HomeMy WebLinkAbout20092866.tiffRESOLUTION
RE: APPROVE AGREEMENT FOR PROVISION OF SERVICES AND AUTHORIZE CHAIR TO
SIGN - WELD COUNTY SCHOOL DISTRICT RE -3J
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Agreement for Provision of Services
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Family
Educational Network of Weld County (FENWC), and Weld County School District RE -3J,
commencing September 1, 2009, and ending May 30, 2010, with further terms and conditions
being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Agreement for Provision of Services between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, Family Educational Network of Weld County (FENWC), and Weld
County School District RE -3J be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 28th day of October, A.D., 2009, nunc pro tunc September 1, 2009.
ATTEST:
Weld County Clerk to the,6&
Deputy Clerk to the Board
APPROj/ED1 f -TQRM:
1
County Attorney
Date of signature
BOARD OF COUNTY COMMISSIONERS
W LD CO TY, COLORADO
Douglas
Sea P. Conway
David E. Long
ci
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2009-2866
HR0080
MEMORANDUM
4114
FROM:
COLORADO RE:
DATE: October 26, 2009
William F. Garcia, Chair, Board of County Commissioners
Judy A. Griego, Director, Human Services Departmenf
Various Services Agreements between the Weld County
Department of Human Services' Family Educational Network and
Various Providers
Enclosed for Board approval are Various Services Agreements between the Department's Family Educational
Network and Various Providers. These Agreements were presented at the Board's October 26, 2009, Work
Session.
The major provisions of these Agreements are as follows:
No.
Provider/Term
Progam Area
Rates
1
Board of Cooperative
Educational Services (BOCES)
11/30/09 — 11/29/10
Educational Services for
FENWC Eligible Children
with Disabilities
$100 per year per
child with an active
IEP
$240 per child for
non -eligible Head
Start children
2
Dr. Mike Jones, D.D.S.
Toothzone
08/28/09 — 06/03/10
Dental Services
$5.00 per child per
screening/examination
for Head Start eligible
children
3
Weld County School District 6
09/25/09 — 06/03/10
Meal Services (breakfast,
lunch including milk, and
snacks) for approximately
460 children and
approximately 45 adults
$1.45 per person for
breakfast
$2.80 per person for
lunch
$.95 per person for
Snack
4
Weld County School District RE -3J
09/01/09 — 05/30/10
Educational Services - Early
Childhood Special Education
Services for Head Start
Eligible Children
Meal Services (breakfast,
lunch including milk, and
snacks) for approximately 45
children and approximately
10 adults
$1.75 per child for
breakfast
$2.40 per child for
lunch
$1.00 per child for
snack
$2.00 per adult for
breakfast
$3.00 per adult for
lunch
$1.00 per adult for
Snack
2009-2866
5
The Greeley Gopher
Courier Services — Provide
meal delivery services to
$1,475 per week
09/25/09 — 06/03/10
Head Start Centers (Plaza del
Max. $19,175 plus
Milagro)
Fuel surcharge for 13
weeks
6
University of Northern
Colorado College of Natural
Hearing Screenings and
Audiology Services for Both
$61 per Hour for
Screening Services
and Health Sciences
Regional and Migrant and
$75 per Audiometric
Seasonal Head Start Programs
Evaluation
11/01/09 —10/31/10
Max. $8,000 for
Regional Head Start
Max. $4,000 for
Migrant and Seasonal
Head Start Program
If you have any questions, give me a call at extension 6510.
AGREEMENT FOR PROVISION OF SERVICES
at
THIS AGREEMENT, made and entered into this day of October 2009, by and
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Human Services'
Family Educational Network of Weld County, hereinafter referred to as "FENWC", and Weld
County School District RE -3J, hereinafter referred to as "School District RE -3J.
WITNESSETH:
WHEREAS, School District RE -3J provides public education to the students of the Weld
County District RE -3J, and
WHEREAS, School District RE -3J wishes to continue its services on behalf of children
who are preschool age and eligible under the Head Start Act, and
WHEREAS, FENWC receives funding and authority for the Head Start Program, to
provide comprehensive quality education to eligible preschool age children, and
WHEREAS, School District RE -3J has expressed a desire to maintain a Head Start early
childhood program so that eligible children may receive a quality preschool experience and be
better prepared for entry into kindergarten.
NOW, THEREFORE, is consideration of the premises, the parties hereto covenant and
agree as follows:
1. Term of Agreement:
The term of this Agreement is from September 1, 2009, through May 30, 2010.
2. Geographic Areas to be Served:
Early Childhood Education services shall be provided to eligible children who are
enrolled in School District RE -3J.
3. School District RE -3J Responsibilities:
a. Provide early childhood Special Education Services for Head Start students identified
as in need of services. The Head Start Mental Health/Disabilities Specialist will be
the FENWC contact for the Child Find process. Teachers and teacher assistants will
participate in the IEP process and implementation as appropriate. The referral
process will proceed as defined in the Colorado Department of Education (CDE)
Rules for the Administration of the Exceptional Children's Education Act/IDEA (1
CCR 301-8) section 4.02 (3). The initial screening process on eligible preschool
children shall be conducted by the District, within the time period required by the
Colorado Department of Education (CDE) Rules for the Administration of the
Exceptional Children's Education Act/IDEA (1 CCR 301-8) section 4.02 (2) (a) (c), to
include vision and hearing screening.
b. In concert with FENWC, coordinate efforts among School District RE -3J, staff,
FENWC staff, and parents to maximize the opportunities for a successful transition of
students and parents into the public school system.
c. Provide breakfast, lunches (including milk) and snacks for approximately forty five
(45) children at a cost of one dollar and seventy -cents ($1.75) per child for breakfast,
lunch at a rate of two dollars and forty cents ($2.40), and snack at a rate of one dollar
($1.00), and approximately 10 adults at a rate of two dollars ($2.00) for breakfast,
lunch at a rate of three dollars ($3.00), and snacks at a rate of one dollar ($1.00) to
FENWC classrooms, Tuesday through Friday. Lunch will include 1/2 cup fruit and %
cup vegetable to equal one (1) cup. Should a "plate waste study" conducted by
FENWC determine that an adjustment in portion is in order, fruit and vegetable will
be reduced to 1/3 cup each to equal 2/3 cup. Such reduction will carry a $.15
reduction in cost for lunch.
d. Submit a bill for services to the Weld County Division of Human Services, P.O. Box
1805, Greeley, Colorado, 80632, by the 10th of the month for services provided
during the preceding month.
e. Provide information on the cost of the quantity of lunches served to enable FENWC
to comply with USDA reimbursement requirements. The School District agrees to
provide meals in accordance with the regulations of the USDA Food Program
Regulations 7 CFR 226.20 (as administered by the Colorado Department of Public
Health and Environment, Child and Adult Care Food Program [CDPHE-CACFP]) and
the CDPHE-CACFP Center Manual and the Creditable Food Guide.
f. Maintain and provide records as stated in the Food Service Management Contract
(see attachment) as required by CDPHE-CACFP.
g. Provide FENWC with copies of menu one month in advance so that the FENWC
dietitian can review the menu.
h. Maintain the following records for FENWC:
1) Menu/Production Records, including number of meals prepared, menu,
portion sizes of menu items and amounts of food used to prepare menu
items. This is a requirement at the preparation kitchen for all meals served.
2) Milk invoices. (Sent in monthly to the Food Services Office).
k. Assist FENWC to encourage parent involvement in the review of menus through
participation at parent committee meetings and provision of parent activities which
might include a public meeting.
4. In Kind Contribution: School District Re -3J acknowledges that the provision of the
above outlined services at the designated costs represents an in kind contribution of
$3,445.00 to the FENWC program in the services and amounts following; for
site use, $2,820.00 ; and for cafeteria use , $625.00.
5. FENWC Responsibilities:
a. Provide liability insurance for the Head Start children.
b. Provide an early intervention program for preschool age children in need of
language development, to help ensure future academic success.
c. Utilize the child's dominant language for concept development and transfer of the
concept into the English language, with those children who are monolingual in a
language other than English.
d. Maintain an adequate child/staff ratio to ensure needed individualized
language stimulation. There will be a maximum of 17 children per classroom,
with one teacher and one teacher aide.
e. Maintain the current waiver from the Federal Department of Health and
Human Services exempting FENWC transportation providers from meeting
the Federal vehicle, seat restraint and bus monitor requirements.
f. FENWC will apply directly to USDA for reimbursement for each child's meal by
type (full paid, free or reduced) each month. The School District will not receive
USDA reimbursement for these meals.
g
FENWC agrees to pay the School District for all meals served to FENWC
children and staff. Such reimbursement will be made within three (3) weeks of
the receipt of a statement of such charges from the School District. The rate will
be as described in item #1 above.
h. FENWC agrees to provide the containers necessary for food transportation, and
proper food storage equipment and further agrees to provide for all transportation
of the food from the School District to the FENWC Center.
j. FENWC will maintain a daily record of the number of meals served by type.
k. FENWC will reimburse the School District for snow removal at a rate of three
hundred dollars ($300.00) per year. Rates may be adjusted annually.
FENWC will reimburse the School District for building maintenance services at
cost for labor, time, and materials.
6. Modification of Agreement:
All modifications to this Agreement shall be in writing and signed by both parties.
7. Assignment:
This Agreement shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. FENWC may assign any of its rights or obligations
hereunder without the prior written consent of School District RE -3J.
8. Applicable Law:
School District RE -3J agrees to follow policies and procedures of the Head Start
Performance Standards — CFR 1304 & 1308, as construed in accordance with the Head
Start Act of 1998.
9. Assurances:
a. School District RE -3J, agrees that it is an independent contractor and that its
officers, employees, and clients do not become employees of Weld County, and
therefore are not entitled to any employee benefits as Weld County employees,
as a result of the execution of this Agreement.
b. FENWC, the Weld County Board of Commissioners, its officers and employees,
shall not be held liable for injuries or damages caused by any negligent acts or
omissions of School District RE -3J, its employees, volunteers, or agents while
performing this Agreement. School District RE -3J, its officers and employees,
shall not be held liable for injuries or damages caused by any negligent acts or
omissions of FENWC, or its employees, volunteers, or agents while performing
functions as described in this Agreement. School District RE -3J, shall provide
adequate liability and worker's compensation insurance for all of its employees,
volunteers agents engaged in the performance of this Agreement, as required by
the Colorado Worker's Compensation Act.
Likewise, FENWC, by and through the Board of Weld County Commissioners,
shall provide adequate liability and workers' compensation insurance for all
employees of FENWC engaged in the performance of this Agreement.
c. No officer, member, or employee of Weld County and no member of their
governing bodies shall have any pecuniary interest, direct or indirect, in the
approved Agreement or the proceeds thereof.
d. School District RE -3J understands that monitoring and evaluation of the
performance of this Agreement shall be conducted by FENWC.
e. School District RE -3J, and FENWC assure compliance with Title VI of the Civil
Rights Act of 1986, and that no person shall, on the grounds of race, creed,
color, sex, handicap, or national origin be excluded from participation in, be
denied the benefits of, or be otherwise subjected to discrimination under the
approved Agreement.
f. No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties or their officers or employees may possess, nor shall any
portion of this Agreement be deemed to have created a duty with respect to any
persons not a party to this Agreement.
No portion of this Agreement shall be deemed to create an obligation on the part
of the County of Weld, State of Colorado to expend funds not otherwise
appropriated in each succeeding year.
g
10. Termination:
This Agreement may be terminated at any time by either party giving thirty (30) days
written notice and is subject to the availability of funding.
11. Entire Agreement:
This Agreement constitutes the entire understanding between the parties with respect to
the subject matter hereof, and may not be changed or modified except as stated in
Paragraph 5 herein.
If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is
for any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph,
sentence, clause, and phrase thereof irrespective of the fact that any one or more
sections, subsections, paragraph, sentences, clauses, or phrases might be declared
unconstitutional or invalid.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly
executed as of the day and year first herein above set forth.
WELD COUNTY BOARD OF COUNTY
COMMISSIONERS DISTRICT RE -3J
WELD COUNTY SCHOOL
ATTEST:
WELD COUNTY CLERK T
By:
Deputy Cleo t e Board
OCT 2 CJ 2009
WELD COUNTY DEPARTMENT OF
HUMAN SERVICES
Sertjices Director
William F. Garcia, Chairperson
hool Board Chairperson
Susie Townsend, Superintendent
2' 09-a e
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