HomeMy WebLinkAbout20091267.tiffRESOLUTION
RE: APPROVE IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING
COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN, AND ACCEPT
COLLATERAL FOR USE BY SPECIAL REVIEW #1665 - HIGH PLAINS DISPOSAL, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, on October 29, 2008, the Weld County Board of Commissioners approved Use
by Special Review #1665, for High Plains Disposal, Inc., 4501 UW Hwy 59N, Lufkin, Texas 75902,
for an Oil and Gas Support Facility (Class II - Oilfield Waste Disposal Facility) in the A (Agricultural)
Zone District, on the following described real estate, to -wit:
Part of the N1/2 of Section 25, Township 5 North,
Range 65 West of 6th P.M., Weld County, Colorado
WHEREAS, pursuant to certain Conditions of Approval, the Board has been presented with
an Improvements Agreement According to Policy Regarding Collateral for Improvements between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, and High Plains Disposal, Inc., with terms and conditions being as stated in said
agreement, and
WHEREAS, the Board has been presented with a Performance and Payment Bond,
No. PRF08958838 from Fidelity and Deposit Company of Maryland, 900 Summit Avenue,
Fort Worth, Texas 76102, in the amount of $237,337.24, and
WHEREAS, after review, the Board deems it advisable to approve said agreement and
accept said Performance and Payment Bond as stated above, copies of which are attached hereto
and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Improvements Agreement According to Policy Regarding Collateral for
Improvements between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, and High Plains Disposal, Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED that Performance and Payment Bond No. PRF08958838
from Fidelity and Deposit Company of Maryland, 900 Summit Avenue, Fort Worth, Texas 76102,
in the amount of $237,337.24, be, and hereby is, accepted.
13L L' 1
2009-1267
PL1986
Or('//C%
IMPROVEMENTS AGREEMENT - HIGH PLAINS DISPOSAL, INC.
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 1st day of June, A.D., 2009.
ATTEST:
Weld County Clerk to t
BY:
Deputy Clerk o the Boar
APPRO
FORM:
my Attorney
Date of signature Ofiz e /
BOARD OF COUNTY COMMISSIONERS
WELD COUN COLORADO
William F. Garcia, Chair
EXCUSED
Douglas Rademacher, Pro -Tern
Sean P. Conway
EXCUSED
Barba Kirkmeyer
David E. Long
2009-1267
PL1986
• N� ali(D
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Wilk
COLORADO
MEMORANDUM
TO: Board of County Commissioners
FROM: Chris Gathman — Planner III
SUBJECT: On-Site/Off-Site Improvements Agreement for High Plains
Disposal — USR-1665
The Department of Planning Services has received a signed improvements agreement for on -
site and off -site improvements for High Plains Disposal (A Class II — Oil Field Waste Disposal
Facility approved by the Board on October 29, 2009) along with a Performance Bond in the
amount of Two -Hundred Thirty -Seven Thousand Three -Hundred Thirty -Seven Dollars and
Twenty -Four Cents. The improvements agreement and collateral has been reviewed by the
Departments of Planning Services and Public Works and it has been determined that the
amount of collateral is sufficient to cover the proposed improvements. The Departments of
Planning Services and Public Works recommend acceptance of this collateral.
2009-1267
3j
IMPROVEMENTS AGREEMENT ACCORDING TO
POLICY REGARDING COLLATERAL FOR IMPROVEMENTS
High Plains Disposal — USR-1665
THIS AGREEMENT, made and entered into this 9111 day of M*Y , &•q,
by and between the County of Weld, State of Colorado, acting through its Board of County
Commissioners, hereinafter called "County," and High Plains Disposal, hereinafter called
"Property Owner."
WITNESSETH:
WHEREAS, Property Owner is the owner of, the following described property in the
County of Weld, Colorado:
Part of the N1/2 of Section 25, Township 5 North,
Range 65 West of the 6th P.M., Weld County,
Colorado and
hereinafter referred to as "the Property," and
WHEREAS, Property Owner has acquired land use permits from County for an Oil and Gas
Support Facility (Class II- Oilfield Waste Disposal Facility) on approximately 8 acres on the
above described real property, and the County is currently in the process of considering an Use -
by -Special Review for the Property (USR-1665), and
WHEREAS, the Property Owner acknowledges that the issuance of USR-1665 is conditional
upon Property Owner's performance of the on -site and off -site improvements which are
described in this Agreement and depicted in a set of plans provided by Property Owner
(hereinafter referred to as "Plans"), a copy of which is attached to this Agreement and made a
part hereof, and
WHEREAS, Property Owner acknowledges that it may not engage in any activity related to the
businesses described above until said improvements have been completed, and
WHEREAS, the parties agree that Property Owner shall not be required to commence work on
the on -site or off -site improvements, nor to provide collateral for said improvements until
Property Owner submits an application for grading.
NOW, THEREFORE, IN CONSIDERATION OF the foregoing and of the promises and
covenants contained herein, the parties hereto promise, covenant and agree as follows:
A. Required Off -Site Improvements
1.0 Weld County Road 54: The safety improvements shall include: construction of
adequate asphalt paved turning radii (60) feet at the main entrance onto WCR 54, drainage and
signage installations, as indicated on the approved construction Plans. The main entrance
improvements will include; #1 -asphalt paving a minimum of (300 x 24) feet into the site from
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County Road 54 or #2 -asphalt paving a minimum of (100 x 24) feet into the site from County
Road 54 and construct a double cattle guard set (one right after the other), in the exit portion of
the roadway, to ensure a complete revolution of the truck tires. The applicant shall install an
eastbound deceleration lane and westbound acceleration lane, in accordance with the
requirements of the Department of Public Works.
2.0 Road Improvements Responsibilities: Property Owner is solely responsible for all
designated improvements on WCR 54, and for any construction improvements mandated by the
Colorado Department of Transportation (hereinafter "CDOT"), and for all expenses associated
therewith. These responsibilities include, but are not limited to the following: utility locates;
right-of-way clearances and permits; coordination with oil and gas operators and facilities,
affected railroad facilities and affected irrigation facilities; traffic control; and project safety
during construction. Property Owner shall obey all applicable regulations issued by the
Occupational Safety and Health Administration (hereinafter "OSHA"), CDOT, Colorado
Department of Public Health and Environment, (hereinafter "CDPHE") and other regulatory
agencies.
3.0 Engineering Design and Construction Plans: All engineering designs and
construction plans provided by Property Owner shall include, at a minimum, ingress/egress
entrance intersection layouts, grading, drainage, a cross section of the base/asphalt, approach
roads, and adequate turning radii, and pavement markings. In addition a geotechnical design is
required on the depth of asphalt on WCR 54, to accommodate heavy truck traffic. These plans,
when accepted by the Weld County Engineer, shall be a part of the Plans, which are a part of this
Agreement.
4.0 Construction Standards: All construction and materials controls for a project shall
conform to the requirements in effect as the time of the completion of the improvements set forth
in the "Standard Specifications for Road and Bridge Construction" provided by CDOT. During
construction, signage shall be posted in accordance with the then current version of the "Manual
of Uniform Traffic Control Devices".
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5.0 Effect of Future Changes to Haul Routes: In the event that County should
approve the use of an additional haul route or an alternative haul route which Property Owner
may request as a result of a change in Property Owner's site activities and/or truck circulation
patterns, and if the alternative or additional haul route utilizes an unpaved portion of County
roads, and if County determines that dust control or paving is required on the unpaved portion of
said roads, Property Owner agrees that dust control or paving measures to protect the public
health, safety, and welfare shall be instituted. County will determine the proportionate share of
dust control and paving costs to be paid by Property Owner based upon then current truck trip
counts that identify traffic loading due to Property Owner -sourced traffic. The amount and extent
of dust control and paving measures will be determined by site -specific conditions at the time, as
determined exclusively by County personnel.
6.0 Future Improvements: Future improvements to the haul route may be required by
County for reasons related to: changes in site activity or truck circulation patterns and numbers,
roadway classification changes, and newly permitted facilities affecting the haul route traffic
usage. Property Owner shall address all Colorado Department of Transportation (CDOT) access
issues associated with afore -mentioned haul route. Future CDOT or County mandated measures
may include improvements to the following intersections: WCR 49 and State Highway 34, WCR
47 and State Highway 34, WCR 47 and WCR 54, and WCR 49 and WCR 54. Property Owner
shall pay a proportionate cost share based on the number of truck trips using then current data on
the haul route in the implementation of the above -mentioned improvements. County personnel
alone shall make all determinations regarding the gathering of and use of traffic data when
making decisions regarding cost sharing.
B. Haul Routes:
1.0 Established Haul Routes:
a. From the south: Trucks coming from the south shall travel northbound from
County Road 49 and turn westbound onto County Road 44, which is an existing
paved roadway. From County Road 44, the trucks will turn onto County Road 43.
an existing paved roadway, and travel northbound. From County Road 43, the
trucks will turn eastbound onto County Road 54, wherein the site shall be
accessed, and/or trucks coming from the south shall travel northbound from
County Road 49 and turn westbound onto U.S. Highway 34. From U.S. Highway
34, the trucks will turn southbound onto County Road 47, and then eastbound
onto County Road 54, wherein the site shall be accessed.
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b. From the north or west: Trucks coming from the north or west shall travel
westbound on U.S. Highway 34. From U.S. Highway 34, the trucks will turn
southbound onto County Road 47, and then eastbound onto County Road 54,
wherein the site shall be accessed.
c. From the east: Trucks coming from the east shall travel westbound on U.S.
Highway 34. From U.S. Highway 34, the trucks will turn southbound onto
County Road 49, and then westbound onto County Road 54, wherein the site shall
be accessed.
d. Exiting the site: Haul trucks shall exit the site via the proposed access,
directly onto County Road 54. From County Road 54, the trucks shall either
travel northbound on County Road 47, and then enter eastbound onto U.S.
Highway 34; or travel southbound on County Road 43, eastbound on County
Road 44, and southbound on County Road 49. For westbound traffic, the trucks
shall proceed northbound on County 49, and then enter westbound onto U.S.
Highway 34.
In unusual or rare occasions, if particular projects mandate deviation from the above -mentioned
haul route for a limited period of time, and if County approves such deviation, trucks will utilize
paved county roads whenever possible. All haul trucks shall not exceed CDOT required
specifications for pounds per axle.
2.0 Haul Route Signage: Property Owner shall install haul route signs at all exit
points of the Property which can be clearly seen by drivers leaving the facility and which clearly
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depict County approved haul routes.
3.0 No deviation from Permitted Haul Routes: No deviation in the use of any roads
other than those specifically authorized for use in this Agreement is permitted without the prior
written amendment of this Agreement.
C. Road Maintenance Requirements:
1.0 Obligation to Maintain Current and Future Haul Routes: Property Owner agrees
to excavate, repair, or patch any damage on current or future haul route roads, which in the sole
opinion of County has been created by heavy truck hauling from the Property. Should Property
Owner's site activities and/or should Property Owner's truck circulation patterns change in the
future so that County approves an alternate haul route, and all or a significant portion of Property
Owner's sourced traffic no longer utilizes the above -described haul route and instead utilizes
other portions of County roads, Property Owner shall cooperate with County in maintenance of
said roads. The type and method of repair will be determined by the County Engineer or his
representative, and shall require a written amendment to this Agreement executed by County and
Property Owner. All repairs shall commence within thirty (30) days of receipt of Weld County's
written notice.
2.0 Annual Road Inspection: County will conduct a road inspection annually with the
cooperation of Property Owner and all other Property Owners who are required by County to
participate in road improvement/maintenance agreements. As a result of the annual inspection,
County, in its sole discretion, shall determine actual conditions and shall further determine what
road improvement/maintenance work is to be performed during that construction season.
3.0 Future Road Replacement: At any time in the future, if, in the opinion of County,
road damage increases beyond the point that repair of damage cannot maintain the road in a safe
and usable condition, Property Owner shall pay a proportionate cost of a complete restoration
based on the number of then current truck trips on the haul route.
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4.0 Sharing of Road Maintenance Responsibilities with Other Property Owners: It is
anticipated that Property Owner and other Property Owners subject to agreements similar to this
Agreement will perform the required road maintenance work and will share in the equipment,
labor, and materials required. Any such sharing arrangement between Property Owner and others
shall be conducted pursuant to separate agreements between the Property Owner and other
Property Owners. County shall approve the Agreements only to determine whether the required
improvements/maintenance projects have been adequately addressed. County alone shall
determine the sufficiency of all road improvement/maintenance projects when completed.
5.0 Violation of Terms of Agreement: If Property Owner does not perform as
outlined in this Agreement and Exhibits A and B such non-performance will constitute a
violation of Property Owner's land use permits granted by County, and County will take
whatever remedial measures it deems necessary, against Property Owner. In addition to any
other remedy available to the County in law or equity, a failure to comply with this Agreement
shall be considered grounds for revocation of USR-1665 as it now exists or may, from time to
time, be amended in accordance with the procedures of the Weld County Code.
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D. On -Site Improvements:
1.0 Landscaping and Fencing Requirements: Property Owner shall landscape and
maintain the landscaping of the property. Specifically, Property Owner shall at its own expense,
plant, install and maintain all trees, grass and shrubs and other landscaping described and
enumerated on Exhibits A and B which are attached to this Agreement. Additionally, the
Property Owner shall install and maintain fencing to screen the exterior of the property.
Specifically, Property Owner shall at its own expense install and maintain fencing described and
enumerated on Exhibits A and B which are attached to this agreement.
2.0 On -Site Grading, Drainage Facilities and Paving: Property Owner shall, at its
own expense, grade, pave specified roadway portions, and install accepted drainage facilities, in
the interior portion of the property in accordance with the directives of the Weld County
Department of Public Works and Department of Planning, as described in Exhibits A and B
which are attached to this Agreement. Refer to Section A., paragraph 1.0 of this agreement for
specific paving requirements extending into the facility site from WCR 54. Additional
infrastructure improvements will be addressed at the time of application for an amended USR.
3.0 Timing of Improvements: Property Owner shall not be required to complete the
landscaping requirements until the occurrence of the triggering event for all improvements,
namely the application of the grading permit or an amendment to the existing USR. At that time,
Property Owner agrees that all landscaping shall be completed within the parameters established
in Exhibit B.
E. General Requirements:
1.0 Engineering Services: Property Owner shall furnish, at its own expense, all
engineering services in connection with the design and construction of the improvements listed
d on Exhibit "A," according to the construction schedule set forth in Exhibit "B," both of which
s o are attached hereto and incorporated herein by reference.
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ci ea Y 1.1 The required engineering services shall be performed by a Professional
S= Engineer and Land Surveyor registered in the State of Colorado, and shall
." conform to the standards and criteria established by the County for public
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0 1.2 The required engineering services shall consist of, but not be limited to,
CC - ti surveys, designs, plans and profiles, estimates, construction supervision,
o and the submission of necessary documents to the County.
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cv g improvements on public rights -of -way or easements and all improvements
interior on the Property for approval prior to the letting of any construction
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2.0 Rights -of -way and Easements: Before commencing the construction of any
improvements herein agreed upon for public rights -of -way or easements, Property Owner shall
acquire, at its own expense, good and sufficient rights -of -way and easements on all lands and
facilities traversed by the proposed improvements. All such rights -of -way and easements used
for the construction of roads to be accepted by the County shall be conveyed to the County and
the documents of conveyance shall be furnished to the County for recording.
3.0 Construction: Property Owner shall furnish and install, at its own expense, the
improvements listed on Exhibit "A," which is attached hereto and incorporated herein by
reference, with the improvements interior to the Property being completed by the dates set forth
on Exhibit "B", and improvements to public rights -of -way or easements being completed also in
accordance with the schedule set forth in Exhibit "B" The Board of County Commissioners, at its
option, may grant an extension of the time of completion stated herein upon application by the
Property Owner.
3.1 Said construction shall be in strict conformance to the plans and drawings
approved by the County and the specifications adopted by the County.
3.2 Property Owner shall employ, at its own expense, a qualified testing
company previously approved by the County to perform all testing of
materials or construction; and shall furnish copies of test results to the
County.
3.3 At all times during said construction, the County shall have the right to
test and inspect, or to require testing and inspection of material and work,
at Property Owner's expense. Any material or work not conforming to the
approved plans and specifications shall be removed and replaced to the
satisfaction of the County at Property Owner's expense.
3.4 Said USR improvements shall be completed, according to the terms of this
Agreement, within the construction schedule appearing in Exhibit "B."
The Board of County Commissioners, at its option, may grant an
extension of the time of completion of items shown on Exhibit "A" upon
application of the Property Owner subject to the terms of Section 6 herein.
4.0 Release of Liability: Property Owner shall indemnify and hold harmless the
County from any and all liability loss and damage County may suffer as a result of all suits,
actions or claims of every nature and description caused by, arising from, or on account of said
design and construction of improvements, and pay any and all judgments rendered against the
County on account of any such suit, action or claim, together with all reasonable expenses and
attorney fees incurred by County in defending such suit, action or claim whether the liability,
loss or damage is caused by, or arises out of the negligence of the County or its officers, agents,
employees, or otherwise except for the liability, loss, or damage arising from the intentional torts
or the gross negligence of the County or its employees while acting within the scope of their
employment. All contractors and other employees engaged in construction of the improvements
shall maintain adequate worker's compensation insurance and public liability insurance coverage,
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and shall operate in strict accordance with the laws and regulations of the State of Colorado
governing occupational safety and health.
5.0 Warranty of Road Improvements: Property Owner shall warranty all
improvements to public rights -of -way, including all privately created and maintained roads or
rights -of -way, or easements for a period of one (1) year. The warranty period shall begin only
after the County's execution of a written acceptance of the improvement(s).
6.0 Acceptance of Improvements by the County: Upon compliance with the
following procedures by the Applicant, the improvements shall be deemed accepted by the
County.
6.1 If desired by the County, portions of the improvements may be placed in
service when completed according to the schedule shown on Exhibit "B,"
but such use and operation shall not constitute an acceptance of said
portions.
6.2 County may, at its option, issue building permits for construction on lots
for which the improvements detailed herein have been started but not
completed as shown on Exhibit "B," and may continue to issue building
permits so long as the progress of work on the USR improvements in that
phase of the USR is satisfactory to the County, and all terms of this
Agreement have been faithfully kept by Applicant.
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6.3 Upon completion of the construction of improvements within the USR and
required offsite improvements, and the filing of a Statement of Substantial
Compliance, the applicant(s) may request in writing that the County
inspect the improvements and recommend that the Board of County
Commissioners partially approve them. Not sooner than nine months after
partial acceptance, the County Engineer shall, upon request by the
applicant, inspect the subject improvements, and notify the applicant(s) of
any deficiencies. The County Engineer shall reinspect the improvements
after notification from the applicant(s) that any deficiencies have been
corrected. If the County Engineer finds that the improvements are
constructed according to County standards, he or she shall recommend full
acceptance. Upon a receipt of a positive unqualified written
recommendation from the County Engineer for acceptance of
improvements within the USR, the Board of County Commissioners shall
fully accept said improvements as public but with private pay.
7.0 General Requirements for Collateral:
7.1 The value of all collateral submitted to Weld County to guarantee
completion of the improvements listed in Exhibits "A," must be equivalent
to One -Hundred percent (100%) of the value of the improvements as
shown in this Agreement.
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7.2 Collateral must be submitted upon the approval of this Agreement by the
Board of County Commissioners.
7.3 Collateral may be in the form of an irrevocable letter of credit (LOC) in an
amount equivalent to (100%) of the total value of the improvements set
forth in the Improvements Agreement; the LOC shall be subject to the
requirements of Weld County Code Section 2-3-30 B.
7.4 Collateral may be in the form of a deed of trust upon the Property,
provided that the following are submitted:
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7.4.1 An appraisal is required of the Property by a disinterested Member
of the American Institute of Real Estate Appraisers (M.A.I.)
indicating that the value of the property encumbered in its current
degree of USR is sufficient to cover One -Hundred Percent (100%)
of the cost of the improvements as set forth in this Agreement, plus
all costs of sale of the Property.
7.4.2 A title insurance policy insuring that the Trust Deed creates a valid
encumbrance which is senior to all other liens and encumbrances.
7.5 Collateral may be in the form of a surety bond given by a corporate surety
authorized to do business in the State of Colorado in an amount equivalent
to one hundred percent (100%) of the value of the improvements set forth
in the Improvements Agreement. The surety bond shall conform to and be
subject to the requirements of Weld County Code Section 2-3-30 B.4.
7.6 Collateral may be in the form of a cash deposit made with the Board in an
amount equivalent to one hundred percent (100%) of the value of the
improvements set forth in the Improvements Agreement.
7.7 Collateral may be in the form of an escrow agreement where the cash in
escrow is in an amount equivalent to one hundred percent (100%) of the
value of the improvements set forth in the Improvements Agreement. The
escrow agreement shall conform to and be subject to the requirements of
Weld County Code Section 2-3-30 B.3.
8.0 Request for Release of Collateral: Collateral shall be released in accordance with
the provisions of Weld County Code Section 2-3-30.C. Prior to release of collateral for the entire
project or for a portion of the project by Weld County, the Property Owner must present a
Statement of Substantial Compliance from an Engineer registered in the State of Colorado that
the project or a portion of the project has been completed in substantial compliance with
approved plans and specifications documenting the following:
8.1 The Engineer or his representative has made regular on -site inspections
during the course of construction and the construction plans utilized are
the same as those accepted by Weld County.
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8.2 For the improvements to public rights -of -way or easements, test results
must be submitted for all phases of this project as per Colorado
Department of Transportation (CDOT) Schedule for minimum materials
sampling, testing and inspections found in CDOT Materials Manual.
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8.3 "As -built" plans shall be submitted at the time the letter requesting release
of collateral is submitted. The Engineer shall certify that the project
"as -built" is in substantial compliance with the plans and specifications as
approved, or that any material deviations have received prior written
acceptance from the County Engineer.
8.4 The Statements of Substantial Compliance must be accompanied, if
appropriate, by a letter of acceptance of maintenance and responsibility by
the appropriate utility company, special district or town for any utilities.
8.5 Following the submittal of the Statement of Substantial Compliance and
written recommendation of acceptance of the improvements by the
County, the Property Owner may request release of the collateral for the
project or portion of the project by the Board. This action will be taken at
a regularly scheduled public meeting of the Board.
8.6 For improvements to public rights -of -way or easements, the request for
release of collateral shall be accompanied by "Warranty Collateral" in the
amount of fifteen percent (15%) of the value of the improvements as
shown in this Agreement excluding improvements fully accepted for
maintenance by the responsible governmental entity, special district or
utility company. The warranty collateral shall be released to the Property
Owner following the expiration of the warranty period upon final written
acceptance by the Board of County.
9.0. Successors and Assigns: Except as specified below, this Agreement may
not be delegated or assigned in whole or in part by either party hereto without the express written
consent of the other party and the written Agreement of the party to whom the obligations under
this Agreement are assigned. Consent to a delegation or an assignment will not be unreasonably
withheld. Notwithstanding the previous two sentences, the obligations to improve and maintain
the improvements outlined in this Agreement may be delegated to a purchaser of a portion or all
of the Property or business operation conducted thereon, provided further that County's consent
to such does not relieve High Plains Disposal of any obligations under this Agreement.
Notwithstanding any other provisions of this Agreement or of this paragraph, County may
delegate or assign its rights and obligations under this Agreement without the consent of
Property Owner (or its assigns, delegates or successors in interest) to another governmental
entity which by annexation or agreement has assumed jurisdiction over the roads affected by this
Agreement. This Agreement shall be binding upon the heirs, executors, personal representatives,
successors and assigns of the Property Owner, and upon recording by the County, shall be
deemed a covenant running with the land herein described.
M:\AGREEMENTS\Road-Improv\2009\High Plains Dispoa 1 -Kersey (USR-1665)\USR-1665 Improvements
Agreement -High Plains Disposal-Final.doc (4-21-09)
10.0. County Engineer: All references in this Agreement to "County Engineer" shall
refer to the any individual or individuals appointed by the County Engineer to act on his/her
behalf.
111111 11111 IIIIII IIIIII IIII 11111 111111 III IIIIII III IIII
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M:\AGREEMENTS\Road-Improv\2009\High Plains Disposaal-Kersey (USR-1665)\USR-1665 Improvements
Agreement -High Plains Disposal-Final.doc (4-21-09)
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
on the day and year first above written.
PROPERTY
OWNER:
PROPERTY
OWNER:
Subscribed and sworn to before me this day of
ATTEST:
Liaal
Weld County Clerk to
BY:
Deputy Clerk' • the Ioard
APPROVED AS TO FORM:
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLOR I ,O
William F. Garcia, Chair
JUN - 1 2009
County Attorney
1111111 111111111111 IIIt 11111 11111 111111 111111 III IIII
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M:\AGREEMENTS\Road-Improv\2009\High Plains Disposal -Kersey (USR-1665)\USR-1665 Improvements
Agreement -High Plains Disposal-Final.doc
(4-21-09)
,C'S'T /,9&,
N 1/2, Section 25
Township 5n
Name of Subdivision, PUD, ESR, RE, SPR: tiling/Case h: USR-1665 location: Range 65w 6th P. h1.
EXHIBIT A - Cost Sheet (ON -SITE)
High Plains Disposal Weld Sitp II 1
Persannd Contact: Name AnCiY Cunningham
Title Owner Phone (817) 917-7240
ee to wa ule #hreu,kMit Ala jaeife • tkefdi.,w,*s earrna.ew.a.ta.
Improvements
(Leave spaces blank where they do not apply )
(ON -SITE)
�i s}�g4Y
DI&
visit Cams tSf
Estimated Construction,
Cost ,ti
Site Grading
Street Grading
Street Base
4,380
SY
$ 9.80
$ 42,924_(1(}
$ 47.923.20
StreetPaving
1,664
SY
$ 28.80
Curbs, Gutters, and Culverts 15" FES
4
EA
$ 1550.00
$ 600.00
12" FES
2 _
Ell
$ 100.00
$ 2Qq,00
sinnmwater/Drainagc Facilities Grading
1
LS
$ 8,200.00
$ 8,2(10.00
Concrete
1
LS
$ 4,500.0(?
$ 4,500.30
Road Culvert 15" CAP
131
LF
$ 28.00
$ 3,668.00
12" OMP
75
LI
$ 23.00
$ 1,725.00
Ditch Improvements
Subsurface Drainage
Sanitary Sewers/Sewage Facilities
Sanitary Sewer Forced Main
Erosion Control MeasurcafRMP's
Laterals (house or building connected)
Water Supply and Storage
Water Mains (includes bore)
Fire Hydrants
Survey, Street Monuments/ Boxes
Parking Area
126
SY
$ 28.80
$ 3.62.x.80
Street Lighting
Street Names
Signagc & Pavement Marking
1
IS
$ 600.00
$ 600.40
Fencing Requirements
Landscaping Seeding
1
LS
$ 25,600.00
$ 25,600.00
Park Improvements
Telephone
Gas
Electric
Water Transfer
SI B-lO'lAI,:
$1392569.00
Engineering and Supervision Costs S $ 10,467.68 (7.5%)
(Testing, inspection, as -built plans and work In addition to preliminary and final plat; supervision of actual construction b) contractors)
COTAI, ESTIMATED COST OF IMPROVEMENTS AND SUPERVISION 150,036'68
I111 \1111II Ill 111 II\I11111 III\
ir lull IIIl1l $1\ Weld County, CO
3628368 0610912009 11
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IT A beet (ON I ) gnstore:;
The above improvements shall be constructed in accordance with all County requirements and specifications,
and conformance with this provision shall be determined solely by Weld County, or its duly authorized agent.
Said improvements shall be completed according to the construction schedule set out in Exhibit B
By:
L_
Applicant
Ow nor
Title
By:
Applicant
Title
Date At r ,20O
Date • 20
(If corporation, to be signed by President and attested to by Secretary, together with corporate sea].)
1111111 11111 111111 011 1114111 111111III 111111 III till
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M.\AGREEMENTS\Exhibits\Exh A on-site.xls
EXHIBIT A - Cost Sheet (OFF -SITE)
high Plains Disposal Weld Site / 1
Name of Subdivision, PUD, USR, RE, SPR: _ _ _ Fding/Casc t : USR-1665
Personnel Contact: Name Andy Cunningham Title O.iier
helm*, to be
N 1/2, Section 25
Township 50
Location: Range 65w 6th P.M.
Phone (817) 917-7240
-
Engineering and Supervision (ants s 6,090.74 (7.5%)
(Testing, inspection, as -built plans and work in addition to ticeliminary and final plat supervision of actual construction try contractors),
TOTAL ESTIMATED COST OF IMPRMVQ1E1 fS AND SUPERVISION $ 87, 300.'56 '
anal nuuiim iiim nimui nine ui nuu iii mi
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EXHIBIT A - Cost Sheet (OFF -SITE) - Signature Page
The above improvements shall be constructed in accordance with all County requirements and specifications,
and conformance with this provision shall be determined solely by Weld County, or its duly authorized agent.
Said improvements shall be completed according to the construction schedule set out in Exhibit B
By:
Applicant
Owner
Title
By:
Applicant
Title
Date 41#,/ r. _ ,20el
Date , 20
(If corporation, to be signed by President and attested to by Secretary, together with corporate seal.)
M:\AGREEMEt. i 31r:xhibitslExh A off-site.xls
11111111111111111111111111I111I 11111111 111111 111III 1111
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EXIIIBIT.B - Time S.�I I IONS TE) & (OFF-SITE)N1 /2, Section 25
High Plains Dispose Weld Site // 1 Township 5N
Name ofSublirisioa,pun.tMR, RE, Wit: *Woe/casea: USR-1665 lmr.;,o: Range 6g4, 6th P.M.
intending to be trolly beam{ the aadrnigned Apptiaret b'Toby egrets to provide through ow! leis facility for feltswieg:wpro enseeEe
Al improvements shall to completed MOM 1 yams from the date or approval oldie final plat
Construction of the im Ioveoa.tte listed in Exhibit A sbsY b• compie4d es foNows:
linprovements
blank *here they do not apply )
Time Schedule
ILoare spores
(ON -Sin)
jOFFSITE)
Site Grading
Street Grading
Within 1 Year
Street Base
Within 1 Year
Street Paving
Within 1 Year
Within 1 Year
Curbs, Gutters, and Culverts
Within 1 Year
Sidewalk
Storn'water/DrainageFa ibdea
Within 1 Year
Within 1 Year
Retention / Detention Ponds
Road Culvert
Within 1 Year
Within 1 Year
Crass Lined Swale
Ditch Improvements
bubsurface Drainage
Sanitary Sewers/Sewage Facilities
Sanitary Sewer Forced Main
Erosion Control Measures/BMP's
laterals (house or building connected)
Water Supply and Storage
Within 1 Year
Water Mains (includes bore)
Fire hydrants
Survey, Street Monumenta/Bo:es
Parking Area
Within 1 Year
Street Lighting
Street Names
Signage & Pavement Marking
Within 1 Year
Within 1 Year
Fencing Requirements
Landscaping
Within 1 Year
Park Improvements
Telephone
Gas
Electric
Water Transfer
Final Completion Dale for F,atire Project
- milli
1:11 11111113E 1« tulle its\II\
\ll\\\ Il\%I \\\1\I912009 it 14P�iWe' CCounty,
nC, k& Recorder
i6 o1fi$ 7Q RQ4A4 Q 0.00 Steve Moreno
EXHIBIT B - Time Schedule- Signature Page
The County, at its option, and upon the request of the Applicant, may grant an extension of time for completion
for any particular improvements shown above, upon a showing by the Applicant that the above schedule cannot
be met
By:
Owh to
Title
By:
Applicant
Title
Date /1444r y .2o o
er
Date , 20
(1f corporation, to be signed by president and attested to by Secretary, together with corporate seal.)
1111111 11111 111111 11111 IIII 11111 111111 III 111111 III IIII
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M:AGREEMENTS\Exhibits\Exh B Time Schedule.xls
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS: That
High Plains Disposal, Inc.
Bond No. PRF08958838 C
(Name of Contractor)
4501 UW Hwy 59N, Lufkin, Texas 75902
(Address of Contractor)
a Corporation
Corporation, Partnership, or Individual
and Fidelity and Deposit Company of Maryland
(Name of Surety)
900 Summit Ave., Fort Worth, Texas 76102
, hereinafter called Principal.
(Address of Surety)
hereinafter called "Surety", are held and firmly bound unto THE BOARD OF WELD COUNTY COMMISSIONERS, 915 - 10th Street
Greeley, Colorado 80632 hereinafter called "County", in the penal sum of
Two Hundred Thirty-seven Thousand Three Hundred Thirty-seven Dollars And Twenty-four Cents
($ 237,337.24 ) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind
ourselves, successors, and assigns, jointly and severally, firmly by these presents.
Dollar
THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the County, dated the
25th day of May , 2009 , a copy of which is attached and made a part hereof for the construction of:
USR - 1665 On & Off Site Road Improvements
NOW, THEREFORE, if the Principal shall well, truly and faithfully perform it's duties, all the undertaking, covenants, terms, conditions,
and agreements of said Contract during the original term thereof, and any extensions thereof which may be granted by the County, with or
without notice to the Surety and during the one-year (I) guarantee period, and if he shall satisfy all claims and demands incurred under such
Contract, and shall fully indemnify and save harmless the County from all costs and damages which it may suffer by reason of failure to do so,
and shall reimburse and repay the County all outlay and expense which the County may incur in making good any default, then this obligation
shall be void; otherwise to remain in full force and effect.
PROVIDED, FURTHER, that the said Surety, for value received hereby stipulates and agrees that no change, extension of time,
alteration or addition to the terms of the Contract or to work to be performed thereunder or the specifications accompanying the same shall in
any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the
terms of the Contract of the work or to the specifications.
PROVIDED, FURTHER, that no final settlement between the County and the contractor shall abridge the right of any beneficiary
hereunder, whose claim may be unsatisfied.
S-3172/GE 11/97 Page 1 of 2
XDP
Bond No. PRF08958838
IN WITNESS WHEREOF, this instrument is executed in
shall be deemed an original, this 25th day of
ATTEST:
1 (number) counterparts. each one of which
May
(SEAL)
Principal Secretary
Address
s as to Principal
ATTEST:
Surety Secretary
(SEAL)
Witness as to Surety
2009
High Plains Disposal, Inc.
Principal
�.V„4-1
By
4501 UW Hwy 59N, Lufkin, Texas 75902
(5)
Address
Fidelity and Deposit Company of Maryland
Surety
900 Summit Ave., Fort Worth, Texas 76102
Attorney- in -Fact
Address Address
NOTE: Date of bond must not be prior to date of Contract. If contractor is a partnership, all partners should execute bond.
IMPORTANT: Surety companies executing bonds must appear on the Treasury Departments most current list (Circular 570 as amended)
and be authorized to transact business in the state where the project is located.
S-3172/GE 11/97 Page 2 of 2
Bond No. PRF08958838
PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS: That
High Plains Disposal, Inc.
Name of Contractor
4501 UW Hwy 59N, Lufkin, Texas 75902
Address of Contractor
a
Corporation , hereinafter called Principal, ant
Corporation, Partnership or Individual
Fidelity and Deposit Company of Maryland
a
Name of Surety
900 Summit Ave., Fort Worth, Texas 76102
Address of Surety
hereinafter called "Surety", are held and firmly bound unto THE BOARD OF WELD COUNTY COMMISSIONERS, 915 - 10th Street, P. O
Box 758, Greeley, Colorado 80632, hereinafter called "County", in the penal sum of
Two Hundred Thirty-seven Thousand Three Hundred Thirty-seven Dollars And Twenty-four Cents Dollars
($ 237,337.24 ) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves
successors, and assigns, jointly and severally, firmly by these presents.
THE CONDITION Of THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the County, dated the
25th day of May , 2009 , a copy of which is hereto attached and made a part hereof foi
the construction of: USR - 1665 On & Off Site Road Improvements
NOW, THEREFORE, if the Principal shall, during the entire length of said Contract and any extension thereof, promptly make payment
to all persons, firms, subcontractors, and corporations furnishing materials for or performing labor in the prosecution of the work provided foi
in such Contract, and any authorized extension or modification thereof, including all amounts due for materials, lubricants, oil, gasoline, coa
and coke, repairs on machinery, equipment and tools, consumed or used in connection with the construction of such work, and all insurance
premiums on said work, and for all labor, performed on such work whether subcontracted or otherwise, then this obligation shall he void,
otherwise to remain full force and effect.
PROVIDED, FURTHER, that the said Surety, for value received hereby stipulates and agrees that no change, extension of time.
alteration or addition to the terms of the Contract or to the work to be performed thereunder or the specifications accompanying the same shati
in any way affect its obligation on time, alteration or addition to the terms of the Contract or to the work or to the specifications.
PROVIDED, FURTHER, that a final settlement between the County and the contractor shall abridge the right of any beneficiary
hereunder, whose claim may be unsatisfied.
S-3171/GE 11/97 Page 1 of 2
XDF
Bond No. PRF08958838
IN WITNESS WHEREOF, this instrument is executed in
shall be deemed an original, this 25th day of May 2009
I!
(number) counterparts, each one of whicl
ATTEST:
Principal Secretary
(SEAL)
High Plains Disposal, Inc.
Principal
BY: U (S
4501 UW Hwy 59N, Lufkin, Texas
75902
Witness a$lp Principal Address
ATTEST:
Winess as to Surety
Fidelity and Deposit Company of Maryland
Surety
Attorney -in -Fact
Tracy Tucker,
900 Summit Ave., Fort Worth, Texas 76102
Address Address
NOTE: Date of bond must not be prior to date of Contract. If contractor is a partnership, all partners should execute bond.
IMPORTANT: Surety companies executing bonds must appear on the Treasury Department's most current list (Circular 570 as amended;
and be authorized to transact business in the state where the project is located.
5-3171/GE 11/97 Page 2 of 2
Power of Attorney
FIDELITY AND DEPOSIT COMPANY OF MARYLAND
COLONIAL AMERICAN CASUALTY AND SURETY COMPANY
KNOW ALL MEN BY THESE PRESENTS: That the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, and the
COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, corporations of the S aryland, by
nuance of authority
side hereof and are
ppoint Tracy
th, Texas, EACH its true and
is behalf as surety, and as its act and deed:
o " ndependent Executors, Community Survivors and
or undertakings in pursuance of these presents, shall be as binding
ents and purposes, as if they had been duly executed and acknowledged by
mpany at its office in Baltimore, Md., in their own proper persons. This power of
on behalf of Tracy TUCKER, Tobin TUCKER, W. Lawrence BROWN, dated October 11, 2004.
THEODORE G. MARTINEZ, Vice President, and GERALD F. HALEY, Assista
granted by Article VI, Section 2, of the By -Laws of said Companies
hereby certified to be in full force and effect on the date her�,,V?(
TUCKER, Tobin TUCKER, W. Lawrence B
lawful agent and Attorney -in -Fact, to
any and all bonds and un ' t
Community Guar
upon said Compani
the regularly elected
attorney revokes thatVg
si
The said Assistant Secretary does hereby certify that the extract set forth on the reverse side hereof is a true copy of Article VI,
Section 2, of the By -Laws of said Companies, and is now in force.
IN WITNESS WHEREOF, the said Vice -President and Assistant Secretary have hereunto subscribed their names and
affixed the Corporate Seals of the said FIDELITY AND DEPOSIT COMPANY OF MARYLAND, and the COLONIAL
AMERICAN CASUALTY AND SURETY COMPANY, this 20th day of April, A.D. 2009.
a
e
xecu
d
e
ATTEST:
FIDELITY AND DEPOSIT COMPANY OF MARYLAND
COLONIAL AMERICAN CASUALTY AND SURETY COMPANY
By:
Gerald F. Haley Assistant Secretary Theodore G. Martinez
State of Maryland ss:
City of Baltimore J
On this 20th day of April, A.D. 2009, before the subscriber, a Notary Public of the State of Maryland, duly
commissioned and qualified, came THEODORE G. MARTINEZ, Vice President, and GERALD F. HALEY, Assistant
Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, and the COLONIAL AMERICAN
CASUALTY AND SURETY COMPANY, to me personally known to be the individuals and officers described in and who
executed the preceding instrument, and they each acknowledged the execution of the same, and being by me duly swom,
severally and each for himself deposeth and saith, that they are the said officers of the Companies aforesaid, and that the seals
affixed to the preceding instrument is the Corporate Seals of said Companies, and that the said Corporate Seals and their
signatures as such officers were duly affixed and subscribed to the said instrument by the authority and direction of the said
Corporations.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my Official Seal the day and year first above
written.
0
Maria D. Adamski Notary Public
My Commission Expires: July 8, 2011
P0A-F 168-2829
EXTRACT FROM BY-LAWS OF FIDELITY AND DEPOSIT COMPANY OF MARYLAND
"Article VI, Section 2. The Chairman of the Board, or the President, or any Executive Vice -President, or any of the Senior
Vice -Presidents or Vice -Presidents specially authorized so to do by the Board of Directors or by the Executive Committee,
shall have power, by and with the concurrence of the Secretary or any one of the Assistant Secretaries, to appoint Resident
Vice -Presidents, Assistant Vice -Presidents and Attorneys -in -Fact as the business of the Company may require, or to
authorize any person or persons to execute on behalf of the Company any bonds, undertaking, recognizances, stipulations,
policies, contracts, agreements, deeds, and releases and assignments of judgements, decrees, mortgages and instruments in
the nature of mortgages,...and to affix the seal of the Company thereto."
EXTRACT FROM BY-LAWS OF COLONIAL AMERICAN CASUALTY AND SURETY COMPANY
"Article VI, Section 2. The Chairman of the Board, or the President, or any Executive Vice -President, or any of the Senior
Vice -Presidents or Vice -Presidents specially authorized so to do by the Board of Directors or by the Executive Committee,
shall have power, by and with the concurrence of the Secretary or any one of the Assistant Secretaries, to appoint Resident
Vice -Presidents, Assistant Vice -Presidents and Attorneys -in -Fact as the business of the Company may require, or to
authorize any person or persons to execute on behalf of the Company any bonds, undertaking, recognizances, stipulations,
policies, contracts, agreements, deeds, and releases and assignments of judgements, decrees, mortgages and instruments in
the nature of mortgages,...and to affix the seal of the Company thereto."
CERTIFICATE
I, the undersigned, Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, and the
COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, do hereby certify that the foregoing Power of
Attorney is still in full force and effect on the date of this certificate; and I do further certify that the Vice -President who
executed the said Power of Attorney was one of the additional Vice -Presidents specially authorized by the Board of Directors
to appoint any Attorney -in -Fact as provided in Article VI, Section 2, of the respective By -Laws of the FIDELITY AND
DEPOSIT COMPANY OF MARYLAND, and the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY.
This Power of Attorney and Certificate maybe signed by facsimile under and by authority of the following resolution of the
Board of Directors of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at a meeting duly called and held on
the 10th day of May, 1990 and of the Board of Directors of the COLONIAL AMERICAN CASUALTY AND SURETY
COMPANY at a meeting duly called and held on the 5th day of May, 1994.
RESOLVED: "That the facsimile or mechanically reproduced seal of the company and facsimile or mechanically
reproduced signature of any Vice -President, Secretary, or Assistant Secretary of the Company, whether made heretofore or
hereafter, wherever appearing upon a certified copy of any power of attorney issued by the Company, shall be valid and
binding upon the Company with the same force and effect as though manually affixed."
IN TESTIMONY WHEREOF, I have hereunto subscribed my name and affixed the corporate seals of the said Companies,
this 25th day of May , 2009
Assistant Secretary
COLORADO
CLERK TO THE BOARD
PHONE (970) 336-7215, Ext. 4225
FAX: (970) 352-0242
P. O. BOX 758
GREELEY, COLORADO 80632
March 18, 2010
Fidelity and Deposit Company of Maryland
900 Summit Avenue
Fort Worth, Texas 76102
RE: Performance Bond #PRF08958838 for High Plains Disposal, Inc.
Ladies and Gentlemen:
This letter shall act as a reminder to you of your obligations to the Board of County Commissioners of Weld
County under the above -referenced Performance Bond.
As you are aware, on the 25th day of May, 2009, Fidelity and Deposit Company of Maryland, issued a
Performance Bond on behalf of High Plains Disposal, Inc., naming the Board of County Commissioners of
Weld County as beneficiary. The dollar amount of the Performance Bond was established at Two Hundred
Thirty-seven Thousand Three Hundred Thirty-seven dollars and Twenty-four Cents ($237,337.24).
The terms of the Performance Bond require that it be maintained by your institution until the 25th day of
May, 2010, during the one-year (1) guarantee period. In addition, the terms of the bond state that the
obligation is to remain in full force and effect unless all claims and demands under the contract have been
satisfied. According to our Departments of Planning Services and Public Works, there are still items that
need to be completed before there can be a final inspection, and they do not feel these items will be
completed before the 05/25/2010 deadline. Weld County has not received any notice of termination, and
therefore requests a letter or Renewal Bond from you stating that the bond shall remain effective for an
additional year, until 05/25/2011.
If you have any questions regarding this letter or your obligations under the Performance Bond, or if you
disagree with any of the statements contained herein, please call Donna Bechler, at 970-336-7215,
ext. 4227.
Very truly yours,
Bruce T. Barker
Clerk to the Board
By:
Deputy Clerk to "e Board
pc High Plains Disposal, Inc.
AEA,/,Ro/v
d i9c 9- /c. 7
Aor, 27, 2010 2:56PM /URICH NA
No. 2678 P. 1
Zurich North America Surety 12222 Merit Drive, Ste 700 Dallas, TX 75251
MEMORANDUM
TO:
Clerk To The Board
Weld County Commissioners Board, Greeley, Colorado
FROM: George Tillotson by Wanda Battles
DATE: April27, 2010
SUBJECT Bond PRE 8958838 High Plains Disposal, Inc.
Dear Mr. Barker;
As requested in your letter dated March 18, 2010, the bond period has
been extended until May 25, 2011.
Please contact us if there are further questions or problems.
Best Regards,
Ge6rg# lotson, Senior Surety Account Executive
wo'9- /aa 7
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