HomeMy WebLinkAbout20093520.tiffWELD COUNTY E-911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
October 20, 2009
The Weld County E-911 Emergency Telephone Service Authority Board met in session
on Tuesday, October 20th, 2009 at noon.
ROLL CALL:
The meeting was called to order by Chairperson Juan Cruz. Present were Board
Members Juan Cruz, Ron Grannis, David Montgomery, Gary Sandau and Randy Winsett.
Bill Garcia was present at 12:30. Rod Deroo represented Dave Bressler. Staff members
present included Mike Savage, Dave Mathis, Robert Olsen and Susan Johnson. Monica
Mika was also present. A quorum existed.
MINUTES:
Randy Winsett moved, Gary Sandau seconded a motion to approve the minutes of the
September 15th, 2009 meeting, the motion was approved unanimously.
PUBLIC COMMENTS:
The public was invited to comment on business of the E-911 Board, no comments were
stated.
OLD BUSINESS:
1. Staff Report: Dave Mathis presented Dispatch stats for September 2009 [refer to
Sgt. Mathis' "September 2009 WCRCC Monthly Report and Personnel Report as
of October 2009].
2. Emergency Notification Protocol: Mike Savage reported that the draft was
slightly modified from the proposed protocol with the input from the
Communications Advisory Board and Weld County Fire Chiefs. He anticipates it
will be finalized soon.
3. Grant Update: Monica advised that the grant has been approved and she will
work with Dave Mathis and Mike Savage to work out the details and have it
signed by the County Commissioners.
4. Bylaws update: The County Attorney is reviewing bylaw modification to allow
members of the board to be considered present to vote by conference call or web
technology. The modification will be written into the bylaws, and new bylaws
distributed.
NEW BUSINESS:
1. Treasurer Reports: Randy Winsett presented the October 2009 Treasurer's
Report. Dave Montgomery moved and Ron Grannis seconded the motion to
accept the Treasurer's Report, motion carried unanimously.
2. 2010 Budget : Dave Mathis provided the Board with the proposed 2010 E-911
Budget
0200-S5070
• The public budget notice will be published in the Windsor Beacon on
November 5th
▪ Some categories (e.g. contract payments) have been grouped in different
areas to plug them into the proper expense line item.
• First Watch Software was included in the $516,928 contract payment
estimate, figuring the cost of the program would be around $46,000. After
hearing the First Watch presentation, to add the Law Enforcement
component to the software would increase the estimate by around $36,000
o The Board agreed that since this information came in after the
budget was prepared; they would listen to a presentation at a later
date and amend the budget at that time, if necessary.
• Bill Garcia asked about the increase in personnel cost under the operations
category ($806,587 to $895,156) — the 2009 figure had actually been
amended to $895,987, and that figure was not carried over from the
previous budget sheet, there is no actual increase in cost
• Juan Cruz pointed out that the ending fund balance in 2009 is estimated
3.8 million, and estimated 3.5 million following 2010. An upgrade to the
radio consoles is on the horizon, and funds need to be planned for that
project.
o Dave Mathis advised that depending on possible grant funding
for the console expansion in 2010, more funds may carry over
than 3.5 million.
No further business was discussed, Randy Winsett moved and Bill Garcia seconded the
motion to adjourn. Motion carried unanimously, the meeting adjourned at 12:45
Minutes taken by Susan Johnson
Next meeting will be November 17th at 12:00 noon.
To:
Fr:
Dt:
Re:
E-911 Authority Board and Weld County Communications Advisory Boards
Sergeant David Mathis
October 2, 2009
September 2009 WCRCC Monthly Report
Personnel:
Authorized:
Assigned:
Hourly:
Vacancies:
Workload:
47 Full-time Dispatchers (inc. 1 over hire), 8 Supervisors
46.5 Full-time dispatchers, 3 part-time Dispatchers (1.50 FTEs), 8 supervisors
2 non -benefited hourly dispatchers
E-911:
Non -911 calls:
EMD Calls:
NONE (We presently have a .5 Dispatcher One over -hire)
September
Phone Calls 2009 YTD 2008 YTD
7,901 73,700 76,651
21,047 191.676 283,918
1,388 12,137 11,223
% Change YTD
-3.85%
-32.49 %
+8.14%
- Overall, incoming phone calls are DOWN year to date by 26.40 %.
Calls for Service:
Police:
Fire:
27,343 252,421
1,946 18,219
252,767 - .31 %
18,826 - 2.46 %
Overall, calls for service are DOWN year to date by .35%.
Additional Information/Projects
• Through September we have had no resignations or terminations equating to 0% turnover.
• We have only 2 dispatchers still actively training.
• 911 call answering times county -wide for August 2009:
Calls answered in less than 10 seconds: 90.65%
Calls answered in less than 15 seconds: 98.80%
(Last year:
(Last year:
• Fire dispatch times for August 2009: Initiated to Dispatched
*Less than 1 minute: 69.92%
*Less than 90 seconds: 89.84%
76.32%)
90.73%)
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