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Home My WebLink About20093063.tiffRESOLUTION RE: APPROVE STATEMENT OF GRANT AWARD FOR DOMESTIC VIOLENCE FAST TRACK PROGRAM AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Statement of Grant Award for the Domestic Violence Fast Track Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, and the Colorado Division of Criminal Justice, commencing January 1, 2010, and ending December 31, 2010, with further terms and conditions being as stated in said grant award, and WHEREAS, after review, the Board deems it advisable to approve said grant award, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Statement of Grant Award for the Domestic Violence Fast Track Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, and the Colorado Division of Criminal Justice be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said grant award. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 23rd day of November, A.D., 2009. ATTEST: Weld County Clerk to the Bo BY: \ APP Deputy Clerk(to the Board ouhty Attorney Date of Signature: I /(q( /01 BOARD OF COUNTY COMMISSIONERS ELD COULY, COLORADO ouglas ademache• Pro-Tem EXCUSED Sea P. Conway ara Kirkmeyer j ()ot.i/ David E. Long de:/z1CsocY&> 2009-3063 DA0022 DCJ FORM 30 CERTIFICATION OF COMPLIANCE WITH REGULATIONS OFFICE FOR CIVIL RIGHTS, OFFICE OF JUSTICE PROGRAMS FOR SUBGRANTS ISSUED BY THE COLORADO DIVISION OF CRIMINAL JUSTICE INSTRUCTIONS: Complete the identinfing information, which is found on the Statement of Grant Award (SOGA), in the table below. Read the form completely, identifying, under "I," the person responsible for reporting civil rights findings; and checking only the one certification under "II" that applies to your agency. Have your Authorized Official sign at the bottom of page 2, forward a copy to the person you identified under "Y" and return the original to the Colorado Division of Criminal Justice, 700 Kipling, Ste. 1000, Denver, CO 80215, within 45 days of the grant award beginning date. "0L�' Grant # ) l -V JH9 --.2CJ Grant Project Title: �OmP)\C, Y \*rnC� 170. � ti'n D it Subgrantee Name (Funded Entity): 1) \c * {�M'3(ne 3 cQ ) \Ge--SU.CTJ.C - y '� Address: —1)p B)X \\V1 GcesAe3 CO ED2. Duration: Beginning date: 01 101 1 „1D\ Q End date: 11131 in) 0 \ 0 Award: S Al) i k 7A Project Director's Name & Phone ThbfAivc\ ,\:V,,,\ 6c. \(l 91 p 3S 6 y 0) D .- y7 y 7 AUTHORIZED OFFICIAL'S CERTIFICATION: As the Authorized Official for the above Subgrantee, I certify, by my signature below, that I have read and am fully cognizant of our duties and responsibilities under this Certification. I. REQUIREMENTS OF SUBGRANT RECIPIENTS: All subgrant recipients (regardless of the type of entity or the amount awarded) are subject to prohibitions against discrimination in any program or activity, and must take reasonable steps to provide meaningful access for persons with limited English proficiency. ♦I certify that this agency will maintain data (and submit when required) to ensure that: our services are delivered in an equitable manner to all segments of the service population; our employment practices comply with Equal Opportunity Requirements, 28 CFR 42.207 and 42.301 et seg.; our projects and activities provide meaningful access for people with limited English proficiency as required by Title VI of the Civil Rights Act, (See also, 2000 Executive Order #13166). ♦I also certify that the person in this agency or unit of government who is responsible for reporting civil rights findings of discrimination will submit these findings, if any, to the Division of Criminal Justice within 45 days of the finding, and/or if the finding occurred prior to the grant award beginning date, within 45 days of the grant award beginning date. II. EQUAL EMPLOYMENT OPPORTUNITY PLAN (ESOP) CERTIFICATIONS: Check the box before ONLY THE ONE APPROPRIATE CERTIFICATION (A, B, or C below) that applies to this subgrantee agency during the period of the grant duration noted above. O CERTIFICATION "A" ]NO EEOP IS REQUIRED if (1), (2) or (3), below, apply.] This is the Certification that most non -profits and small agencies will use. Check all that apply to your entity. This funded entity: (1) is an educational, medical or non-profit organization or an Indian Tribe; (2) has less than 50 employees; (3) was awarded through this grant from the Colorado Division of Criminal Justice less than $25,000 in federal U.S. Department of Justice funds. Therefore, I hereby certify that this funded entity is not required to maintain an EEOP, pursuant to 28 CFR 42.301, et seq. (CONTINUED ON REVERSE SIDE) Colorado Mahlon of C,iminal Justice Page l of 2 (Rev 9/},8/08) DCJ FORM 30: CERTIFICATION OF COMPLIANCE WITH REGULATIONS, OFFICE FOR CIVIL RIGHTS, OFFICE OF JUSTICE PROGRAMS (Continued) II. EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATIONS: (Continued) 11 CERTIFICATION "B" (EEOP MUST BE ON FILE) This funded entity, as a for-profit entity or a state or local government having 50 or more employees, is receiving, through this grant from the Colorado Division of Criminal Justice, more than $25,000, but less than $500,000 in federal U.S. Department of Justice funds. Therefore, I hereby certify that the funded entity has formulated an Equal Employment Opportunity Plan in accordance with 28 CFR 42.301, et seq., subpart E, that it has been signed into effect within the last two years by the proper authority and disseminated to all employees, and that it is on file for review or audit by officials of the Division of Criminal Justice or the Office for Civil Rights, Office of.Justice Programs as required by relevant laws and regulations. Cl CERTIFICATION "C" (EEOP MUST BE SUBMITTED) This funded entity, as a for-profit entity or a state or local government having 50 or more employees, is receiving, through this grant from the Colorado Division of Criminal Justice, more than $500,000 in federal U.S. Department of Justice funds. Therefore, I hereby certify that the funded entity will submit, within 60 days of the award, an EEOP or an EEOP Short Form to the U.S. Department of Justice, Office for Justice Programs, Office for Civil Rights that will include a section specifically analyzing the subgrantee (implementing) agency. (If you have already submitted an EEOP applicable to this time period, send a copy of the letter received from the Office for Civil Rights showing that your ESOP is acceptable.) Person responsible for reporting civil rights findings of discrimination: (Name, address & phone) ct\-1', i,),-SSel 5caQ\cCo (1 &3-i 9.)0 33b-7)31) As the Authorized Official for the above Subgrantee, I certify, by my signature below, that I have read and am fully cognizant of our duties and responsibilities under this Certification. I, hereby, also certify that the content of this form, other than the data entry required, t been altered. 11/23/09 [Authorized Official's signature] [Date] William F. Garcia [Typed Name] Chair Enard of Cn"nt:y COS,"cc1nil al - [Title] * ♦ * + • ♦ * * * * This original signed form must be returned to the Colorado Division of Criminal Justice, 700 Kipling, Ste. 1000, Denver, CO 80215, within 45 days of the grant award beginning date. You must also forward a signed copy to the person identified in the box above. DCJ will forward a copy to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice. Colorado Division of Criminal Justice Page 2 of 2 (Rev. 1/28/08) c2o09-3o& S COLORADO DIVISION OF CRIMINAL JUSTICE STATEMENT OF GRANT AWARD (SOGA) FEDERAL PROGRAM INFORMATION CFDA Number: 16.588 Federal Agency: U.S. Department of Justice, Office on Violence Against Women, Federal Award Name & Number: Violence Against Women Formula Grants 2008-WF-AX-0003,2009-WF-AX-0010 Subgrantee Agency Name Project Director: Project Director Address: Grant Number: Project Title: Grant Period: Date Issued: District Attorney's Office, 19th Judicial District Ms. Jo Ann Holden P.O. Box 1167 Greeley, CO 80632 29 -VW -19-26 Domestic Violence Fast Track Program 01/01/2010 to 12/31/2010 November 2, 2009 In accordance with provisions of the Colorado Revised Statutes §24-33.5-502, the Division of Criminal Justice hereby awards a grant to the above -named subgrantee. The attached grant application (Exhibit A), including Special Provisions and Certified Assurances, is incorporated herein as a part of this document. APPROVED BUDGET Budget Category Federal Cash Match In -Kind Match Total Personnel $50,390.00 $16,797.00 $0.00 $67,187.00 Supplies and Operating $0.00 $0.00 $0.00 $0.00 Travel $0.00 $0.00 $0.00 $0.00 * Equipment $0.00 $0.00 $0.00 $0.00 * Professional Services $0.00 $0.00 $0.00 $0.00 TOTAL AWARD AMOUNT $50,390.00 $16,797.00 $0.00 $67,187.00 * Purchase of equipment requires prior completion and approval of DCJ Form 13. * Professional services require prior completion and approval of DCJ Form 16. gammas SPECIAL CONDITIONS: 1. The Statement of Grant Award (SOGA) for Grant Number 28 -VW -19-23, as well as the accompanying special conditions, certified assurances, application and corresponding attachments issued as part of the SOGA, are hereby incorporated into this SOGA by reference. 2. Under the S.T.O.P. Violence Against Women Act Reauthorization (42U.S.C.3796gg—(d)(4),prosecution, law enforcement and courts applicants must consult with local victim services programs in developing their application to ensure that the proposed activities are designed to promote safety, confidentiality, and economic independence of victims of domestic violence, sexual assault, stalking and dating violence. For this grant period, your agency has indicated it has complied with this requirement. Version 10-21-09 Page 1 of 3 .coy- 3063 Statement of Grant Award (SOGA) INSTRUCTIONS 1. Grant activities must be based on the approved budget shown on page one of this Statement of Grant Award, and the approved detailed budget(s) within the attached application, which supersedes any earlier budget request submitted, and which may be different from the budget originally submitted in your application. The subgrantee must secure prior written approval from DCJ if there is to be a change in any budget category (see DCJ Form 4-A). 2. The Financial Officer of the project must be provided a copy of this document in order to adequately prepare the necessary financial reports. 3. The Subgrantee Agency affirms that the parties' agreement consists of a two-part document, the Statement of Grant Award (SOGA), and Exhibit A, attached to the SOGA, which contains the Grant Application (including Project Summary, Budget and other Documents), the Certifications, the State Special Provisions, the Grant Requirements, the Federal Certified Assurances, and signatures of persons authorized to sign on behalf of the Subgrantee Agency on each part of the two-part document. 4. Review carefully the current applicable Administrative Guide of the Division of Criminal Justice for this grant program, that includes procedures regarding this document, draw -down of grant funds, reporting requirements and requesting grant modifications. 5. This grant award shall be effective upon the final approval by the State Controller or designee. No payment shall be made pursuant to the grant prior to State Controller approval. 6. This grant award may be voided in whole without further cause if it is not signed by the subgrantee's Authorized Official and returned to the Division of Criminal Justice within 45 days of the date of issuance. 7. The signature of the Authorized Official below should be the same as the one on the grant application. The subgrantee must promptly notify the Division of Criminal Justice of any changes in the Authorized Official, Project Director, or Financial Officer, by completing and submitting DCJ Form 4-B. (If changes have already occurred, submit completed DCJ Form 4-B with this document). ADDITIONAL DCJ REQUIREMENTS (1) Commencement within 60 Days. If the Division concludes that the project has not commenced within 60 days of the start date of the grant period, the subgrantee must report the following by letter to the Division of Criminal Justice: a. the steps taken to initiate the project; b. the reasons for delay; and, c. the expected starting date. (2) Operational Within 80 Days. If the Division concludes that the project is not operational within 80 days of the original start date of the grant period, the Division of Criminal Justice may begin termination or reduction in grant award proceedings as described in "Special Provisions & Certified Assurances", Section entitled "Termination or Reduction in Grant Award." (3) All subgrants are conditioned on the ability to report to the Division of Criminal Justice all the information contained on the DCJ quarterly narrative and financial reporting forms, which are provided with this SOGA. Technical assistance is available upon request. (4) These funds cannot be guaranteed beyond the end date of the grant period on page 1 of this SOGA. Unexpended funds remaining at the end of the grant period must be returned to the Division of Criminal Justice. RETURN ALL SETS of the Statement of Grant Award with ORIGINAL SIGNATURES to: Division of Criminal Justice, Office of Victims Programs, S.T.O.P. VAWA Program, 700 Kipling Street, Suite 1000, Denver, CO 80215. After other required signatures are obtained, the white SOGA copy with approved application will be returned to your Project Director. Version 10-21-09 Page 2 of 3 Statement of Gragt Award (SOGA) CMS# 97761 THE PARTIES HERETO HAVE EXECUTED THIS BINDING SUBGRANT AWARD *Persons signing for Subgrantee hereby swear and affirm that they are authorized to act on Subgrantee's behalf and acknowledge that the State is relying on their representation to that effect. SUBGRANTEE: District Attorney's Office, 19th Judicial District Legal Name of Subgrantee Agency By: 'SIGNATURE of Authorized Official William F. Garcia, Chair Print Name & Title of Authorized Official Date Signed: 11/23/2009 By: STATE OF COLORADO: BILL RITTER, JR. GOVERNOR Jeanne M. Smith, DIRECTOR Colorado Division of Criminal Justice Date Signed: /.032 -- STATE OF COLORADO LEGAL REVIEW: See Contract Routing Waiver #46 (or, if not waived) John W. Suthers, ATTORNEY GENERAL By: Signature — Assistant Attorney General Date Signed: ALL CONTRACTS & SUBGRANT AWARDS MUST BE APPROVED BY THE STATE CONTROLLER CRS 24-30-202 requires that the State Controller approve all state contracts. This subgrant award is not valid until signed and dated below by the State Controller or delegate. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or services provided. BY DATE Version 10-21-09 STATE CONTROLLER: David J. McDermott, CPA Page 3 of 3 °POOP - -3Z) C SECTION A: AGENCY INFORMATIO Please do NOT change format o 'table or as I/cation. 1. APPLICANT AGENCY: District Attorney's Office, 19t1' JD DCJ USE ON Division or Unit (if applicable): Victim Witness Assistance Unit App # 28 - VW - IA �y�a CQt Mailing Address: PO Box 1167 " IY., a, Street Address: 915 Tenth Street Grant #. CY2010 4 City/Town: Greeley Zip Code: 80632-1167 Award 9 Grant #: 29 -VW -19-26 County: Weld Judicial District: 19th Award: $50,390.00 Phone #: 970 356-4010 Fax #: 970 352-8023 2. FUN] 0 E -Mail Address: WeldDa@co.weld.co.us Federal Employer I.D. Number: 84-6000813 I 3. APPLYING FOR: ' VAWA 4. CONTACT PERSON: JoAnn Holden Position: DIR Victim Services Phone # : 970 356-4010 I Fax # : 970 352-8023 Email: jholden@co.weld.co.us 5. TYPE OF APPLICATION (Check One): el CONTINUATION application - same project components as were funded for the FFY 2007 VAWA grant period ❑ CONTINUATION application - same project components as were funded for the FFY 2007 VAWA grant period PLUS NEW PROJECT COMPONENTS not previously funded. ❑ NEW APPLICATION. My agency did not receive VAWA funding for the FFY2007 VAWA grant period. 6. PROSECUTION, prosecution, Prosecution, that LAW ENFORCEMENT AND COURTS APPLICANTS (includes victim service programs within law enforcement and courts agencies): law enforcement and courts applicants must consult with victim services agencies in developing their grant applications to ensure the proposed activities are designed to promote safety, confidentiality, and economic independence of victims. Check, if appropriate. Prosecution Applicant ❑Law Enforcement Applicant ❑Courts Applicant a. /1 b. If "a" is checked, indicate below which victim services agencies were consulted in developing this application: A Woman's Place SECTION B: PROJECT NARRATIVE 7. BRIEF PROJECT TITLE: I Domestic Violence Fast Track Program 8. BRIEF PROJECT SUMMARY: The Domestic Violence Fast Track Program makes immediate contact with victims, provides referrals, discusses Victims' Rights and gives Criminal Justice System information. This type of contact is crucial when working with victims to effectively address their needs and to achieve ultimate success in prosecution. 9. DESCRIPTION OF PROJECT FOR WHICH FUNDS ARE BEING REQUESTED. The Domestic Violence Fast Track Program (modified in January 2005) continues to be enhanced to better serve victims of misdemeanor domestic violence and training issues which results in improved cases being filed in the court system ultimately creating more effective prosecution. The County Court Victim Witness Assistant and Intern now have proactive interaction with victims of misdemeanor domestic violence instead of minimal reactive interaction. Weld County's population of 236,857 has grown 31% from 2000 - 2006 (U.S. Census Bureau.) The Greely Tribune, June 28, 2007 - Greeley's population of 89,046 is a 15% increase from 2000 to 2006. From 2006 top 2007, Severance's population of 2,590 increased 31%, Windsor's population of 15,976 saw a 7.7% increase, and Johnstown's population of 8,237 had a 13.2% increase. A direct result of this growth was the addition of a fourth County Court Judge in August 2006; a criminal District Court Judge was added part time in 2007and increased to full time July 1, 2008. One County Court Victim Witness Assistant is responsible for victim assistance in the four County Court Divisions with the assistance of the 20 hour a week intern (funded by the 19th JD VALE Board in July 2006 to respond to the crisis of increased caseload). The VAWA Grant is presently funding 33% of the salary and benefits of one County Court Victim Witness Assistant. This application requests VAWA to continue funding this position at 33% of salary and benefits. This position spends at least 75% of her time with the DV Fast Track Program. APP.doc 2 Revised 6/08 EXHIBIT A SECTION C: VAWA GOALS AND OBJECTIVES Please do NOT change format of table or application. 0. GOALS AND OBJECTIVES FOR THIS PROJECT (See instructions first) — District Attorney's Office, 19JD DCJ USE Only % Categories LE 100% Prosecution _Victim Services _Courts Mixed _Discretionary 10 a. Federal Purpose Areas and State Priorities: / Federal Purpose Areas: (check all that apply) / State Priorities: (check all that apply) ❑ Training for Officers, Prosecutors, Judges A. Access for Underserved and/or Under -represented Victims L Specialized Units /1 Specialized Advocacy ❑ Policies, Protocols, Orders ❑ Judicial Education and Court -Related Projects ❑ Linked Data Collection & Communication Systems ❑ Protection Order Enforcement /1 Victim Services ❑ Coordinated Response to Sexual Assault ❑ Stalking ►A Collaborative, Community -based System Improvement ❑ Indian Tribes ❑ Multidisciplinary, Specialized Training ❑ Multidisciplinary Coordinated Response Addressing Needs of Underserved Population Training of Sexual Assault Forensic Personnel ❑ Older and Disabled Women MI Assistance for Victims with Immigration Matters ❑ Emergency Services for Victims & their Families ❑ LE Victim Assistants for Protection Order Enforcement MI Training & Protocols for Police -Perpetrated DV 10 b. Victim Services Activities (Complete this section if your proposed project includes a request to provide direct VICTIM SERVICES to crime victims) Estimate the number of Adult Female Victims and their family members to be served by this project for each Type of Crime, Service, and Underserved Area. Est# Type of Crime Est # Services Est # Underserved Area Sexual Assault Hotline Calls Previous Lack of Access 579 Domestic Violence Crisis Intervention Rural Women Stalking Hospital Response Elderly Women Dating Violence Counseling/Support Immigrant Women Criminal Justice Advocacy/Court Accompaniment Cultural, Language, Ethnic Minority Civil Legal Advocacy/Court Accompaniment Disabled Civil Legal Assistance Native American Victim/Witness Notification Sexual Orientation Victim/Survivor Advocacy Other Special Needs: Emergency Shelter Assistance Obtaining Restraining Orders Other: 3 FFY 2008 VAWA_APPLICATIONpweb.doc Revised 6/07 10.c. Law Enforcement (Complete this section if your proposed project includes a request to fund a LAW ENFORCEMENT OFFICER t provide law enforcement services to victims of domestic violence, sexual assault, stalking and/or dating violence) Estimate the Underserved number of Adult Female Vic ims and their family members to be served by this project for each Type of Crime, Service, and Area. Estf# _',Type of Crime Hsi' , Services Est # fJnderserved Area' Sexual Assault Calls for assistance (911 & other) Previous Lack of Access Domestic Violence Incident reports Rural Women Stalking Cases/incidents investigated g Elderly Women Dating Violence Arrests of predominant aggressor Immigrant Women Dual arrests Cultural, Language, Ethnic Minority Protection/ex parte/temporary restraining orders served Disabled Arrests for violation of bail bond Native American Enforcement of Warrants Sexual Orientation Arrests for violation of protection order Other Special Needs: Protection orders issued Referrals of cases to prosecutor Referrals of federal firearms charges to federal prosecutor 10 d. Prosecution (Complete this section if your proposed project includes a request to fund a PROSECUTOR to provide prosecution services to victims of domestic violence, sexual assault, stalking and/or dating violence) Estimate the number of Adult Female Victims and their family members to be served by this project for each Type of Crime, New Offenses, and Underserved Area. Est#. Type of Crime Est # New Offenses `, Est # ;. F Dude ser-ved ea Sexual Assault Misdemeanor Sexual Assault Previous Lack of Access Domestic Violence Felony Sexual Assault Rural Women Stalking Homicide Related to Sexual Assault, Domestic Violence or Stalking Elderly Women Dating Violence Domestic Violence Ordinance Immigrant Women Misdemeanor Domestic Violence Cultural, Language, Ethnic Minority Felony Domestic Violence Disabled Stalking Ordinance Native American Misdemeanor Stalking Sexual Orientation Felony Stalking Other Special Needs: Violation of Protection Order Violation of Bail Violation of Probation or Parole Violation of Other Court Order Other: APP.doc 4 Revised 6/07 10. GOALS AND OBJECTIVES FOR THIS PROJECT (Continued)• 10 e. Probation: (Complete this section if your proposed project includes a request to fund a PROBATION OFFICER to provide probatio: officer monitoring of domestic violence, sexual assault, stalking and/or dating violence offenders.) Estimate the Activities number of Adult Female Victims and their family members to be served by this project for each Type of Crime, Monitoring and Underserved Area. Est# , 'Type-oftCbne; Est #:.:,;,Monitoring Activities' Est IJndeiserved>.rea; - Sexual Assault Face -to -Face Meeting w/Offender Previous Lack of Access Domestic Violence Telephone Contact w/Offender Rural Women Stalking Unscheduled Surveillance of Offender Elderly Women Dating Violence Outreach to Victims/Survivors Immigrant Women Other: Cultural, Language, Ethnic Minority Disabled Native American Sexual Orientation Other Special Needs: 10 f. Need for the Project: (in the space provided, briefly list up to 5 reasons why there is a need for this project in your community). 1. Need to contact victims of domestic violence for intial court hearing for Victim Rights Compliance. 2. Need to have immediate, proactive interaction with victims of misdemenaor domestic violence for safety, referrals & resources. 3. Need due to increasing population in Weld County: 31% increase from 2000 to 2006 4. Need due to Latino population of Weld County: 27.8% of population of 236,857 5. Need to identify dv trainings for prosecutor on predominant aggressor, domestic violence investigation, & victim dynamics 10 g. Will your project be using best practices or evidence -based programs/activities? ®Yes ❑ No If yes, please briefly describe. The DV Fast Track Program adopted by the 19th JD in 2005, is based on the 18th JD DV Fast Track Progra: which this Project Director implemented in 1997 after studying DV Fast Track Programs in Jefferson County DA's Office and Aurora Muni Court. 10 h. Are you able to collect demographic information on the victims you serve? Yes ❑ No If no, why not? The DV Fast Track Program gathers demopgraphic statistics requried in grant reports based on informatio received in the police reports, and contacts with victims in person or on the phone. 10 i. Is any portion of your project specifically designed to serve underserved and/or under -represented populations? ZYes ❑ No If yes, answer the following questions: 1. What underserved/under-represented population will you serve? rural, elderly, cultural, language, ethnic minority, disabled 2. How much of your grant request ($ figure) will be used to serve underserved/under-represented populations? $8,004 3. What percentage of your grant request does this figure represent? 63% 10. GOALS AND OBJECTIVES FOR THIS PROJECT (Continued): APP.doc 5 Revised 6/07 10 j. Training activities) Activities and Topics of Training (Complete f your proposed project includes a request to fund TRAINING Est # The Number of Individualsto be3 'arced b biscipline �❑ Topic raining # of p Judges Sexual Assault Other Court Personnel ❑ Domestic Violence Correction Personnel Coalition Staff (inc. DV, SA, Tribal) ❑ Dating Violence Community Organization Staff (inc. disability, elderly, faith -based) ❑ Justice System Government Agency Staff (inc. TANF, social services, Medicaid) ❑ Underserved Populations Health/Mental Health Professionals (inc. sexual assault examiners) ❑ Community Response Law Enforcement (Officers or Deputies) ❑ Protection Orders Law Enforcement (Victim Assistants) ❑ Other: Prosecutors Prosecution -Based Victim Assistants Non -Profit Victim Service Providers Probation Personnel Parole Personnel Volunteers Other: 10 k. Specialized Units (Complete if your proposed project includes a request to fund a specialized unit) Law Enforcement Prosecution Courts Probation/Parole Develop a new unit ❑ ❑ ❑ ❑ Support, expand, or coordinate an existing unit ❑ ❑ ❑ ❑ Train a specialized unit ❑ ❑ ❑ • Other (specify):• ❑ ❑ ❑ 10 1. Systems Improvement Activities (Complete if your proposed project includes systems improvement activ'ties; check all that apply) Victim Services Law Enforcement Prosecution Courts Probation/Parole. Evaluation• ❑ _ _ Interpreters • • ■ ❑ ❑ Language Lines ❑ ❑ ❑ ❑ ❑ Meetings btwn. Tribal & non- Tribal entities ❑ ❑ ❑ ❑ ❑ Security personnel/equipment ❑ ❑ ❑ ❑ ❑ Translation of forms/documents ❑ ❑ ❑ ❑ ❑ Other (specify): ❑ ❑ ❑ ❑ ❑ APP.doc 6 Revised 6/07 10 m. GOALS AND OBJECTIVES FOR THIS PROJECT (Continued): LIST THE PROJECT-SPECIFJC GOALS AND OBJECTIVES FOR YOUR PROJECT HERE. List NO MORE THAN 3 GOALS WITH 3 OBJECTIVES EACH. Goals and Objectives should describe how you will achieve the outcome, impact, or product that will result from grant - funded activities. All goals and objectives must fit on this page (Exception: multi -agency and multi -project applicants may attach additional pages). Write the word "NEW" in front of any goals and objectives associated with NEW project components. District Attorney's Office, 19th JD — 2010 Goals and Objectives Goal I: To provide direct assistance to adult female victims of misdemeanor domestic violence through the Domestic Violence Fast Track Program by reinforcing safety planning, offering information on counseling, victim compensation, community referrals, Victims' Rights and the criminal justice system. Objective 1: By the end of the grant period, the 65% VAWA funded portion of the DV Fast Track Program will provide services to 536 victims; 257 will be underserved victims of rural areas, elderly, cultural, language, ethnic minority or disabled. Objective 2: Achieve an 80% approval rating on returned victim surveys and on a quarterly basis, provide a summary of results of the victim surveys evaluating client satisfaction and uncover positive and negative aspects of the programs and any need for change. Goal II: Complete the prosecution mission of the DV Fast Track Program to resolve cases at the first court hearing, thereby getting the defendant in treatment and supervised quickly. Objective 1: By the end of the grant period, have "meaningful consultation" with 70% of misdemeanor domestic violence victims the next working day after the crime. "Meaningful consultation" is defined — obtaining input from the victim as to what they would like to see happen in the case and explaining the possible penalties and plea agreement which will be offered to the defendant by the prosecutor, fulfilling the prosecution's VRA requirement to "consult with the victim", CRS 24.4.1-302.5 (e) Objective 2: By the end of the grant period, achieve a 30% first appear disposition rate on misdemeanor domestic violence cases. On a quarterly basis, provide a summary of results to the VW Assistants and DA Management Team. The summary of results will include a review of victim surveys, which provide a summary of client satisfaction and statistics to uncover positive and negative aspects of the programs. Survey results will be used to identify and make any needed changes to program Objective 3: The project director will meet with prosecutors and VW assistants on a quarterly basis to discuss domestic violence issues such as predominant aggressor, domestic violence investigations, and victim dynamics and report on these meeting and any relevant training attended by VW assistants or prosecutors. Goal III: Provide direct assistance to victims of felony adult domestic violence by providing Victims' Rights information and education, referral to community services, updates on the status of the prosecution and support throughout the court process. Objective 1: By the end of the grant period, the 25% VAWA funded portion for services will be provided to 43 primary and secondary domestic violence victims; 8 of these will be underserved victims of: cultural, language, or ethnic minorities. Objective 2: By the end of the grant period, contact will be made with 68% of the primary domestic violence victims (prior to defendant's Advisement Hearing) to provide information, support, and referrals. Objective 3: On a quarterly basis, a summary of results will be provided by the Project Director to the VW Assistants, and prosecutors who handle felony DV cases. The summary of results will include a review of victim surveys, which provide a summary of client satisfaction and statistics to uncover positive and negative aspects of the programs. Survey results will be used to identify and make any needed changes to program. 7 FFY 2008_VAWAAPPLICATIONpweb.doc Revised 6/03 SECTION D: BUDGET INFORMATION Please do NOT change format of table or application. Continuation Applicants fill out Columns 1, 2 and 3. / New Applicants fill out Column 2 only. 11. BUDGET REQUEST DCJ17seOnKc CY2010Applicsfion 2$ -VW- 19-23 19th Aid. Dist. Diitriet Attorney's Office, Continuation Applicants ALL APPLICANTS section. Continuation (Column 1) Applicants with (Column2) Describe 100% of your request in this NEW project components (Column3) Current Grant Award REQUESTED BUDGET Note NEW costs in this column PERSONNEL PERSONNEL Employee / Job Position Employee / Job Position $ Hammer \V W Assistant / .65 FTE 24,499.00 $ $ PORTILLO VW ASSISTANT /.25FTE 9,262.00 $ $ $ $ $ $ $ $ $ FICA, Retirement & Fringe Benefits $ $ Hammer 12,067 $ $ Partillo 4,562 $ FICA, Ret. & Fringe $ $ $ Subtotall$ Subtota4$50,390 $ SUPPLIES AND OPERATING EXPENSES SUPPLIES AND OPERATING EXPENSES (office supplies, computer software, training materials, conference registration fees, copying, rent, phone, postage,& other items under $5,000) Note NEW costs in this column $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Subtotall$ Subtotal $ $ IN -STATE TRAVEL IN -STATE TRAVEL (itemize transportation / per diem, etc.) Note NEW costs $ $ $ $ $ $ $ $ $ Subtotall$ Subtota $ $ EQUIPMENT EQUIPMENT (items which cost over $5,000 each) Note NEW costs $ $ $ $ $ $ Subtotal[$ Subtota l$ $ I PROFESSIONAL SERVICES PROFESSIONAL SERVICES Note NEW costs $ $ $ $ $ $ $ $ $ Subtotall$ Subtotall$ $ TOTAL FUNDS: $ TOTAL FUNDS REQUESTED: $ 50,390 $ FFY2008 VAWA APPLICATION 8 Revised 6/07 12. MATCHING FUNDS BUDGET: List the total matching funds. ALL VAWA APPLICANTS, EXCEPT TRIBES AND VICTIM SERVICES, ARE REQUIRED TO PROVIDE LOCAL MATCHING FUNDS FOR THIS PROJECT. HOWEVER, AGENCIES EXEMPT FROM MATCH ARE ASKED TO CONSIDER PROVIDING VOLUNTARY MATCH. TO DETERMINE YOUR MATCH AMOUNT, DIVIDE YOUR REQUESTED AMOUNT BY 3. See instructions for more detail. PERSONNEL (Employees of the applicant agency) Employee / Job Position Dist. Attorney's Office, 19th J.D. Hammer\VW Assistant 12,189 PORTILLO VW ASSISTANT 4,608 $ FICA, Retirement & Fringe Benefits $ $ Subtotal $ 16,797 SUPPLIES AND OPERATING EXPENSES (communications, copying, rent, phone, tuition, under $5,000) registration fees & other items $ $ Subtotal $ OTHER: Travel, Equipment and/or Professional Services (specify) $ $ Subtotall$ SOURCE OF MATCH: Local VALE CASH: $16,797 IN -KIND: $ TOTAL: $16,797 13. GRANT BUDGET SUMMARY: This chart summarizes all dollars by category. All applicants should fill out pertinent sections. BUDGET CATEGORIES Funding Request Cash Match In -Kind Match TOTALS Personnel $ 50,390 $ 16,797 $ $ 67,187 Supplies and Operating $ $ $ $ In -State Travel $ $ $ $ Equipment $ $ $ $ Professional Services $ $ $ $ TOTALS $ 50,390 $ 16,797 $ $ 67,187 FFY2008 VAWA APPLICATION 9 Revised 6/07 14. BUDGET DETAIL AND JUSTIFICATION: (Do not exceed the two pages allowed for this budget narrative.) Please provide the following information for each budget category: a. PERSONNEL REQUEST AND MATCH: 1. Please detail the cost of the salaries and benefits you are requesting. List annual salary X FTE = Salary request for each employee: The salary and benefit costs for all positions are established by the Board of County Commissioners. Knicely has recevied a 6 month and 1 year merit increase since the 2008-2009 VAWA Grant Budget. The County Commmissioners normally award an annual cost -of -living raises (of 3 %). Benefits are calculated at 31% of the yearly salary. Utilizing this formual, projected 2009 Salary and Benefits for Victim Witness Assistant (Knicely): 1 FTE salary $39,185 + benefits $12,147 = $51,332 /year $51,332 F 12 months = $4,277.66 X 9 months grant =538,499 X 33% VAWA = $12,705 2. Please provide the following ADDITIONAL information on the positions for which you are requesting funding. Employee/Job Position Requested No. of hours per week requested for THIS grant period to be funded by VAWA ? «s x'F No. of hours per week this position works in total If THIS grant funding will not pay for the entire position, what is the SOURCE of other funds that will be used to pay for the rest of this position? If THIS grant funding will not pay for the entire position, what is the AMOUNT of other funds that will be used to pay for the rest of this position? — max 40 hrs. Knicely/Victim Witenss Assist 13 40 VALE Admin and Grant $ 25,794 b. SUPPLIES AND OPERATING REQUEST AND MATCH: Please see instructions and fully explain and justify the need for the current request. Include and identify any supplies and operating used as cash or in -kind match. N/A APP.doc 10 Revised 6/07 14. BUDGET DETAIL AND JUSTIFICATION (Continued) c. IN -STATE TRAVEL REQUEST AND MATCH: Please see instructions, and fully explain and justify the need for the current request. Include and identify travel used as cash or in -kind match. N/A d. EQUIPMENT REQUEST AND MATCH: Please see instructions, and fully explain and justify the need for the current request. Generally, very little equipment will be funded. Include any equipment used as cash or in -kind match. N/A e. PROFESSIONAL SERVICES/CONSULTANTS REQUEST AND MATCH: Please see instructions, and fully explain and justify the need for the current request. Include and identify any professional services and consultants used as cash or in -kind match. Please note that professional services expenditures require approval by DCJ (Form 16) BEFORE they are expended. N/A f. DIFFERENCES FROM LAST YEAR'S REQUEST (Continuation Subgrantees only.) Please identify any new costs in this request and briefly summarize the reasons for the differences between this year's request and your most recent/current grant award. Explain the impact of any funding cuts and, justify areas that could not sustain further cuts. For personnel requests, indicate if requesting a new position, if not — how it was funded before. Since this is a nine momth grant, the request is $2,267 LESS than last year's request. If this would have been a 12 month grant there would have been an increase of $1,968 which reflects the merit increases of Knicely at 6 months and 1 year as well as the 3% market increase given each year by the County Commissioners. APP.doc 11 Revised 6/07 15. FUNDING SOURCES: Indicate the total amount of funding allocated for your project, program and agency fox the current calendar year — 2008. We understand this time period is different than your VAWA grant period. Count only funds used to provide direct and/or indirect services to address domestic violence, sexual assault and stalking. In some instances, the program and agency budget will be the same Funding Category Amount for Current Calendar Year - 2008 VAWA Project Budget (If not a current subgrantee, list the total of your proposed budget on page 8) $ 12,705.00 Program Budget $ 563,351.00 Agency Budget $ 4,298,700.00 What program components are included in your program budget listed above (e.g.: other services your program provides such as restraining order clinics, shelter services to DV victims, hotline services)? The Victim Witness Assistance Unit in the District Attorney's Office consists of 13 staff (11.25 FTE) working with victims of felonies, misdemeanors, and traffic cases providing these services: 1 .Crime Victim Compensation; 2. notices to victims of Victim Rights' Amendment crimes regarding the critical stages of the court system which advise them of their rights with regards to the court system; 3. court case status information to victims, witnesses and law enforcement; 4. a liaison between the victim and prosecutor; 5. a safe and secure court waiting area for victims and witnesses; 6 .a review of criminal cases to compile information to determine victim restitution; 7. "meaningful consultations" with misdemeanor domestic violence victims. 8. administrative support to the Crime Victim Compensation and V.A.L.E. Boards. The Victim Assistance Program provides assistance to victims who need crisis counseling, criminal justice assistance, personal support, relevant education, HIV notices and support victims who attend court hearings either as a witness or to invoke VRA rights. Since 2005, the role of a Victim Witness Assistant has noticeably changed from providing reactive service with no continuity to now being with the victim from the initial filing of charges through trial and sentencing. These changes have significantly increased the quality and quantity of Victim Assistance contacts with victims. The Victim Witness Assistance Unit has been able to provide this enhanced support and service due to added financial support of the VALE Board (added a 20 hour/week employee in 2006) and the County Commissioners (1 FTE in 2006, 1 FTE in 2007 & 1 FTE in 2008). APP.doc 12 Revised 6/07 16. AGENCY FUNDING BY FUNDING SOURCE: Please provide the total amount of funding your agency is currently receiving to serve victims of domestic violence, sexual assault and stalking or to address domestic violence, sexual assault and stalking. FUNDING AMOUNT FEDERAL FUNDS: Month START DATE / Da v / Year Month END DATE / Da v / Year VAWA funds: $ 14,972: 4 / 1 / 2008 3 / 31 / 2008 VOCA funds: 4 $ 35,418 j3 1 / 1 / 2008 12 / 31 / 2008 FVPSA (ACT) funds:w€ $ _ / / s / / Other US Dept. of Justice funds such as Byrne (DCSIP), Juvenile Justice, COPS $ '+ w / / / / Other Federal funds: $ / / 3 / / STATE FUNDS: State VALE funds: 3 = $ / / e ip / / State DAAP funds: $ / / / / Other State funds (e.g. general fund) �` $ / / / / LOCAL GOVERNMENT FUNDS: Local VALE funds: Judicial Dist.: 19 x $ 91,300 7 / 1 / 2008 ° 6 / 30 / 2009 Judicial Dist.: :: $ 3 / / / / Judicial Dist.: ' $ mot. / / F 4/4 / / Judicial Dist.: $ / / / / Local Government funds: to $ / / a + .f / / COMP, VALE, Weld County <-' $ 421,686 1 / 1 / 2008 12 / 31 / 2008 PRIVATE OR OTHER FUNDS: Private funds: $ / / a,; / / Other funds: 17. DIVERSIFICATION/SUSTAINABILITY OF FUNDING: In the remaining space, describe the steps you have taken to diversify your funding sources, and/or incorporate this project into local funding sources, e.g. state or local government funding, and/or broad -based community support. The Victim Witness Assistance Program in the Weld County District Attorney's Office utilizes 1. grant funding from Local VALE, VOCA and VAWA 2. Administrative Funds from VALE and Victim Compensation 3. County funding APP.doc 13 Revised 6/07 SECTIO E: CONTINUATION APPLICANTS PROGRESS REPORT Please do NOT change format of table or application. (Continuation Applicants only) 18. PROGRESS: Please provide a summary of the progress made in your project during time periods 1 and 2 as defined below. See instructions before completing this section. For the following time periods, please briefly summarize the progress made in meeting your prior and current grant goals and objectives, the specific services that have been provided, changes or improvements made and / or problems encountered. a. VAWA time period 1: FFY 2006 APRIL 1, 2007 - MARCH 31, 2008 if you received funding during this time period. The Domestic Violence Fast Track Program provided direct services to to 889 victims; 38%of the victims (304) were minority victims; and 37 were Spanish speaking only. The DV Fast Track Program had contact with 66% of victims with a 26% disposition rate of the perpetrators at the initial court hearing. 1. Trainings were provided to 73 persons representing 10 different agencies: 1- DV Fast Track Program presented by County Court DDA at a monthly DV Coalition Mtg; 2- DV Fast Track, Felony DV and DA VW Unit presented by Project Director to A Woman's Place and Greeley PD Victim Assistance; 3- DV Fast Track Program and VRA presented by Project Director to County Court Judges and their staff; 4- specific domestic violence laws presented by two District Court DDAs at a DV Coalition Mtg. 2. Trainings dealing with DV issues VW Staff has attended during the past grant cycle: 1 -proposed changes to Colorado Domestic Violence treatment standards; 2 -domestic violence and immigration; 3 -human trafficking; 4 -understanding the dynamics of domestic violence: 5 -why some men hurt women and how all men can help; 6 -the macho paradox 3. Continued collaborative efforts with community agencies that provide services and interpretation for victims from diverse cultural and ethnic backgrounds: I- DOVE Advocacy Services for Abused Deaf Women & Children for information, literature, and victim support, 2- Project Illumination an agency which provides services to victims with developmental disabilities. 4. The Project Director participated in the WELD COUNTY DOMESTIC VIOLENCE FOCUS GROUP MEEETING to discuss needs surrounding domestic violence in Weld County. 5.The DA VW Assistants met with an Advocate from A Woman's Place in March 2008 to talk about coordination of victims between our agencies with regards to A Woman's Place Legal Advocacy Program and resources for Friend and Family Intervention. This meeting was so informative, that the group decided to continue with monthly meetings. 6. Henrichs, VW handling the DV Fast Track Program, left the office August 2007. Knicely, VW Intern, replaced this position in September 2007. Knicely with help from District Court VW Assistants covered the DV Fast Track Program until the part time VW Intern position could filled in January 2008. b. VAWA time period 2: FFY 2007 APRIL 1, 2008 — PRESENT (1st & 2n° Quarters) if you are currently receiving funding. I - The DV Fast Track Program I st quarter: a- provided direct services to 196 victims - 89 were underserved victims (10 limited English and 79 rural) b- had contact with 71% of victims with a 25% disposition rate of the perpetrators at the initial court hearing. The goals of 85% victim contact and 35% dispo rate at first hearing have not been met. The Project Director has met with the Chief of County Court regarding predominate agressor and he has done some training with law enforcement agencies. The Project Director met with Knicely and Henry (VW handling the DV Fast Track Program) in July 2008 to review the stats for insight and feedback. Four of five victim survey's received gave scores of "extremely helpful". 2- Knicely & Holden gave a training to WCSO Victim Services Volunteers on DV Fast Track. 3- One DDA attended the EVAW DV & SA Training May 2008. 4. All DA VW Assistants attended and are certified in the Colorado Address Confidentiality Program. 5. Continued collaborative efforts with communityagencies that_provide services and interpretation -for victims -from diverse - cultural and ethnic backgrounds by meeting with Asian Pacific Development Center. 6. The DA VW Assistants have continued meeting with an Advocate from A Woman's Place to coordinate efforts. 1 -Criminal PO Modification Information Sheet for victims and defendants; 2 -Civil PO Brochure; 3-AWP update on offering clinics for victims on civil PO process; 4 -Advocate information on how to talk to a family or friend of a DV victim 5- safety planning; 6-dv court procedures; 7 -how to qualify to be a dv expert witness; 8-AWP Legal Advocacy Project; 9 -stalking; 10 -review of Maryland's Lethality Assessment Report; 11-Verizon Hopeline cell phone project 7. June - The VW Director met with the Notification Clerk, County Court Secretary handling the dv docket to discuss identifying and documenting dual arrest dv cases. 8. July — Project Director watched a misdemeanor dv trial from jury selection through testimony involving a recanting victim to further insight on how an expert witness could be helpful. APP_doc 14 Revised 6/07 SECTI I F: SUPPORT, COORDINATION, AND NETWORKING Please do NOT change format of table or application. 19. COMMUNITY SUPPORT, NETWORKING, COORDINATION AND COLLABORATION a. COORDINATION AGREEMENTS: THIS AGREEMENT REPLACES THE PREVIOUS REQUIREMENT FOR LETTERS OF SUPPORT AND IS ANESSENTIAL PART OF YOUR APPLICATION. The coordination agreement form is included in the application kit after the certification of matching funds page. Complete three separate agreement pages and indicate here which three community agencies have signed the coordination agreement. AGENCY PERSON / POSITION A Woman's Place Ellen Szabo, Executive Director Weld County Sheriffs Office Ken Poncelow, Commander Weld Cty Sheriff Office 19th JD Probation Department Victim Assistance Sheri Mann, Victim Services Probation Departm b. MEMORANDUMS OF AGREEMENT OR UNDERSTANDING: List the agencies with which you have active memorandums of understanding or agreement regarding coordination and provision of services. If necessary, please summarize to fit space. Do not attach the memorandums to the application, but have available upon request. THESE AGENCIES SEEK TO ACHIEVE MOST Weld County Collections Department; Weld Cty Legal Services; DELIVERY OF VICTIM SERVICES IN WELD COUNTY Greeley Police Dept Victim Services Unit; C.A.R.E.-Child Advocacy Resource Center; UNC Adult Sexual Assault Program; Sexual Assault Survivors, Inc Catholic Charties Weld Cty Area on Aging; Colorado Legal Services; Probation Victim Services; A Woman's Place; Weld Cty LE Victim Services A Kid's Place; Colorado Prevention Partners Island Grove Treatment Agency REFERRALS: (if applicable) c. REFERRALS MADE TO YOUR PROGRAM: List the agencies / individuals who make referrals to your program: (List only the most frequently referring agencies/individuals, no more than 10.) Greeley Police Depaituient & Weld County Victim Services Programs A Woman's Place, Inc. Sexual Assault Survivor's Inc A Kid's Place /CASA of Weld County Colorado Legal Services North Colorado Medical Center Weld County Department of Social Services 19th Judicial District Courts 19th Judicial District Probation Department Victim Services d. REFERRALS YOU MAKE TO OTHER PROGRAMS: List the agencies/individuals to whom you make referrals. (List only those agencies you refer to most frequently, no more than 10). A Woman's Place, Inc. Catholic Charities, Northern Child Advocacy Resource & Education (CARE) Colorado Legal Services 1 -9th Judicial District Probation Department, Victim Services Program Sexual Assault Survivor's Inc Weld County Department of Social Services North Range Behavioral Health Center Greeley Police Department & Weld County Victim Services Program APP. do 15 Revised 6/07 SECTION G: VICTIM INFORMATION AND ASSISTANCE Please do NOT change format of table or a plication. 20. CULTURALCOMPETENCY PLAN: VAWA applicants are asked to supply a plan to provide culturally competent services to meet identified needs of racial, cultural and ethnic minority populations. The definition of cultural competence is: planning to effectively deliver services in a context that is meaningful to the individual's culture. Please describe: 1) the diverse needs in your community, 2) tools you will use to assess and address the needs identified, 3) resources available to implement your plan; and 4) the minority population(s) in the community you serve, the ethnicity of victims served, as well as ethnicity of staff, volunteers and/or board members. See instructions for further information. Weld County's Latino population is 27.8 percent of the total population (US Census Bureau). Latino domestic violence victims were 38% during the last grant cycle. To assure sensitivity and relevancy in addressing the needs of Spanish speaking victims, the Victim Witness Unit has a two fulitime Spanish bilingual Victim Witness Assistants. Victim Witness Unit Staff are encouraged to take conversational Spanish classes offered by Weld County so all staff can at least communicate minimally until the Spanish bilingual Victim Witness Assistant or Intern is available. Positions open in the Unit give a hiring preference to Spanish bilingual applicants. The Victim Rights Amendment Brochure, Victim Compensation information and other key letters have been translated into Spanish. The Victim Witness Unit seeks to maintain cultural competency by actively participating in various community groups, education that is relevant to cultural sensitivity and to proactively be involved in community efforts to assess and address issues and needs related to cultural competency. 21. VICTIMS RIGHTS ACT (See instructions for more information.) a. Training: What training does your agency provide to direct services staff and volunteers about giving information to the victim regarding their rights under the Colorado Constitution? Ongoing training by the Director of Victim Services, JoAnn Holden with yearly formal training by either the COVA Trainer or JoAnn Holden b. Date of the last training: 12/3/2007 Training provided by: JoAnn Holden, DIR of Victim Services c. Does your agency have a statutory mandate to notify victims under the Victims Rights Act? If yes, answer d & e. d. How do you notify victims of their rights under the Victims Rights Act? The VWitness Unit provides written or phone notifications to all victims designated in the Victim Rights Amendment prior to each of the critical stages of the court system. Initial notices include VRA Brochures, Victim Comp and community resources. Yes ❑ No e. How do you document that such notification has been given, if appropriate? Documentation of all VRA notifications is maintained on the outside of the DA case file and in the database of DA's Office including a screen for tracking VRA notices. f. List the approximate number of notifications made by your agency each year. g. Does your agency have a victims' rights brochure that is distributed to victims? If yes, please attach one copy in the appendix of the grant application. h. In what language(s) is your victims' rights brochure available? English, We utilize DCJ's Spanish brochure 18,000 ® Yes ❑ No APP.doc 16 Revised 6/07 22. VICTIM COMPENSATION (See instructions for more information.) a. How does your agency regularly inform victims of the Victim Compensation program and assist them in applying when appropriate? The Victim Witness Assistance Program provides information to victims concerning Crime Victim Compensation by distributing Victim Compensation Brochures (English and Spanish) and application forms, referring to Victim Compensation in VRA Brochures, providing Victim Compensation Training at law enforcement departments, victim service agencies and other local groups, and explaining and helping victims to complete application forms. b. Are there any major issues that hinder your program in assisting crime victims in filing for Victim Compensation benefits and understanding eligibility? No c. Are any of the services provided by your agency eligible for Victim Compensation reimbursement? ❑ Yes 71 No List services: j= d. Please describe how your agency tracks funds and services to ensure that it is not using VAWA funds to provide services that could be or have been paid for by Victim Compensation N/A e. Does your agency regularly conduct / receive Victim Compensation training for direct services staff or volunteers? ® Yes ❑ No Date of last training: ir17-07 Training provided by: Karol Patch, Victim Compensation Coordiantor APP.doc 17 Revised 6/07 SECTION H: EVALUATION Please do NOT change format of table or application. 23. EVALUATION: Describe how you will evaluate and measure the OUTCOME, IMPACT, or PRODUCT of this project. (Please see instructions.) In this evaluation narrative, be sure to address the following VAWA-required elements - 1. Specifically define the OUTCOME, IMPACT, or PRODUCT you intend to achieve; 2. Explain how you will document the PROGRESS on your objectives; and 3. Explain how you will measure the degree to which your grant -funded activities are achieving the intended OUTCOME, IMPACT, or PRODUCT. OUTCOME DV Fast Track Program provided services to 700 misdeameanor adult female domestic violence primary victims, 441 "underserved" victims. OUTCOME & IMPACT Completing intial "meaningful consultation" to 75% of misdemeanor domestic violence victims within 24 hours of the criminal episode which resulted in a 25% disposition rate at the defendant's initial hearing. IMPACT: Victim Surveys a. Did victims feel their contact with the court system was positive under the circumstances? What could have been done better? b. Did victims feel that Victim Witness Unit Staff was accessible by phone? c. Did victims feel that what would happen at court hearings was explained adequately to them? OUTCOME Are prosecutors attending trainings on predominant agreessor, domestic violence investigations, and victim dynamics to enhance their knowledge? APP.doc 18 Revised 6/07 SECTION I: FINANCIAL MANAGEMENT Please do NOT change format or table or application. 24. FINANCIAL MANAGEMENT: Please answer the following questions. a. What is the date of your last independent audit or financial review: Include one copy of your most recent audit or financial review, including any management report or other auditor comments in the appendix. Also, if there were findings, please attach the audit resolutions and/or corrective action plan. b. Does your agency expend over $500,000 from combined federal sources in a year? If "yes" please Z Yes ❑ No attach a copy of the A-133 audit, including audit resolutions and/or corrective action plan. c. Please respond to the following questions about whether your accounting system meets the criteria for managing federal/state grant funds. (These questions cover areas that will be monitored by DCJ staff. They are not intended to be all inclusive and do not substitute for the agency's responsibility to meet all federal and state requirements for these grant funds.) Z Yes • Yes ® Yes ® Yes • Yes ® Yes • Yes ❑ Yes • Yes ® Yes • Yes ® Yes 12/31/2007 ❑ No Does your accounting system separate ALL revenues and expenditures by funding source? Does your system track revenues and expenditures for each grant award separately through a ❑ No sub -ledger system? Does your system allow expenditures to be classified by the broad budget categories listed in the approved budget in your grant, i.e. Personnel, Supplies and Operating, Travel, Equipment ❑ No and Professional Services? ❑ No Do you reconcile sub -ledgers to your general ledger at least monthly? ❑ No Do you mark your invoices with the grant number? Do you maintain time sheets, signed by the employee and supervisor for each employee paid by No DCJ grant funds? No ❑ N/A Does your accounting system clearly identify the funds and amount used as a cash match? If you are using in -kind match such as volunteer hours, have you clearly documented how you No Z N/A are keeping track of the match that you are reporting on your quarterly financial 1-A report? ❑ No Do you have written financial policies and procedures in place? Do you have accounting internal controlsin place, such as separation of duties, two signatures ❑ No on certain checks, reconciliations or other reviews? For Continuation Applicants only. ❑ No Do you use your accounting system data to prepare your quarterly financial reports for DCJ? ❑ No Do you reconcile your accounting system data with your quarterly financial reports for DCI? d. If you answered NO to any of the questions above, please provide an explanation. 25. FEDERAL REPORTING INFORMATION: FFY 2008 VAWA Subgrantees will be required to report statistical and narrative progress data on the revised 2-VAWA quarterly report form and the DCJ 2VW. APP.doc 19 Revised 6/07 Special Provisions and Certified Assurances Special Provisions & Certified Assurances must remain attached to the application Page 1 of 11 CHECK BELOW TO INDICATE WHICH CATEGORY BEST DESCRIBES YOUR AGENCY: I7( Inter -Governmental Grant Grant to a Colorado State Agency (Section A does not apply) Grant to a Unit of Local Government, Tribal Government, or Special District Grant to a Non -Profit, Private Organization (Non -Governmental) EC O_2 Oct a 6® The applicant certifies by signing that the project described in this application meets all the requirements of the a©prz governing legislation as indicated below; that all information contained in the application is correct; that there has been appropriat cgordination with affected agencies; and, that the applicant will read, understand and comply with all provisions of the governing legislation and all other applicable federal and state laws, rules and regulations that have been or may hereafter be established. The applicant further understands and agrees that any subgrant award received as a result of this application shall be subject additionally to the grant conditions set forth in the Statement of Grant Award, and in the current applicable Administrative Guide of the Division of Criminal Justice. GOVEIWING LEGISLATION FOR THIS GRANT PROGRAM: Violence Against Women Act Funds (VAWA). From the United States Department of Justice, Office of Justice Programs, under federal statutory authority 42 U.S.C., Chapter 46, Section 3711, et seq., as amended, and under applicable program rules and regulations established by the federal program office. A. STANDARD STATE SPECIAL PROVISIONS Revised 1-1-09 1. CONTROLLER'S APPROVAL. CRS 24-30-202 (1) This subgrant award shall not be valid until it has been approved by the Colorado State Controller or designee. 2. FUND AVAILABILITY. CRS 24-30-202 (5.5) Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. 3. GOVERNMENTAL IMMUNITY. No term or condition of this subgrant shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protection, or other provisions, of the Colorado Governmental Immunity Act, CRS §24-10-101, et seq., or the Federal Tort Claims Act, 28 U.S.C. §§1346(b) and 2671 , et seq. as applicable now or hereafter amended. 4. INDEPENDENT CONTRACTOR. (THIS PROVISION IS NOT APPLICABLE TO GRANTS TO COLORADO STATE AGENCIES): THE SUBGRANTEE AGENCY SHALL PERFORM THE DUTIES FUNDED UNDER THIS GRANT AS AN INDEPENDENT CONTRACTOR AND NOT AS AN EMPLOYEE OF THE STATE. NEITHER THE SUBGRANTEE AGENCY NOR ANY AGENT, SUB -CONTRACTOR, OR EMPLOYEE OF THE SUBGRANTEE AGENCY SHALL BE OR SHALL BE DEEMED TO BE AN AGENT OR EMPLOYEE OF THE STATE BY VIRTUE OF THIS SUBGRANT. SUBGRANTEE AGENCY SHALL PAY WHEN DUE ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY MONIES PAID PURSUANT TO THIS GRANT. SUBGRANTEE AGENCY ACKNOWLEDGES THAT THE SUBGRANTEE AGENCY AND ITS EMPLOYEES ARE NOT ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE SUBGRANTEE AGENCY OR THIRD PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE. SUBGRANTEE AGENCY SHALL NOT HAVE AUTHORIZATION, EXPRESS OR IMPLIED, TO BIND THE STATE TO ANY AGREEMENTS, LIABILITY, OR UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. IF THIS GRANT PROVIDES FUNDS FOR ANY PERSONAL SERVICES, SUBGRANTEE AGENCY SHALL PROVIDE AND KEEP IN FORCE WORKERS COMPENSATION (AND SHOW PROOF OF SUCH INSURANCE) AND UNEMPLOYMENT COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW AND SHALL BE SOLELY RESPONSIBLE FOR ITS ACTS OF ITS EMPLOYEES, INDEPENDENT SUB -CONTRACTORS AND AGENTS. Special Provisions and Certified Assurances Special Provisions & Certified Assurances must remain attached to the application Page 2 of 11 5. COMPLIANCE WITH LAW. The Subgrantee Agency shall strictly comply with all applicable federal and State laws, rules, and regulations in effect or hereafter established, including, without limitation, laws applicable to discrimination and unfair employment practices. 6. CHOICE OF LAW. Colorado law, and rules and regulations issued pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this subgrant. Any provision included or incorporated herein by reference, which conflicts with said laws, rules, and regulations shall be null and void. Any provision incorporated herein by reference which purports to negate this or any other Special Provision in whole or in part shall not be valid or enforceable or available in any action at law, whether by way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of this provision shall not invalidate the remainder of this subgrant, to the extent capable of execution. 7. BINDING ARBITRATION PROHIBITED. The State of Colorado does not agree to binding arbitration by any extra -judicial body or person. Any provision to the contrary in this subgrant award or incorporated herein by reference shall be null and void. 8. SOFTWARE PIRACY PROHIBITION. (Governor's Executive Order D 002 00) State or other public funds payable under this subgrant shall not be used for the acquisition, operation, or maintenance of computer software in violation of federal copyright laws or applicable licensing restrictions. The Subgrantee Agency hereby certifies and warrants that, during the term of this subgrant and any extensions, the Subgrantee Agency has and shall maintain in place appropriate systems and controls to prevent such improper use of public funds. If the State determines that the Subgrantee Agency is in violation of this provision, the State may exercise any remedy available at law or equity or under this Subgrant, including, without limitation, immediate termination of the Subgrant and any remedy consistent with federal copyright laws or applicable licensing restrictions. 9. EMPLOYEE FINANCIAL INTEREST/CONFLICT OF INTEREST CRS §§24-18-201 & CRS 24-50-507. The signatories aver that to their knowledge, no employee of the State has any personal or beneficial interest whatsoever in the service or property described in this subgrant award. The Subgrantee Agency has no interest and shall not acquire any interest, direct or indirect, that would conflict in any manner or degree with the performance of Subgrantee Agency's services and Subgrantee Agency shall not employ any person having such known interests. 10. VENDOR OFFSET. CRS §§24-30-202 (1) & CRS 24-30-202.4 [Not applicable to intergovernmental grants] Subject to CRS §24-30-202.4 (3.5), the State Controller may withhold payment under the State's vendor offset intercept system for debts owed to State agencies for: (a) unpaid child support debts or child support arrearages; (b) unpaid balance of tax, accrued interest, or other charges specified in CRS §39-21-101, et seq.; (c) unpaid loans due to the Student Loan Division of the Department of Higher Education; (d) amounts required to be paid to the Unemployment Compensation Fund; and (e) other unpaid debts owing to the State as a result of final agency determination or judicial action. 11. FEDERAL FUNDING. This subgrant is subject to and contingent upon the continuing availability of federal funds for the purposes hereof. 12. PUBLIC CONTRACTS FOR SERVICES. CRS §8-17.5-101. [Not Applicable to agreements relating to the offer, issuance, or sale of securities, investment advisory services or fund management services, sponsored projects, intergovernmental agreements, or information technology services or products and services] The Subgrantee Agency certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this subgrant and will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this subgrant through participation in the E -Verify Program or the Department program established pursuant to CRS §8-17.5-102(5)(c), the Subgrantee Agency shall not knowingly employ or contract with an illegal alien to perform work under this subgrant or enter into a contract with a subcontractor that fails to certify to the Subgrantee Agency that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this subgrant. The Subgrantee Agency (a) shall not use E -Verify Program or Department program procedures to undertake pre -employment screening of job applicants while this subgrant is being performed, (b) shall notify the subcontractor and the contracting State agency within three days if the Subgrantee Agency has actual knowledge that a subcontractor is employing or contracting with an illegal alien for work under this subgrant, (c) shall terminate the subgrant if a subcontractor does not stop employing or contracting with the illegal alien within three days of receiving the notice, and (d) shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to CRS §8-17.5-102(5), by the Colorado Department of Labor and Employment. If the Subgrantee Agency participates in the Department program, the Subgrantee Agency shall deliver to the contracting State agency, Institution of Higher Education or political subdivision a written, notarized affirmation, affirming that the Subgrantee Agency has examined the legal work status of such employee, and October, 2009 Special Provisions and Certified Assurances Page 3 of 11 Special Provisions & Certified Assurances must remain attached to the application comply .with all, of the other requirements of the Department program. If the Subgrantee Agency fails to comply with any requirement of this provision or CRS §8-17.5-101 et seq., the contracting State agency, Institution of Higher Education or political subdivision may terminate this subgrant for breach and, if so terminated, the Subgrantee Agency shall be liable for damages. 13. PUBLIC CONTRACTS WITH NATURAL PERSONS. CRS §24-76.5-101. Subgrantee Agency, if a natural person eighteen (18) years of age or older, hereby swears and affirms under penalty of perjury that he or she (a) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (b) shall comply with the provisions of CRS §24- 76.5-101 et seq., and (c) has produced one form of identification required by CRS §24-76.5-103 prior to the effective date of this subgrant. B. GRANT REQUIREMENTS 1. FINANCIAL & ADMINISTRATIVE MANAGEMENT a. The Subgrantee Agency assures that fund accounting, auditing, monitoring, evaluation procedures and such records as necessary will be maintained to assure adequate internal fiscal controls, proper financial management, efficient disbursement of funds received, and maintenance of required source documentation for all costs incurred. These principles must be applied for all costs incurred whether charged on a direct or indirect basis. b. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable expenditures will be permitted. c. The Subgrantee Agency assures that it will comply with the provisions of the current applicable Administrative Guide of the Division of Criminal Justice which is hereby incorporated by reference. However, such a guide cannot cover every foreseeable contingency, and the Subgrantee Agency is ultimately responsible for compliance with applicable state and federal laws, rules and regulations. 2. PAYMENT & REPORTING a. The Division of Criminal Justice will pay the Subgrantee Agency the reasonable and allowable costs of performance, in accordance with current Colorado State Fiscal Rules, not to exceed the amount specified herein as the Total Award Amount, as identified in the Statement of Grant Award. b. The Division's requirements for invoice, advance payments, and cost reporting submissions are contained in the DCJ Form 3 - Cash Request Procedures, and DCJ Form 1-A - Subgrant Financial Report, which are hereby incorporated by reference. c. Advance payments cannot exceed 30 -day operating expenses. d. The Subgrantee Agency assures that it shall maintain data and information to provide accurate quarterly program narrative and financial reports to the Division. Said reports shall be provided in such form and contain such data and information as the Division of Criminal Justice reasonably requires to administer the program. e. The Subgrantee Agency assures that quarterly financial and narrative reports shall be submitted within 30 days of the end of each calendar quarter and shall be current and actual. f The Subgrantee Agency further assures that final financial and narrative reports shall be submitted on the forms provided by the Division of Criminal Justice within 45 days of the end date of the subgrant. g. The Division reserves the right to make and authorize modifications, adjustments, and/or revisions to the Grant Award for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals and objectives, and other modifications which do not change the total amount of the Grant Award. The Division's requirements for such grant adjustments are contained in the procedures for DCJ Forms 4A, 4B, 4C, and 4D, which are hereby incorporated by reference. h. The Division may withhold payment in the event the Subgrantee Agency fails to comply with conditions, including all financial reporting requirements and certifications contained in this grant award. 3. PROCUREMENT AND CONTRACTS a. The Subgrantee Agency assures that open, competitive procurement procedures will be followed for all purchases under the grant. All contracts for professional services, of any amount, and equipment purchases over five thousand dollars (per item, with a useful life of at least one year) must receive prior approval by the Division of Criminal Justice. b. The Subgrantee Agency assures that no contract or agreement will be made for execution of project activities or provisions of services (other than purchase of supplies or standard commercial or maintenance services) that is not incorporated in the approved application or approved in advance by the Division of Criminal Justice. c. The Subgrantee Agency assures that contractors/vendors who assist the Subgrantee Agency to develop specifications, requirements, statements of work and/or Request For Proposal for a proposed procurement shall be excluded from bidding or submitting a proposal to compete for the award of such procurement. d. The Subgrantee Agency assures that where activities supported by this subgrant produce any discovery or invention, October, 2009 Special Provisions and Certified Assurances Page 4 of 11 Special Provisions & Certified Assurances must remain attached to the application . original computer programs, writing, sound recordings, pictorial reproductions, drawing or other graphical representation and works of any similar nature, the following requirements apply: The Division of Criminal Justice reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: The copyright in any work developed under an award or subaward; and 2) Any rights of copyright to which a recipient or subrecipient purchases ownership with support. ii. If any program produces patentable items, patent rights, processes or inventions, in the course of work sponsored by the Federal award or subaward funds, such facts must be promptly and fully reported to the awarding agency, Division of Criminal Justice. The awarding agency shall determine whether protection on the invention or discovery shall be sought. The awarding agency will also determine how rights in the invention or discovery (including rights under any patents issued thereon) shall be allocated and administered in order to protect the public interest pursuant to published Presidential and government memorandums and guidelines, and the regulations promulgated by the Department of Commerce in 37 CFR Part 401. When issuing statements, press releases, requests for proposals, bid solicitations, and other published documents describing projects or programs funded in whole or in part with these grant funds, all Subgrantee Agencies must clearly: a) State the percentage of the total cost of the program or project, which will be financed with this grant money; b) State the dollar amount of state or federal funds for the project or program; c) Use the phrase -"This project was supported by grant # , issued by the Colorado Division of Criminal Justice." e. The Subgrantee Agency may not assign its rights or duties under this grant without the prior written consent of the Division of Criminal Justice. 4. AUDIT, RECORD -KEEPING, AND MONITORING/INSPECTION a. The Subgrantee Agency assures that it will procure an audit or financial review, incorporating this subgrant, by an independent Certified Public Accountant (CPA), licensed to practice in Colorado. If the agency expends more than $500,000 per year in combined federal funds, a Single Audit must be conducted in accordance with OMB Circular A-133 (Audits of States, Local Governments, and non-profit organizations). If the agency expends less than $500,000 per year in combined federal funds, the following policy applies: Agencies with total annual revenue from all sources of $200,000 or more shall procure a financial audit; a financial review shall not be sufficient to meet this requirement. Agencies with total annual revenue of less than $200,000 shall procure either a financial review or financial audit. i. At such time as the audit or financial review is completed, ONE COPY OF THE REPORT, INCLUDING THE CORRESPONDING MANAGEMENT LETTER, MUST BE FORWARDED TO THE DIVISION OF CRIMINAL JUSTICE for clearance. The audit or financial review incorporating this subgrant must be completed and received within 12 months of the end of the fiscal years that includes the end date of the grant. ii. The Subgrantee Agency accepts responsibility for the costs of a financial program audit to be performed by the Depaituient of Public Safety in the event that the audit report or financial review: a) does not meet the applicable A-133 or DCJ standards; b) is not submitted in a timely manner; or, c) does not provide an audit response plan with corresponding corrections made sufficient to satisfy any audit findings. b. The Subgrantee Agency assures that: i. It will retain all project records, as will facilitate an effective audit, for seven years after the end of the state fiscal year that includes the end date of the grant. (For example if the grant ended 9/30/2001, the state FY would be July 1, 2001 -June 30, 2002. The files could be destroyed after 6/30/2009); except, If an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily, then records must be retained beyond the seven-year period until such issues are resolved. c. The Subgrantee Agency assures that it will keep copies of all documents, correspondence, and required receipts related to this subgrant in a separate file bearing the project title and grant number. d. The Division may periodically request submission of supporting financial and programmatic documentation, subcontracts, general and sub -ledgers for the purpose of monitoring compliance with the grant award via desk review, or in preparation for an on -site monitoring visit. Routine or special on -site visits may be conducted at the subgrant agency, and at the location of any collaborating entities, for the same purpose. Subgrantee Agencies will be notified in advance of any on -site monitoring visit. e. The Subgrantee Agency assures that the Division of Criminal Justice, Colorado Department of Public Safety, shall have access for purposes of monitoring, audit and examinations to any bonds, documents, papers and records of the Subgrantee Agency and to relevant books and records of subcontractors of the Subgrantee Agency. It is the October, 2009 Special Provisions and Certified Assurances Page 5 of 11 • Special Provisions & Certified Assurances must remain attached to the application .responsibility of the Subgrantee Agency to notify any of its project collaborators and subcontractors of these provisions. f. The Subgrantee Agency assures that signatories of the application and subgrant award and personnel employed through this subgrant will appear when requested at any administrative hearing, monitoring site visit, conference or meeting conducted by the Division of Criminal Justice. 5. COLORADO VICTIM RIGHTS ACT The Subgrantee Agency assures that the application signatories, all staff and all volunteers assigned to the funded project have read and understand the rights afforded to crime victims pursuant to § 24-4.1-302.5 C.R.S., and the services delineated pursuant to §§ 24-4.1-303 and 24-4.1-304 C.R.S., commonly known as the Victim Rights Act, and enabling legislation. 6. TERMINATION or REDUCTION IN GRANT AWARD The Division will monitor the performance of the Subgrantee Agency against goals and performance standards as found in the application required herein. The Division will provide reasonable assistance to the Subgrantee Agency in the development of project goals, performance standards and subgrant requirements. Any determination of substandard performance on the part of the Subgrantee Agency shall be within the discretion of the Division, based upon the Division's review of the terms and conditions of the Grant Award, the application and project summary, the grant terms and assurances, and the requirements of applicable law. Substandard performance, as determined by the Agency, shall constitute non- compliance, which may result in termination for cause, or reduction of the Grant Award for cause, as follows: a. Reduction In Grant Award Amount for Cause i. The Division may reduce the total Statement of Grant Award amount for cause, without compensation for reduction costs. ii. If the state reduces the grant amount for cause, it will first give ten (10) days written notice to the Subgrantee Agency, stating the reasons for reduction, steps taken to correct the problems, and the date the subgrant award amount will be reduced in the event problems have not been corrected to the satisfaction of the Division. In the event this grant is reduced for cause, the Division will only reimburse the Subgrantee Agency for acceptable work or deliverables received up to the date of reduction. iv. In the event this grant is reduced for cause, final payment to the Subgrantee Agency may be withheld at the discretion of the Division until completion of final Division review. b. Termination for Convenience: i. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate. ii. If the grant is terminated for convenience by either the Subgrantee Agency or the state, the Subgrantee Agency shall be paid the necessary and allowable costs incurred through the date of termination, but not exceeding a prorated amount based on the number of days of project operation prior to the date of termination. c. Termination for Cause: i. The Division may terminate the grant for cause without compensation for termination costs. ii. If the state terminates the grant for cause, it will first give ten (10) days written notice to the Subgrantee Agency, stating the reasons for termination, steps taken to correct the problems, and the date the subgrant will be terminated in the event problems have not been corrected to the satisfaction of the Division. iii. In the event this grant is terminated for cause, the Division will only reimburse the Subgrantee Agency for acceptable work or deliverables received up to the date of termination. In the event this grant is terminated for cause, final payment to the Subgrantee Agency may be withheld at the discretion of the Division until completion of final Division review. d. Any equipment purchased under this grant would revert, at the option of the Division, to the Division of Criminal Justice upon termination of the grant for any of the above reasons. 7. ORDER OF PRECEDENCE Any inconsistency or conflict in this grant shall be resolved by giving precedence in the following order: (a) Special Provisions and Certified Assurances, (b) Statement of Grant Award; and, (c) the final approved Subgrant Application. 8. DISPUTE RESOLUTION (THIS PROVISION APPLIES ONLY TO INTERAGENCY AGREEMENTS): Any failure of either party to perform in accordance with the terms of this agreement shall constitute a breach of the agreement. Any dispute concerning the performance of this agreement which cannot be resolved at the divisional level shall be referred to superior depaitmental management staff designated by each department. Failing resolution at that level, disputes shall be presented to the executive directors of each departalent for resolution. Failing resolution by the executive directors, the dispute shall be submitted in writing by both parties to the State Controller, whose decision on the dispute will be final. October, 2009 Special Provisions and Certified Assurances Special Provisions & Certified Assurances must remain attached to the application C. FEDERAL CERTIFIED ASSURANCES Page 6of11 1. FEDERAL PUBLIC POLICY ASSURANCES a. The Subgrantee Agency hereby agrees that it will comply, and all of its contractors will comply with the applicable provisions of: i. Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; ii. The Juvenile Justice and Delinquency Prevention Act and/or the Victims of Crime Act, as appropriate; All other applicable Federal laws, orders, circulars, regulations or guidelines. b. The Subgrantee Agency hereby agrees that it will comply, and all of its contractors will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including: i. Part 18, Administrative Review Procedure; Part 22, Confidentiality of Identifiable Research and Statistical Information; iii. Part 23, Criminal Intelligence Systems Operating Policies; iv. Part 30 Intergovernmental Review of Department of Justice Programs and Activities; v. Part 35, Nondiscrimination on the Basis of Disability in State and Local Government Services; vi. Part, 38, Equal Treatment for Faith Based Organizations; vii. Part 42 Nondiscrimination/Equal Employment Opportunity Policies and Procedure; viii. Part 61 Procedures of Implementing the National Environmental Policy Act; ix. Part 63 Floodplain Management and Wetland Protection Procedures; and, x. Federal Laws or regulations applicable to Federal Assistance Programs. 2. FINANCIAL & ADMINISTRATIVE MANAGEMENT a. Subgrantee Agency assures that it will comply with appropriate federal cost principles and administrative requirements applicable to grants as follows: i. For state, local or Indian tribal government entities; a) OMB Circular A-87, Cost Principles for State, Local & Indian Tribal Governments b) OMB Circular A-102, Common Rule -Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments c) 28 CFR 66, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments ii. For non-profit organizations; a) OMB Circular A -I22, Cost Principles for Non -Profit Organizations b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Nonprofit Organizations c) 28 CFR 70, Uniform Administrative Requirements for Grants and Cooperative Agreements with Institutions of Higher Education, Hospitals, and other Non -Profit Organizations iii. For colleges and universities; a) OMB Circular A-21, Cost Principles for Educational Institutions b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Nonprofit Organizations c) 28 CFR 70, Uniform Administrative Requirements for Grants and Cooperative Agreements with Institutions of Higher Education, Hospitals, and other Non -Profit Organizations iv. For each agency spending more than $500,000 per year in federal funds from all sources; a) OMB Circular A -I33, Audits of States, Local Governments and Nonprofit Organizations b. The Subgrantee Agency assures that it will comply with the provisions of the Office of the Comptroller, Office of Justice Programs OC Financial Guide for Grants, current edition. (For practical purposes, the requirements pertinent to the management of these funds have been extracted from the above documents and are contained in the current applicable Administrative Guide of the Division of Criminal Justice, which is hereby incorporated by reference. However, such a guide cannot cover every foreseeable contingency, and the Subgrantee Agency is ultimately responsible for compliance with applicable state and federal laws, rules and regulations.) 3. NON -SUPPLANTING OF FUNDS (Governmental Agencies Only) a. The Subgrantee Agency certifies that any required matching funds used to pay the non-federal portion of the cost of this subgrant are in addition to funds that would have otherwise been made available for the purposes of this project. b. The Subgrantee Agency certifies that federal funds made available under this grant: i. Will not be used to supplant state or local funds; ii. Where there is a reduced or unchanged local investment, then the Subgrantee Agency shall give a written explanation demonstrating that the Subgrantee Agency's reduced or unchanged commitment would have been necessitated even if federal financial support under this federal grant program had not been made available. October, 20.09 Special Provisions and Certified Assurances Page 7 of 11 Special Provisions & Certified Assurances must remain attached to the application 4. PROHIBITIONS ON LOBBYING WITH FEDERAL FUNDS (Subgrantee Agencies receiving $100,000 or more in total federal funds per year. See 28 CFR Part 69.) The prospective Subgrantee Agency certifies, by submission of this proposal, that: a. No federal funds received through this subgrant will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal grant or cooperative agreement; and, b. If any funds other than funds through this subgrant will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this subgrant, the prospective Subgrantee Agency shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities." 5. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION (Subgrantee Agencies receiving $100,000 or more in total federal funds per year. See, 28 CFR Part 67.) The prospective Subgrantee Agency certifies, by submission of this proposal, that neither it nor its principals, subcontractors or suppliers: a. Are presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from participation in this transaction by any Federal depaihuent or agency; b. Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (5)(b) of this certification; and d. Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and e. Where the prospective Subgrantee Agency is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 6. CERTIFICATION REGARDING DRUG FREE WORKPLACE (See, 28 CFR Part 67, Subpart F.) The prospective Subgrantee Agency certifies, by submission of this proposal, that it will comply with the Drug Free Workplace Act of 1988, as implemented at 28 CFR Part 67, Subpart F. 7. CIVIL RIGHTS COMPLIANCE (See, 28 CFR Part 42.) a. Upon award, each Subgrantee Agency will be provided DCJ's Form 30, entitled "Certification of Compliance with Regulations Regarding Federal Civil Rights Requirements and Equal Employment Opportunity Plans (EEOP), and will be required to do the following: i. The Project Director must submit the form to the Subgrantee Agency's Authorized Official for this grant; ii. The Authorized Official must review the form in conjunction with subgrant agency personnel responsible for reporting civil rights findings of discrimination; The Authorized Official must accurately complete the required information and provide all information requested; iv. The Authorized Official must provide an original signature on the form as indicated; and, v. The DCJ 30 Form with original signature must be returned to the Division with the Statement of Grant Award (SOGA). b. Any subgrant agency findings of discrimination must be reported to the Division of Criminal Justice within 45 days of receipt of this grant award, and to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice. 8. NON-DISCRIMINATION The following federal non-discrimination cites apply in particular: the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act of 1990, 42 U.S.C. 12101, et. seq. and Department of Justice Regulations on Disability Discrimination, 28 CFR Part 35 and Part 39;Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; the Department of Justice Nondiscrimination October, 2009 Special Provisions and Certified Assurances Page 8 of 11 Special Provisions & Certified Assurances must remain attached to the application Regulations 28 CFR Part 42, Subparts C, D, E, and G; and Executive Order 11246, as amended by Executive Order 11375, and their implementing regulations, 41 CFR Part 60.1 et seq., as applicable to construction contracts. 9. NATIONAL ENVIRONMENTAL POLICY ACT (NEPA) AND NATIONAL HISTORIC PRESERVATION ACT (NHPA) COMPLIANCE (42 USC§§4321-4370 and 16 USC§470) a. The Subgrantee Agency agrees to assist the Division of Criminal Justice and the Office of Justice Programs, U.S. Department of Justice, in complying with the National Environmental Policy Act, the National Historic Preservation Act (NHPA) and other related federal environmental impact analyses requirements in the use of these grant funds either directly by the Subgrantee Agency or by a subcontractor. As long as the activity needs to be undertaken in order to use these grant funds, this NEPA requirement first must be met whether or not the activities listed below are being specifically funded with these grant funds. The activities covered by this special condition are: b. New construction; c. Minor renovation or remodeling of a property either listed on or eligible for listing on the National Register of Historic Places, or located within a 100 -year flood plain; d. Renovation, lease or any other proposed use of a building or facility that will either result in a change in its basic prior use, or significantly change its size. e. Implementation of a new program involving the use of chemicals other than chemicals that are either purchased as an incidental component of a funded activity and traditionally used, for example, in office, household, recreational or educational environments. 10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (This provision applies only to entities that provide medical care and treatment) The Subgrantee Agency acknowledges that it is a covered health care provider under the Health Insurance Portability and Accountability Act, 42 U.S.C. 1320d -1320d-8, and its implementing regulations and agrees to comply with the requirements of HIPAA concerning any uses and disclosures of protected health information. 11. Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (Government Entities Only) The prospective Subgrantee Agency certifies, by submission of this proposal, that it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970, which govern the treatment of persons displaced as a result of federal and federally -assisted programs. 12. Political Activity of Certain State and Local Employees (5 U.S.C. §§ 1501-08 and §§ 7324-28 — applies to Government Entities Only) The prospective Subgrantee Agency certifies, by submission of this proposal, that it will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain political activities of State and local government employees whose principal employment is in connection with an activity financed in whole or part by federal assistance. D. PROGRAM SPECIFIC REQUIREMENTS The following program specific requirements are imposed by the Federal or State sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements which must be passed on to subgrant award recipients. These requirements are more likely to change from year to year than the special provisions and federal certified assurances shown above, and usually vary across offices within the Division. 1. The capacity for VAWA funds to provide future continuation dollars for projects is undetermined at this time. Subgrantee Agencies are advised to seek other funding sources, especially for personnel dollars. 2. The Subgrantee Agency certifies that the signing authorities, all staff and volunteers assigned to the VAWA-funded project have read state laws and applicable rules of professional conduct related to issues of confidentiality and privilege, particularly with respect to releasing identifying information about victims of crime, including but not limited to, those found in. Section 13-90-107, C.R.S. 3. The Subgrantee Agency certifies that the signing authorities, all staff and volunteers assigned to the VAWA-funded project understand that disclosure of personally identifying information about victims served with VAWA funds is prohibited without a written release, court order or statutory requirement. 4. Pursuant to 28 CFR §§ 66.34, the recipient (or subrecipient, contractor or subcontractor) must obtain advance written approval from the Office on Violence Against Women program manager assigned to its award, and must comply with all conditions specified by the program manager in connection with that approval before: 1) using October, 2009 Special Provisions and Certified Assurances Page 9 of 11 Special, Provisions & Certified Assurances must remain attached to the application • award funds to purchase ownership of, or a license to use, a copyrighted work; or 2) incorporating any copyrighted work, or portion thereof, into a new work developed under this award. 5. The following activities cannot be conducted under the OVW federal action: Research and technology whose anticipated and future application could be expected to have an effect on the environment. 6. The Subgrantee Agency agrees to submit to the Division of Criminal Justice one copy of all reports and proposed publications funded under this project not less than thirty (30) days prior to public release for Office on Violence Against Women review. Prior review and approval of a report or publication is required if project funds are to be used to publish or distribute reports and publications developed under this grant. 7. All materials and publications (written, visual or sound) resulting from award activities shall contain the following statements: "This project was supported by Grant No. 2008-WF-AX-0003 and/or Grant No. 2009-WF-AX-0010 awarded by the Office on Violence Against Women, U.S. Department of Justice. The opinions, findings, conclusions, and recommendations expressed in this publication/program/exhibition are those of the author(s) and do not necessarily reflect the views of the Department of Justice, Office on Violence Against Women". 8. The Subgrantee Agency agrees that grant funds will not be used to conduct public awareness or community education campaigns or related activities. Grant funds may be used to support, inform, and outreach to victims about available services. 9. The Subgrantee Agency agrees that grant funds will not support activities that may compromise victim safety, such as: pre-trial diversion programs not approved by OVW or the placement of offenders in such programs; mediation, couples counseling, family counseling or any other manner of joint victim -offender counseling; mandatory counseling for victims, penalizing victims who refuse to testify, or promoting procedures that would require victims to seek legal sanctions against their abusers (e.g., seek a protection order, file formal complaint); or the placement of perpetrators in anger management programs. 10. The Subgrantee Agency must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either 1) submitted a false claim for VAWA grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict or interest, bribery, gratuity, or similar misconduct involving VAWA grant funds. This condition also applies to any subrecipients. Potential fraud, waster, abuse, or misconduct should be reported to the OIG by — Mail: Office of the Inspector General U.S. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 E-mail: oig.hotline@usdoj.gov Hotline: (contact information in English and Spanish): (800) 869-4499 Or Hotline fax: (202) 616-9881 Additional information is available from the DOJ OIG website at www.usdoj.gov/oig. October, 2009 Special Provisions and Certified Assurances • Special Provisions & Certified Assurances must remain attached to the application Page 10 of 11 E. GENERAL PROVISIONS 1. INDEMNIFICATION. a. The Subgrantee Agency shall indemnify, save, and hold harmless the State, its employees and agents, against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees and related costs, incurred as a result of any act or omission by the Subgrantee Agency, or its employees, agents, subcontractors, or assignees pursuant to the terms of this subgrant award. FOR GRANTS TO STATE AGENCIES AND HIGHER EDUCATION ONLY: b. A self -insured, Subgrantee state Agency agrees that its Self -Insurance Program shall BE RESPONSIBLE FOR any and all claims, damages, liability and court awards, including costs, expenses, and attorney fees and related costs, incurred as a result of any act or omission by the Subgrantee Agency, or its employees, agents, subcontractors, or assignees pursuant to the terms of this subgrant award. 2. STATEWIDE CONTRACT MANAGEMENT SYSTEM [This section shall apply when the Effective Date is on or after July 1, 2009 and the maximum amount payable to Subgrantee hereunder is $100,000 or higher] By entering into this subgrant, Subgrantee agrees to be governed, and to abide, by the provisions of CRS §24-102-205, §24- 102-206, §24-103-601, §24-103.5-101 and §24-105-102 concerning the monitoring of vendor performance on state contracts and inclusion of contract performance information in a statewide contract management system. Subgrantee performance shall be evaluated in accordance with the terms and conditions of this subgrant, State law, including CRS §24-103.5-101, and State Fiscal Rules, Policies and Guidance. Evaluation of Subgrantee's performance shall be part of the normal contract administration process and Subgrantee's performance will be systematically recorded in the statewide Contract Management System. Areas of review shall include, but shall not be limited to quality, cost and timeliness. Collection of information relevant to the performance of Subgrantee's obligations under this subgrant shall be determined by the specific requirements of such obligations and shall include factors tailored to match the requirements of the Project Plan of this subgrant. Such performance information shall be entered into the statewide Contract Management System at intervals established in the Project Plan and a final review and rating shall be rendered within 30 days of the end of the Subgrant term. Subgrantee shall be notified following each performance and shall address or correct any identified problem in a timely manner and maintain work progress. Should the final performance evaluation determine that the Subgrantee demonstrated a gross failure to meet the performance measures established under the Project Plan, the Executive Director of the Colorado Depattuient of Personnel and Administration (Executive Director), upon request by the Colorado Division of Criminal Justice, and showing of good cause, may debar Subgrantee and prohibit Subgrantee from bidding on future contracts. Subgrantee may contest the final evaluation and result by: (i) filing rebuttal statements, which may result in either removal or correction of the evaluation (CRS §24-105- 102(6)), or (ii) under CRS §24-105-102(6), exercising the debarment protest and appeal rights provided in CRS §§24-109- 106, 107, 201 or 202, which may result in the reversal of the debarment and reinstatement of Subgrantee, by the Executive Director, upon showing of good cause. October, 2009 Special Provisions and Certified Assurances Special Provisions & Certified Assurances must remain attached to the application Page 11 of 11 •SIGNATURE PAGE ->->-> TO BE COMPLETED BY ALL APPLICANTS (ORIGINAL SIGNATURES REQUIRED - Please sign in BLUE ink. See instructions for description of proper signatories.) The Subgrantee Agency and responsible signatories certify by signing that they have read the Application including the Special Provisions and Certified Assurances. and are fully cognizant of their duties and responsibilities for this project. The Subgrantee Agency understands and agrees that any subgrant award received as a result of this application shall incorporate by reference the information contained herein. Responsibility for narrative and fiscal reporting requirements are delegated to the designated Project Director, who will sign all such reports. This delegation is for purposes of reporting to the Division and for operational ease, and in no way limits the authority and responsibility of the Authorized Official. In accordance with the Colorado Revised Statutes 24-72-202.6. information supplied in this application is considered a public record. AUTHORIZED OFFICIAL Name William F. Garcia Waifs°ev® Position Board Chair CI Agency Board of County Commissioners, Weld County DEC 6jg:2n09 Mailing Address PO Box 758 City, State, Zip Greeley, Co 80632 Telephone # 970 336-7204 ext 4200 Fax # 970 352-0242 E-mail Address wgarcia@co.weld.cb.us Signature Date i/-0.2i-9y FINANCIAL OFFICER Name Barbara Connolly Position Controller Agency Weld County Government Mailing Address PO Box 758 City, State, Zip Greeley, CO 80632 Telephone # 970 356-4000 ext 4218 Fax # 970 352-0242 E-mail Address bonnolly@co.weld. co.us Signature n\ f/�'f�". Date 1//a3/2 / b)CiJac.z? � PROJECT I1 RECTOR Name JoAnn Holden 4,..../ Position Director of Victim Services Agency Weld County District Attorney's Office Mailing Address PO Box 1167 City, State, Zip Greeley, Co 80632 Telephone # 970 356-4010 X4747 Fax # 970 352-8023 E-mail Address jholden@co.weld.co.us f. Signature Si g Jft/ Date (I'1�67 October, 2009 Hello