HomeMy WebLinkAbout20092053.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
AUGUST 12, 2009
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, August 12, 2009, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William F. Garcia, Chair - EXCUSED
Commissioner Douglas Rademacher, Pro-Tem
Commissioner Sean P. Conway
Commissioner Barbara Kirkmeyer - EXCUSED UNTIL 9:10 A.M.
Commissioner David E. Long
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Administrative Services, Monica Mika
MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners
meeting of August 10, 2009, as printed. Commissioner Conway seconded the motion, and it carried
unanimously.
CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of Hearings
conducted on August 10, 2009, as follows: 1) Hearing to allow citizens input on CDBG Grant Application
for the Bella Romero Sidewalk Project, and 2) Hearing to allow citizens input on CDBG Grant for the
Intrado/Tiburon Zoll (Emergency Services Software) Project. Commissioner Long seconded the motion,
which carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input.
CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed.
Commissioner Long seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: Commissioner Conway thanked everyone for their
support throughout the last two weeks regarding his health set -backs, and he stated for the record the
reason he was not able to attend various meetings during the past two weeks was due to his health issues,
which included periods of hospitalization.
2009-2053
BC0016
BIDS:
APPROVE BID #B0900143, 2009 TRASH - DEPARTMENT OF BUILDINGS AND GROUNDS (CON'T
FROM 8/10/09): Monica Mika, Director of Administrative Services, stated the low bid from Gallegos
Sanitation, Inc., is recommended, which is the company that is currently providing the service for the
County. Ms. Mika stated Gallegos Sanitation, Inc., is located out of the City of Fort Collins, and staff has
been pleased with the service it has provided. Commissioner Long indicated the rate from another vendor
is lower for the compactor; however, the overall costs may not be lower. Ms. Mika confirmed the overall
costs were factored into the cost determinations.
David Rietema, Waste Management, stated his company submitted the third lowest bid and it is
approximately $200.00 dollars higher than the low bid, per month. Mr. Rietema stated he wants the Board
to consider what his company can offer, even though it did not submit the low bid. He stated his company
has been a platinum sponsor for the Greeley Stampede, which annually costs $40,000.00, and it has
supported many other community events, which he can supply a list of upon request. He stated it will be
difficult for Waste Management to continue to partner with government agencies that do support it, due
to the current economic times. He stated Waste Management's landfill is located in Weld County and
employees over 100 people; therefore, he encourages the Board to consider all of these factors before
it accepts another bid. (Clerk's Note: Commissioner Kirkmeyer is now in attendance.) Commissioner
Conway thanked Mr. Rietema for his company's support. Commissioner Kirkmeyer inquired as to what
the percentage of difference is between the two bids. Commissioner Conway indicated there is
approximately $200.00 between the two bids, per month. Commissioner Kirkmeyer inquired as to what
the Weld County Home Rule Charter rule is regarding the procurement of services and utilizing local
vendors.
Bruce Barker, County Attorney, stated the Weld County Home Rule Charter permits the Board to select
a vendor that did not submit the low bid if the vendor it selects is local and the bid is within a certain
percentage of the low bid; however, if a bid other than the low bid is accepted, the Board needs to explain
its reasons for selecting the bid for the record. Commissioner Kirkmeyer inquired as to if the bid from
Waste Management is within the percentage that will allow it to be considered. Mr. Barker indicated he
does not know the bid amounts. Ms. Mika stated the low bid is from Gallegos Sanitation, Inc., in the
amount of $2,393.00 per month; the next lowest bid is from Northern Colorado Disposal, in the amount of
$2,488.00 per month, and it is located in the City of Greeley; the third lowest bid is from Waste
Management, in the amount of $2,632.00 per month, and it is located in the Town of Ault; and the fourth
lowest bid is from a vendor located in the City of Evans. In response to Commissioner Conway, Ms. Mika
indicated the bids include all of the associated costs, including roll -off trailer costs.
Toby Taylor, Department of Buildings and Grounds, clarified the roll -off trailer costs are not included in the
monthly or annual costs because they are provided only upon request; they are not automatically provided
on a monthly basis. Commissioner Rademacher inquired as to how many roll -off trailers are used by the
County on a monthly basis. Mr. Taylor stated it varies according to demand; however, there is only one
roll -off used consistently by the County, and it is a roll -off compactor the jail utilizes.
Commissioner Kirkmeyer inquired as to the percentage of cost difference between each of the bids, and
reiterated the Weld County Home Rule Charter states the Board will give preference to Weld County
bidders if the cost is competitive. Commissioner Conway stated the two lowest bids are within five percent
of one another. Chair Pro-Tem Rademacher stated the second lowest bid is from Northern Colorado
Disposal, which is located in the City of Greeley; therefore, it will be awarded the bid if the Board chooses
to follow the rule regarding the vendors being located within Weld County. Commissioner Conway stated
there is more than one vendor located in Weld County and within the five percent range with their bids.
Mr. Barker indicated five percent has been used as a guideline; however, it does not specify a particular
percentage in the Weld County Home Rule Charter; it simply specifies bids that are competitive and of a
Minutes, August 12, 2009 2009-2053
Page 2 BC0016
similar quality. Commissioner Conway inquired as to the quality of service provided by each of the
vendors who submitted the three lowest bids. Mr. Taylor stated all of the references have indicated each
of the three vendors will provide a high quality of service. Commissioner Long indicated he is curious
about the roll -off costs, and there should be an average cost that staff can provide to establish a ball park
figure. He stated he is concerned the roll -off costs may be substantially different between the three
companies. In response to Chair Pro-Tem Rademacher, Mr. Taylor stated there is time to continue the
matter to allow the Board to conduct a work session before making its determination. Commissioner
Conway moved to continue the matter to August 17, 2009, in order for the Board to be able to attend a
work session prior to the Board making its determination. Commissioner Kirkmeyer seconded the motion,
which carried unanimously.
NEW BUSINESS:
CONSIDER APPLICATION FOR ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM FOR
U.S. HIGHWAY 85 COALITION AND AUTHORIZE ELECTRONIC SUBMITTAL: Commissioner Kirkmeyer
stated she submitted a grant application, on behalf of the Board, for the U.S. Highway 85 Coalition. She
stated it was hoped that the City of Evans would be able to sponsor the grant; however, the matter has not
been considered at a City Council meeting. She stated the local financial commitment will be in the
amount of $50,000.00, if the grant is awarded, and the amount requested from the grant is $150,000.00.
Commissioner Kirkmeyer stated it is a Tier 1 Grant, and the County has not committed to a specific
financial amount; however, it has indicated it will contribute. In response to Chair Pro-Tem Rademacher,
Commissioner Kirkmeyer stated the grant funds may be declined if the County is unable to find other local
municipalities to participate, and she moved to approve said application and authorize the electronic
submittal of it. Seconded by Commissioner Conway, the motion carried unanimously.
CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY: Barb Connolly, Controller,
stated the equipment consists of two obsolete printers, which are broken, and there are no replacement
parts available for them. In response to Chair Pro-Tem Rademacher, Ms. Connolly clarified the printers
will not be sold; they will be disposed of. Commissioner Conway moved to declare certain equipment as
surplus property. Seconded by Commissioner Long, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, August 12, 2009 2009-2053
Page 3 BC0016
There being no further business, this meeting was adjourned at 9:20 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
Weld County Clerk to the Board
BY:
Dep
XCUSED
4/illiam F. Garcia, Chair
Douglas ademach r, Pro-Tem
2
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P. Conway
ara Kirkmeyer
aX
David E. Long
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Minutes, August 12, 2009 2009-2053
Page 4 BC0016
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