HomeMy WebLinkAbout20090468.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
FEBRUARY 18, 2009
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, February 18, 2009, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Garcia, Chair
Commissioner Douglas Rademacher, Pro-Tem
Commissioner Sean P. Conway - EXCUSED
Commissioner Barbara Kirkmeyer
Commissioner David E. Long
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Administrative Services, Monica Mika
MINUTES: Commissioner Rademacher moved to approve the minutes of the Board of County
Commissioners meeting of February 11, 2009, as printed. Commissioner Long seconded the motion, and
it carried unanimously.
CERTIFICATION OF HEARINGS: Commissioner Kirkmeyer moved to approve the Certification of
Hearings conducted on February 10, 2009: 1) Violation Hearings; and on February 11, 2009: 1) CZ #1149
- Charles and Alice Greenman, 2) USR #1681 - Charles and Alice Greenman, and 3) CZ #1151 - Kristi
Walker. Commissioner Rademacher seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent Agenda as printed.
Commissioner Long seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES, WELD COUNTY FAIR BOARD - SCOTT PRUETT, MARY ANN
COTHREN, MATT BUTLER, KATIE SAMPLES, GEORGE GRAY, JUDY STEVENS, KURT HUMPHREY:
Chair Garcia read the certificates into the record recognizing Scott Pruett, Mary Ann Cothren, Matt Butler,
Katie Samples, George Gray, Judy Stevens, and Kurt Humphrey for their services on the Weld County Fair
Board.
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COMMISSIONER COORDINATOR REPORTS: Chair Garcia stated Justin Horn received the 2008 Corp
Member of the Year Award from the Colorado Youth Conservation Corp Association, and he was awarded
a scholarship, in the amount of $4,725.00, to be used for college expenses, and he plans to use the money
toward obtaining a Bachelor's degree in either Construction Management or Small Business Management.
BIDS:
PRESENT BID #B0900053, HOT BITUMINOUS/ASPHALT SUPPLY - DEPARTMENT OF PUBLIC
WORKS: Monica Mika, Director of Administrative Services, read the names of the six vendors into the
record that submitted a bid, and stated the bid will presented for approval on March 4, 2009.
PRESENT BID #60900059, CRACK FILLER MATERIAL - DEPARTMENT OF PUBLIC WORKS: Ms. Mika
stated the bid will be presented for approval on March 4, 2009, and she read the names of the three
vendors that submitted a bid into the record.
PRESENT BID #60900067, CONCRETE/WASHED ROCK/SQUEEGEE "ON -CALL" - DEPARTMENT OF
PUBLIC WORKS: Ms. Mika stated the bid will be presented for approval on March 4, 2009, and she read
the names of the eight vendors that submitted a bid into the record.
PRESENT AND APPROVE BID #60900075, PEST BID - PRAIRIE DOG CONTROL "ON -CALL" -
DEPARTMENT OF PUBLIC WORKS: Ms. Mika stated this bid is being presented for emergency approval,
in order to accommodate the work schedule, and it is recommended that the Board accept the two lowest
bids from Get -R -Done Pest Control, LLC, and Sorenson Pest Management, Inc. Tina Booton, Department
of Public Works, stated the Rozol must be applied by March 15, 2009. Chair Garcia stated one of the
recommended vendors charges a minimum of $200.00 and inquired if the charge will be applicable to the
Department. Ms. Booton stated there are over 200 holes on both of the sites the County plans to apply
the product on; therefore, the minimum charge will have no impact on the expense. In response to
Commissioner Long, Ms. Booton clarified the Department cannot apply Rozol between March 15 and
October 1, of any given year, in order to protect burrowing owls, ferrets, snakes, and eagles. Further
responding to Commissioner Long, Ms. Booton stated Rozol is intended for use on pocket gophers and
mice; however, some states have obtained permission to use it for prairie dog control, including the State
of Colorado, and Weld County used Rozol last year. Commissioner Rademacher moved to approve said
low bids from Get -R -Done Pest Control, LLC, and Sorenson Pest Management, Inc., based on staff's
recommendations. Seconded by Commissioner Long, the motion carried unanimously.
APPROVE BID #B0900062, SIGN FACING AND MATERIAL - DEPARTMENT OF PUBLIC WORKS:
Ms. Mika stated the bid is for a variety of aluminum signs; therefore, multiple vendors are recommended
for approval. She stated it is recommended the following vendors be used: Custom Products for
Items 1-22; Vulcan Signs for Items 22 and 34; Rocal, Inc., for Items 24-33, 35, 36, 43, and 44; J and A
Traffic Products for Items 37-39; Zumar Industries for Item 40, Nippon Carbide Ind., for Items 41-43, 45,
and 46; and J and S Contractors Supply for Items 47-49. Commissioner Rademacher moved to approve
acceptance of the bids, as recommended by staff. Seconded by Commissioner Conway, the motion
carried unanimously.
NEW BUSINESS:
CONSIDER EXPENDITURE AUTHORIZATION MODIFICATIONS FOR VARIOUS WORKFORCE
DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of the
Department of Human Services, stated the entire amount of the expenditure authorization modifications
is $109,375.00, including Wagner Peyser Adjustment #5, in the amount of $48,025.00, for staff costs
associated with Unemployment Insurance activities, which may include staff salaries and purchasing
equipment to improve the center's ability to provide services and to enhance the ability of customers to
utilize the center resources; the Governor's Summer Job Hunt, in the amount of $34,500.00, for which the
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goal is to assist youth in making the transition from school to work, and $1,000.00 of the funds will be spent
on marketing the Program as required by the Colorado Department of Labor; WIRED Modification #2 ITA
Funds, in the amount of $25,000.00, to provide training services for individuals enrolled in the Workforce
Investment Act (WIA) Programs, and to support placement of participants in WIRED targeted industries,
including energy, information technology, aerospace, and bioscience jobs; and WIA 10% SECTR
Academy, in the amount of $1,850.00, to cover the costs associated with staff and community partners
attending the SECTR Academy training being held February 17, 2009, through February 19, 2009.
Commissioner Long moved to approve said expenditure authorization modifications for various Workforce
Development programs and authorize Chair to sign. Seconded by Commissioner Kirkmeyer, the motion
carried unanimously.
CONSIDER AMENDMENT TO CHILD PROTECTION AGREEMENT FOR SERVICES AND AUTHORIZE
CHAIR TO SIGN - TROY HAUSE: Ms. Griego stated the amendment was presented at a work session
conducted on February 10, 2009, and it allows for an increase in the maximum reimbursement amount,
from $10,000.00, to $20,000.00, to meet the increased demand for mediation services. She stated all of
the other terms for the agreement shall remain the same, including the termination date of May 31, 2009.
In response to Chair Garcia, Ms. Griego stated the other contractor used for this service is Ackerman and
Associates, and enabling them to be able to receive immediate referrals as Troy Hause is able to do, has
been, and continues to be, discussed with Judge Hoskins and Magistrate Strobel. Commissioner
Rademacher moved to approve said amendment to Child Protection Agreement for Services and authorize
Chair to sign. Seconded by Commissioner Long, the motion carried unanimously.
CONSIDER LIVEWELL COLORADO COMMUNITY INVESTMENT CONTRACT AND AUTHORIZE CHAIR
TO SIGN - LIVEWELL COLORADO: Dr. Mark Wallace, M.D., Director of the Department of Public Health
and Environment, stated Livewell Colorado is a non-profit organization collaboratively sponsored by the
Colorado Health Foundation, Kaiser Permanente, and the Colorado Department of Public Health and
Environment, and the term of agreement will last through January 31, 2010. Dr. Wallace stated the
Program succeeds the Steps to a Healthier Weld Program, which was very successful, and it will continue
the efforts to encourage Colorado residents to eat healthier and exercise more, to combat obesity and the
chronic health problems associated with being overweight. He further stated all of the funding for the
project is private funding and acceptance of the Contract will allow the Department to receive $249,903.00
for the first year of the project, and the funds will be used to staff a Project Coordinator and an office
technician. Commissioner Kirkmeyer moved to approve said contract and authorize the Chair to sign.
Seconded by Commissioner Rademacher, the motion carried unanimously.
CONSIDER LIMITED AMENDMENT FOR TASK ORDER #2 FOR IMMUNIZATION PROGRAM AND
AUTHORIZE CHAIR TO SIGN: Dr. Wallace stated the limited amendment will allow an amount, not to
exceed $47,387.00, to be reimbursed to Weld County, for the Immunization Program. He stated this is
Federal money passing through, and it may be spent through December 31, 2009, to provide additional
walk-in clinics for immunizations for people of all ages, to support WIC, the State's Supplemental Nutrition
Program, and to educate private offices on immunization schedules. Commissioner Rademacher moved
to approve said limited amendment for Task Order #2 for the Immunization Program and authorize Chair
to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
CONSIDER INSTALLATION OF TRAFFIC CONTROL DEVICES ON VARIOUS COUNTY ROADS: Janet
Carter, Department of Public Works, stated a "pass around" document was provided to the Board earlier
in the month; however, she also has a presentation prepared for the Board, to review the matter.
Ms. Carter stated the manual on Uniform Traffic Control Devices, Section 26.05, identifies four situations
in which it is determined a stop sign shall be installed: 1) Volume control is needed for a four-way
intersection; 2) Volume Control is needed for a "T" Intersection; 3) There is an unsignalized intersection
in a signalized area; and 4) High speeds, restricted view, or crash records indicate a need for control by
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a stop sign. She stated the justifications Weld County uses to determine if a stop sign shall be installed
are: 1) Limited Sight Distance Due to Road Geometry, such as curves, hills or dips; 2) Limited Sight
Distance Due to Foliage or Structures, such as corn fields, trees, bushes, or buildings; and 3) Area
Consistency, such as when a gravel road insects with a paved road. Ms. Carter stated the intersections
of County Roads 63 and 52; County Roads 17.5 and 52; and County Roads 69 and 68 require stop signs
due to road geometry issues limiting the sight distance. She stated the intersections at County Roads 63
and 52; County Roads 23 and 40; County Roads 59 and 64.5, 5th Street and Clark Street; and Hemlock
Street and East 18th Street require stop signs due to foliage and structures limiting the sight distance. She
stated the intersections of County Roads 57 and 60.5; County Roads 55.5 and 60.5; and County Roads
67 and 68 require stop signs due to the need to establish consistency. Ms. Carter stated in the future she
will present individual stop sign requests to the Board, as the need arises, rather than waiting to present
a group of requests. Commissioner Rademacher moved to approve said Stop signs on various County
roads. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. (Clerk's Note:
Ms. Carter's Powerpoint presentation was submitted via email on February 24, 2008, and is marked
Exhibit A.)
CONSIDER POSSESSION AND USE AGREEMENT CONCERNING CERTAIN IMPROVEMENTS TO
CRS 1 AND 20.5 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS - PLEASANT VIEW
FARM, LLC: Leon Sievers, Department of Public Works, stated this is the first of two parcels the County
is acquiring for the County Road 28.5 Improvement Project, and the property is presently under a
conservation easement administered by Boulder County. Mr. Sievers stated Boulder County supports the
acquisition of the parcel by Weld County and the removal of the right-of-way from the conservation
easement; however, to maintain the construction schedule, staff is operating under the Possession and
Use Agreement so the Department may continue working while the documents are prepared for the land
owner to sign. He stated the County is acquiring 3,392 square feet of right-of-way for $950,00 dollars,
which is $12,000 per acre, and 2,419 square feet of temporary construction easement for $300.00, totaling
$1,250.00. Commissioner Rademacher moved to approve said possession and use agreement and
authorize the Chair to sign necessary documents. Seconded by Commissioner Long, the motion carried
unanimously.
CONSIDER AGREEMENT CONCERNING PURCHASE OF RIGHT-OF-WAY FOR CERTAIN
IMPROVEMENTS TO COUNTY ROAD 1 AND AUTHORIZE CHAIR TO SIGN NECESSARY
DOCUMENTS - DJS CITY LEASE/OPTION, LLC: Mr. Sievers stated this is the second of two parcels the
County is acquiring for the project. He stated 412 square -feet of right of way is being acquired for $500.00
and 5,716 square feet of temporary construction easement for $300.00, for a total cost of $800.00.
Commissioner Long moved to approve said agreement and authorize the Chair to sign necessary
documents. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
CONSIDER TEMPORARY CLOSURE OF CR 30 BETWEEN CRS 43 AND 49: Ms. Carter stated the
closure is for the emergency repair of a culvert, and road signs and barricades will be used to advise
drivers of the closure. She stated the detour route is paved; therefore, no dust abatement measures are
required, and the average daily traffic count is 507 vehicles, according to a 2007 traffic study.
Commissioner Rademacher moved to approve said temporary closure. Seconded by Commissioner Long,
the motion carried unanimously.
CONSIDER AMENDED BYLAWS AND AUTHORIZE CHAIR TO SIGN - COMMUNITY CORRECTIONS
BOARD: Doug Erler, Community Corrections, stated a work session was conducted with the Board of
County Commissioners regarding the matter and the Community Corrections Board has approved the
amended bylaws. Bruce Barker, County Attorney, stated a change was made by the Community
Corrections Board after the Board of County Commissioners reviewed the bylaws at the work session.
Mr. Erler stated the Community Corrections Board made changes to the language in the bylaws as follows:
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Article 6, Section 1, Items #5 and #6 have been changed to specify the Chief of a municipal police
department or designee, rather than a representative, and the Weld County Sheriff or designee, rather
than a representative, be designated to attend the Community Corrections Board meetings. Mr. Barker
read the previous and proposed language into the record. In response to Commissioner Kirkmeyer,
Mr. Erler concurred that the proposed language for Item #5 continues to permit a designee to attend in the
place of the Chief; therefore, even though it is more specific than the previous language, the proposed
language does not correct the issue as the Community Corrections Board intended. Commissioner
Kirkmeyer suggested eliminating the words "or designee" from the proposed language for Item #5 to
correct the problem. Commissioner Kirkmeyer moved to approve said amended bylaws, with said change
to Item #5, and authorize the Chair to sign. Seconded by Commissioner Long, the motion carried
unanimously.
CONSIDER CERTIFYING THE NEED FOR THE PROVISION OF HEALTH CARE SERVICES IN
VARIOUS LOCATIONS WITHIN WELD COUNTY - NORTH COLORADO MEDICAL CENTER (NCMC):
Bob Murphy, Treasurer for North Colorado Medical Center (NCMC), stated on December 31, 2008, NCMC
purchased the Westlake Physicians Medical Office Building located at 5623 West 19th Street, Greeley,
Colorado 80634, which contains a medical clinic, and is now operated by Banner Medical Group -
Greeley, LLC. Chair Garcia stated the Board conducted a work session regarding the matter.
Commissioner Rademacher moved to approve certifying the need for the provision of health care services
in various locations within Weld County. Seconded by Commissioner Long, the motion carried
unanimously.
CONSIDER LEASE WITH OPTION TO PURCHASE AGREEMENT AND AUTHORIZE CHAIR TO SIGN -
KANSAS STATE BANK OF MANHATTAN: Barb Connolly, Controller, stated the lease is for an additional
defibrillator, and a lease is in place with Kansas State Bank of Manhattan for the eleven defibrillators
currently in the possession of Paramedic Services. In response to Commissioner Rademacher,
Ms. Connolly clarified the County leases all of its defibrillators. In response to Commissioner Kirkmeyer,
Dave Bressler, Director, stated the lease being considered is for the same piece of equipment that is on
the other eleven vehicles, and the reason the Department leases defibrillators is because it is a better
value. Mr. Bressler explained due to the rapid pace of technology changing, the equipment was losing its
residual value when it was purchased, rather than leased. Commissioner Rademacher moved to approve
said lease with option to purchase agreement and authorize the Chair to sign. Seconded by Commissioner
Kirkmeyer, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, February 18, 2009 2009-0468
Page 5 BC0016
There being no further business, this meeting was adjourned at 9:42 a.m.
BOARD OF COUNTY COMMISSIONERS
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Minutes, February 18, 2009 2009-0468
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