Weld County Resolutions dated July 20, 1981, and November 30, 1981, the Board and delegated to it such powers as are necessary to accomplish the purposes of community corrections as established by the above mentioned statute. The Board will operate under the procedures set forth by 17-27-103, et seq., C.R.S. 1973, as amended, which states that, "The governing Board of any unit of local government may establish a corrections board". "...the governing board may delegate to such corrections board any powers necessary to accomplish the purposes of the article." Section 4 The Commissioners shall reserve the right to veto any action taken by the Board. Section 5 The Board will deliver to the Commissioners agendas/minutes of all scheduled or unscheduled meetings, as needed. Section 6 The Board shall not have the power to over -ride a veto of the Commissioners. Page 1 of 9 WELD COUNTY COMMUNITY CORRECTIONS BOARD BYLAWS ARTICLE Ill PURPOSE Section 1 As authorized under Title 17, Article 27 of the 1973 Colorado Revised Statutes. (Sec. 17-27-101 et seq., C.R.S. 1973, as amended, and Weld County Resolutions dated July 20, 1981, and November 30, 1981, the Board's purposes are to: I. Operate as a functional board responsible for establishing and enforcing standards for the operation of any community correctional facilities and community correctional programs in Weld County. 2. Establish and enforce standards for the conduct of offenders placed in the community correctional facilities and community correctional programs in Weld County. 3. Establish procedures for screening for offenders who will be placed in any community correctional facility or community correctional program in Weld County 4. Operate under the procedures set forth in Title 17, Article 27 of the 1973 Colorado Revised Statutes and any amendments or revisions thereto. 5. Require implementations by the community correctional facilities and community correctional programs in Weld County of the rules, regulations and standards set forth by the Division of Criminal Justice of the Colorado Department of Public Safety. 6. Execute contracts subject to the approval of the Commissioners with the Division of Criminal Justice of the Colorado Department of Public Safety and any service and program providers concerning the operation of any community correctional facilities and community correctional programs in Weld County. 7. Authorize disbursement of funds appropriated to or received by the Board, subject of the veto power of the Commissioners. 8. Provide coordination among local judiciary and other criminal justice agencies, community service entities, labor, education, municipal and other appropriate agencies in establishing and furthering the objectives of community corrections. Page 2 of 9 WELD COUNTY COMMUNITY CORRECTIONS BOARD BYLAWS 9. Serve as a central planning entity for ideas and formulation of policy and procedure concerning the delivery of community correctional services in Weld County. ARTICLE IV DELEGATED POWERS Section 1 Section 2 The Commissioners delegate to the Board the authority to oversee the efficient and effective operation of the community correctional facilities and community correctional programs in Weld County. All privileges, immunities, defenses, or other protections from liability which pertain as to Weld County boards, departments, divisions, officers, employees, and agents shall pertain as to this Board both as a full Board and as individual members. Section 3 All budget items will be subject to monthly review by the Board. Section 4 All budget revisions shall be reviewed by the Board. Section 5 The annual budget shall be approved by the Board prior to the first day of the Fiscal Year. ARTICLE V FISCAL YEAR Section 1 The fiscal year of the Board shall be the twelve (12) months beginning the first day of July and ending the last day of June. Section 1 ARTICLE VI BOARD MEMBERS Composition — The Board shall be composed of nine (9) members. Such appointments shall be made by Resolution of the Commissioners. The exact number may be changed from time to time with acceptance by the Commissioners. The following persons are appointed to serve personally or through their properly designated representatives. Page 3 of 9 WELD COUNTY COMMUNITY CORRECTIONS BOARD BYLAWS 1. The Chief Judge for the Nineteenth Judicial District of the State of Colorado or designee. 2. The District Attorney for the Nineteenth Judicial District of the State of Colorado or designee. 3. The Chief Probation Officer for the Nineteenth Judicial District of the State of Colorado or designee. 4. A member of the Weld County Bar Association who is not a member of the District Attorney's Office for the Nineteenth Judicial District of the State of Colorado and who currently practices criminal law. 5. A Chief of a municipal police department within the territorial boundaries of Weld County, 6. The Weld County Sheriff or designee. 7. In addition, three (3) citizen members shall be appointed by the Commissioners. Section 2 Appointed Representatives — A roll call will be taken at each meeting to establish voting members present. Section 3 Term — Board members may be removed with or without good cause shown by action of the Commissioners. The Chief Judge, District Attorney, Chief Probation Officer Weld County Sheriff, and/or their designees, and Municipal Police Chief, shall serve at the pleasure of those positions. The member of the Weld County Bar Association and the three (3) citizen members shall serve a three (3) year term and will be eligible for reappointment for additional terms. Section 4 Meeting — The Board shall meet at the time and place as shall be called by the Chair or any five (5) members by five (5) days written notice unless such notice shall be waived by all members. All meetings will be conducted pursuant to the Colorado Open Records Meetings Law, (Section 24-6-401, et. Seq. C.R.S.) Notices shall state the time and place of the meeting. Four (4) members of the Board shall constitute a quorum for general business and five (5) members shall constitute a quorum for policy issues. Any vote by a majority of a quorum shall be the act of all the Board. If a meeting of the Board has been convened with a quorum in attendance, a quorum shall be deemed to exist until the conclusion of such meeting. In the absence of a quorum, a majority of the members present may adjourn the meeting from time to time until a quorum is present. Page 4 of 9 Deleted: or designee [DeleDeleted: , Weld County Sheriff and/or ted: designees WELD COUNTY COMMUNITY CORRECTIONS BOARD BYLAWS The Board will meet at least once each month. Section 5 Action Without Meeting — The Board may act without a meeting if a majority of the members approve such action and said action be duly ratified by members present at the next meeting of the Board. Section 6 Conduct of Meetings Section 7 1. Meetings of the Board shall be conducted according to traditional Parliamentary procedures; the Chair will rule disputes. 2. Agendas for regular meetings will be prepared and distributed to the Board prior to each meeting whenever possible. 3. Minutes will be distributed prior to the next regular meeting whenever possible. Compensation of Board Members — No Board member and no person from whom the program may receive any property or funds, shall receive, or be lawfully entitled to receive, any pecuniary profit from the operations of the program. In no event and under no circumstances shall any part of the assets, whether principal, income or accumulations be paid as salary or compensation to, or be distributed to, or inure to the benefit of, any of the members or their successors. Or any person or his heirs or personal representatives who shall contribute any money or other property to the program; provided. However, that any member may from time to time, be reimbursed for his/her actual or reasonable expenses incurred in connection with the administration of the affairs of the program. Section 8 Any member who has three (3) unexcused absences from regular meetings during a fiscal year may be requested to provide justification to the Board. ARTICLE VII OFFICERS Section 1 Officers of the Board shall consist of Chair, Vice -Chair and Treasurer. Section 2 Officers shall serve for two (2) years, though eligible to run for additional terms. Section 3 Selection of Officers shall be made by the Board at the first regular meeting prior to October 1 of each odd numbered year by a vote of the total membership. Such vote may be by proxy or telephone prior to the meeting. Officers shall serve until the new Officers are duly elected. Page 5 of 9 WELD COUNTY COMMUNITY CORRECTIONS BOARD BYLAWS Section 4 Officer vacancies due to termination or resignation shall be filled by a majority vote of the remaining Board members; the newly elected Officer shall only serve in that office the remainder of the term but shall then be eligible to run for a full term. ARTICLE VIII DUTIES Section 1 Establish procedures for reviewing placement of offenders with designated facilities or programs approved by the Commissioners. Section 2 Recommend, review and implement guidelines to the Court of the 19th Judicial District, or other jurisdictions, as applicable, for placement of offenders termed "diversion" to designated facilities or programs in Weld County in lieu of placement or sentence to the Colorado Department of Corrections. Section 3 Section 4 Section 5 Recommend, review and implement guidelines to the Colorado Department of Corrections for placement of offenders termed "transition," "parolee," or any other specialized offender population, to designated facilities or programs in Weld County. Exercise its authority to accept, reject or reject after acceptance the placement of any offender in a community correctional facility or community correctional program pursuant to any contracts or agreements with the Colorado Department of Public Safety, Colorado Department of Corrections or any Colorado Judicial District. Provide for the ongoing and efficient administration of community correctional services in Weld County to include but not limited to: data collection, formulation of reports, day to day record keeping and regular communication for matters involving Weld County and/or the State of Colorado. Section 5 Duties of the Officers shall be as follows: 1. The Chair shall preside at all meetings of the Board. The Chair shall appoint chairs of all committees and shall serve as an ex -officio member of all committees. The Chair shall perform other duties designated by the Board. The Chair shall serve as the official spokesperson for the Board. Page 6 of 9 WELD COUNTY COMMUNITY CORRECTIONS BOARD BYLAWS 2. The Vice -Chair shall perform such duties as the Chair and/or the Board may designate. In the absence of the Chair, the Vice -Chair shall perform his/her duties. 3. The Treasurer shall be responsible for aiding in the preparation of the budget and reporting on expenditures from that budget on a regular basis. Section 6 Administrative Staff — At the discretion of the Commissioners, staff may be assigned to the Board to administer and implement Board functions and policies. Such staff shall be Weld County employees in all respects. Final decisions regarding employment, evaluation, dismissal, wage assignment, salary and other significant actions of the Department Head as designated by the Commissioners, of such staff shall remain the prerogative of the Commissioners. Otherwise as to its Board functions the Board shall oversee and monitor the County's designated Department Head who shall supervise the other staff members. Nothing herein shall be construed to prevent the Commissioners from assigning other functions to the designated Department Head and his/her staff and providing separate supervision thereof. County administrative personnel assigned to the Board shall be contingent upon adequate funding from contracts with the State of Colorado executed pursuant to Title 17 Article 27 of the Colorado Revised Statutes, as amended. Duties of such personnel shall be but not limited to: 1. Maintain the minutes of all meetings. 2. Assist in functions of the Board. 3. Assist the Officers as needed. ARTICLE IX COMMITTEE Section 1 The Board's Chair may appoint ad hoc committees as deemed necessary to deal with various matters of Board interest and concern. Page 7 of 9 WELD COUNTY COMMUNITY CORRECTIONS BOARD BYLAWS ARTICLE X AMENDMENTS Section 1 Section 2 Section 3 Section 1 Section 1 These Bylaws may be amended at any scheduled meeting of the Board by a majority vote of the Board members, and subject to approval by the Commissioners. At least ten (10) days notice in writing shall be given to the voting members of any proposed amendments to these Bylaws. The written notice shall also include the proposed amendments. Amendments to these Bylaws shall take effect when they have been approved and approval is acknowledged by the signatures of the Board Chair, and the Chair of the Commissioners. ARTICLE X APPROVAL OF THE BYLAWS These Bylaws will be in effect upon approval by a majority vote of the Board members and the Commissioners with such approval acknowledged by the dated signatures of the Board Chair and the Chair of the Commissioners. ARTICLE XI RELATIONSHIP WITH THE NINETEENTH JUDICIAL DISTRICT These Bylaws in no way alter the ability of the Chief Judge of the Judicial District to contract with the Commissioners and/or Board as to the specific operation of the community correctional facilities or community correctional programs consistent with existing state law. Page 8 of 9 WELD COUNTY COMMUNITY CORRECTIONS BOARD BYLAWS ADOPTED BY THE WELD COUNTY COMMUNITY CORRECTIONS BOARD ON THE DAY OF , 2009. WELD COUNTY COMMUNITY CORRECTIONS BOARD By: Kevin Strobel, Chair APPROVED BY THE BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY ON THE DAY OF , 2009. ATTEST: CLERK TO THE BOARD BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY By: By: DEPUTY CLERK TO THE BOARD William F. Garcia, Chairman Page 9 of 9 Esther Gesick From: Sent: To: Cc: Subject: Bruce and Doug, Esther Gesick Thursday, February 12, 2009 8:52 AM Bruce Barker Vicky Sprague; Doug Erler; Esther Gesick RE: Bylaws It is preferable to have the signed version to present to the Commissioners. Please submit the signed original by 10:30 Monday, 2/16/09, in order to make the 2/18 Agenda deadline. Thanks! Esther E. Gesick Deputy Clerk to the Board 915 10th Street Greeley, CO 80631 (970)356-4000 X4226 (970)352-0242 (fax) Original Message From: Bruce Barker Sent: Wednesday, February 11, 2009 2:20 PM To: Esther Gesick Cc: Vicky Sprague; Doug Erler Subject: FW: Bylaws Esther: Please place the attached on the Board's agenda for approval next Wednesday (2/18). Thanks! Bruce. Original Message From: Doug Erler Sent: Wednesday, January 28, 2009 10:51 AM To: Bruce Barker Cc: Monica Mika Subject: Bylaws Hi Bruce: I met with our Community Corrections Board yesterday and they approved our edits to the Bylaws. The only slight change (and I don't think the Commissioners would even notice it) was under Article VI (5 & 6) and Section 3. (My) Board felt that designating a Chief and the Sheriff" is better (I agree...it also does nothing to disrupt our current composition) I've attached a clean version. I told our Board that I was working with you to coordinate Commissioner Garcia's signature and then I can get Kevin Strobel's signature....or vice versa whatever is the approved protocol. Thanks Bruce, please let me know next steps. DE 1 2009-0442 Hello