HomeMy WebLinkAbout20090379.tiffRESOLUTION
RE: APPROVE GRANT CONTINUATION APPLICATION TO DIVISION OF CRIMINAL
JUSTICE (DCJ) FOR JUVENILE DIVERSION PROGRAM AND AUTHORIZE CHAIR TO
SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grant Continuation Application for the
Juvenile Diversion Program from the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office,
to the Colorado Division of Criminal Justice, with terms and conditions being as stated in said grant
continuation application, and
WHEREAS, after review, the Board deems it advisable to approve said grant continuation
application, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Grant Continuation Application for the Juvenile Diversion Program from
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the 19th Judicial District Attorney's Office, to the Colorado Division of
Criminal Justice be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board of County Commissioners that the Chair be,
and hereby is, authorized to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 9th day of February, A.D., 2009.
BOARD OF COUNTY COMMISSIONERS
COLORADO
ATTEST:
Weld County Clerk to the Boa
BYk _
APP
D2
ounty A orney
Date of signature- a lD3INg1
David E. Long
illiam F. Garcia, Chair
Dougla Radema9her, Pro-Tem
cc
ern P. Conway
arbara Kirkmeye
2009-0379
DA0022
D
COLORADO DIVISION OF CRIMINAL JUSTICE
STATE JUVENILE DIVERSION PROGRAM FUNDS
- CONTINUATION APPLICATION -
SECTION I - APPLICANT INFORMATION
STATE USE ONLY
App N:
Grant 1f:
Award:
APPLICANT AGENCY:
Weld County District Attorney's Office
Address
Post Office Box 1167
City, ZIP Greeley, CO 80632
Project Director
Kirsta Britton
E-mail kbritton(a,co.weld.co.us
Telephone
(970)356-4010 extension 4775
FAX (970)392-4572
Federal Employer ID Number
8
4
6
0
0
0
8
1
3
YEAR 2 STATE FUNDS REQUESTED: $57,085 TOTAL MATCH:$19,028 TOTAL: $76,113
YEAR 3 STATE FUNDS REQUESTED: $116,743 TOTAL MATCH:$43,154 TOTAL: $159,897
TYPE OF AGENCY:
(check one) ■ State ■ City/Town X County ■ Indian Tribe
Other
•Private Non -Profit ❑Faith -Based Non -Profit ■
FUNCTION OF
• Law Enforcement
■ Probation
X Prosecution
AGENCY:
■ Social Services
■ Youth Services
• Courts
• Education
• Treatment/Mental Health
• Public Defense
• Other Describe:
■ Treatment/Substance Abuse
TYPE OF APPLICATION
New:
Continuation:
O Start a new project
X Continue a project currently
receiving State funds
not
project receiving State funds
• Expand or enhance an existing project
■ Expand/enhance an existing
Previously state -funded
FOR CONTINUATION APPLICATIONS, LIST UP TO THREE
YEARS OF PRIOR STATE FUNDING IN THE TABLE BELOW.
GRANT NUMBER
STATE FUNDS
DURATION
29 -DV -I9-05
$63,934
7/1/2008-6/30/2990
28 -DV -19-05
$93,619
7/1/2007-6/30/2008
27 -DV -19-05
$74,760
10/12006-6/30/2007
PROJECT TITLE: 19th Judicial District, Weld County: Juvenile Diversion Program
PROJECT DURATION: From 7/1/2009 To 6/30/2010
PROJECT ABSTRACT (Limit to space provided):
The Weld County District Attorney's Juvenile Diversion Program will be working to divert first-time, non-violent, juvenile
offenders from the traditional court system into a restorative justice based program to address the juvenile's needs and
community safety; repairing the harm caused and encouraging their future endeavors.
PROJECT WILL BE USING EVIDENCE -BASED PROGRAMS OR ACTIVITIES: X Yes ❑No
SERVICE AREA:
U. S. Congressional District(s): 01 O2 ❑3 X 4 O5 O6 O7 ❑Statewide
Judicial District(s) (Identify by District Number): l9th Judicial District
Cities and Counties to be served: Weld County, including Greeley, Evans, Windsor, Fort Lupton, etc.
IS THE JURISDICTION(S) TO BE SERVED IN COMPLIANCE WITH THE
JJDP ACT? X Yes ❑ No ❑ No, but working with DCJ Compliance Monitor.
DCJ USE ONLY- Jurisdiction
Compliant with JJDP Act?
State Juvenile Diversion —Continuation Application (11-07)
2009-0379
SECTION II - CONTINUATION APPLICATION PROGRAM INFORMATION
1. PROJECT DESCRIPTION (Limit 3 pages)
The Weld County District Attorney's Office Juvenile Diversion Program seeks to match first time
offenders with the appropriate level of services upon their first contact with law enforcement. The
program philosophy is that providing the proper services as soon as possible will best address a juveniles
needs and therefore, be a preventative measure in eliminating future law violations. Through
understanding the juvenile and the communities' needs, not all juveniles are appropriate for the low level
of supervision that Diversion provides; therefore, the program does not accept all juveniles referred to the
program. The juveniles who complete the program are exposed to restorative justice principles. Though
resources prohibit all juveniles from participating in a formal Restorative Justice program, diversion
sanctions strive to repair the harm done to the juveniles community, including their school, neighborhood,
trust with parents or guardians and the victim.
Once a referral is made by the Deputy District Attorney at the pre -filing phase, the Director will do a
thorough file review to insure that there have been no past law violations. Upon intake of appropriate
juveniles, criteria for acceptance includes the juvenile's level of responsibility for their behavior, issues
with the juvenile that prevent the diversion program from being the appropriate agency to address them,
level of parental involvement, attitude and an absence of active gang affiliation. In addition, juveniles can
be referred to the diversion program for a modified unsupervised sentence if it is their first law violation
and it is a non-violent offense. The juvenile has been adjudicated a delinquent in court and is sentenced to
comply with sanctions of the court, monitored by the diversion program.
The diversion program will accept juveniles who have committed an offense while they were between the
ages of 10-17. The diversion program will not accept juveniles with a violent criminal offense to ensure
that victims' rights are properly addressed. Most cases referred to diversion are misdemeanor cases, but
felony offenses are addressed when the circumstances are appropriate.
Treatment and supervision plans are designed on a case by case basis for pre -adjudicated diversion cases.
The program recognizes that all juveniles' issues cannot be addressed with a single solution. A thorough
interview with the juvenile and the parent occurs; with all parties providing input on what they feel could
best address the juvenile's unique situation. Sanctions are based on information that arises from the
interviews, background checks and the offense that has occurred. Juveniles with substance abuse
involvement are referred to a treatment agency for a substance abuse evaluation and are required to
comply with the recommendations of that evaluation, as well as to provide random urinalysis testing,
provided by an outside agency. Juveniles with mental health needs are required to meet with an outside
therapist or counselor and attend sessions as deemed necessary by the clinician. The program will refer to
local therapists or counseling agencies when appropriate, such as when the family does not have insurance
or has insurance coverage that does not dictate the provider. Additional programming such as anger
management, parenting classes, mentoring, tutoring, or life skills education are assigned when appropriate
and the juvenile is referred to outside collaborative agencies to complete those requirements.
The program coordinates a monthly Restorative Justice Group Conference for those who have been
contacted for a shoplifting offense. The conference is facilitated by volunteers at a neutral site on a
Saturday morning. Restorative justice conferences are facilitated for other offenses, if the victim and
offender are appropriate for such a conference and if resources permit. If a restorative justice conference
is not required, program participants are required to write a letter of apology if appropriate or encouraged
to perform community service for the victim or at the site where the offense occurred if appropriate.
State Juvenile Diversion —Continuation Application (11-07)
-2-
If a juvenile commits a new law violation while in the diversion program, the juvenile will go to court for
the offense being addressed by diversion, as well as for the new offense. Based on the admission of guilt
for the original offense, the juvenile will enter a guilty plea for the offense previously addressed by the
pre -adjudicated diversion program. Juveniles who are sentenced to diversion post adjudication will have
the original sentence revoked based on a motion filed by the Director and Deputy District Attorney.
Juveniles will successfully complete the program once written verification of all assigned sanctions occurs
within the assigned time period. Juveniles in the pre -adjudication diversion program are initially given 90
days to complete all sanctions. At the end of this time period, a thorough file review is conducted to
insure that the juvenile remains law abiding and is engaged in school. At this time, supervision is
terminated if appropriate. Supervision may be extended at the parents' request, either for more time to
complete assigned tasks or because the parent feels that the juvenile could benefit from further
supervision. Once the case is terminated from supervision, the charges are dropped and no further legal
action can occur. For those sentenced post adjudication, the case will be closed successfully.
If the juvenile has not completed tasks as agreed upon, program staff will work with the family to
determine if further time or assistance is needed or if the juvenile would be best served by appearing
before the magistrate judge and being sentenced to probation. If the juvenile does not respond and does
not complete sanctions, the Director will turn the case over to the Deputy District Attorney with a request
to file charges on the juvenile. The Deputy District Attorney will file charges in court, closing the
Diversion case unsuccessfully. For juveniles sentenced to Diversion post adjudication, a motion to revoke
their diversion sentence is filed. The juvenile will then be given a sentence of probation based on their
offense.
State Juvenile Diversion — Continuation Application (I 1-07)
2. POPULATION TO BE SERVED (Limit 1/2 page)
Based on the demographic data from the last two years since the diversion programs implementation, the
gender and ethnic backgrounds of the participants have remained stable and consistent with the
demographics from the Colorado Department of Education specific to Weld County. The numbers
estimated below for the juveniles to be served by this grant award are consistent with the overall
demographics for the county.
Number of Juveniles Targeted to be Served
White
Black
Hispanic
Asian/Pacific
Islander
Native
American
Other/
Unknown
Total
Males
42
33
3
78 +/-
Females
40
30
2
72 +/-
Total
82
63
5
150
Percent of Total to be Served with Limited English Proficiency: 25
A Spanish language interpreter is available within the office for phone calls at all times and is available for
appointments as needed.
Gender specific programming training has been attended by the Director which has impacted interactions with
the females in the program. In addition, the diversion program is collaborating with a local agency to create a
gender specific education group.
Training regarding cultural sensitivity is provided by Weld County. This training has been attended by the
Director and training will be sought for additional employees working for the program.
State Juvenile Diversion —Continuation Application (11-07)
3. SUMMARY OF PROGRESS (Limit 1 page)
Goal one is to reduce the number of juvenile delinquency filings/cases by successfully diverting 150 juveniles
from the traditional juvenile justice system. Based on numbers to date, the program is on track to divert 150
juveniles from the court system pre -adjudication. In addition, effective January 1, 2009, juveniles can be
sentenced by the court to a post adjudication diversion program. It is projected that approximately 150
juveniles could be sentenced to diversion supervision as well. The Probation Department had a record number
of cases sentenced to their supervision in 2008 and has commended the diversion program for their work in
alleviating some of that burden.
The second goal outlined is to provide restorative justice programming, if appropriate, to all juveniles
participating in the diversion program. The program continues to provide a restorative justice conference for
juveniles with a shoplifting offense on a monthly basis, which is the first objective affiliated with this goal. The
second objective is to provide victim/offender and family group conferencing to appropriate juveniles. Due to a
lack of volunteers and agencies providing restorative justice services to the community, this has been difficult
but work towards fulfilling this objective is on -going.
The third goal is that juveniles successfully completing the Diversion program will have less than a 10%
recidivism rate 2 years following completion of agreement activities. Current data shows that 88% of youth
who have successfully completed the diversion program remain law abiding after 2 years time. Twelve percent
of youth completing Diversion, within two years time, have been charged with a Petty Offense, Misdemeanor or
Felony.
State Juvenile Diversion — Continuation Application (II -07)
4. PROGRESS ON GOALS AND OBJECTIVES (Limit 2 pages)
3. PROGRESS ON GOALS AND OBJECTIVES — continued
C
3
Y
.t
Y
o
U Ca.
ti
ti cd
N U
J
0 to 2
C)
C)
W O
L •cn
w cn
L .
V
Y
C L
3
>o v,
b t
g
L C
W°
E
L
- y
ti o
ti s.
o
.6
y
o 2 o
u a. �
I 0 V
w 0 o
u b
Y .E
cx
C
U
0
b
R
R
0
^O
R
0
r#
z
h
in the county.
U N
U �
C
N
o
�
C
o O
Ii:
O
w
t•o
.-
C m
O
one
0
Ca.
'CI
u o
b
a ct
o t
U
O
3
0 o N
o
cid E
O 1.1
o
o
'4
u ti o
A Ea *C74
Ow
o a
OC
C cid
a
ACV
'O O O
R N
Y O
0 I)
W Ct
tet .O U
ti
rd
L U O
en -x
/� cd
v
5. LESSONS LEARNED (Limit 1 page)
The hope is that this program will always be fluid and evolve with the needs of the community so we are best
meeting the needs of the youth served. Because of the role that the District Attorney's Office plays in the
juvenile justice community, and therefore, the professional roles extended to the Director of the Diversion
Program in the form of boards and other collaborative meetings, the program has been able to be out in the
community meeting with other agencies and offices serving juveniles. This collaboration insures that we are
not duplicating services in our community and allows the director to be able to gauge where this program needs
to go based on the needs and resources of other agencies. Working in collaboration with other offices and
agencies educates the program with current information and needs of the community so that the program may
make appropriate changes to best meet the needs of our youth. Collaboration with other area programs and
agencies is critical in serving area youth with relevant sanctions and therefore, continuing to be effective when
handling cases.
The greatest challenge our program faces in Weld County and specifically Greeley, where a large amount of the
referrals originate, is the lack of agencies providing specific Restorative Justice services to outside referring
agencies. The diversion program can rely on a select amount of volunteers but they cannot meet the needs of
all program youth in the amount of time they have available to volunteer in the community. Outreach for
volunteers trained in Restorative Justice conferencing is on -going. Hopefully initiatives at the state level will
prompt area agencies to begin to provide more restorative justice services to Diversion, Probation, Parole and
Senate Bill 94 services. The Director is in the early stages of collaboratively working with our local mental
health agency to begin offering some Restorative Justice Services as a part of their juvenile programming.
State Juvenile Diversion — Continuation Application (11-07)
-8-
6. UPDATED GOALS AND OBJECTIVES (Limit 2 pages)
GOAL 1: Reduce the number of juvenile delinquency filings/cases by successfully diverting 250 juveniles from the traditional juvenile justice system.
OUTCOME MEASURE (S) &
MEASUREMENT TOOLS
Simply based on the number of juveniles
accepted into the program, this goal will be
measured. However, the number of referrals
will be dependant on the cases referred to the
program by the District Attorney.
Simply based on the number of juveniles
accepted into the program, this goal will be
measured. However, the number of referrals
will be dependant on the cases referred to the
program by the Court.
OUTCOMES
SHORT-TERM & LONG-TERM
Reduced caseloads for the Court, the
District Attorney's Office, and the
Probation Department. Allowing the
focus of these agencies to be targeted
toward the higher risk juveniles
committing more serious crimes
against the community improves the
overall effectiveness of the juvenile
justice system in the County.
Reduced caseloads for the Probation
Department. Allowing the focus of the
Probation Department to be targeted
toward the higher risk juveniles
committing more serious crimes
against the community improves the
overall effectiveness of the juvenile
justice system in the County.
SERVICES TO BE PROVIDED
Assessment and Interview with
potential juvenile diversion
candidates prior to filing charges in
court. Upon acceptance, case
management and referrals to
community agencies will be made
if appropriate.
Provide case management and
referrals to community agencies,
after being sentenced by the court
to the Diversion program.
OBJECTIVE 1.1:
OBJECTIVE 1.2:
*Goal 1 Modifications reflect that the program will accept post adjudicated cases as well as those that occur at the pre -filing phase.
GOAL 2: Provide restorative justice programming, if appropriate, to all juveniles participating in the diversion program.
OUTCOME MEASURE (S) &
MEASUREMENT TOOLS
Juveniles participating in the Conference will
not commit further shoplifting offenses. This
will be verified through the District
Attorney's Office.
OUTCOMES
SHORT-TERM & LONG-TERM
Participation in the Conference will
provide appropriate victim empathy
and reduce recidivism among these
juveniles thereby decreasing the
likelihood of continued community
victimization.
SERVICES TO BE PROVIDED
Restorative Justice Shoplifting
Conference.
OBJECTIVE 2.1:
GOAL 3: Juveniles accepted into the Diversion program and successfully completed the agreements will have a less than 10% recidivism rate after 2
years following the completion.
OUTCOME MEASURE (S) &
MEASUREMENT TOOLS
This will be verified through the District
Attorney's Office not only at the 2 year mark
but also at the 6 -month and 1 -year
milestones.
This will be verified through the District
Attorney's Office.
OUTCOMES
SHORT-TERM & LONG-TERM
Participation in the program will
enable the juveniles to repair the harm
caused by their behavior and provide
an opportunity to encourage their
future endeavors.
In addition, the reduced recidivism
rates will continue to benefit the
traditional court system. They will not
be committing additional criminal
offenses that would be subsequently
handled within the system.
SERVICES TO BE PROVIDED
Appropriate sanctions, referrals,
and encouragement will be
provided through case
management and supervision of the
juveniles.
J
OBJECTIVE 3.1:
OBJECTIVE 3.2:
*Addition of Goal 4 reflects that the program is willing to work with first time sex offenders, if Diversion is the appropriate level of services.
7. SUSTAINABILITY (Limit'' page)
The diversion program has been funded by this grant opportunity for the past two years. We are requesting that
in the coming fiscal year, the grant fund the full-time Director position and a Spanish Language interpreter for
10 hours per month. Changes in staffing levels over the past year have been made to accurately reflect program
needs in a fiscally responsible manner.
The Weld County Commissioners through the District Attorney's office has funded a Case Manager position
and/or the required cash match for the grant since January 2006.
By proving fiscal responsibility of the program as well as outcome statistics that prove that the program is
effective in preventing future juvenile crime, the diversion program aims to exhibit to collaborative agencies
and other potential funders, including the Weld County Commissioners that the program is worth funding.
Potential cost savings to the community can be calculated to include the number of community service
hours completed by diversion participants, the salary and time saved that would have been incurred by the
employees of local low enforcement, the District Attorney's Office, the Courts, and the Probation
Department had the cases proceeded or returned to Court, and if the juveniles remain law-abiding and
complete their education they will become productive employees and members of the community
State Juvenile Diversion — Continuation Application (11-07)
SECTION III - BUDGET
BUDGET TABLE: Please refer to application instructions for more detail on completing the budget tables.
Funding Source Breakdown
In -Kind Match
Cash Match
0O
00
r
69
U
M
69
N
W
69
Requested $
tn
v
M
69
rn
69
L$54,647
in 1-4
O00
F
$71,274
00
69
00
N
b9
(4)
% of Time
for this
Project
o
o
-
e
O
-
1'
o
k1O
0
PERSONNEL TOTAL
3
o
M H
7
up
e
N
U9
II
,
in
d9
II
II
II
(2)
Annual
Fringe
Benefit Cost
.4
a
vp
0
VI
$94
(1)
Annual Full -
Time Salary
00
69
O1
A. PERSONNEL
Director
a.
N
Y
c
Funding Source Breakdown
In -Kind Match
Cash Match
$500
$500
Requested $
o
O
o
h
69
0
O
—
93
ra
4
0
F
o
o
co
o
o
Se
0
O
O
N
GA
B. SUPPLIES AND OPERATING
Misc. Office Supplies: business cards, folders/dividers, labels, pens, etc.
SUPPLIES AND OPERATING TOTAL
BUDGET TABLE (continued)
Funding Source Breakdown
In -Kind Match
Cash Match
$187
r
oo
69
Requested $
$563
$563
r7
d
$750
F
O
c
in
F
tia
C. TRAVEL (Designate specifically in -state and out-of-state travel)
In State Travel
TRAVEL TOTAL
Funding Source Breakdown
In -Kind Match
Cash Match
Requested $
d
F
O
F
vi
D. EQUIPMENT
EQUIPMENT TOTAL
Funding Source Breakdown
In -Kind Match
Cash Match
64
69
$125
Requested $
$375
$375
TOTAL
$ 500
c
o in
E. CONTRACTED, CONSULTANT AND PROFESSIONAL SERVICES
OMNI Research & Evaluation — Online Reporting
CONTRACTED, CONSULTANT AND PROFESSIONAL SERVICES TOTAL
Funding Source Breakdown
In -Kind Match
Cash Match
00
N
O
O'
69
000
O N \o
it,
N
69 d v
uv
7 y
1°1 C •y
o oo
0
f" �
M
ti
Nr
69
F. TOTAL OF ALL PROJECT COSTS (A through E)
2. BUDGET NARRATIVE: (Limit 3 pages)
A. PERSONNEL:
The amount requested is to fund the Director's full-time position and the part time Spanish Language
Interpreter position. The Weld County Commissioners through the District Attorney's Office will fund
25% of all costs of operating the Diversion program, which include a quarter of all salary expenditures.
The Director has a Bachelors Degree in Human Development and Family Studies and has been working
with youth in a criminal justice setting for 8 years. Specific job descriptions are included as an
attachment.
The increase in funding for the Director salary includes the projected increase in salary provided per
county policy based on amount of time employed by the county and a projected cost of living range,
which is typically between 3% and 3.5%. While this position will be funded at a higher amount, there is
still a cost savings regarding personnel, as the part time interpreter position has been reduced to 10 hours
per month. The position had formerly been funded 100% by the grant for 20 hours per week. In
addition, as a result of the Director not participating in the County health insurance benefit program, the
cost of benefits has decreased significantly for the coming fiscal year.
The amount included for the Director's position includes the annual base salary of $60,583.03 with
$10,690.49 in benefits, totaling $71,273.51. Compared to last year, this includes a salary increase of
$6,101 as a result of the county pay increase schedule. Even given this increase in salary, the Directors
of similar area programs such as the Juvenile Assessment Center and the Director of the Weld County
Interagency Oversight Group, were posted at a starting salary of $75,000 including benefits. Recent cost
of living adjustments place the Juvenile Assessment Center Directors current salary at closer to $83,000
plus benefits.
The Spanish Language Interpreter pay is being requested on a limited number of hours, which does not
equally compare to the rest of the general business public. To contract with another interpreter would be
cost prohibitive.
B. SUPPLIES AND OPERATING:
Line items to include office supplies are estimated to cost $2,000. Items to be purchased will include
paper supplies such as file folders, dividers, paper, envelopes, business cards, calendars, general office
supplies (pens, paperclips, post -its, tablets, etc) and school supplies if necessary for the juveniles
participating in the program.
C. TRAVEL:
Training is sought in certain areas, including Restorative Justice and gender specific programming, as
well as training best practice principles for working with juveniles, if registration fees are reasonable.
As most trainings are held in the metro or mountain areas of the state, and Weld County is in the
northern part of the state, gas and possibly lodging are required to attend many training opportunities.
The Director did attend the 2008 Senate Bill — 94 training and plans to attend this beneficial training
again in the future. While the registration cost was waived as a result of collaboration work with the
local Senate Bill — 94 board, travel expenses (gas, food, hotel) were not and were covered by
reimbursement from the grant. As the Department of Youth Corrections and Senate Bill — 94 strive to
implement evidence based programming for local communities; these types of training are beneficial
and will be attended in the future if possible.
- 14 -
Mileage is estimated at the rate of $.53/mile. It is estimated that mileage and associated training and
service costs will be $750.00
D. EQUIPMENT:
At this time, it is not anticipated that the diversion program will require any equipment as defined in the
application during this grant period.
E. CONTRACTED, CONSULTANT & PROFESSIONAL SERVICES (Contracts):
It is not anticipated that the diversion program will be contracting specifically with an individual or
business to provide direct services to the juvenile or their families in the program. The exception is the
required expense by DCJ for the utilization of the CoKit database.
- 15 -
3. FINANCIAL MANAGEMENT: Please complete the items below.
A. Has a copy of your last independent audit or financial review been previously submitted to DCJ?
X YES/ NO. If YES, to which program? _Victim Compensation
If audit last provided to DCJ is older than one year, include one copy of the most recent audit or financial
review, including any management report or other auditor comments in the appendix. Also, if there were
findings, please attach the audit resolutions and/or corrective action plan.
B. Does your agency expend over $500,000 from combined federal sources in a year? _X_ YES / NO
If YES, attach a copy of the A-133 audit, including audit resolutions and/or corrective action plan.
C. Please respond to the following questions about whether your accounting system meets the criteria for
managing federal grant funds. (These questions cover areas that will be monitored by DCJ staff during site
visits or through other reporting mechanisms. They are not intended to be all inclusive and do not substitute
for the agency's responsibility to meet all federal and state requirements for these grant funds.)
X YES
NO
Does your accounting system separate ALL revenues and expenditures by funding
source?
X YES
NO
Does your system track revenues and expenditures for each grant award separately
through a sub -ledger system?
X YES
NO
Does your system allow expenditures to be classified by the broad budget categories
listed in the approved budget in your grant, i.e. Personnel, Supplies and Operating,
Travel, Equipment and Professional Services?
X YES
NO
Do you reconcile sub -ledgers to your general ledger at least monthly?
X YES
ENO
Do you mark your invoices with the grant number?
X YES
NO
Do you maintain time sheets, signed by the employee and supervisor for each
employee paid by DCJ grant funds?
X YES
NO
Do you have written financial policies and procedures in place?
X YES
NO
Do you have accounting internal controls in place, such as separation of duties, two
signatures on certain checks, reconciliations or other reviews?
For Continuation Applicants only
X YES
NO
Do you use your accounting system data to prepare your quarterly financial reports
for DCJ?
X YES
NO
Do you reconcile your accounting system data with your quarterly financial reports
for DCJ?
If you answered "No" to any questions above, please provide an explanation on an inserted page
referencing Section VI Item #3.
- 16 -
4. TOTAL PROJECT FUNDING:
Will this project BE FUNDED using ADDITIONAL FUNDS other than those provided from this
grant? X_YES / NO
If yes, what % of the total project costs will be supported by these federal funds? _75_%
List the type and amount of other funding that will be provided to this project.
Fund Type/Describe
Amount
Federal
State
County Government
$19.028
Municipal Government
Private
Other - specify
TOTAL
$19,028 (25% cash match)
-17-
SECTION IV - CERTIFICATION OF MATCH
A Certification of Appropriation of Match form should be completed by all agencies providing match.
Certification of Appropriation of Match
Date: February 3, 2009
Colorado Division of Criminal Justice
Office of Adult and Juvenile Justice Assistance
700 Kipling Street
Denver, Colorado 80215
To Whom It May Concern:
Please be advised that Weld County Government has committed support in the form of X Cash Match in the
amount of $ 19,028.03 and/or ❑ In -kind Match valued at
$ to match the State of Colorado funds for the FY _$57,084.09_ COLORADO JUVENILE
DIVERSION PROGRAM for
19th Judicial District, Weld County: Juvenile Diversion Program
(Project Title or Agency)
Execution of this document represents a certification that said funds have been earmarked within the
appropriation of budget process for use as matching funds for this grant application.
Sincerely,
,v;d:i2(6) 04)k): (.4
Signature/Date
The individual authorized to commit
these funds on behalf of the unit of local
government or corporation. This
individual is either the authorized
official or appropriate controller of the
matching funds.
Barbara Connolly, CPS, Weld County Department of Accounting, Controller
Typed Name and Title
Weld County Government, Post Office Box 758, Greeley, Colorado 80632
Agency, Address
_18-
SECTION V - CERTIFICATIONS/SIGNATURES
These pages contain the required state certified assurances and certifications (updated) necessary for the
applicant to qualify for funding. Read these carefully. If you have any questions regarding these assurances,
call OAJJA. These pages must accompany the completed application.
-19-
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE JUSTICE AND DELINQUENCY PREVENTION
STATE JUVENILE DIVERSION PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions & Certified Assurances must remain attached to the application
May 13, 2008
SPCA Page 1 of 7
CHECK BELOW TO INDICATE WHICH CATEGORY BEST DESCRIBES YOUR AGENCY:
X Inter -Governmental Grant
Grant to a Colorado State Agency (Section A does not apply)
X Grant to a Unit of Local Government, Tribal Government, or Special District.
Grant to a Non -Profit, Private Organization (Non -Governmental)
The applicant certifies by signing that the project described in this application meets all the requirements of the applicable governing
legislation as indicated below; that all information contained in the application is correct; that there has been appropriate coordination with
affected agencies; and, that the applicant will read, understand and comply with all provisions of the governing legislation and all other
applicable federal and state laws, rules and regulations that have been or may hereafter be established. The applicant further understands
and agrees that any subgrant award received as a result of this application shall be subject additionally to the grant conditions set forth in
the Statement of Grant Award, and in the current applicable Administrative Guide of the Division of Criminal Justice.
GOVERNING LEGISLATION FOR THIS GRANT PROGRAM•
Juvenile Diversion Program. As defined in Colorado Revised Statutes §19-2-203, and under statutory authority of the Division of
Criminal Justice, Colorado Revised Statutes §24-33.5-503, and under applicable program rules established by the Division of Criminal
Justice.
A. STANDARD STATE SPECIAL PROVISIONS
Effective Date of Special Provisions: August 7, 2006
1. CONTROLLER'S APPROVAL. CRS 24-30-202 (1)
This subgrant award shall not be deemed valid until it has been approved by the Colorado State Controller or designee.
2. FUND AVAILABILITY. CRS 24-30-202 (5.5)
Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being
appropriated, budgeted, and otherwise made available.
3. INDEMNIFICATION.
a. The Subgrantee Agency shall indemnify, save, and hold harmless the State, its employees and agents, against any and all
claims, damages, liability and court awards including costs, expenses, and attorney fees and related costs, incurred as a result
of any act or omission by the Subgrantee Agency, or its employees, agents, subcontractors, or assignees pursuant to the terms
of this subgrant award.
FOR INTERGOVERNMENTAL GRANTS ONLY:
b. No term or condition of this grant shall be construed or interpreted as a waiver, express or implied, of any of the immunities,
rights, benefits, protection, or other provisions, of the Colorado Governmental Immunity Act, Section 24-10-101, et seq.,
C.R.S. or the Federal Tort Claims Act, 28 U.S.C. 2671, et seq., as applicable, as now or hereafter amended.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE JUSTICE AND DELINQUENCY PREVENTION
STATE JUVENILE DIVERSION PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions & Certified Assurances must remain attached to the application
May 13, 2008
SPCA Page 2 of 7
4. INDEPENDENT CONTRACTOR. 4 CCR 801-2:
(THIS PROVISION IS NOT APPLICABLE TO GRANTS TO COLORADO STATE AGENCIES):
THE SUBGRANTEE AGENCY SHALL PERFORM THE DUTIES FUNDED UNDER THIS GRANT AS AN INDEPENDENT
CONTRACTOR AND NOT AS AN EMPLOYEE OF THE STATE. NEITHER THE SUBGRANTEE AGENCY NOR ANY AGENT, SUB-
CONTRACTOR, OR EMPLOYEE OF THE SUBGRANTEE AGENCY SHALL BE OR SHALL BE DEEMED TO BE AN AGENT OR
EMPLOYEE OF THE STATE BY VIRTUE OF THIS SUBGRANT. SUBGRANTEE AGENCY SHALL PAY WHEN DUE ALL
REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY MONIES PAID PURSUANT TO THIS
GRANT. SUBGRANTEE AGENCY ACKNOWLEDGES THAT THE SUBGRANTEE AGENCY AND ITS EMPLOYEES ARE NOT
ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS UNLESS 7'HE SUBGRANTEE AGENCY OR THIRD PARTY PROVIDES
SUCH COVERAGE AND THAT THE STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE. SUBGRANTEE
AGENCY SHALL NOT HAVE AUTHORIZATION, EXPRESS OR IMPLIED, TO BIND THE STATE TO ANY AGREEMENTS,
LIABILITY, OR UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. IF THIS GRANT PROVIDES FUNDS FOR ANY
PERSONAL SERVICES, SUBGRANTEE AGENCY SHALL PROVIDE AND KEEP IN FORCE WORKERS COMPENSATION (AND
SHOW PROOF OF SUCH INSURANCE) AND UNEMPLOYMENT COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY
LAW AND SHALL BE SOLELY RESPONSIBLE FOR ITS ACTS OF ITS EMPLOYEES, INDEPENDENT SUB -CONTRACTORS AND
AGENTS.
5. NON-DISCRIMINATION.
The Subgrantee Agency agrees to comply with the letter and the spirit of all applicable State and federal laws respecting
discrimination and unfair employment practices.
6. CHOICE OF LAW.
The laws of the State of Colorado, and rules and regulations issued pursuant thereto, shall be applied in the interpretation,
execution, and enforcement of this subgrant. Any provision of this subgrant, whether or not incorporated herein by reference,
which provides for arbitration by any extra judicial body or person or which is otherwise in conflict with said laws, rules, and
regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports
to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law
whether by way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of this provision will
not invalidate the remainder of this subgrant, to the extent that the subgrant is capable of execution.
At all times during the performance of this subgrant, the Subgrantee Agency shall strictly adhere to all applicable federal and
State laws, rules, and regulations that have been or may hereafter be established.
7. VENDOR OFFSET. CRS 24-30-202 (1) & CRS 24-30-202.4
(THIS PROVISION APPLIES TO NON -INTERGOVERNMENTAL GRANTS ONLY)
The State Controller may withhold payment of certain debts owed to State agencies under the vendor offset intercept
system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or other
charges specified in Article 21, Title 39, CRS; (c) unpaid loans due to the Student Loan Division of the Department of
Higher Education; (d) amounts required to be paid to the Unemployment Compensation Fund; and (e) other unpaid debts
owing to the State or its agencies as a result of final agency determination or reduced to judgment, as certified by the State
Controller.
8. EMPLOYEE FINANCIAL INTEREST. CRS 24-18-201 & CRS 24-50-507
The signatories aver that to their knowledge, no employee of the State has any personal or beneficial interest whatsoever in the
service or property described in this subgrant award.
9. SOFTWARE PIRACY PROHIBITION. (Governor's Executive Order D 002 00)
No state or other public funds payable under this subgrant shall be used for the acquisition, operation or maintenance of computer
software in violation of federal copyright laws or applicable licensing restrictions. The Subgrantee Agency hereby certifies that,
for the term of this subgrant and any extensions, the Subgrantee Agency has in place appropriate systems and controls to prevent
such improper use of public funds. If the State determines that the Subgrantee Agency is in violation of this paragraph, the State
may exercise any remedy available at law or equity or under this subgrant, including, without limitation, immediate termination of
the Subgrant and any remedy consistent with federal copyright laws or applicable licensing restrictions.
10. FEDERAL FUNDING
This subgrant is subject to and contingent upon the continuing availability of federal funds for the purposes hereof.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE JUSTICE AND DELINQUENCY PREVENTION
STATE JUVENILE DIVERSION PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions & Certified Assurances must remain attached to the application
May 13, 2008
SPCA Page 3 of 7
11. PUBLIC CONTRACTS FOR SERVICES. CRS §8-17.5-101. [Not Applicable to agreements relating to the offer, issuance, or
sale of securities, investment advisory services or fund management services, sponsored projects, intergovernmental
agreements, or information technology services or products and services] The Subgrantee Agency certifies, warrants, and agrees
that it does not knowingly employ or contract with an illegal alien who will perform work under this subgrant and will confirm
the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this
subgrant, through participation in the E -Verify Program or the Department program established pursuant to CRS §8-17.5-
102(5)(c), the Subgrantee Agency shall not knowingly employ or contract with an illegal alien to perform work under this
subgrant or enter into a contract with a subcontractor that fails to certify to the Subgrantee Agency that the subcontractor shall not
knowingly employ or contract with an illegal alien to perform work under this subgrant. The Subgrantee Agency (a) shall not use
E -Verify Program or Department program procedures to undertake pre -employment screening of job applicants while this
subgrant is being performed, (b) shall notify the subcontractor and the contracting State agency within three days if the
Subgrantee Agency has actual knowledge that a subcontractor is employing or contracting with an illegal alien for work under
this subgrant, (c) shall terminate the subgrant if a subcontractor does not stop employing or contracting with the illegal alien
within three days of receiving the notice, and (d) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to CRS §8-17.5-102(5), by the Colorado Department of Labor and Employment. If the Subgrantee Agency
participates in the Department program, the Subgrantee Agency shall deliver to the contracting State agency, institution of higher
education or political subdivision a written, notarized affirmation, affirming that the Subgrantee Agency has examined the legal
work status of such employee, and comply with all of the other requirements of the Department program. If the Subgrantee
Agency fails to comply with any requirement of this provision or CRS §8-17.5-101 et seq., the contracting State agency,
institution of higher education or political subdivision may terminate this subgrant for breach and, if so terminated, the
Subgrantee Agency shall be liable for damages.
12. PUBLIC CONTRACTS WITH NATURAL PERSONS. CRS §24-76.5-101. Subgrantee Agency, if a natural person eighteen
(18) years of age or older, hereby swears and affirms under penalty of perjury that he or she (a) is a citizen or otherwise lawfully
present in the United States pursuant to federal law, (b) shall comply with the provisions of CRS §24-76.5-101 et seq., and (c) has
produced one form of identification required by CRS §24-76.5-103 prior to the effective date of this subgrant.
B. GRANT REQUIREMENTS
1. FINANCIAL & ADMINISTRATIVE MANAGEMENT
a. The Subgrantee Agency assures that fund accounting, auditing, monitoring, evaluation procedures and such records as
necessary will be maintained to assure adequate internal fiscal controls, proper financial management, efficient
disbursement of funds received, and maintenance of required source documentation for all costs incurred. These
principles must be applied for all costs incurred whether charged on a direct or indirect basis.
b. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable
expenditures will be permitted.
c. The Subgrantee Agency assures that it will comply with the provisions of the current applicable Administrative Guide of
the Division of Criminal Justice which is hereby incorporated by reference. However, such a guide cannot cover every
foreseeable contingency, and the Subgrantee Agency is ultimately responsible for compliance with applicable state and
federal laws, rules and regulations.
2. PAYMENT & REPORTING
a. The Division of Criminal Justice will pay the Subgrantee Agency the reasonable and allowable costs of performance, in
accordance with current Colorado State Fiscal Rules, not to exceed the amount specified herein as the Total Award
Amount, as identified on the Statement of Grant Award.
b. The Division's requirements for invoice, advance payments, and cost reporting submissions are contained in the DCJ
Form 3 - Cash Request Procedures, and DCJ Form 1-A - Subgrant Financial Report, which are hereby incorporated by
reference.
c. Advance payments cannot exceed 30 -day operating expenses.
d. The Subgrantee Agency assures that it shall maintain data and information to provide accurate quarterly program
narrative and financial reports to the Division. Said reports shall be provided in such form and contain such data and
information as the Division of Criminal Justice reasonably requires to administer the program.
e. The Subgrantee Agency assures that quarterly financial and narrative reports shall be submitted within 30 days of the end
of each calendar quarter and shall be current and actual.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE JUSTICE AND DELINQUENCY PREVENTION
STATE JUVENILE DIVERSION PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions & Certified Assurances must remain attached to the application
May 13, 2008
SPCA Page 4 of 7
f. The Subgrantee Agency further assures that final financial and narrative reports shall be submitted on the forms provided
by the Division of Criminal Justice within 45 days of the end date of the subgrant.
g. The Division reserves the right to make and authorize modifications, adjustments, and/or revisions to the Grant Award
for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals and
objectives, and other modifications which do not change the total amount of the Grant Award. The Division's
requirements for such grant adjustments are contained in the procedures for DCJ Forms 4A, 4B, 4C, and 4D, which are
hereby incorporated by reference.
h. The Division may withhold payment in the event the Subgrantee Agency fails to comply with conditions, including all
financial reporting requirements and certifications contained in this grant award.
3. PROCUREMENT AND CONTRACTS
a. The Subgrantee Agency assures that open, competitive procurement procedures will be followed for all purchases under
the grant. All contracts for professional services, of any amount, and equipment purchases over five thousand dollars
(per item, with a useful life of at least one year) must receive prior approval by the Division of Criminal Justice.
b. The Subgrantee Agency assures that no contract or agreement will be made for execution of project activities or
provisions of services (other than purchase of supplies or standard commercial or maintenance services) that is not
incorporated in the approved application or approved in advance by the Division of Criminal Justice.
c. The Subgrantee Agency assures that contractors/vendors who assist the Subgrantee Agency to develop specifications,
requirements, statements of work and/or Request For Proposal for a proposed procurement shall be excluded from
bidding or submitting a proposal to compete for the award of such procurement.
d. The Subgrantee Agency assures that where activities supported by this subgrant produce any discovery or invention,
original computer programs, writing, sound recordings, pictorial reproductions, drawing or other graphical representation
and works of any similar nature, the following requirements apply:
i. The Division of Criminal Justice reserves a royalty -free, non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use, for Federal government purposes: The copyright in any
work developed under an award or subaward; and 2) Any rights of copyright to which a recipient or
subrecipient purchases ownership with support.
ii. If any program produces patentable items, patent rights, processes or inventions, in the course of work
sponsored by the Federal award or subaward funds, such facts must be promptly and fully reported to the
awarding agency, Division of Criminal Justice. The awarding agency shall determine whether protection on the
invention or discovery shall be sought. The awarding agency will also determine how rights in the invention or
discovery (including rights under any patents issued thereon) shall be allocated and administered in order to
protect the public interest pursuant to published Presidential and government memorandums and guidelines, and
the regulations promulgated by the Department of Commerce in 37 CFR Part 401.
iii. When issuing statements, press releases, requests for proposals, bid solicitations, and other published
documents describing projects or programs funded in whole or in part with these grant funds, all Subgrantee
Agencies must clearly:
a) State the percentage of the total cost of the program or project, which will be financed with this grant
money;
b) State the dollar amount of state or federal funds for the project or program;
c) Use the phrase -"This project was supported by grant # , issued by the Colorado Division of
Criminal Justice."
e. The Subgrantee Agency may not assign its rights or duties under this grant without the prior written consent of the
Division of Criminal Justice.
4. AUDIT, RECORD -KEEPING, AND MONITORING/INSPECTION
a. The Subgrantee Agency assures that it will procure an audit or financial review, incorporating this subgrant, by an
independent Certified Public Accountant (CPA), licensed to practice in Colorado. If the agency expends more than
$500,000 per year in combined federal funds, a Single Audit must be conducted in accordance with OMB Circular A-
133 (Audits of States, Local Governments, and non-profit organizations). If the agency expends less than $500,000 per
year in combined federal funds, the following policy applies: Agencies with total annual revenue from all sources of
$200,000 or more shall procure a financial audit; a financial review shall not be sufficient to meet this requirement.
Agencies with total annual revenue of less than $200,000 procure either a financial review or financial audit.
i. At such time as the audit or financial review is completed, ONE COPY OF THE REPORT, INCLUDING THE
CORRESPONDING MANAGEMENT LETTER, MUST BE FORWARDED TO THE DIVISION OF
CRIMINAL JUSTICE for clearance. The audit or financial review incorporating this subgrant must be
completed and received within 12 months of the end of the fiscal years that includes the end date of the grant.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE JUSTICE AND DELINQUENCY PREVENTION
STATE JUVENILE DIVERSION PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions & Certified Assurances must remain attached to the application
May 13, 2008
SPCA Page 5 of 7
ii. The Subgrantee Agency accepts responsibility for the costs of a financial program audit to be performed by the
Department of Public Safety in the event that the audit report or financial review:
a) does not meet the applicable A-133 or DCJ standards;
b) is not submitted in a timely manner; or,
c) does not provide an audit response plan with corresponding corrections made sufficient to satisfy any
audit findings.
b. The Subgrantee Agency assures that:
i. It will retain all project records, as will facilitate an effective audit, for seven years after the end of the state
fiscal year that includes the end date of the grant. (For example if the grant ended 9/30/2001, the state FY
would be July 1, 2001 -June 30, 2002. The files could be destroyed after 6/30/2009); except,
ii. If an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily, then
records must be retained beyond the seven-year period until such issues are resolved.
c. The Subgrantee Agency assures that it will keep copies of all documents, correspondence, and required receipts related
to this subgrant in a separate file bearing the project title and grant number.
d. The Division may periodically request submission of supporting financial and programmatic documentation,
subcontracts, general and sub -ledgers for the purpose of monitoring compliance with the grant award via desk review,
or in preparation for an on -site monitoring visit. Routine or special on -site visits may be conducted at the subgrant
agency, and at the location of any collaborating entities, for the same purpose. Subgrantee Agencies will be notified in
advance of any on -site monitoring visit.
e. The Subgrantee Agency assures that the Division of Criminal Justice, Colorado Department of Public Safety, shall have
access for purposes of monitoring, audit and examinations to any bonds, documents, papers and records of the
Subgrantee Agency and to relevant books and records of subcontractors of the Subgrantee Agency. It is the
responsibility of the Subgrantee Agency to notify any of its project collaborators and subcontractors of these provisions.
f The Subgrantee Agency assures that signatories of the application and subgrant award and personnel employed through
this subgrant will appear when requested at any administrative hearing, monitoring site visit, conference or meeting
conducted by the Division of Criminal Justice.
5. COLORADO VICTIM RIGHTS ACT
The Subgrantee Agency assures that the application signatories, all staff and all volunteers assigned to the funded project have
read and understand the rights afforded to crime victims pursuant to § 24-4.1-302.5 C.R.S., and the services delineated pursuant to
§§ 24-4.1-303 and 24-4.1-304 C.R.S., commonly known as the Victim Rights Act, and enabling legislation.
6. TERMINATION or REDUCTION IN GRANT AWARD
The Division will monitor the performance of the Subgrantee Agency against goals and performance standards as found in the
application required herein. The Division will provide reasonable assistance to the Subgrantee Agency in the development of
project goals, performance standards and subgrant requirements. Any determination of substandard performance on the part of the
Subgrantee Agency shall be within the discretion of the Division, based upon the Division's review of the terms and conditions of
the Grant Award, the application and project summary, the grant terms and assurances, and the requirements of applicable law.
Substandard performance, as determined by the Division, shall constitute non-compliance, which may result in termination for
cause, or reduction of the Grant Award for cause, as follows:
a. Reduction In Grant Award Amount for Cause
i. The Division may reduce the total Statement of Grant Award amount for cause, without compensation for
reduction costs.
ii. If the state reduces the grant amount for cause, it will first give ten (10) days written notice to the Subgrantee
Agency, stating the reasons for reduction, steps taken to correct the problems, and the date the subgrant award
amount will be reduced in the event problems have not been corrected to the satisfaction of the Division.
iii. In the event this grant is reduced for cause, the Division will only reimburse the Subgrantee Agency for
acceptable work or deliverables received up to the date of reduction.
iv. In the event this grant is reduced for cause, final payment to the Subgrantee Agency may be withheld at the
discretion of the Division until completion of final Division review.
b. Termination for Convenience:
i. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate.
ii. If the grant is terminated for convenience by either the Subgrantee Agency or the state, the Subgrantee Agency
shall be paid the necessary and allowable costs incurred through the date of termination, but not exceeding a
prorated amount based on the number of days of project operation prior to the date of termination.
c. Termination for Cause:
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE JUSTICE AND DELINQUENCY PREVENTION
STATE JUVENILE DIVERSION PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions & Certified Assurances must remain attached to the application
May 13, 2008
SPCA Page 6 of 7
i. The Division may terminate the grant for cause without compensation for termination costs.
H. If the state terminates the grant for cause, it will first give ten (10) days written notice to the Subgrantee
Agency, stating the reasons for termination, steps taken to correct the problems, and the date the subgrant will
be terminated in the event problems have not been corrected to the satisfaction of the Division.
Hi. In the event this grant is terminated for cause, the Division will only reimburse the Subgrantee Agency for
acceptable work or deliverables received up to the date of termination.
iv. In the event this grant is terminated for cause, final payment to the Subgrantee Agency may be withheld at the
discretion of the Division until completion of final Division review.
d. Any equipment purchased under this grant would revert, at the option of the Division, to the Division of Criminal Justice
upon termination of the grant for any of the above reasons.
7. ORDER OF PRECEDENCE
Any inconsistency or conflict in this grant shall be resolved by giving precedence in the following order: (a) Special Provisions
and Certified Assurances, (b) Statement of Grant Award; and, (c) the final approved Subgrant Application.
8. DISPUTE RESOLUTION (THIS PROVISION APPLIES ONLY TO INTERAGENCY AGREEMENTS):
Any failure of either party to perform in accordance with the terms of this agreement shall constitute a breach of the agreement.
Any dispute concerning the performance of this agreement which cannot be resolved at the divisional level shall be referred to
superior departmental management staff designated by each department. Failing resolution at that level, disputes shall be
presented to the executive directors of each department for resolution. Failing resolution by the executive directors, the dispute
shall be submitted in writing by both parties to the State Controller, whose decision on the dispute will be final.
C.
PROGRAM SPECIFIC REQUIREMENTS
The following program specific requirements are imposed by the Federal or State sponsoring agency concerning special
requirements of law, program requirements, and other administrative requirements which must be passed on to subgrant
award recipients.
1. Right if Privacy for Recipients of Service and Sharing of information.
The prospective Subgrantee Agency certifies, by submission of this proposal, that:
a. Pursuant to Section 223(a)(18) of the Juvenile Justice and Delinquency Prevention Act, procedures have been
established to ensure that this program will not disclose program records containing the identity of individual
juveniles. Exceptions to this requirement are authorization by law; consent of either the juvenile or his/her legal
authorized representative; or justification that otherwise the functions of this title cannot be performed. Under no
circumstances may public project reports or findings contain names of actual juvenile service recipients.
b. Necessary information will be shared appropriately among schools, law enforcement, courts and juvenile -serving
agencies pursuant to the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. §1232g), as amended by
Improving America's School Act of 1994 (IASA). FERPA allows schools to play a vital role in a community's
effort to identify children who are at risk of delinquency and provide services prior to a child's becoming involved
in the juvenile justice system.
c. Necessary information will be shared in accordance with the "Children's Code Records and Information Act," 19-1-
301 et seq., Colorado Revised Statutes, to balance the best interests of children and the privacy interests of children
and their families with the need to share information among service agencies and the need to protect the public
safety.
2. In addition to the "Termination for Cause" item, 6(c) under Grant Requirements above, the subgrant may be suspended
or terminated by the Division of Criminal Justice if the Subgrantee Agency fails to comply with the core requirements of
the Juvenile Justice and Delinquency Prevention Act, 1974, as amended: Deinstitutionalization of Status Offenders,
Section 223 (a)(I2)(A); Separation of Juveniles from Incarcerated Adults, Section 223(a)(I3); Removal of Juveniles
from Adult Jails and Lockups, Section 223(a)(14); Disproportionate Minority Confinement, Section (a)(23).
3. If the applicant is a state government agency, the submission of this application certifies the applicant agency has
obtained through the state budget process the spending authority and FTE approval, if FTE is requested, required to
accept these state grant dollars. In addition, state agencies applying for these grant funds must enclose in the appendix a
letter or memorandum from the appropriate fiscal officer verifying the applicant's ability to accept these state funds. If
unable to comply with this condition, please contact DCJ prior to the submission of the application.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE JUSTICE AND DELINQUENCY PREVENTION
STATE JUVENILE DIVERSION PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions & Certified Assurances must remain attached to the application
May 13, 2008
SPCA Page 7 of 7
SIGNATURE PAGE ->->-> TO BE COMPLETED BY ALL APPLICANTS
(ORIGINAL SIGNATURES REQUIRED - Please sign in BLUE ink. See instructions for description of proper signatories.)
The Subgrantee Agency and responsible signatories certify by signing that they have read the Application including the Special Provisions and Certified
Assurances, and are fully cognizant of their duties and responsibilities for this project. The Subgrantee Agency understands and agrees that any subgrant
award received as a result of this application shall incorporate by reference the information contained herein. Responsibility for narrative and fiscal
reporting requirements are delegated to the designated Project Director, who will sign all such reports. This delegation is for purposes of reporting to the
Division and for operational ease, and in no way limits the authority and responsibility of the Authorized Official. In accordance with the Colorado
Revised Statutes 24-72-202.6, information supplied in this application is considered a public record.
AUTHORIZED OFFICIAL
Name
William Garcia
Position
Chairman
Agency
Weld County Board of Commissioners
Mailing Address
PO Box 758
City, State, Zip
Greeley, CO 80632
Telephone #
(970)356-7204
Fax #
(970)352-0242
E-mail Address
wgarcia@co.weld.co.us ` \
Signature
��% �
D
02/09/2009
02
Name
Barbara Connolly
Position
Controller
Agency
Weld County Government — Accounting Department
Mailing Address
PO Box 758
City, State, Zip
Greeley, CO 80632
Telephone #
(970)356-4000 x 4445
Fax #
(970)352-9019
E-mail Address
bconnolly@co.weld.co.us
Signature
.,_ a O
Datecointie,- alyl9
PROJE DIRECTOR
Name
Kirsta Britton
Position
Director, Juvenile Diversion
Agency
Weld County District Attorney's Office
Mailing Address
PO Box 1167
City, State, Zip
Greeley, CO 80632
Telephone #
(970)356-4010 x 4775
Fax #
(970)392-4572
E-mail Address
kbritton@co.weld.co.us
Signature
c
Date
;ICI 104
O7OO9 - o
SECTION VI - ATTACHMENTS
Attach the following applicable items behind the Signature page (Page 9 of the Special Provision and Certified
Assurances pages) and label with the appropriate title:
Attachment #1 — Organizational Chart
Attachment #2 — Job Description (Director)
- 20 -
1
Juvenile Diversion Organizational Chart
Chief Deputy District Attorney
Director,
Juvenile
Diversion
Interpreter
Nil! 'aim
WELD COUNTY, COLORADO
Job Title: Juvenile Diversion Administrator
Exempt Position
Job Code: 12927
Position #: 177
Pay Grade: 44
Supervisor: Administrative Superior
Department: Office of District Attorney
DESCRIPTION OF WORK
General Statement of Duties: Performs a variety of highly complex administrative, technical and
supervisory work in the operation of the juvenile diversion program involving the exercise of
considerable independent judgment concerning division operations.
Supervision Received: Works under general guidance and direction of an elected official or
designated assistant.
Supervision Exercised: Exercises supervision over the professional, clerical and program staff assigned
to the program.
EXAMPLES OF DUTIES (any one position may not include all of the duties listed nor do the listed
examples include all duties which may be found in positions of this class.)
Directs and coordinates the work of the Juvenile Diversion program. Makes major policy and
procedural decisions that have a significant impact on the program. Performs complex
problem solving.
Prepares statistical reports for a variety of grant programs.
Prepares Juvenile Diversion budget.
Monitors program and financial reports; develops and submits necessary budgetary
information; administers complex program budgets.
Supervises the performance, orientations and training of staff members and volunteers;
reviews and evaluates performance of staff members; counsels staff members on work -
related personnel or program problems.
Assists in the evaluation of programs and their services; develops and initiates major policy
and procedural changes within legal and departmental guidelines; responsible for
developing and writing grant proposals.
Handles unique or complex work related problems or coordination of programs; advises staff
on policy and procedure.
Acts as liaison concerning community service programs to the federal, state, public, or
private agencies and other appropriate parties.
Plans, directs and/or attends appropriate meetings, conferences or workshops.
Performs related work as required.
MINIMUM QUALIFICATIONS
Required Knowledge, Skills and Abilities: Thorough knowledge of the principles, practices and
techniques of social program management. Thorough knowledge of all program areas.
Considerable knowledge of related programs and services. Considerable knowledge of budgeting.
Ability to perform complex problem solving operations. Ability to supervise employees. Ability to
understand and interpret complex regulations and statutes. Ability to communicate effectively orally
and in writing. Ability to establish and maintain effective working relationships with employees, other
agencies and the public.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed below are representative of the
knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: Bachelor's degree in counseling, psychology or related area with
major course work in public administration and management. Five years of increasingly responsible
job -related administrative duties with at least two years in a supervisory capacity; or any equivalent
combination of education and experience.
LANGUAGE SKILLS: Ability to read, analyze, and interpret common scientific and technical journals,
financial reports, and legal documents. Ability to respond to common inquiries or complaints from
customers, regulatory agencies, or members of the business community. Ability to write speeches and
articles for publication that conform to prescribed style and format. Ability to effectively present
information to top management, public groups, and/or boards of directors.
REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid
conclusions.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The
employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects,
tools, or controls; and reach with hands and arms. Specific vision abilities required by this job include
close vision.
WORK ENVIRONMENT: The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
Hello