HomeMy WebLinkAbout20093176.tiffRESOLUTION
RE: APPROVE CONTRACT AMENDMENT #1 FOR CORE IMMUNIZATION PROGRAM AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Contract Amendment #1 for the Core
Immunization Program between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Public Health and
Environment, and the Colorado Department of Public Health and Environment, commencing
November 15, 2009, and ending December 31, 2009, with further terms and conditions being as
stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Contract Amendment #1 for the Core Immunization Program between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Public Health and Environment, and the Colorado
Department of Public Health and Environment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 7th day of December, A.D., 2009, nunc pro tunc November 15, 2009.
". BOARD OF COUNTY COMMISSIONERS
y.WELD, UNTY, COLORADO
ATTEST: .,,T.tr; y ,u11:;":
Weld County Clerk to the Boar .,®�
BY:
ti^mil LLo rr
Dep t Clerk to the Board
APPROVEb AS TO f9RM:
County l&ttorney
Date of signature: la
pp
am F. Garcia, Chair
ougla Radema. er, Pro-Tem
Sea g P. Conway
Barg ra Kirkmeyer
David E. Long
( :7//-L30oQt
2009-3176
L0036
At:r.
COLORADO
Memorandum
TO: William F. Garcia, Chair
Board of County Commissioners
FROM: Mark E. Wallace, MD, MPH, Director
Department of Public Health and
Environment
DATE: October 27, 2009
SUBJECT: Amendment #1 to Core Immunization
Contract
Enclosed for Board review and approval is Limited Amendment #1 to the task order contract
between the Colorado Department of Public Health and Environment (CDPHE) and Weld
County and the Immunization Program. This amendment will provide additional funding in the
amount of $34,926.00 beginning November 15, 2009 to December 31, 2009 for the
immunization program. With this funding, the total amount of the task order for this term will be
$82,313.
These funds will be used to create higher immunization rates in Weld County children to reduce
morbidity and mortality of infectious diseases. This will be done by providing community
education regarding the rules of the Colorado Board of Health pertaining to the immunization of
students attending school and rules pertaining to the infant immunization program. WCDPHE
will also conduct reminder/recall activities, support the Weld County Immunization Coalition,
technical support to community physician practices and provide immunizations for Weld County
children. I recommend your approval of this amendment.
Enclosure
2009-3176
WORK STATUS CONFIRMATION E-MAIL
Vendor Name: Weld County Health Department Contract Routing Number: 10 FHA7461
Thank you for returning the above referenced Amendment. CRS §24-30-202 requires the State Controller to approve all
State Contracts. Even though this Amendment has a proposed effective date of November 15, 2009 it is not valid until
signed and dated by the State Controller or delegate.
This message is to notify you that your agency is not authorized to begin performance until you are notified that this
Amendment has been signed by the State Controller or delegate. If your agency begins performing Contract tasks prior to
the State Controller or delegate signing and dating it the State of Colorado is not obligated to pay your agency for such
performance or for any goods and/or services performed prior to the date signed.
Please respond to this e-mail confirming that
a) No work has been performed under this contract
b) No work will begin under this contract until the contract is signed by the State Controller or on the effective
date, whichever is later.
As soon as your response is received this Amendment will be routed for the State Controller or delegate signature.
Please contact me should you have any questions.
BOARD OF COUNTY COMMISSIONERS
WELD COUY, COLORADO
ATT T:
Weld County Clerk to the
BY:
Deputy CI k to the B
William F. Garcia, Chair
DEC D 7 2009
cc)2 3/ `A
DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
DCEED-IMN
DEPARTMENT OR AGENCY NUMBER
FHA
CONTRACT ROUTING NUMBER
10-7461
CONTRACT AMENDMENT #1
This Amendment is made this 5th day of October 2009 by and between the State of Colorado, acting by and
through the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT, whose address or principal place
of business is 4300 Cherry Creek Drive South, Denver, Colorado 80246 hereinafter referred to as the "State";
and, BOARD OF COUNTY COMMISIONERS OF WELD COUNTY (a political subdivision of the State of
Colorado) for the use and benefit of Weld County, Department of Public Health and Environment, whose
address or principal place of business is 1555 North 17'" Avenue, Greeley, Colorado 80631 hereinafter referred to
as the "Contractor".
FACTUAL RECITALS
The parties entered into a Master Contract, dated January 23, 2007 with contract routing number 08 FHA 00052.
Pursuant to the terms and conditions of the Master Contract, the parties entered into a Task Order Contract, dated
January 4.2008 with contract encumbrance number PO FHA IMM0800227 and contract routing number 08
FHA 00227, as amended by Limited Amendment #1, Routing number: 09-00143, and Limited Amendment
#2, Routing number: 09-00225 collectively referred to herein as the "Original Task Order Contract, whereby the
Contractor was to provide to the State the following:
To promote activities to increase and enhance availability of age appropriate immunizations for vaccine
preventable diseases, provide educational offerings about immunizations and support the Colorado
Supplemental Nutrition Program- Women, Infants and Children (WIC).
The purpose for this amendment is described below.
Increase the amount of funds to be paid to the contractor during the current term of the original
contract in exchange for the promise of the contractor to continue to perform the work under the
original contract.
To incorporate a new provision to the General Provisions of the Task Order Contract,
concerning the monitoring of vendor performance on state contracts and inclusion of
contract performance information in a statewide contract management system.
NOW THEREFORE, it is hereby agreed that
1. Consideration for this amendment to the original task order contract, dated January 4, 2008 with contract
routing number 08 FHA 00227 and contract encumbrance PO FHA 1MM0800227, consists of the
payments which shall be made pursuant to this amendment and the promises and agreements herein set
forth.
2. It is expressly agreed to by the parties that this Amendment is supplemental to the original task order
contract, contract routing number 08 FHA 00227 as amended by Limited Amendment #1, Routing
number: 09-00143, and Limited Amendment #2, Routing number: 09-00225 collectively referred to
herein as the Original Task Order Contract, which is by this reference incorporated herein. All terms,
Page 1 of 4
rev 4/3/09
conditions, and provisions thereof, unless specifically modified herein, are to apply to this Amendment as
though they were expressly rewritten, incorporated, and included herein.
3. It is agreed the original task order contract is and shall be modified, altered, and changed in the following
respects only
A. This Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract identified
by contract routing number 08 FHA 00227. This Amendment is for the current term of
February 15, 2009 through and including December 31, 2009. The maximum amount payable
by the State for the work to be performed by the Contractor during this current term is increased
by Thirty -Four Thousand, Nine Hundred and Twenty -Six Dollars, ($34.926. 00) for an
amended total financial obligation of the State of One Hundred and Fifty-OneThousand, Five
Hundred and Ninety -Nine Dollars ($151,599.00). Of the increased funds referenced above
Zero Dollars ($0.00) are attributable to a funding source of the State of Colorado and
Thirty -Four Thousand, Nine Hundred and Twenty -Six Dollars, ($34,926.00) are attributable
to a funding source of the United States Government. The Budget, if any, incorporated herein
by this reference and identified as "Exhibit E".
B. The General Provisions of the Contract are hereby modified to incorporate the following language:
By entering into this Task Order Contract, Contractor agrees to be govemed, and to abide, by the
provisions of CRS §24-102-205, §24-102-206, §24-103-601, §24-103.5-101 and §24-105-102
concerning the monitoring of vendor performance on state contracts and inclusion of contract
performance information in a statewide contract management system.
Contractor's performance shall be evaluated in accordance with the terms and conditions of this
Task Order Contract, State law, including CRS §24-103.5-101, and State Fiscal Rules, Policies
and Guidance. Evaluation of Contractor's performance shall be part of the normal contract
administration process and Contractor's performance will be systematically recorded in the
statewide Contract Management System. Areas of review shall include, but shall not be limited to
quality, cost and timeliness. Collection of information relevant to the performance of Contractor's
obligations under this Task Order Contract shall be determined by the specific requirements of
such obligations and shall include factors tailored to match the requirements of the Statement of
Project of this Task Order Contract. Such performance information shall be entered into the
statewide Contract Management System at intervals established in the Statement of Project and a
final review and rating shall be rendered within 30 days of the end of the Task Order Contract
term. Contractor shall be notified following each performance and shall address or correct any
identified problem in a timely manner and maintain work progress.
Should the final performance evaluation determine that Contractor demonstrated a gross failure to
meet the performance measures established under the Statement of Project, the Executive Director
of the Colorado Department of Personnel and Administration (Executive Director), upon request
by the Colorado Department of Public Health and Environment, and showing of good cause, may
debar Contractor and prohibit Contractor from bidding on future contracts. Contractor may contest
the final evaluation and result by: (i) filing rebuttal statements, which may result in either removal
or correction of the evaluation (CRS §24-105-102(6)), or (ii) under CRS §24-105-102(6),
exercising the debarment protest and appeal rights provided in CRS §§24-109-106, 107, 201 or
202, which may result in the reversal of the debarment and reinstatement of Contractor, by the
Executive Director, upon showing of good cause.
The Original Task Order Contract is modified accordingly. All other terms and conditions of the
Original Task Order Contract are reaffirmed.
4. The effective date of this amendment is upon approval of the State Controller or November 15, 2009,
whichever is later.
Page 2 of 4 rev 4/3/09
5. Except for the "Special Provisions", in the event of any conflict, inconsistency, variance, or contradiction
between the provisions of this amendment and any of the provisions of the original contract, the provisions
of this amendment shall in all respects supersede, govern, and control. The "Special Provisions" shall
always be controlling over other provisions in the contract or amendments. The representations in the
Special Provisions concerning the absence of bribery or corrupt influences and personal interest of State
employees are presently reaffirmed.
6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR
ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED,
AND OTHERWISE MADE AVAILABLE.
Page 3 of 4 rev 4/3/09
IN WITNESS WHEREOF', the parties hereto have executed this amendment on the day first above written.
* Persons signing for Contractor hereby swear and affirm that they are authorized to act
on Contractor's behalf and acknowledge that the State is relying on their representations
to that effect.
CONTRACTOR:
Board of County Commissioners of Weld County
(A political subdivision of the State of Colorado),
for the use and benefit of Weld County, Department
Public Health an dfNt ironment
Signature of Authorized Officer
William F. Garcia
Print Name of Authorized Officer
Chair
Print Title of Authorized Officer
12/07/2009
STATE:
STATE OF COLORADO
Bill Ritter, Goverhor
By:
For the Executive Director
DEPARTMENT OF PUBLIC HEALTH
AND ENVIRONMENT
Signatory avers to the State Controller or
that Contractor has not begun performance or
that a Statutory Violation waiver has been
requested under Fiscal Rules
PROGRA _.PPROVAL:
By:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Contracts. This Contract is not valid until
signed and dated below by the State Controller or delegate. Contractor is not authorized to begin
performance until such time. If Contractor begins performing prior thereto, the State of Colorado is not
obligated to pay Contractor for such performance or for any goods and/or services provided hereunder.
TATE CONTROLLER
David J. McD
By:
❑Kevin Edwards ❑Yvonne Andson Robert Jaros onald Rieck
Date: /-)"/ /7 D
Page 4 of 4
rev 4/3/09
(9C)i)/ -. /i
EXHIBIT E
as modified by Contract Amendment #1
Contract routing number 10 FHA 7461
BUDGET
CONTRACTOR: Board of County Commissioners of Weld County
(a political subdivision of the State of Colorado) for the use and
benefit of Weld County Department of Public Health and
Environment
PROJECT: Immunization Program
FOR THE PERIOD: February 15, 2009 through December 31, 2009
Funded
by
CDPHE
Budget for February 15, 2009 thru December 31, 2009 (Federal Funds)
$47,387
Additional Federal Funds
$34,926
TOTAL AMOUNT
$82,313
Page 1 of 1
Esther Gesick
From:
Sent:
To:
Subject:
Barbara Kirkmeyer
Friday, December 04, 2009 12:14 PM
Mark Wallace; Vicky Sprague; Esther Gesick; Bruce Barker
Re: Two urgent contracts
Doug and Dave responded -okay to put on agenda. So with me that makes three.
Mark:
Please work with Esther to get on agenda for Monday.
Also please come in the office monday at 8:45 so you can talk to any of the commissioners who may have some
questions
Thanks
Barb
From: Mark Wallace
To: Barbara Kirkmeyer; Vicky Sprague
Sent: Fri Dec 04 11:08:37 2009
Subject: Two urgent contracts
Commissioner Kirkmeyer:
I have two urgent contract amendments that I'd like to see how to best get to the board.
1.) Limited Amendment #1 to core immunization task order. Provides additional funding in the amount of
$34,926.00 beginning November 15, 2009 to December 31, 2009. This additional funding supports our core
immunization activities to increase childhood vaccination rates. The funding supports expanded education and
recall reminders as well as technical support to physician offices on the complex immunization schedules. I
recommend approval of this funding (we receive this type of supplemental funding each year — it helps offset
our costs).
2.) Amendment #2 to core immunization task order. This is our funding for the 2010 calendar year. Our core
funding amount is $78,550.00 (of this amount $64,350 is federal funds and $14,200 is state funds). Again, this
supports our core immunization services designed to increase childhood immunization rates. I recommend
approval of this funding.
Just as Weld County is doing, the state is asking that we conclude these agreements quickly to avoid end -of -year issues.
How can I best get these routine funding support requests through our process?
Mark
Mark E. Wallace, MD, MPH
Executive Director, Department of Public Health & Environment
1555 N. 17th Avenue - Greeley, Colorado - 80631
Tele: 970.304.6410 - Fax: 970.304.6412
Web: http://www.co.weld.co.us/redesign/health/
Please consider the environment before printing this email
This e-mail message, and any included attachments, from the Weld County Department of Public Health & Environment
are confidential and intended solely for the use of the individual or entity to which it is addressed. The information
contained herein may include protected health information or otherwise privileged information. Unauthorized review,
forwarding, printing, copying, distributing, or using such information is strictly prohibited and may be unlawful. If you
1
received this message in error, please notify the sender by reply to this message and delete the email without
disclosure. Thank you.
2
Esther Gesick
From: Talya DeAngelis
Sent: Friday, December 04, 2009 2:50 PM
To: Esther Gesick
Subject: FW: Immunization Core Service Delivery Amendments for 2009
Attachments: Weld County SB 288 Amendment #3.doc; Weld County -Amendment 1 Supplemental
Budget.xls; 12-02-09 weld Work Status Confirmation E-Mail.doc
Importance: High
Hi Esther,
Here is the Contract for the Amendment #1 to Core Immunization Contract. I will check with
you to make sure everything is okay!
THANKS AGAIN!
Talya
Original Message
From: Judy Nero
Sent: Thursday, December 03, 2009 8:31 AM
To: Talya DeAngelis
Subject: FW: Immunization Core Service Delivery Amendments for 2009
Importance: High
Talya,
This is a copy of the Immunization Amendment we have been try to get approved. Please make
sure the "Work Status Confirmation" form is completed since we are past the start date of the
amendment. Thank you.
Judy
Original Message
From: Beth HOFFMAN[mailto:bmhoffma@smtpgate.dphe.state.co.us]
Sent: Wednesday, December 02, 2009 3:53 PM
To: Judy Nero; Kimberly Koeltzow; Wendy Paris
Cc: Rosemary Spence
Subject: Immunization Core Service Delivery Amendments for 2009
Importance: High
** High Priority
**
Good Morning!
Please find attached 3 documents. They are the 2009 Supplemental Immunization Core Service
Amendment, budget and Work Status Confirmation E -Mail. This is to add money to your 2009
Core Service Delivery Contract.
Please review the amendment, make 4 copies, have the appropriate person sign and return all 4
copies to me ASAP.
Since we are past the start date, our contracts department requires I send you the Work
Status Confirmation e-mail and you return a copy to me agreeing.
Please contact me with any questions.
Thanks,
Beth
Beth Hoffman,
Fiscal Manager
Immunization Program
CDPHE
Phone: 303-692-2314
FAX: 303-691-6118
beth.hoffman(state.co.us
2
STATE OF COLORADO
Bill Ritter, Jr., Governor
James B. Marlin, Executive Director
Dedicated to protecting and improving the health and environment of the people of Colorado
4300 Cherry Creek Dr. S.
Denver, Colorado 80246-1530
Phone (303) 692-2000
TDD Line (303) 691-7700
Located in Glendale, Colorado
http://www.cdphe.state.co. us
January 7, 2010
Laboratory Services Division
8100 Lowry Blvd.
Denver, Colorado 80230-6928
(303) 692-3090
Judy Nero
Weld County Department of Public Health and Environment
1555 North 17th Avenue
Greeley, CO 80631
Dear Grantee:
Colorado Department
of Public Health
and Environment
RE: AMENDMENT FOR TASK ORDERS #2, ROUTING NO. 10-9030 & CONTRACT
AMENDMENT #1, ROUTING NO. 10 FHA 7461
Enclosed is your copy of the fully approved Amendment for Task Orders #2, which facilitates your
Core Service Delivery work as identified in the Original Task Order Contract for the renewal term of
one year ending December 31, 2010. Also enclosed is your copy of Contract Amendment #1, which
increases the funding to facilitate your Core Service Delivery work, as identified in the Original
Contract, for the term ended December 31, 2009.
Should you have any questions or need additional information, please contact Cindy Wait at 303-692-
2972 or via e-mail at cynthia.wait(cstate.co.us.
Sincerely,
Cindy W.ait,)Immunization Program
Colorado Department of Public Health and Environment
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