HomeMy WebLinkAbout20090525.tiffRESOLUTION
RE: APPROVE APPLICATION FOR VICTIM ASSISTANCE AND LAW ENFORCEMENT
(VALE) GRANT FOR VICTIM SERVICES UNIT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for a Victim Assistance and
Law Enforcement (VALE) Grant for the Victim Services Unit from the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Weld County Sheriff's Office, to the VALE Board, commencing July 1, 2009, and ending
June 30, 2010, with further terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for a Victim Assistance and Law Enforcement (VALE) Grant
for the Victim Services Unit from the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, to the
VALE Board, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 2nd day of March, A.D., 2009.
ATTEST:
Weld County Clerk to th
BY:
Deputy Board
Clerk o the
APPROVED AS TO FORM:
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Date of signature.
BOARD OF COUNTY COMMISSIONERS
W kD� •U�COLORADO
William F. Garcia Chair
for
Do glas Dade acber, Pro-Tem
Sean P. Conway
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rbara Kirkmey e
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David E. Long
2009-0525
/, SO0030
2009 VALE ASSISTANCE FUNDS
19th Judicial District, Weld County
(VICTIM ASSISTANCE LAW ENFORCEMENT)
APPLICATION
Grant Period - July 1, 2009 through June 30, 2010
VALE Applications must be received at the
District Attorney's VictimNVitness Program
by Monday, March 2, 2009 at 4:00 PM
Location: 915 Tenth Street, 2nd floor, Greeley
Mailing: PO Box 1167, Greeley, CO 80631
Please read the Announcement of Funds before completing this document.
THIS FORMAT MUST BE USED TO APPLY.
For information and questions, contact:
JoAnn Holden, VALE Board Administrator
PO Box 1167
Greeley, Co 80632
jholden(o)co.weld.co.us
Phone: (970) 356-4010 X4747 or Karol Patch X4748
GENERAL INSTRUCTIONS:
1. Submit to the District Attorney's Victim/Witness Program, 915 Tenth Street, P. O. Box 1167, Greeley, CO 80632,
on or before the deadline listed above, an original and eight copies of the grant application and attachments.
Mark "VALE APPLICATION" on the envelope.
NOTE: Late applications may be denied solely due to failure to meet the deadline. Applicants are responsible for the method of
delivery selected and to assure that applications are delivered to the DA's Victim/Witness Program prior to the deadline.
2. Only one copy of the agency audit or financial review needs to be submitted.
3. Applicants are required to follow the VALE Grant Application format exactly, and are expected to respond to each
item listed. DO NOT CHANGE PAGE BREAKS. The application is slightly different from last year, DO NOT USE
last year's application.
NOTE: If an application does not contain complete answers to each item listed in the grant application, this lack of information may be
the basis for denying or reducing a grant award.
4. The body of application should be constructed of single -sided pages only.
5. Font size must be at least 10 points.
6. Do not place applications in binders or folders, but fasten with staple in the upper left hand corner.
I
2009-0525
2009-2010 VALE ASSISTANCE FUNDS
19th Judicial District, Weld County
Application page 1
SECTION A - AGENCY INFORMATION:
1. APPLICANT AGENCY: Weld County Sheriffs Office
Program Name: Weld County Law Enforcement Victim Services Unit
Street Address (if not confidential):
2950 gth Street
Ft. Lupton, CO 80621
Mailing Address (if different):
P O Box 330
Ft..Lupton, CO 80621
Phone: 303-637-2424
Fax: 303-637-2423
E -Mail: scvancara@co.weld.co.us
2. CONTACT PERSON: Suzi Cvancara
Title: Director
Phone: 303-637-2424
Fax: 303-637-2423
E -Mail: scvancara@co.weld.co.us
VALE USE ONLY
Grant #:
Amount Requested:
Amount Funded:
3. Agency Status (i.e., governmental, private -non-profit, or private -for-profit):
GOVERNMENTAL
NOTE: If you are claiming non-profit status and if you have not previously provided documentation supporting this claim
to the VALE Board, then you must provide sufficient documentation concerning your agency's non-profit status with this
application.
4. PROJECT TITLE: Victim Services Funding
5. Give a problem statement that is specific to the community the project will serve.
WCLEVSU serves all of Weld County from County Road 2 to the state line in Wyoming. Weld
County is 3999 square miles and most is rural. My South County Police Departments are
growing and call volume will increase in time. Most of the areas I cover were previously
without victim services and would be without services if our funding was cut.
6. FUNDS REQUESTED: $73,631.00
2
SECTION B - NARRATIVE SUMMARY:
7. Agency description:
Weld County Law Enforcement Victim Services Unit (WCLEVSU) is a law enforcement based
victim services unit providing immediate crisis intervention and referral 24/7 to victims of
crime and other sudden traumatic events in communities located in Weld County. Our
Mission Statement is as follows:
"The Weld County Law Enforcement Victim Services Unit holds to the belief that concern for
the victim is paramount. Coinciding with this belief, the primary function of the Victim
Services Unit is to provide effective services that focus on crisis intervention, emotional
support, education and assistance to victims in compliance with the Constitution and Statutes
of the State of Colorado. A Victim's Advocate is always available to assist and provide crisis
intervention and resource assistance 24 -hours per day."
8. Brief Project Description for which the funds are being requested.
*This is continuing service that has been in place since September of 2005. This year, we
have been asked to help provide service to the Nunn Police Department in addition to the
Weld County Sheriffs Office, Lochbuie, Ft. Lupton, Dacono, Frederick, Firestone, Platteville,
Gilcrest and Erie Police Departments. We would continue to provide training to the now nine
agencies we service so that they understand how important it is to provide service to victims
within the first 72 hours.
*As in previous years, maintaining our volunteers is also a high priority for us. They have
been and continue to be the life blood of any program such as this. Our goal is to provide on
going training and give them incentive to stay with us. This would include the continuation
of cell phones so they do not have to use their personal phone when calling victims.
* We are also passionate about our prevention programs that we provide for the schools.
Because of our constant participation at Weld Central High School, the staff recommended
our program to the staff at Ft. Lupton High School and we are trying to schedule times to
teach for them in addition to the classes we have historically done.
*I am asking for monies for the civil protection order brochures. For my last printing, I took
them to the monthly Chief's Luncheon and distributed my supply to the entire Weld County
Chiefs, not just to the agencies I provided services to. We also want to translate the CPO into
Spanish and hope to have that done as soon as the committee that is updating it is done, I
then plan to distribute to all the Chiefs again along with our Deputies and Officers.
*There really are no major differences with this grant from previous years. We just want to
maintain and improve our victim services to the citizens of Weld County that we serve.
9. What is the management plan for the project? (Specifically, who will be responsible or accountable
for the administration of the project?)
The Director will maintain management of this project making sure that all reports are done.
Supervision of this unit is provided by the Division Commander of the Operational Support
Division of the Weld County Sheriff's Office. Accounting/Budget is also determined by the
Operational Support Division Commander.
3
10. Who will provide the proposed services? Will volunteers be utilized? (Include a description of duties,
qualifications, training, etc. in the response.)
Suzi Cvancara, Director, is responsible for daily operations. Director must attend meetings
that are essential to maintaining updated information and continued networking. All law
enforcement training is done by director, including making sure that all agencies have the
proper brochures needed for victims to ensure their rights. Director also does direct victim
services.
Mark Kniceley, specialist, is responsible for maintaining on call schedule, including all
volunteers. She does direct services for victims and does most of the follow-ups with
victims to ensure they are receiving everything they need. That includes sending out
packets to those victims who refuse our services. She will also be responsible for
maintaining stats for the unit. Her responsibilities also includes helping with the
scheduling of ongoing training for volunteers.
Volunteers - Our volunteers are on call a minimum of 3 - 12 hour shifts per month and
come to a monthly meeting where we provide ongoing training for them and discuss any
calls they have had or may be having a hard time with. They do direct victim services,
follow-ups with their victims and attend any community functions that we are asked to
attend.
4
SECTION C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
11. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
• OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of
crime victims during the 12 -month grant period. (Note: Count each victim only once based upon
predominant crime type.)
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary
victims (who is receiving services) are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims being served by the project during the first year of the grant
period, continuing victim is a person served in a prior grant year who is continuing to receive services in the new year.
EST. NO.
VICTIMS
TYPE OF CRIME
EST. NO.
VICTIMS
TYPE OF CRIME
20
Child Physical Abuse
0
Adults Molested as Children
75
Child Sexual Abuse
20
Survivors of Homicide Victims
1
DUI/DWI — Victims of vehicular assault or
homicide, DUI/DWI crashes, or careless
driving resulting in death
25
Robbery
400
Domestic Violence
150
Assault
75
Adult Sexual Assault
10
Other violent crimes such as hate and
bias crime, gang violence (specify).
10
Elder Abuse (including economic
exploitation and fraud crimes)
20
Other, please specify
FELONY MENANCING, INDECENT EXP.
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12 -MONTH PERIOD
806
5
• OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number
of unduplicated victims during the 12 -month grant period.
EST. NO.
VICTIMS
SERVICES
EST. NO.
VICTIMS
SERVICES
50
Crisis Counseling
5
Emergency Financial Assistance
425
Follow-up
0
Emergency Legal Advocacy
0
Therapy
550
Victim Compensation Assistance
(required)
0
Group Treatment / Support
50
Personal Advocacy
0
Shelter / Safehouse
425
Telephone Contact (information/referral)
100
Information / Referral (in person)
0
Crisis Hotline Counseling
25
Criminal Justice Support / Advocacy
500
Other (specify): Mailings
Definitions:
Crisis counseling (in person): Refers to in -person crisis intervention, emotional support, guidance and counseling
provided by advocates, counselors, mental health professionals, or peers. Such counseling may occur at the scene of
the crime, immediately after a crime, or be provided on an ongoing basis.
Follow-up: Refers to victim contacts, including: in -person contacts, telephone contacts, and written
communications with victims to offer emotional support, counseling, provide empathetic listening, check on a
victim's progress, etc.
Therapy: Refers to intensive professional psychological and/or psychiatric treatment for individuals, couples, and
family members arising from the occurrence of a crime. This includes the evaluation of mental health needs, as well
as the actual delivery of psychotherapy.
Group Treatment/Support: Refers to the coordination and provision of supportive group activities ;includes peer,
social support, etc.
Shelter/Safehouse: Refers to providing short- and long-term housing and related support services to victims and
families following victimization.
Information/Referral (in person): Refers to in -person contacts with victims during which time services and
available support are identified.
Criminal Justice Support/Advocacy: Refers to support, assistance, and advocacy provided to victims at any stage
of the criminal justice process, to include post -sentencing services and support.
Emergency Financial Assistance: Refers to cash outlays for transportation, food, clothing, emergency housing, etc.
Emergency Legal Advocacy: Refers to filing temporary restraining orders, injunctions and other protective orders,
elder abuse petitions, and child abuse petitions but does not include criminal prosecution or the employment of
attorneys for non -emergency purposes, such as custody disputes, civil suits, etc.
6
Victim Compensation Assistance (Required): Refers to making the victim aware of the Crime Victim
Compensation Fund. May also include providing assistance with completing the required forms, gathering the
needed documentation, etc. in addition to follow-up contact with the Victim Compensation agency on behalf of the
victim.
Personal Advocacy: Refers to assisting victims in securing rights, remedies, and services from other agencies;
locating emergency financial assistance, intervening with employers, creditors, and others on behalf of the victim;
assisting in filing for losses covered by public and private insurance programs including workman's compensation,
unemployment benefits, welfare, etc.; accompanying the victim to the hospital; etc.
Telephone Contact: Refers to contacts with victims during which time services and available support are identified.
Crisis Hotline Counseling: Crisis or information and referral calls received by an agency's hotline or office
telephone.
Unduplicated Count: Estimate the number and type of services to all new victims being served by the VOCA project
once during the first year of the grant period. Victims from a previous grant year who are continuing to receive services
may be counted once in the 1 S' quarter of this report.
7
12. PROJECT -SPECIFIC GOALS AND OBJECTIVES:
Add no more than four additional goals with objectives. Use format provided below.
Goals should be clear, concise, general statements that highlight what the project intends to achieve. They
should relate to the Project Description and Budget pages of the Application.
Objectives (no more than three per goal) should be quantifiable (i.e. a number can be attached) in order to measure
changes brought about by the project toward achieving each goal. Objectives state specifically what will be done, by
whom, and by when. A timetable of projected achievement should be indicated in the Goals and Objectives.
Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports.
Efficiency: Were the project's proposed activities accomplished as projected?
Effectiveness: How will you determine that your project is effective or has made a difference to the victims served?
GOAL 2: Provide continuing advocacy and support services to all victims of crime within our nine
police departments and the sheriff's office, which includes Lochbuie, Ft. Lupton, Dacono,
Frederick, Firestone, Erie, Platteville, Gilcrest and Nunn.
Objective 1: Maintain an ongoing relationship with each of the agency quarterly.
Objective 2: Offer yearly trainings with each agency on the VRA and Victims' Compensation.
Objective 3: Maintain supply of brochures for each agency quarterly or per their request.
GOAL 3: Continuing education for the Communities on VRA including prevention classes and
intervention.
Objective 1: During the grant cycle we will train in one Citizen's Academy.
Objective 2: During the grant cycle we will train in one Student Academy.
Objective 3: During the grant cycle we will present three, five hour programs in the high schools on
sexual assault, domestic violence and dating violence.
GOAL 4: To recruit, train and maintain volunteers for our program.
Objective 1: Offer 40 hour basic training once a year to recruit additional volunteers.
Objective 2: Continuing mileage for the volunteers for their on call time during the year.
Objective 3: Continue providing cell phones for volunteers during the year.
GOAL 5: To have Civil Protection Order brochures printed and distribute to agencies.
Objective 1: After committee makes changes, have 3000 English CPO brochures printed.
Objective 2: Pay to have the CPO brochure translated to Spanish after changes are made.
Objective 3: Have 1000 Spanish CPO brochures printed when translation is complete.
8
Cont - PROJECT -SPECIFIC GOALS AND OBJECTIVES:
13. What problems do you anticipate in implementing your program's goals and objectives, if
any?
I am happy to say that this year; I have been able to get in with almost all of my agencies that I
serve. I have trained all staff at Erie Police Department which was quite a pleasure as Erie is in two
counties and has two different sets of procedures they must follow. Ft. Lupton is my only agency
that the street patrol guys have not been trained in our procedures yet.
So as to not have the confusion I seem to have had in the past I would like to make it clear
that it is sometimes difficult to meet with each Chief due to the fact they are so busy and not
available all the time. Having said that I do have, if the Chief is not available, other contacts that I
speak with regarding any issues that arise or problems that occur and this person is either one of
the command staff or the training officer for that agency.
Volunteers are so important and the fact that I am down to 4 active and 2 who are on leave
at this time really show me the commitment and love they have for this work. The 4 actually put in
double the time that I ask for and it makes it so nice. Of the two on leave, one is going thru a
divorce and needs time off. The other had brain aneurism surgery just before Christmas and is still
recovering. I couldn't do this job without them and want to give them what I can to show my
appreciation.
As for the rest of our goals, we anticipate no problems.
14. How does the project address the victims and witnesses services need outlined in the V.A.L.E.
statute? Refer to C.R.S. 24-4.2-105 (4) (a — m).
a) Early crisis intervention — with an "on -call" staff that is available 24/7 we are able to provide
crisis intervention within a short time after a crisis has occurred. Giving the victim that power is
imperative to their success in overcoming their victimization.
c) Referrals and victim compensation - when we receive notice of a crime or crisis that has
occurred, we give or send "packets" to the victim concerning the crime/crisis that has occurred.
These packets have multiple referrals and resources in them. Whenever a VRA crime has
occurred, a VRA brochure and a victims' compensation brochure are given. We do follow-ups
with every victim and at that time we ask if they need help completing the application or if they
feel they need any further referrals.
d) Education of victims and witnesses — When a victim may have to go thru the criminal justice
system due to a crime they have witnessed or been the victim of, we try to explain the process
and let them know how things will work, what is expected of them and how they might be
affected. Knowledge is power and the more they know about what is going to happen, the better
equipped they will be to testify or provide further details to law enforcement or the district
attorney.
e) Prompt return of property — By properly training law enforcement of their responsibilities to
the victim, when they are putting together a case they realize that as soon as property is no
longer needed, they need to return it to the victim.
f) Notification to the victim — Again, by properly training law enforcement, when a victim
contacts us we will let them know the status of the case or will get them in touch with the person
who would know the status.
i) Translation services — We have a Spanish speaking advocate who has been called upon
several times to help officers with a case. This also is helpful when trying to explain their rights
and any referrals we may make or to answer any questions they may have.
m) Special advocate services — Listed under special services is sexual assault prevention
programs and school -based intervention. I believe that we fall under that heading with our
RESPECT program. This talks about what sex -assault, domestic violence and dating violence
are and how to spot it. We also talk in our classes about what to do if you, friends or family
members have been sexually assaulted or are in an ongoing situation. We discuss the steps that
you need to follow and to report, report, report. With domestic violence and dating violence, we
talk about how to recognize the signs and how to break the cycle of violence. This always brings
a big response from a lot of kids who are currently living in a domestic violence household.
9
SECTION D - SERVICE INFORMATION:
15. What is the population and geographic area targeted for service through this project?
Weld County's population is 210,000 citizens with approximately 80,000 residing in the county
alone. The other areas in which I serve would be approximately 23,000 within the city limits of
the agencies I provide service to. WCLEVSU serves almost half of the population of Weld
County and the majority of the area is rural.
a) How many people are in need of these services?
Potentially anyone within the county or cities that we serve could be a victim and need our
services, whether they live within the county or just work here. It is very important to get
the word out especially to those in the rural areas who may not be aware of what resources
are out there and available.
b) How many people are presently being served?
During the 2008, WCLEVSU has serviced approximately 814 VRA victims that without our
agency would not have received services. This does not include the numerous death and
courtesy calls that we have responded to for our agencies.
16. Are there other community agencies currently providing like services to the targeted population?
If yes, explain how this project is not a duplication of services.
No other community or law enforcement agencies that provide service for these areas, we
are the only law enforcement based agency that provides 24/7 crisis intervention and
victims rights for all of south county and the remaining rural weld county. Without us
victims would not have crisis intervention services and the availability of resources and
referrals.
17. Document community support, coordination and networking by providing the following information:
a) List the agencies whom your agency has an active memorandum of understanding or an
agreement regarding the coordination and provision of services. See SECTION I. ATTACHMENTS
In addition to the Weld County Sheriffs Office we currently have an agreement with the
following agencies:
Lochbuie Police Department, Fort Lupton Police Department, Dacono Police Department,
Frederick Police Department, Firestone Police Department, Platteville Police Department,
Gilcrest Police Department and Erie Police Department. I will add the Nunn Police
Department to the new memorandum.
Additionally we have agreed to cooperate with Colorado State Patrol, Brighton Police
Department, Morgan County Sheriff's Office Victim Services Unit and Adams County
Sheriff's Office.
b) Is your agency an active participant in Weld County's Coordinating Committee for Victims of Crime
(CCVC)? If "yes," provide the name and position(s) of the CCVC participant(s) and their level of
involvement in that group.
Yes WCLEVSU is an active participant in the CCVC group. We attend the meetings and
enjoy the collaboration with the agencies. I can think of two recent incidents where my
contacts with the agencies involved in the CCVC have proven to be of great help to me.
Those agencies are Area Agency on Aging and Greeley Police Department Victim Services
Unit.
10
c) Briefly describe any other agency actions that demonstrate its high priority for developing community
support, coordination, networking, and cooperation.
The Staff attends and participates in the following groups:
CCVC — DV Coalition/Fast Track — SART, with participation in the Sexually Violent Predators
Community Notification Team - Underage Drinking Coalition - Weld County Centennial Debriefing
Team - Weld County Chiefs of Police Association. Specialist has been asked to be on the board
of SARC. Director is in charge of the Every 15 Minutes program that is done in co-operation with
many agencies in Weld County and Adams County providing a multi jurisdictional presentation
about drinking and driving and Director speaks at the Northern Colorado MADD Victim Impact
Panels every other month when they hold their panels.
d) List the agency name(s) and person(s) who provided letter(s) of support (no more than three)
applicable to this specific grant funding request. See SECTION I. ATTACHMENTS
Frederick P D/Frederick High School SRO - Chief Barbour/Officer Brook Bowman
Platteville Police Department - Chief Troy Renken
Lochbuie Police Department - Connie Hess
11
SECTION E - VICTIM COMPENSATION:
Provide the following information concerning your agency's involvement with the Crime Victim
Compensation Program:
18. a) Does your agency regularly inform victims about Victim Compensation and help them to apply
when appropriate? YES WE DO
How? All victims are provided with our VRA brochure which has all of the Victim's Compensation
information on it, including address, phone numbers and the web link. All advocates have
applications with them and hand them out. We also will mail out comp applications to those that
refuse our service. When needed, advocates will help victims fill out the application.
b) Explain any major issues that hinder your agency in helping crime victims to understand Victim
Compensation eligibility requirements and to apply for benefits. There are no issues for us and we
continue to help those who need us.
c) Does your agency regularly conduct/receive Victim Compensation training for direct services staff
and volunteers? YES WE DO
If "yes," what was the date of the last training and who provided it?
Our last training was October 2008 at the Southwest Sub -station that Karol provided for us.
VALE USE ONLY
Reviewed Victim Compensation Coordinator
Comments:
12
SECTION F - VICTIM RIGHTS ACT:
19. Has your agency taken steps to assure that all staff and volunteers have read and understand the
GUIDELINES FOR ASSURING THE RIGHTS OF VICTIMS OF AND WITNESSES TO CRIMES:
Rights afforded to crime victims - C.R.S. 24-4.1-302.5; Procedures for assuring rights of victims of
crimes; C.R.S. 24-4.1-303; and Child victim or witness — rights and services — C.R.S. 24-4.1-304
YES WE DO
If "yes",
a) Briefly describe how your agency assures that all staff and volunteers are trained on VRA.
During the Basic 40 hour training we give a "VRA 101" power point presentation that
goes into detail about the VRA. We also emphasize the requirements for Law Enforcement so
they understand why we do what we do. Refreshers are given once a year during our monthly
meetings.
b) Does your agency have a statutory mandate to notify victims about their rights under VRA?
Yes, being a law enforcement based service we are required to do so.
c) Provide the date of your last VRA training and who provided that training.
The Director provided the last training to volunteers as well as all law enforcement
agencies that we provide service to.
d) How does your agency notify victims of their rights under VRA?
Every call we go out on, advocates provide a packet of information regarding the
crime and it includes a VRA brochure to victims. If we speak to a victim on the phone
or if they refuse our services, an information packet is mailed out to them. This packet
includes information on the crime they are a victim of, a VRA Brochure, a VC Brochure
and if needed, a Protection Order Brochure. They are also sent a letter explaining what
all the brochures are for. A follow up is then done by phone and victims are asked if
they understand everything and if they do not, it is once again explained.
We also provide an inmate VRA brochure to the inmates at the jail who are victims
of crime.
e) Does your agency have a brochure describing VRA? If "yes", list the languages in which your
brochure is available. See SECTION I. ATTACHMENTS
YES, WE HAVE OUR OWN VRA BROCHURE IN BOTH ENGLISH AND SPANISH. WE ALSO
HAVE A JAIL INMATE VRA BROCHURE THAT IS HANDED OUT TO ANY INMATE THAT IS
A VICTIM OF CRIME WHILE IN THE JAIL.
f) If you agency does not have a brochure describing VRA, please indicate if your agency utilizes
brochures from other agencies. See SECTION I ATTACHMENTS
VALE USE ONLY
SECTION G - EVALUATION:
How will you evaluate the effectiveness of this project? We do random surveys for those victims that
we have served to check and see if we were helpful to the victim and if not what we can do to
improve our services. I am also going to start sending out a questionnaire to random
Officers/Deputies to see how we are doing for them in dealing with our victims on scene.
20. If this is an application for continuing funding, how successful has this project been in the past in
accomplishing its proposed goals and objectives?
Our program is very successful in my opinion. Our goals and objectives continue to be met
and we are providing crisis intervention, resources and referrals to the many victims of Weld
County that otherwise would have been without service.
21.Do you currently utilize a client survey? YES
If so, please attach a copy of your survey.
If you do not utilize a survey, how you do you plan to determine client satisfaction?
22.What is the projected cost per client served (cost/benefit ratio)? How did you calculate this
figure?
Our costs are about $37.82 per VRA victim. This was calculated by taking the $78,434.00
given to us for our 2007-2008 VALE grant cycle and dividing it in the 2074 victims that we
provided service to during that time. However this does not include those other "victims" that
we have gone out on for death calls that the Sheriff's Office and Police Departments depend so
greatly on us for.
14
SECTION H - BUDGETARY INFORMATION:
23. All Budget pages MUST be completed.
BUDGET INFORMATION
TOTAL AGENCY VICTIM SERVICES
Please indicate the sources for ALL funding your agency receives for victim
services.
FUNDING START DATE
AMOUNT Month/Day/Year Month/Day/Year
END DATE
VALE Grant (if applicable)
$74,268.00
07
/
01
/ 08
06 / 30
/ 09
VAWA Grant (if applicable)
04
/
01
/ 09
12 / 31
/ 09
VOCA Grant (if applicable)
01
/
01
/09
12 / 31
/09
Other — Erie Police Dept.
$ 500.00
01
/
01
/09
12 / 31
/09
Other — Weld County
Sheriff's Office
$75,391.00
01
/
01
/09
12 / 31
/ 09
Other
/
/
/
/
TOTAL
$150,159.00
/
/
/
/
Please specify the source of "Other" funds (other grants, government funds,
city funds, donations, fund-raising, etc.) "Other" funds should reflect hard
dollars and NOT in -kind contributions (office space, phones, etc)
HOW WILL FUTURE FUNDING NEEDS BE MET?
Future funding will be met by funds received by the municipalities that we service,
including the Sheriffs Office who currently provides the bulk of additional funds to
support us. The Sheriff's Office will continue to provide office space, telephones, cell
phones, office supplies (copier and basic supplies) annual memberships, benefits, trainings
and cars for paid personnel and volunteers use. Their cost is indicated above.
We currently only have verbal commitments from other agencies that we provide services
to and assume that they will pay the amount we had spoken about in previous meetings.
15
VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1, 2, and 3.
New Applicants fill out Column 2 only.
ROUND TO THE NEAREST DOLLAR
Continuation Applicants
ALL APPLICANTS
+
Continuation
A
Applicants
(Column 2)
(Column 1)
(Column 3)
Increase or
Requested Budget
Current Grant Award
Decrease
(+/-)
PERSONNEL
PERSONNEL
Job Position/NAME
Job Position
Director/Suzi Cvancara
34,537.00
-
- 82.00
Director/Suzi Cvancara
34,619.00
505.00
Specialist/Mary Kniceley
31 149.00
S
Specialist/Mary Kniceley
31,655.00
Fringe Benefits
Fringe Benefits
Subtotal
66,191.00
+
+ 423.00
Subtotal
65,768.00
(+ / -)
SUPPLIES & OPERATING EXPENSES
rent, phone, tuition, registration fees & other
$5,000)
(copying,
items under
SUPPLIES AND OPERATING
EXPENSES
Cell Phones
1,650.00
0.00
Cell Phones
1,650.00
Paper and postage
1,000.00
0.00
Paper and postage
1,000.00
Training Budget
1,000.00
0.00
""
Training Budget
1,000.00
+1,500.00
Civil Protection Order Brochures
1,500.00
+
+1,500.00
Subtotal
5,150.00
Subtotal
3,650.00
(+ / -)
IN -STATE TRAVEL (itemize transportation/per
etc)
diem,
IN -STATE TRAVEL
-2,910.00
Mileage costs 4000 x .485
1,940.00
Mileage costs 10000 x 485
4,850.00
Subtotal
4,850.00
Subtotal
1,940.00
-
- 2,910.00
(+ / -)
EQUIPMENT
EQUIPMENT
Subtotal
Subtotal
(+ / -)
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
Translation costs
350.00
350.00
Subtotal
Subtotal
350.00
+ 350.00
-637.00
TOTAL FUNDS: $74,268.00
TOTAL FUNDS REQUESTED: $73631.00
16
VALE PROJECT
BUDGET DETAIL AND JUSTIFICATION
A. PERSONNEL:
List each job position; include the name of
must be included as an attachment. See
If two individuals have the same job title,
Indicate FTE of individual (EX: 1 FTE;
TOTAL COST - Show the total amount
(SALARY and FRINGE BENEFITS are
VALE % - Show the VALE percent requested
VALE Funding - Calculate the VALE
Other Funding Source(s) - Indicate how
position cannot be funded (because 100%
the employee,
SECTION
list it twice.
if available. A job description for each position
I. - ATTACHMENTS.
FTE)
fringe benefits of the position
total cost of the position
based on the TOTAL COST and VALE %.
is paid for other than VALE funding. If the
indicate this.
.5 FTE; .75
of salary and
to be show separately.)
for the
funding request
the position
VALE Funding)
Title of Job
Position\Name
FTE
Total
Cost
VALE
0/0
Requested
VALE
Funding
Requested
If THIS grant funding will not pay for
the entire position, what other SOURCE
will be used to pay for the rest of the
position
Director/Cvancara
1
55,247
67%
34,537
Sheriffs Office/ other PD
Specialist/Kniceley
1
47,120
72%
31,655
Sheriff's Office/ other PD
Narrative Justification: Explain and justify the project's budget and relate the item(s) budgeted to project
activities.
Position: Victim Services Director Cvancara
VALE Cost: $34,537 (Salary only)
Duties to be performed\project activities: Director is responsible for daily operations. Director must
attend meetings that are essential to maintaining updated information and continued networking. All law
enforcement training, citizens and student academies, POST academy and any other community trainings are
done by director. Director will make sure that all agencies have the proper brochures needed for victims to
ensure their rights. Director maintains contact with each agency to ensure a smooth and seamless
environment exists between our agencies so that victims can see the cooperation between the agencies.
Director also does direct victim services.
17
Position: Victim Services Specialist Kniceley
VALE Cost: $31,655 (Salary only)
Duties to be performed\project activities: Specialist is responsible for maintaining on call schedule,
including all volunteers. She does direct services for victims and does most of the follow-ups with victims to
ensure they are receiving everything they need. Any time a victim refuses our services, we still mail out a
packet of information regarding the crime they are a victim of and does the follow-up when they have had a
change to read over the information given to them. She also helps in scheduling ongoing training for
volunteers and assists with any training that Director request. Specialist will maintain volunteer supply room
so that they have everything they need. She may go to meetings if Director is unavailable to do so. Specialist
also maintains stats for the unit.
B. SUPPLIES AND OPERATING REQUEST: All supplies and operating requests must be specific,
itemized costs related to victim services.
The request for ongoing funding for volunteer phones is very important for their safety and security. When we
get calls from Officers/Deputies who are working with a victim who would like to speak with us by phone, it is
important that we use a phone that the volunteer can use and not worry about victims continuing to call their
personal home or cell phone.
The paper and postage for our information packets is crucial to our program. This packet gives the victim
information regarding the crime and also includes resources and referrals. Some of these packets are 16-20
pages in length so it adds up to a large amount of paper being used. The postage is used for mailing out the
packets but also for the return envelope used in our survey process.
The volunteer training budget is also an important part of retaining our volunteers. They get so little in the
form of thanks that this budget is to help, in a small way, to let them know we do appreciate them.
The civil protection order brochures are very important for our victims to have and a great tool for our Officers
and Deputies when the need arises. I am also excited to have the CPO's translated into Spanish for our
Spanish speaking victims.
18
C. IN -STATE TRAVEL REQUEST: Itemize travel expenses of project personnel by purpose
(e.g., to attend training sessions, to transport clients, etc.).
Itemize these categories: mileage, lodging, meals, registration fees. ONLY IN -STATE
TRAVEL IS ELIGIBLE.
Mileage for the volunteers are a tiny "perk" that lets them know we are so excited that they are here and we
appreciate the sacrifice they make on behalf of the victims they serve. It is nice for them to volunteer their time but
I think it is asking a lot for them to have to pay for fuel to go to call locations and monthly trainings. You may notice
that the cost is less then last year as the Sheriffs Office has purchased 2 take home cars for Mary and me and those
cars will also be available for the volunteers at times. This will be a wonderful thing as we can now transport
victims to shelters or wherever the Officers and Deputies need us to do to help them out.
D. EQUIPMENT REQUEST Direct benefits to crime victims or witnesses must be shown for the
purchase of equipment to facilitate smoother operation of law enforcement activities.
E. PROFESSIONAL SERVICES REQUEST: List consultants or independent contractors who
will provide victim services under the grant.
I am requesting the fees to have the Civil Protection Order brochure translated in Spanish.
F. DIFFERENCES FROM LAST YEAR'S REQUEST (Continuation Applicants only): If this
is an application for continuing funding, explain any changes in proposed funding.
The first change is our personnel cost. It increased a little bit due to raises and the cost of living expense.
Next is in our supplies and operating expenses. Everything remains the same for phones, postage and
volunteer training. We are just asking for the cost of printing the Civil Protection Order Brochures in
both English and Spanish. In -state travel has also changed due to the fact that the Sheriffs Office has
purchased 2 take home cars for Mary and me. This is going to cut down on the mileage as volunteers are
also able to use the cars when needed. The final area of change is in the professional services area.
When the Civil Protection Order brochure is updated, I would like to have the brochures translated into
Spanish.
19
VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD
GRANT APPLICANT MEMORANDUM OF UNDERSTANDING
CONCERNING THE RIGHTS AFFORDED TO CRIME VICTIMS
As provided in C.R.S. 24-4.2-105 (4.7), Colorado law requires the following:
A REQUESTING AGENCY OR PERSON SHALL ACKNOWLEDGE IN WRITING THAT SUCH
AGENCY OR PERSON HAS READ AND UNDERSTANDS THE RIGHTS AFFORDED TO CRIME
VICTIMS PURSUANT TO SECTION 24-4.1-302.5 AND THE SERVICES DELINEATED PURSUANT
TO SECTION 24-4.1-303 AND 24-4.1-304. SUCH WRITTEN ACKNOWLEDGMENT SHALL BE
ATTACHED TO SUCH REQUESTING AGENCY'S OR PERSON'S APPLICATION FOR MONEYS
PURSUANT TO THIS SECTION. THE BOARD SHALL NOT ACCEPT FOR EVALUATION ANY
APPLICATION FOR A GRANT OF MONEYS PURSUANT TO THIS SECTION UNTIL THE
REQUESTING AGENCY OR PERSON PROVIDES THE BOARD WITH SUCH WRITTEN
ACKNOWLEDGMENT.
The prospective grantee certifies to the VALE Board, by submission of this completed Grant Applicant
Memorandum of Understanding Concerning the Rights Afforded to Crime Victims, that the agency or
person described herein has read and understands the rights afforded to crime victims as required by
C.R.S. 24-4.2-105 (4.7).
PROJECT DIRECTOR: Susan Cvancara
TITLE: Director
PROJECT: Victim Services Funding
AGENCY: Weld County Sheriffs Office
ADDRESS: P O Box 330, Ft, Lupton, CO 80621
SIGNATURE:
cal 1 CO -n- DATE: O" 8 / 09
COPIES OF THE STATUTES DESCRIBED HAVE BEEN PROVIDED TO PROSPECTIVE GRANT
RECIPIENTS WITH THEIR APPLICATION.
21
VALE Grant Application Signature Page
Applicant Agency: Weld County Sheriffs Office
Street Address (if not confidential) 2950 9th Street — Ft Lupton, 80621
Mailing Address (if different): P O Box 330 — Ft. Lupton, 80621
Phone: 303-637-2424
Fax: 303-637-2423 E -Mail: scvancara@co.weld.co.us
Project Title:
Grant Period: July 1, 2009 to June 30, 2010
The following signatories uderstand and agree that any grant received as a result of this application shall incorporate and be subject to the
statements made within the above described VALE Grant Application (The Application). Furthermore, the signatories certify that they have each
read The Application and are fully cognizant of their duties and responsibilities for this project. (Original signatures of each party to this
application (i.e., Project Director, Financial Officer and Authorized Official) are required. Please use BLUE INK to distinguish the original
documents from copies.)
Project Director:
Name: Susan Cvancara Position/Title: Director of Victim Services
Agency (including Division or Unit): Weld County Sheriffs Office Victim Services Unit
Mailing Address: P O Box 330 — Ft. Lupton, CO 80621
Phone: 303-637-2424 Fax:
303-637-2423 E -Mail: scvancara@co.weld.co.us
Signature: hSZU'7 C 'VL L Date: ( -� 2 69
Financial Officer:
Name: Don Warden
Position/Title: Weld County Director of Finance
Agency (including Division or Unit): Weld County Government
Mailing Address: PtO Box 758 Greeley, CO 80632
Phone: 970-3564 00 x 4218 Fax:: 0-352-0242
Signature:
Authorized Official:
Name: William Garcia
E -Mail: dwarden@co.weld.co.us
MAR 0 2 2009
Date:
Position/Title: Chair, Board of County Commissioners
Agency (including Division or Unit): Weld County Government
Mailing Address: P O Box 758 Greeley, CO 80632
Phone: 970-356-40
ax: 970-352-0242 E -Mail: wgarcia@co.weld.co.us
MAR 0 2 2009
Signature: (/ V / ` - \ Date:
In accordance with the Colorado Revised Statutes 24-72-202.6, information supplied in this application is considered a public record.
22
C09-G)5odS
Be certain to designate the appropriate persons as signing authorities.
• The Project Director: The person who has direct responsibility for the implementation
of the project. This person should combine knowledge and experience in the project area
with ability to administer the project and supervise personnel. He/She shares
responsibility with the Financial Officer for seeing that all expenditures are within the
approved budget. This person will normally devote a major portion of his/her time to the
project, and is responsible for meeting all reporting requirements. The Project Director
must be a person other than the Authorized Official or the Financial Officer.
• Financial Officer: The person who is responsible for all financial matters related to the
program and who has responsibility for the accounting, management of funds,
verification of expenditures, audit information and financial reports. The person who
actually prepares the financial reports may be under the supervision of the Financial
Officer. The Financial Officer must be a person other than the Authorized Official or
Project Director.
• Authorized Official: The authorized official is the person who is, by virtue of their
position, authorized to enter into legal contracts for the funded agency; for example, if the
funded agency is one of the following, then the corresponding authorized official is as
follows: state agency - department or division director; city - mayor or city manager;
county - chairperson of the county commissioners; sheriffs department - chairperson of
the county commissioners; police department - mayor or city manager; courts - chief
judge; district attorney's office - district attorney; institution of higher education -
president of the institution or chair/dean of the appropriate department; private non-profit
agency - president or chairperson of the board of directors; school district -
superintendent/assistant superintendent. The authorized official must be a person other
than the project director or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been
delegated the authority to enter into contractual agreements such as this grant, you must provide
official documentation of delegation (such as bylaws or resolutions) immediately following the
signature page.
23
SECTION I- ATTACHMENTS:
Any active memorandum of understanding or an agreement regarding the coordination and
provision of services.
Letters of support.
Your agency's VRA brochure OR the VRA brochures from other agencies your agency
utilizes.
Client Survey, if applicable.
A job description for each position you are requesting funding.
A signed copy of the attached Grant Applicant Memorandum of Understanding Concerning the
Rights Afforded to Crime Victims.
A list of your agency's Board of Directors, if applicable.
Include a copy of agency's most recent audit report or financial review. If agency is not subject to
audit, explain how proper management and disbursement of funds is monitored. (Only one copy of the
audit or financial review is required.)
24
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