HomeMy WebLinkAbout20091258.tiffRESOLUTION
RE: APPROVE 2010 FUNDING SUMMARY AND ANNUAL PLAN AND BUDGET FOR AREA
AGENCY ON AGING PROGRAMS (TITLE III AND VII) AND AUTHORIZE CHAIR
TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with the 2010 Funding Summary and Annual
Plan and Budget for Area Agency on Aging Programs (Title III and VII) between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Department of Human Services, Area Agency on Aging, and the Colorado Department
of Human Services, commencing July 1, 2009, and ending June 30, 2010, with further terms and
conditions being as stated in said plan, and
WHEREAS, after review, the Board deems it advisable to approve said funding summary
and plan, copies of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the 2010 Funding Summary and Annual Plan and Budget for Area Agency
on Aging Programs (Title III and VII) between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Area Agency on Aging, and the Colorado Department of Human Services be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said plan.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 1st day of June, A.D., 2009.
BOARD OF COUNTY COMMISSIONERS
COLORADO
ATTEST:
Weld County Clerk to t
BY
Deputy Cler to the Boa
William F. Garcia, Chair
EXCUSED
Douglas Rademacher, Pro-Tem
Sean P. Conway
APPROVED ,AS-TO'FORM: EXCUSED
Barbar irkmeyer
ounty Attorney
Date of signature. 60011
David E
Long
1
2009-1258
H R0080
r
MEMORANDUM
DATE: May 28, 2009
TO: William F. Garcia, Chair, Board of Coun Commissioners
11116 € FROM: Judy A. Griego, Director, Human Servic epartment
COLORADO RE:
Weld County Department's Area Agencyn Aging State
Fiscal Year 2010: Older Americans Act, Colorado State
Funding for Senior Services, and ARRA Funding
Enclosed for Board Approval is the Department's Area Agency on Aging State Fiscal Year
2010: Older Americans Act, Colorado State Funding for Senior Services and ARRA
Funding. This was presented at the Board's May 11, 2009, Work Session.
Annually the Weld County Area Agency on Aging receives funding allocations from the
Colorado Department of Human Services, Aging and Adult Services unit for services
provided by and through the Area Agency on Aging. Below is a break down of the funding
allocations and the type of services that are provided either directly by the AAA or through
contracts with local aging program providers.
This year's allocation from the Older Americans Act (Federal) is $710,359. Services that are
provided with these funds are: Ombudsman, Legal, Nutrition, Homemaker and Personal
Care, Peer Counseling, Hispanic Senior Outreach, Chore, Adult Day Program, Caregiver,
Meals on Wheels, Grandparents raising Grandchildren, and other like services.
The State of Colorado's allocation is $425,933. Services that are provided with these funds
are: Dental/Vision/ Hearing, Chore, Telephone Reassurance, Loneliness and Wellness
programs, Ombudsman, Peer Counseling, Hispanic Senior Outreach, Information and
Assistance, Adult Day Programs, and other like services.
The one time only ARRA allocation is $58,949. These dollars have been federally earmarked
for the senior nutrition program and the home delivered meal program and will, per direction
from the Administration on Aging will be expended by October 1, 2009.
The term of this funding is July 1, 2009 through June 30, 2010.
If you have questions, please give me a call at extension 6510.
2009-1258
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$7,104
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$1,289
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$34,196
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$41,749
$104,071
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$41,879
$15,999
$228,968
$39,502
$12,637
$137,585
$6,282
$4,340
$106,284
$1,158,360
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$52,440 I
$5,500
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New Allocation
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Total Funds - Contracted Services
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$418,000 I $2,866,472 I $153,309 I 5.65%
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$ Increase/Decrease
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$7,788
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Projected 2009-10 Total In -House Funds
(New Alloc + Estimated Carryover)
$41,749
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$135,000
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$144,203
56,282
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$72,182
$41,879
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$60,370
$12,000
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0
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Total In -House Funds 2009-10
New Allocation
m
N
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w
$74,071 1
m
m
N
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_ $135,000
CO
m
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69
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$6,282
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$12,000
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$2,383,200 $329,963 $2,713,163 $2,448,472
Total In -House Funds 2008-09
Revised Budget Onc carryforward)
$38,292 I
N
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$138,877
$315,363
0
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0
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$42,103
$34,091
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$66,491
$10,000
Total In -House Actual
Carryover Used in 2008-09
000000
0
0
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0
N
0
0
0
0
O
N
0
0
CO
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0
0
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$9,524
$44,254
$512
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N
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0
0
0
0 0
0 0
$12,486 I
P
0
0
N
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0 0
Total In -House Funds 2008-09
Actual Allocation
$38,292
NON
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$255,001
00
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$94,270
$5,700
$27,985
$2,249
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I Part B Ombudsman
I Coordination
DentalNision/Hearing
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VALE
Total Funds - In -House Programs
Total Funds (Contracts & In -House)
Title III an VII Annual Funding Request
Application and Planning Form
REGION 2B
Weld County Area Agency On Aging Northern Region
edhs
Colorado Department of Human Services
people who help people
State Fiscal Year: 2010
rting Colorado's A
y*pnd Adult 5ery
These forms constitute a request for Title III and Title VII Aging Services Funds.
I agree that I have reviewed the information in each of the attached worksheets (including attachments 'A' through 'F'), and
verify that the funding request reflects an accurate projection of services provided through the Older Americans Act
SIGNATURE:
s-7-0
DATE
SIGNATURE:
I'
CHAIRPERSON
AREA AGENCY ON AGING
ADVISORY COUNCIL
JUN - 1 2009
DATE:
2010 TITLE III FUNDING REQUEST
Region 2B
Funding # 02B-88
Funding Request Period: from July 1, 2009 through June 30, 2010
Revision #
1
Date 7/1/2009
ADMINISTRATION
Admin Reallocated
ADMIN NEW ALLOC
SERVICES
REALLOCATED
PART B NEW ALLOC
REALLOCATED
PART C1 NEW ALLOC
REALLOCATED
PART C2 NEW ALLOC
REALLOCATED
PART D NEW ALLOC
REALLOCATED
PART E NEW ALLOC
TOTAL SVC CARRYOVER
TOTAL SVC. NEW ALLOC
Potential Funding
Title VII Funding Request
$ 65,284
$ 3,794
$ 190,264
$ 1,540
$ 234,918
$ 395
$ 119,320
$ 126
$ 12,511
$ 276
$ 73,309
Transfer Request
88,715
(88, 715)
Funding
Request
$ 65,284
$ 3,794
$ 278,979
$ 1,540
$ 234,918
$ 395
$ 30,605
$ 126
$ 12,511
$ 276
$ 73,309
EAP REALLOCATED
EAP NEW ALLOC
LTC OMB REALLOCATED
LTC OMB NEW ALLOC
Total
Funding
$
$
29
2,311
$
$
70
6,212
Programmatic
Transfer
$
$
$
$
Programmatic
Total
$
$
29
2,311
$
$
70
6,212
Annual Funding Request (AAS 200)
Region 2B
Fiscal Year 2010
Revision # 1
Date 7/1/2009
AREA AGENCY ADMINISTRATION BUDGET
Total Admin from AAS 200
Match must be 25% of total budget:
(Match = Local Cash Budget + In -Kind budget)
Federal Funds = $ 65,284.00 / 3 =
Actual Match = $ 21,761.00
Over/(Under) Match s rt
This is the minimum
match required.
Annual Funding Request (AAS 220)
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Annual Title III and VII Funding Request
C
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Weld County Area Agency On Aging Northern Region
National Family Caregiver Services (Part E)
Annual Funding Request (AAS 230 E)
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Annual Funding Request (MS 240)
Attachment A
TRANSFER (B, Cl AND C2) REQUEST
Weld County Area Agency On Aging Northern Region
Region
2B
THIS WAIVER IS NOT REQUIRED!
Per amendments to the OAA of 2006, a statement of intent and justification for transfers budgeted
between Parts B, C-1, and C-2 (which exceed the allowable percentage of transfers) is required.
Note: Please indicate with brackets ( ) those percentages which
SERVICE 30.00% Transfer are decreased.
Part B to C I
NA
TOTAL FUNDS TRANSFERRED: From: NA To: NA
Part C to B I NA
TOTAL FUNDS TRANSFERRED: From: NA To: NA
JUSTIFICATION FOR WAIVER:
Part Cl to C2 I
NA
TOTAL FUNDS TRANSFERRED: From: NA To: NA
JUSTIFICATION FOR WAIVER:
Part C2 to Cl
I NA
TOTAL FUNDS TRANSFERRED: From: NA To: NA
JUSTIFICATION FOR WAIVER:
ATTACHMENT B
Request for Use of Part B Funds
for Advocacy, Coordination,
and/or Program Development
Weld County Area Agency On Aging Northern Region
Region
2B
Per amendments to the OAA of 2006, a statement of intent and justification for use of Part B funds
for Advocacy, Coordination, and/or Program Development is required.
Service Usage Note: Please indicate with brackets ( ) those percentages
Percentage which are decreased.
Part B 5.66%
Advocacy/Coordination 5.66%
Program Development 0.00%
JUSTIFICATION FOR USE OF PART B FUNDS FOR ADVOCACY, COORDINATION, AND/OR PROGRAM
DEVELOPMENT:
Coordination: The AAA Director continues to be active in a variety of committees in Weld County that
address aging issues and the AAA Director continues to supervise the Options for Long Term Care program.
Advocacy: The AAA Director continues to represent the interest of seniors with county, state and federal
officals and other pertinent agencies and organizations: conducts public hears on senior issues and
coordinates with community agencies to promote new and expanded services for seniors. The AAA
Director is also active in the National Association of Area Agencies on Aging and the National Counsel on
Aging.
ATTACHMENT C
ADVISORY COUNCIL REVIEW
Weld County Area Agency On Aging Northern Region
Region
2B
The Area Agency on Aging Advisory Council has had the opportunity to review and comment on the
following items in the Funding Request. (Comments are attached).
1. Statement of intent and justification for transfers budgeted between Parts B, C-1, and C-2,
which exceed the allowable percentage of transfers.
2.
Statement of intent and justification for use of Part B funds for Advocacy, Coordination,
and/or Program Development, which exceed the allowable percentage of transfers.
3.
4.
5.
Request for waiver for the Area Agency on Aging to provide direct services.
Request for waiver to required support services percentages, which vary from the
allowable percentages.
(Access Services, 25%, In -Home Services, 15% and Legal Services, 3%).
Use of Federal and State funds to increase Program Services to the elderly.
ATTACHMENT D
DIRECT SERVICE WAIVER REQUEST
Weld County Area Agency On Aging Northern Region
Region
2B
We hereby request approval of a Waiver to provide the direct services listed below.
1.
2. Legal Services
3. Caregiver
4.
5. Health Promotion
6.
Please attach documents describing fully the direct service to be provided to include
organizational structure and planned methods of program services delivery. Entitle these
sheets as "Direct Service Program Description".
PLEASE NOTE: If the Waiver Request is incomplete, this may result in a delay of the
approval of the Funding Request.
Legal Services (Part B)
For many years we have provided paralegal services directly out of the Weld County
Area Agency on Aging and have worked with an attorney (under contract) to support the
paralegal as needed. The paralegal works closely with community agencies and has
regular contact with key senior centers throughout the county. The program continues to
be cost effective.
Health Promotion (Part D)
For eleven years the Weld County Area Agency on Aging has been a major sponsor of
the Weld County Senior Health Fair. Last year the health fair committee and the senior
job fair committee decided to attempt a combined event on October 17`h 2009. The two
committees formed into one and met monthly. The committee was comprised of many
community agencies and key community volunteers. Part D funds helped support this
effort by providing staff time and other supportive services such as bone density
screening. The event in 2009 was a success and we doubled the attendance. We will be
doing the same event again October 9th, 2009.
We will continue to provide the Stanford Chronic Disease Evidence Based program to
Weld County Seniors and will implement the Matter of Balance program after the June
leadership training. We are also going to participate in the Amendment 35 grant that will
focus on Medical Homes and the Stanford Chronic Disease Program.
Family Caregiver Coordinator Position (Part E)
The positions continues to focus on linking family caregivers (and grandparents raising
grandchildren) with existing services and providing them with a road map to senior and
other community services. In addition, the family caregiver coordinator provides training
opportunities and maintains a respite voucher program.
We have added the evidence based program called Powerful Tools for Caregivers to our
program and have already offered and completed two full sessions and a third class will
start in the south county area in late May 2009. We have three in-house trained leaders.
We believe the family caregiver coordinator and the coordinator of the grandparents
raising grandchildren has the greatest chance to continue to flourish and be cost effect if
housed with the Area Agency on Aging. The coordinators have the benefit of working
closely with our other in-house programs such as legal assistance, the long term care
ombudsman, dental, nutrition and Options for Long Term Care. These programs have
historically worked with seniors and their caregivers and will continue to provide key
caregiver services. The Area Agency on Aging will work collaboratively with other
community agencies that provide direct caregiver services and will explore providing
funding to these agencies if appropriate and financially feasible. In addition, the Area
Agency on Aging Advisory Board continues to strongly support the current in-house
program.
ATTACHMENT F
USE OF FUNDS WAIVER REQUEST
Weld County Area Agency On Aging Northern Region
Region
2B
Per, Restrictions On Use Of Funds, Volume 10, Section 10.240.11 B, we request approval of a
Waiver for the following services to the indicated percentage(s):
SERVICE
TARGET
PLANNED SHORTAGE
ACCESS 25.00% 7.96% -17.04%
JUSTIFICATION FOR WAIVER:
We opted many years ago not to fund senior transportation but rather support the county's effort in
locating other funding sources for transportation. Our transportation program is supported by county
general funds and CDOT/FTA and Medicaid dollars. Due to our ongoing legal needs expressed by our
senior comunity we have supported our in-house paralegal program and have purchased attorney
services, as needed. This allows us to provide information regarding many legal issues that serniors are
facing and giving us the opportunity to provide actual hands on assistance rather than just l&A . This
IN -HOME SERVICES 15.00% 22.30% NA
JUSTIFICATION FOR WAIVER:
We continue to fund homemaker and personal care services through RVNA. However, we are also
funding ElderGarden, an adult day program and North Range Behavioral Health (peer counseling
program) since our surveys, focus groups and advisory board feed back have support the need for these
services in Weld County. Other funds, such as Older Coloradoan funds are used to enchance the
homemaker and personal care program.
LEGAL SERVICES 3.00% 17.38% NA
JUSTIFICATION FOR WAIVER:
See Above
American Recovery and Reinvestment Act of 2009
Funding Request
REGION 2B
Weld County Area Agency On Aging Northern Region
cdhs
Colorado Department of Human Services
people who help people
State Fiscal Year: 2010
orting Colorado's A
g`prid Adult 5ervi
inaepenaent uving cervices
These forms constitute a request for ARRA Funding for Senior Services funds
SIGNATURE: SIGNATURE:
DATE
CHAIRPERSON
AREA AGENCY ON AGING
ADVISORY COUNCIL
JUN - 1 2009
DATE:
Weld County Area Agency On Aging
ARRA Funding Request:
State Fiscal Year:
2010
ARRA Funding
Total
Award
Budget
Move
Total Revised
Budget
M . «.w.a s
ARRA Congregate Meals
$35,552
$39,502
ARRA Home Delivered Meals
$17,502
' �'. �x µ.w=
$19,447
ARRA Congregate Administration
$3,950
-$3,950
$0
ARRA Home Delivered Administration
$1,945
-$1,945
$0
TOTAL:
$58,949
$0
$58,949
Agree
Certifications and Assurances:
All services provided will meet the program and fiscal requirements in CDHS Volume 10,
except the CDHS 10.240.11(B) priority services: Access, In -Home Services and Legal Services.
Date:
0
O
N
State Fiscal Year:
Weld County Area Agency On Aging
co
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Total Match Required
M
7
0
* Actual Match =
Over/(Under) Match
State Funding For Senior Services
Funding Request
Weld County Area Agency On Aging Northern Region
Region 2B
cdhs
Colorado Department of Human Services
people who help people
State Fiscal Year: 2010
orting Colorado's A
gland Adult Seri
ineependent Living Jervlces
These forms constitute a request for State Funding for Senior Services funds
and National Family Caregiver Support Program state funds match.
SIGNATURE: SIGNATURE:
S -7o
DATE
CHAIRPERS
AREA AGENCY ON AGING
ADVISORY COUNCIL
JUN - 1 2009
DATE:
Weld County Area Agency On Aging Northern Region
Revised State Funding Request:
State Fiscal Year:
2010
State Funding For Senior Services: (SFSS)
AVAILABLE SERVICE FUNDS
AVAILABLE ADMINISTRATIVE FUNDS
National Family Caregiver (General Fund Match)*
TOTAL:
Total
Award
$377,384
$41,931
$6,618
$425,933
Budget
Move
$Q
$41,931
$0
Total Revised
Budget
$6,618
$425,933
Certifications and Assurances:
A) National Family Caregiver (General Fund Match) is to be used as service dollar match related
to National Family Caregiver services. - (This is match only; not State Funds used as identified
and budgeted under the 'Caregiver Budget' tab.)
B) Low Income/Minority individuals will be targeted in compliance with Title III rules.
C) All state funds will be fully expended within the State Fiscal Year ending June 30th.
D) Other than the National Family Caregiver State match, all state funds will be used as overmatch
funds and will increase service units and clients served to the over all Senior Services Programs.
E) All services provided will meet the program and fiscal requirements in CDHS Volume 10,
except the CDHS 10.240.11(B) priority services: Access, In -Home Services and Legal Services.
Director i lure
(/Q
Agree
O
O
O
O
Date:
5
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Service Delivery: YEAR: 2010 Total Estimated Unduplicated Clients
rdget Computati
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Unit Cost
p
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0 0
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0 0
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0 0
0 0
0 0
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0
0 0
0 0
0 0
0 0
0 0
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Service Funds
30,250
0
0 0
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72,182
14,725
0
16,930
0
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SERVICE:
Adult Day Care (State Only)
Assisted Transportation (State Only)
Case Management (State Only)
Chore (State Only)
Congregate. Meals (State Only)
Home -Delivered Meals(State Only)
Homemaker (State Only)
Nutrition Counsels g (State Only)
Personal Cans (State Only)
Transportation (State Only)
Legal Assistance. (State Only)
Nutrition Education (State Only)
Information &:Assistance (State Only)
Outreach (State Only)
Nutrition. Outreach (State Only).
Health Promotion (State Only)
Ombudsman Activities (State Only)
Screening (Stale Only)
Material Ald (State Only)
Reassurance (State Only)
(TOTAL:
mputations
U
15 c_c3
0-
88888!'.
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8 8
0 0
0 0
0
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Cost Projections by Funding Source
Total Percent
Cost Grandparent
0 0
0
0 0
0 0
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0 0
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Program
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SFSS
Part E
Total Caregiver Clients/Units I
Total Units (,pj „ ,,,
00
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Service Category
Inlormetbn to Caregivers
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"Application" R
Weld County Area Agency On Aaina Northern Region
Capital Expenditures:
Item Description:
Cos
Various Kitchen Equipment
$ 10,500.0(
S -
$ -
$ -
$ -
$
$
$ -
$ -
$ -
$ -
$ -
$
$ -
$ -
$
$ -
$ -
TOTAL:
$ 10,50C
Senior Center Operations:
Description:
Cost.
Senior Center Operations
$ 2,000.0(
Loneliness Grants
$ 4,000.0(
Wellness Grants
$ 6,000.0(
$ -
$ -
$ -
$ -
TOTAL:
$ 12,000
Program Development:
Description:
Cos!
None
$ _
$
$
$
$ -
$ -
$ -
$ -
$ -
$ -
$
$ -
TOTAL:
$ -
Hello