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Home My WebLink About20092472.tiffRESOLUTION RE: APPROVE REVISIONS TO BYLAWS FOR SICK LEAVE BANK GOVERNING BOARD WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board of County Commissioners of Weld County, Colorado, has been presented with proposed amendments to the bylaws of the Sick Leave Bank Governing Board, and WHEREAS, after review, the Board deems it advisable to approve said revised bylaws, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the revised bylaws for Sick Leave Bank Governing Board be, and hereby are, approved. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 16th day of September, A.D., 2009. ATTEST: Weld County Clerk to t BY: APP eputy Cleto he Bo- d AS TO Sean P. Conway County Attorney Date of signature: /C'//37.96e j BOARD OF C91,}JNTY COMMISSIONERS WELD COUNT TI', COLORADO arcia, Chair er, Pro-Tem EXCUSED Bar a Kirkmeyer --4\David E. Long 61 2009-2472 PE0009 %b 9 Weld County Colorado Sick Leave Bank Governing Board ByLaws ARTICLE I NAME The name of this Weld County Employee Advisory Board shall be the "Weld County Sick Leave Bank Governing Board." ARTICLE II PURPOSE The Weld County Sick Leave Bank Governing Board, organized September 3, 1980, pursuant to the Weld County Personnel Policy, shall administer the Weld County Employees' Sick Leave Bank in accordance with these bylaws and Sick Leave Bank policy and the policies of Weld County. ARTICLE III GOVERNING BOARD MEMBERSHIP Section 1 The Board shall consist of five (5) voting members, elected by the participants of the Sick Leave Bank. Section 2 Membership on the Board shall be for a term of two (2) years beginning on September 1 of the year the term begins and ending on August 31 of the year the term ends. Regular elections to fill expired terms shall be held no later than August 15 of the year in which the term ends. In order to maintain consistency on the Board, Francie Collins and Wendy Paris are appointed for a one year term commencing September 1, 2009 and ending August 31, 2010, at which time they will be term limited, each having completed four years of service on the Board, and therefore not eligible to run for reelection in 2010. No person shall serve more than two (2) consecutive terms on the Board. Section 3 The Human Resources/Personnel Department shall conduct an election no later than August 15 to fill any expired terms on the Board. 1 2009-2472 Section 4 In the event of a vacancy due to resignation or the failure of a member to attend three (3) consecutive regular meetings of the Governing Board without an excused absence, the Governing Board shall request the Human Resources/Personnel Department to appoint within thirty (30) days the candidate who was the next runner-up in the most recent election. If the top five (5) candidates have been selected in the manner to fill vacancies, a special election will be held to fill additional vacancies. Section 5 Each Board voting member shall be entitled to one (1) vote. Section 6 The Human Resources/Personnel Department shall serve as a resource for the Board when questions arise regarding a request from a member or regarding the interpretation of policies and bylaws. The Board may request a Human Resources staff person to be present at its meetings. ARTICLE IV THE GOVERNING BOARD Section 1 the Board shall elect from its members a Chairperson, Vice -Chairperson, and Secretary. The elected officers shall serve a one (1) year term beginning in September. No officer shall serve more than two (2) consecutive terms in the same position. Section 2 All decisions made by the Board shall be final; there is no appeal process for decisions made by the Board. Section 3 No Sick Leave Bank member has a right to Sick Leave Bank time based solely on their contribution to the Bank. Approved Bank time shall be granted by the Board based on member need on a case -by -case basis after considering all aspects of the request. ARTICLE V DUTIES OF THE OFFICERS Section 1 The Chairperson shall preside at all meetings of the Board and may call meetings when needed. Section 2 The Vice -Chairperson shall preside and perform the duties of the Chairperson in the Chairperson's absence and shall perform all other duties that may be assigned by the 2 Chairperson. Section 3 The Secretary shall be responsible for recording and preparing minutes of any actions taken during Board meetings. During the absence of the Secretary, the Chairperson may appoint another member to temporarily fulfill the Secretary's function. The Secretary shall keep the records of the Board. ARTICLE VI MEETINGS Section 1 The time and place of the Board meetings shall be determined by the Board. Section 2 The Board shall meet as necessary. Upon the receipt of a request to draw on Sick Leave Bank hours the Board shall meet and act upon the request in a timely manner, and if possible within the pay period of the request. Section 3 A quorum shall be deemed formed when there are three (3) voting members of the Board present. Section 4 Any action or resolution adopted, amended, or repealed by the Board shall require concurrence of a quorum of the voting members of the Board. Section 5 A. Any Sick Leave Bank member shall be entitled to be present or represented at the meeting during which his/her request is considered by the Board. B. A Board member requesting Sick Leave Bank time shall be excluded from voting on his/her own request. C. A Board member who is currently supervising a member requesting Sick Leave Bank time shall be excluded from voting on the member's request. Section 6 Requests for sick leave time from the Bank shall be voted upon only in executive session and all discussions therein shall remain confidential. Release of information to unauthorized persons by any member of the Board, upon confirmation shall result in immediate dismissal from the Board. Section 7 Robert's Rules of Order as revised shall govern the conduct of the Board meetings unless otherwise specified by the bylaws. 3 ARTICLE VII AMENDMENT OF BYLAWS Section 1 The Sick Leave Bank Governing Board bylaws may be amended at any regular meeting of the Board with subsequent approval of the Weld County Board of Commissioners. ARTICLE VIII REVIEW OF POLICY The Board shall review the policy of the Sick Leave Bank periodically. A member of the Sick Leave Bank may propose amendments to the Board for consideration. 4 SICK LEAVE BANK GOVERNING BOARD MINUTES September 2, 2009 Present: Robert Schleich Wendi Paris Trevor Jiricek Francie Collins Jewell Vaughn This meeting was called to order to review and vote on the Weld County, Colorado, Sick Leave Bank Governing Board By Laws changes. Below are the changes: Article III, Section 2: to appoint Francie Collins and Wendy Paris for a one-year term from September 1, 2009, ending August 31, 2010, completing a four-year term and not eligible to run for reelection in 2010. Article III, Sections 5 and 5 Re -numbering of Sections from 4 and 6 to Section 5 and 6 correcting a typographical error. Article VI, Section 6 changing the language to read: ....any member of the Board, "upon confirmation," shall result in immediate dismissal.... The SLB Board agreed unanimously to approve the changes. BC/Curd r�ancie Collins Sick Leave Bank Board Secretary M-.\Francie4SICK LEAVE BANK@009\MEETING MINUTES\SLB ByLawsMeetingMinutes9-2-2009.doc Weld County Colorado Sick Leave Bank Governing Board ByLaws ARTICLE I NAME The name of this Weld County Employee Advisory Board shall be the "Weld County Sick Leave Bank Governing Board." ARTICLE II PURPOSE The Weld County Sick Leave Bank Governing Board, organized September 3, 1980, pursuant to the Weld County Personnel Policy, shall administer the Weld County Employees' Sick Leave Bank in accordance with these bylaws and Sick Leave Bank policy and the policies of Weld County. ARTICLE III GOVERNING BOARD MEMBERSHIP Section I The Board shall consist of five (5) voting members, elected by the participants of the Sick Leave Bank. Section 2 Membership on the Board shall be for a term of two (2) years beginning on September I of the year the term begins and ending on August 31 of the year the term ends. Regular elections to fill expired terms shall be held no later than August 15 of the year in which the term ends. CID nut Lk/aid nwndtra ai,all fulfill tit 3 yca, Nun fur which tits wen. cLcted. In order to maintain consistency on the Board, Francie Collins and Wendy Paris are appointed for a one year term commencing September 1, 2009 and ending August 3!, 2010, at which time they will be term limited, each having completed four years of service on the Board, and therefore not eligible to run for reelection in 2010. No person shall serve more than two (2) consecutive tenns on the Board. Section 3 The Human Resources/Personnel Department shall conduct an election no later than August 15 1 to fill any expired terms on the Board. Section 4 In the event of a vacancy due to resignation or the failure of a member to attend three (3) consecutive regular meetings of the Governing Board without an excused absence, the Governing Board shall request the Human Resources/Personnel Department to appoint within thirty (30) days the candidate who was the next runner-up in the most recent election. If the top five (5) candidates have been selected in the manner to fill vacancies, a special election will be held to fill additional vacancies. Section 4 5 Each Board voting member shall be entitled to one (I ) vote. Section 5 6 The Human Resources/Personnel Department shall serve as a resource for the Board when questions arise regarding a request from a member or regarding the interpretation of policies and bylaws. The Board may request a Human Resources staff person to be present at its meetings. ARTICLE IV THE GOVERNING BOARD Section I the Board shall elect from its members a Chairperson, Vice -Chairperson, and Secretary. The elected officers shall serve a one ( I) year term beginning in September. No officer shall serve more than two (2) consecutive terms in the same position. Section 2 All decisions made by the Board shall be final; there is no appeal process for decisions made by the Board. Section 3 No Sick Leave Bank member has a right to Sick Leave Bank time based solely on their contribution to the Bank. Approved Bank time shall be granted by the Board based on member need on a case -by -case basis after considering all aspects of the request. ARTICLE V DUTIES OF THE OFFICERS Section I The Chairperson shall preside at all meetings of the Board and may call meetings when needed. Section 2 2 The Vice -Chairperson shall preside and perform the duties of the Chairperson in the Chairperson's absence and shall perform all other duties that may be assigned by the Chairperson. Section 3 The Secretary shall be responsible for recording and preparing minutes of any actions taken during Board meetings. During the absence of the Secretary, the Chairperson may appoint another member to temporarily fulfill the Secretary's function. The Secretary shall keep the records of the Board. ARTICLE VI MEETINGS Section 1 The time and place of the Board meetings shall he determined by the Board. Section 2 The Board shall meet as necessary. Upon the receipt of a request to draw on Sick Leave Bank hours the Board shall meet and act upon the request in a timely manner, and if possible within the pay period of the request. Section 3 A quorum shall be deemed formed when there are three 131 voting members of the Board present. Section 4 Any action or resolution adopted, amended. or repealed by the Board shall require concurrence of a quorum of the voting members of the Board. Section 5 A. Any Sick Leave Bank member shall he entitled to be present or represented at the meeting during which his/her request is considered by the Board. B. A Board member requesting Sick Leave Bank time shall he excluded from voting on his/her own request. C. A Board member who is currently supervising a member requesting Sick Leave Bank time shall be excluded from voting on the member's request. Section 6 Requests for sick leave time from the Bank shall be voted upon only in executive session and all discussions therein shall remain confidential. Release of information to unauthorized persons by any member of the Board, upon confirmation, shall u,,,t tuts result in immediate dismissal from the Board. Section 7 3 i Robert's Rules of Order as revised shall govern the conduct of the Board meetings unless otherwise specified by the bylaws. ARTICLE VII AMENDMENT OF BYLAWS Section I The Sick Leave Bank Governing Board bylaws may be amended at any regular meeting of the Board with subsequent approval of the Weld County Board of Commissioners. ARTICLE VIII REVIEW OF POLICY The Board shall review the policy of the Sick Leave Bank periodically. A member of the Sick Leave Bank may propose amendments to the Board for consideration. 4 Hello