HomeMy WebLinkAbout20091431.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING PURSUANT TO HOUSE
BILL 04-1451 WITH VARIOUS AGENCIES AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding Pursuant
to House Bill 04-1451 among the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, and various agencies, commencing July 1, 2009, and
ending June 30, 2010, with further terms and conditions being as stated in said memorandum of
understanding, and
WHEREAS, after review, the Board deems it advisable to approve said Memorandum of
Understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding Pursuant to House Bill 04-1451 among
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, and various agencies, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 22nd day of June, A.D., 2009.
ATTEST:
Weld County Clerk to the
BY.
De. y Clerk the Board
APP:: V V. AS - S FORM:
Date of signature 7h31
David E. Long
BOARD OF CO ' TY COMMISSIONERS
WELD CT'OLORADO
Iliam F. Garcia, Chair
cal scncL-ac
Douglaadema her, Pro-Tem
Sean P. Conway
EXCUSED
Bar ra Kirkmeyer
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2009-1431
BC0040
MEMORANDUM OF UNDERSTANDING
PURSUANT TO HOUSE BILL 04-1451
This Agreement is made by and between A WOMAN'S PLACE, INC., located at P.O.
Box 71, Greeley, CO, 80632, BARTELS & COMPANY CPA's, located at 7251 West
20th Street, Greeley, CO, 80631, the WELD COUNTY BOARD OF COUNTY
COMMISSIONERS, located at 915 10th Street, Greeley, CO, 80631, CENTENNIAL
BOARD OF COOPERATIVE EDUCATIONAL SERVICES ("BOCES"), located at
2020 Clubhouse Drive, Suite 230, Greeley, CO, 80631, THE CHIEFS OF POLICE
ASSOCIATION, located at Public Safety Building, 919 7th Street, Suite E, Greeley, CO,
80631, the CITY OF GREELEY, located at 1000 10th Street, Greeley, CO, 80631, the
WELD COUNTY DEPARTMENT OF HUMAN SERVICES ("Human Services"),
located at 315 N. 11th Avenue, Greeley, CO, 80631, the WELD COUNTY
DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT ("Public Health"),
located at 1555 N. 17th Avenue, Greeley, CO, 80631, DIVISION OF YOUTH
CORRECTIONS, NORTHEAST REGION ("DYC"), located at 3997 S. Valley Drive,
Suite 200, Longmont, Colorado 80504, the FAMILIES, YOUTH, AND CHILDREN
(FYC) COMMISSION, located at 1025 9th Avenue, Greeley, CO, 80631, the TOWN
OF FREDERICK — POLICE DEPARTMENT, located at 333 5th Street, Frederick,
CO, 80530, the 19TH JUDICIAL DISTRICT including PROBATION
DEPARTMENT ("Judicial"), located at 934 9th Avenue, Greeley, CO 80631, the 19th
JUDICIAL DISTRICT ATTORNEY ("District Attorney"), located at 915 10th Street,
Greeley, CO 80631, NORTH RANGE BEHAVIORAL HEALTH ("North Range") a
non-profit organization, located at 1300 N. 17th Avenue, Greeley, CO 80631,
NORTHEAST BEHAVIORAL HEALTH PARTNERSHIP, LLC (`BHO")
Behavioral Health Organization, located at 1300 17th Avenue, Greeley, CO 80631 , PFC
PAYMENT SOLUTIONS, LLC, located at 5754 West 11th Street, Greeley, CO, 80631,
WELD COUNTY SCHOOL DISTRICT #6 ("School District 6), located at 1025 9th
Avenue, Greeley, CO, 80631, WELD COUNTY SCHOOL DISTRICT RE -1, located
at 14827 Weld County Road 42, Gilcrest, CO, 80632, the WELD COUNTY
SHERIFF'S OFFICE, located at 1950 O Street, Greeley, CO, 80631, SIGNAL
BEHAVIORAL HEALTH NETWORK ("SIGNAL") Managed Service Organization
for the Provision of Treatment Services for Alcohol and Drug Abuse, Located at 1391
Speer Boulevard , Suite 300, Denver, CO, 80204, and the UNITED WAY OF WELD
COUNTY ("United Way"), located at 814 9°i Street, Greeley, CO 80632.
Each signatory to this MOU is referred to as a "Party", and collectively as "Parties".
WHEREAS, the Colorado General Assembly has determined that a collaborative
approach to the delivery of services to children and families may lead to the provision of
more appropriate and effective delivery of services; and
WHEREAS, the Colorado General Assembly has determined that such collaboration may
ultimately allow the agencies providing treatment and services to provide appropriate
services to children and families within existing consolidated resources; and
WHEREAS, the Colorado General Assembly has determined that it is in the best interests
of the State of Colorado to establish a collaborative management of multi -agency services
provided to children and families; and
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2009-1431
WHEREAS, Colorado revised statutes, Section 24-1.9-101, et.seq. authorizes the county
department of social services to enter memorandums of understanding with specific
agencies for the purpose of promoting a collaborative system of local -level interagency
oversight groups and individualized service and support teams to coordinate and manage
the provision of services to children and families who would benefit from integrated
multi -agency services; and
WHEREAS, the undersigned desire to enter into an agreement for the collaboration of
services to families and children who would benefit from integrated multi -agency
services; and
WHEREAS, the undersigned agencies include all of the agencies required by statute;
NOW THEREFORE, in consideration of the premises and mutual promises and
covenants herein contained, the Parties agree as follows:
The Agreement. This Memorandum of Understanding ("MOU" or "Agreement") is
contained in this writing, which consists of 23 pages and two (2) Attachments.
Term of the Agreement. This MOU shall be effective beginning July 1, 2009 and shall
expire June 30, 2010.
I. Renewal of MOU. The Parties may renew this MOU annually subject to mutual
agreement. Each Party reserves the right to elect not to renew the MOU after expiration
of the current term. If any Party intends not to renew the MOU, it should give notice of
such intent at least thirty (30) days prior to expiration of the Agreement.
II. Population to be Served. The persons who will be recipients of services under this
MOU shall be "children and families who would benefit from integrated multi -agency
services", ("Recipients"). This population of persons is defined as follows:
A. Children, youth and families who are, or are at risk of becoming involved in the
child welfare or juvenile justice systems and who are receiving, or would benefit from
integrated multi -agency services from two or more JAC 1451 Collaborative Management
Program (1451 CMP) partner agencies (as listed in the 1451 Collaborative Management
Project 2008-09 MOU); and
B. Children and Youth (ages birth to 18 years or birth to 21 years for
Developmentally Disabled children) who are:
1. Habitually truant (as defined by Colorado Revised Statute), making them
at significant risk to drop out of school and enter the juvenile justice system.
2. All child welfare clients who are in out of home placement, especially out
of county placement.
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3. Children who are adjudicated delinquent and enter the supervision of
probation and/or Senate Bill 94, or are committed to the custody of the Division
of Youth Corrections.
4. Children and youth whose permanency has been negatively affected by
meth and other drug use by themselves or their caregiver.
5. Youth who are at risk to enter the child welfare system and are enrolled in
the Multi -Disciplinary Youth Assessment Team (MYAT) Program.
C. It is anticipated that 4,608 youth will be served through the services indicated in
this MOU. These numbers may be duplicated due to the youth and families receiving
multiple services from multiple providers.
III. Services and Funding Sources. The Parties agree to provide the following specific
services and subject to available funds, hereby identify the following funding sources for
the provision of such services. (Services provided may include but are not limited to
prevention, intervention, treatment, family preservation, family stabilization, out -of -
home -placement, services for children at imminent risk of out -of -home placement,
probation services, services for children with mental illness, public assistance, medical
assistance, child welfare)
A. HUMAN SERVICES.
The Weld County Department of Human Services (DHS) has legal responsibility
to protect children by providing assessment and services to abused and neglected
children in cases involving primary care givers. Services include screening,
assessment and short-term intervention, including case management and benefits.
Children who have entered the system receive services including assessment, case
management, placement recommendations, foster care, adoption, core services
and economic assistance. Sources of funding include federal, state and local
funds for Child Welfare Administration, Core Services and Temporary Assistance
for Needy Families (TANF).
As a comprehensive Colorado Workforce Center, DHS also connects resources
for employment, education, and training services at the local, state and national
level. Self-service resources promote personal and career development, furnish
access to Internet tools for employment and training opportunities, and provide
information about local and regional employers and labor markets. Staff services
include labor exchange and job referral, skills assessment, eligibility screening for
career counseling and training programs, and individualized employer services.
DHS will collect data outlined in Appendix B and report that data in the format
prescribed by the 1451 CMP and its evaluator for outcome analysis.
We estimate the cost of cash and in -kind services to be approximately $88, 500 for
participation in 1451 CMP meetings, committees, Utilization Review Team
Staffing and Support, and data collection efforts. Out of this total, $20, 000 cash
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will be utilized for 1451 CMP staff and operations and $60,000 of in kind
contributions will cover the staffing and support for the Utilization Review Team.
Programs offered through the Department of Human/Social Services include:
1. Multi -Disciplinary Youth Assessment Team (MYAT):
MYAT is a collaborative project which supports children ages 10 to 17
and consists of professionals from mental health services, substance abuse
services, health, various school districts, representatives from a faith based
organization, the juvenile justice system, and Employment Services. It
strives to build on the strengths of youth, families and the community by
increasing protective factors and reduce problematic behaviors, thereby
promoting a safer community. The MYAT Team work collaboratively
utilizing available services and expertise to develop individual treatment
plans that address the specific needs of each youth and their family.
MYAT's focus is on short term intervention utilizing the family's
strengths and existing resources. Partners include: Weld County
Department of Human/Social Services; North Range Behavioral Health;
Weld County Health Department; School District 6; St. Vrain School
District; Centennial BOCES; 19th Judicial District- Probation Department;
and Life Bridge. Funding for the project is provided by Weld County
Department of Human/Social Services through Temporary Assistance for
Needy Families (TANF) funds.
It is anticipated that this collaboration will empower youth from 900
families through contacts, follow-up and case management services. Total
federal, state and county funding is $398,677 provided through Colorado
Works.
2. Teamwork Innovation, Growth, Hope and Training (TIGHT):
The TIGHT Youth Corps Program engages adjudicated at risk youth in
valuable service projects that benefit the community; educational
components designed to improve the members' functioning levels in
reading and math and prepare them to re-enter school or obtain their GED;
and life skill development activities to prepare them for life after their
Corps experience. Corps members participate in these activities five days
per week, eight hours per day. The goal of the TIGHT Program is to
eliminate or delay the need for confinement or out of home placement by
exposing participating youth to a variety of worthwhile projects within
their communities. Additionally, by being engaged in activities that
promote growth in self esteem and sense of community, Corps members
are able to realize that there are positive alternatives available to them.
They learn that when they make positive choices, the service they perform
has value and that they can and do make a difference in their communities.
Additionally, youth are engaged in a variety of activities that promote
positive development such as team building activities, conflict resolution
training, journaling and reflection activities, and first -aid and CPR
training. A therapeutic treatment model provides the necessary family
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based services, treatment, and support that the youth need to remain at
home. Partners include: Employment Services of Weld County; Weld
County Department of Human/Social Services, Youth in Conflict
Program; Probation, 19th Judicial District; Youth Emancipation Services;
and Nelson, Wolf Associates.
Participating youth and their families will average 30. Total federal, state
and county funding is $255, 749from Core Service Funding, $68,400from
Temporary Assistance for Needy Families (TANF), and North Range
Behavioral Health will provide Functional Family Therapy for those
youth/families in need, at an estimated amount of S25,000 through
Medicaid dollars.
B. 19th JUDICIAL DISTRICT including PROBATION.
The 19th Judicial District has legal responsibility to make the best possible
decisions for youth and their families while protecting the community in cases
involving dependency and neglect, delinquency, truancy, paternity and support
and adoptions. Sources of funding are appropriated funds from the State of
Colorado.
1. Model Court Program:
The National Council of Juvenile and Family Court Judges (NCJFCJ) and
the Colorado Court Improvement Program (CIP) designated the 19th
Judicial District as a Model Court Site on December 23, 2007. Model
Courts arc laboratories for innovation in the field of progressive child
welfare practices and allows our community to implement new practices
and programs that will improve the lives of our children and families.
The 19th Judicial District Model Court structure includes the former Weld
County Child Welfare Collaborative (CWC). now called the CWC Model
Court Steering Committee; three subcommittees that are focused on
achieving specific, measurable, attainable, realistic and timely goals; and
an oversight committee that consists of the decision makers of our various
stakeholders. The following outcomes/goals are addressed by the Model
Court subcommittees:
1. Visitation/Orientation
• Making sure that parents are in the most appropriate form
of visitation to keep families together while protecting and
improving the child's life.
2. Transition/Education
• Identifying gaps and needs of youth that are "aging out' of
the foster care system including skills training, preventing
homelessness, becoming a member of the community, etc.
3. Permanency
• Shortening time between children becoming available for
adoption and their actual adoptions while addressing the
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youth's struggles (i.e. prior abuse, attachment problems,
etc).
The JAC 1451 Collaborative Management Program (1451 CMP) of Weld
County has been designated the "Oversight Committee" for the Model
Court program and consists of the Director of' the Department of
Human/Social Services, the Director of North Range Behavioral Health,
Superintendents or representatives of Weld County school districts, the
Weld County Attorney or his representative, a Guardian ad litem, a lawyer
for respondent parents, the Executive Director of Court Appointed Special
Advocates (CASA), the Executive Director of Child Advocacy Resource
and Education (C.A.R.E.).
It is anticipated that this collaborative program will impact a minimum of
500 youth. Total federal, .state and county funding for the model court
program is $61,167 ($45,875 [contractual, $15,292 [in -kind match]).
(This information is estimated from 2008-09 MOUfigures.)
2. Probation:
The Probation Department has legal responsibility to provide court
ordered supervision and/or investigation for juveniles in order to make
them more successful while also providing community safety. Services
include coordination of services for juveniles placed on probation, case
plans outlining risks and needs, referrals to outside treatment agencies, and
monitoring progress in education, employment and treatment. Sources of
funding are appropriated funds from the State of Colorado.
The 19`h Judicial District will collect data outlined in Appendix B and report that
data in the format prescribed by the 1451 CMP and its evaluator for outcome
analysis.
We estimate the cost of cash and in -kind services to be approximately $20, 050 for
participation in 1451 CMP meetings, committee meetings, executive committee
and data collection.
C. HEALTH.
The Weld County Health Department has legal responsibility to prevent disease,
disability and death and to promote healthy behaviors by developing health
programs which meet the needs of the people of Weld County. Services include
relationship counseling to youth and families through individual or in small
groups, in homes, churches through youth groups and Quinceanera ceremonies
and a teen counselor who deals with abstinence, family planning, and
contraceptive, STD and pregnancy issues. Sources of funding include Weld
County, the State of Colorado and fees for services.
We estimate the cost of cash and in -kind services to be approximately $14,277 for
support for staff and operation expenses as well as participation in 1451 CMP
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meetings, committee meetings, executive committee and data collection. ($10,000
cash for 1451 CMP staff and operations and $4,277 in kind)
D. SCHOOL DISTRICTS.
The School Districts in Weld County have legal responsibility to provide free
public education to all residents of the state between the ages of six and twenty-
one years. Sources of funding include local, state and federal education funds,
including property taxes, specific ownership revenue, grants, entitlements and
bond revenues.
The Centennial Board of Cooperative Educational Services (BOCES): BOCES
represents 10 of Weld County's 14 school districts and exists to provide high
quality programs and services through partnerships and collaboration which
support the educational priorities of and enrich educational opportunities for
students. BOCES will be responsible for participation in 1451 CMP identified
projects and services that improve outcomes for the population to be served, as
identified in Section II and Appendix B of this agreement. BOCES offers a
variety of suspension and expulsion programs, a drop -out retrieval process to get
youth back into school, truancy prevention and alternative high school programs,
as developed among member school districts.
BOCES will collect data outlined in Appendix B and report that data in the format
prescribed by the 1451 CMP and its evaluator for outcome analysis.
Greeley -Evans Weld County School District 6: District 6 serves 18,500 students
in grades k-12 through 35 schools located in the neighboring cities of Greeley and
Evans. District 6 will be responsible for participation in 1451 CMP identified
projects and services that improve outcomes for the population to be served, as
identified in Section II and Appendix B of this agreement. Contributions from
District 6 to the JAC are calculated on $2.00 per student enrolled in the district
during the 2009-10 school year.
District 6 will collect data outlined in Appendix B and report that data in the
format prescribed by the 1451 CMP and its evaluator for outcome analysis.
Weld County School District RE -1: District RE -1 serves 1,981 students in grades
k-12 through 6 schools located in LaSalle, Gilcrest, and Platteville . District RE -1
will be responsible for participation in 1451 CMP identified projects and services
that improve outcomes for the population to be served, as identified in Section II
and Appendix B of this agreement. Contributions from District RE -1 to the JAC
are calculated on $2.00 per student enrolled in the district during the 2009-10
school year.
District RE -1 will collect data outlined in Appendix B and report that data in the
format prescribed by the 1451 CMP and its evaluator for outcome analysis.
We estimate the cost of cash and in -kind services to be approximately $24,869 for
support for staff and operation expenses as well as participation in 1451 CMP
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meetings, committee meetings, executive committee and data collection. ($10,000
cash for 1451 CMP staff and operations from Centennial BOCES and $14,869 in
kind from District 6, District RE -1, and Centennial BOLES)
E. MENTAL HEALTH & TREATMENT SERVICES FOR ALCOHOL AND
DRUG ABUSE.
North Range Behavioral Health Center (NRBH) has legal responsibility to
provide medically necessary mental health services. Services include a full range
of inpatient and outpatient mental health treatment services. Primary sources of
funding include a contract with the State of Colorado to provide services to the
uninsured and underinsured and a contract with Northeast Behavioral Health
Partnership, LLC to provide medically necessary mental health treatment services
for individuals with Medicaid benefits.
NRBH, DBA-Island Grove Regional Treatment Center, provides comprehensive
alcohol and drug treatment center serving nearly 7,000 individuals annually.
Island Grove offers detoxification, residential, and outpatient services to adults,
adolescents, and men or women primarily in Weld and Larimer Counties, and
provides approved domestic violence and offender programs.
NRBH will collect data outlined in Appendix B and report that data in the format
prescribed by the 1451 CMP and its evaluator for outcome analysis.
We estimate the cost of cash and in -kind services to be approximately $30,591 for
support for staff and operation expenses as well as participation in 1451 CMP
meetings, committee meetings, executive committee and data collection. ($20,000
cash for 1451 CMP staff and operations and $10,591 in kind)
Programs offered through the NRBH include:
1. Multisystemic Therapy (MST):
MST is an intensive family- and community -based treatment modality that
addresses the multiple determinants of serious antisocial behavior in
juvenile offenders. MST addresses the multiple factors known to be
related to delinquency and therefore strives to enhance both the safety of
the individual and family directly receiving MST services as well as the
safety of the greater community in which the youth resides. MST delivers
intensive home -based services via therapists fully trained in MST and
supported through weekly supervision and telephone consultation with an
MST System Supervisor. Therapists carry a small and demanding
caseload, and length of treatment averages 2 to 5 months. The program
targets 11-18 year old chronic offenders who are often deeply involved
with delinquent peers, experiencing problems at school and abusing
substances. MST strives to "empower parents with the skills and resources
needed to independently address the difficulties that arise in raising
teenagers and to empower youth to cope with family, peer, school, and
neighborhood problems." Within a context of support and skill building,
the therapist places developmentally appropriate demands on the
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adolescent and family for responsible behavior. The MST program avoids
or reduces lengthy placement in Residential Treatment Center care and is
offered in partnership among NRBH and DHS.
The number of youth and families to be served in MST on average is 75.
Total State general fund and Medicaid funding is $472,336. Based on
fiscal year 08/09 data DHS, utilizing Core Service funding, will contract
for approximately $88,160. Based on fiscal year 08/09 data, Senate Bill 94
will contract for approximately $47,106.
2. Functional Family Therapy (FFT):
FFT is an intensive family -based treatment that addresses the pervasive
patterns of relational dysfunction known to be determinants of conduct
disorder, violent acting out and substance abuse among youth 11-18 years
old. FFT addresses the multiple factors known to be related to delinquency
and therefore strives to enhance both the safety of the individual and
family directly receiving FFT services as well as the safety of the greater
community in which the youth resides. FFT delivers intensive home -based
and outpatient services via therapists fully trained in FFT and supported
through weekly supervision and telephone consultation with an FFT
National Consultant. Therapists carry caseloads of 12-15 families and
length of treatment averages 2 to 6 months. FFT targets 11-18 year old
chronic offenders whose family relationships are characterized by
pervasive patterns of resentment, disrespect, anger, and hopelessness. In
addition, youth being treated through FFT are often involved with
delinquent peers, abusing substances and experiencing difficulty in their
school environment. FFT strives to empower parents with the skills and
resources needed to increase management of family conflict, address the
difficulties that arise in raising teenagers, and work together to decrease
referral behaviors. These results are achieved when family relational
patterns are changed and warmth and effective communication between
family members are increased. The FFT program also avoids or reduces
lengthy placement in Residential Treatment Center care and is offered in
partnership among NRBH and DHS.
The number of youth and families to be served in FFT on average is 165.
Total State general fund and Medicaid funding is $256,550. Based on
fiscal year 08/09 data DHS, utilizing Core Service funding, will contract
for approximately $43, 015. Based on fiscal year 08/09 data, Senate Bill 94
will contract for approximately $18,945.
3. Colorado Prevention Partners Program:
In partnership with Island Grove Regional Treatment Center, The Weld
County Department of Social/Human Services formed the Weld County
Colorado Prevention Partners Community Coalition (WC CPP) in August
2006. WC CCP was formed to promote a safer, healthier Weld County
through strategies that prevent and reduce substance abuse. Since its
beginning WC CPP has worked on data collection, coalition building that
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builds local capacity, developing a comprehensive strategic plan and
implementation of evidence based prevention policies, programs and/or
practices.
The 1451 CMP of Weld County was named the Prevention Policy Board
for the WC CPP project and offers support, guidance, and credibility to
CPP activities directed at middle and high-school aged students and their
parents in the communities of Greeley and Windsor.
The WC CPP has a team in each focus community: Team Greeley &
Team Windsor. Team Greeley has been working on a variety of projects
within School District 6 including Strengthening Families Classes, Life
Skills — Supplemental Health Curriculum, and Functional Family Therapy.
They are also working with the Responsible Alcohol Retailers of Weld
County, providing support of pro social activities and education for area
schools, and information dissemination at local health fairs and events.
Team Windsor has been working on a social norm campaign in Windsor
High School, social marketing campaign to parents of middle schoolers,
and providing support of pro social activities and education for area
schools. They are also working on a monthly Prevention Tip in the
Windsor Beacon and a printed Parent Guide to Substance Abuse
Prevention that's available at all levels in the Windsor schools.
CPP will be responsible for participation in 1451 CMP identified projects
and services that improve outcomes for the population to be served, as
identified in Section II and Appendix B of this agreement.
$150,000 in Total Federal Grant Funding, through the Substance Abuse
and Mental Health Services Administration Strategic Prevention
Framwork State Incentive Grant "Colorado Prevention Partners" and
with $6,000 of in kind match. through September 2009. A no -cost
extension to expend remaining funds will be requested through June 2010.
Additional funding opportunities will be explored to continue and expand
CPP activities in Weld County.
4. Regional Meth Partnership
The Regional Meth Partnership (formerly the Northeast Colorado Child
Welfare Project) will provide integrated substance abuse, mental health,
and community services to children and families in Larimer and Weld
Counties who have become involved with the child welfare system,
particularly those who are involved with methamphetamine.
This Project focuses on increasing the safety, well-being, and permanency
of at -risk children by providing a continuum of integrated services to those
children, their parents, caregivers, and their families' support systems. It
includes three goals: (1) Parental substance abuse will be more effectively
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addressed; (2) Children's needs will be addressed so that they can become
healthy, successful adults, despite parental substance abuse; and (3) The
involved agencies will work together to increase the quality,
appropriateness, and effectiveness of services for families involved with
substance abuse and the child welfare system.
New services will be developed, including increased substance abuse
treatment capacity, a residential treatment facility for parents and their
children, and integrated substance abuse/mental health services. The
existing collaborative efforts designed to combat the impacts of
methamphetamine will become more focused to provide a seamless,
regional response that is more effective and efficient.
Project partners include: Weld County Department of Human Services;
Larimer County Department of Human Services; 19th and 8th Judicial
Districts — District Court; North Range Behavioral Health; Larimer Center
for Mental Health; Northeast Behavioral Health Partnership, LLC; The
Larimer County Interagency Oversight Group; and the JAC 1451
Collaborative Management Program of Weld County.
Over the three-year life of the Regional Meth Partnership (formerly the
Northeast Colorado Child Welfare Project), 693 children will receive
services; an estimated 1,027 parents will be screened for substance abuse,
and 315 will enter treatment. Total grant expenses for year two will total
$1,098,984; total match $164,848 for a total project budget of $1,263,832
for year two.
F. Behavioral Health Organization (BHO).
Northeast Behavioral Health Partnership, LLC has legal responsibility to manage
and pay for medically necessary mental health treatment services for individuals
with Medicaid benefits who have certain mental illnesses (covered diagnoses).
Services are provided via contracts with providers and include assessment,
outpatient, residential and inpatient care. Its source of funding is a contract with
the State of Colorado to administer the Colorado Medicaid Community Mental
Health Services program in Weld County.
We estimate the cost of cash and in -kind services to be approximately $15,295 for
support for staff and operation expenses as well as participation in 1451 CMP
meetings, committee meetings, executive committee and data collection. ($10,000
cash for 1451 CMP staff and operations and $5,295 in kind)
G. DIVISION OF YOUTH CORRECTIONS, NORTHEAST REGION.
The Division of Youth Corrections is responsible for management and oversight
of State -operated and privately contracted residential facilities, and for
community alternative programs that serve and treat youth aged 10-21 years who
have demonstrated delinquent behavior. Programs and services administered by or
under contract with the Division serve over 8,000 youth throughout Colorado.
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The Division is also responsible for allocating funds by formula to each judicial
district in accordance with Senate Bill 91-94 to develop local alternatives to
incarceration as a means of reducing reliance on costly residential placement.
Local SB91-94 programs serve approximately 12,000 youth per year.
DYC will collect data outlined in Appendix B and report that data in the format
prescribed by the 1451 CMP and its evaluator for outcome analysis.
We estimate the cost of cash and in -kind services to be approximately $3,696 for
participation in 1451 CMP meetings, committee meetings and data collection.
1. SB-94 - TOPS Day Report Program
The mission of "TOPS" (Today Offers Positive Skills) is to provide
intense supervision, monitoring, and a comprehensive educational and life
skills intervention for at risk juvenile offenders and their families, with the
aim of reducing recidivism, increasing successful academic achievement,
and thereby promoting positive interventions to aid youth in self
sufficiency within the community while increasing public safety.
Partners included in this project: North Range Behavioral Health (Program
development, supervision, and staffing for individual/family intervention,
character skill education); Aims Community College (Teacher for
academic assessment, diploma, or GED studies); School District 6
(Committee member); Island Grove Treatment Center/NRBH (Staffing,
supervision, and substance abuse services); Weld County Youth
Alternatives Mentors and Friends (Mentoring); Weld County Health
Department (Healthy Lifestyles groups); Department of Social Services
(JSPC chair); Child Advocacy Resource and Education, Inc. (Refer for
resources and scholarships); Juvenile Probation/Diversion (Supervision,
staff speakers); Juvenile Assessment Center (JAC-community member);
JAC 1451 Collaborative Management Program (Interagency oversight and
start-up funding).
SB-94 TOPS Day Report Program will collect data outlined in Appendix
B and report that data in the format prescribed by the 1451 CMP and its
evaluator for outcome analysis.
The number of youth offenders on pre-trial or adjudicated status, ages 14
to 17 years served for PY08-09 (15 participants served for 3 month
periods of time) Up to 60. Funding includes $100,353 of SB-94 funds and
$50,673 in 1451 CMP incentive funds for start-up expenses. NRBH will
be providing in -kind staffing contributions in the amount of $25, 000, and
Tom Roche (Roche Constructors) donated $40,000 in renovations to the
facility, totaling $215,990. NRBH is also helping so subsidize ongoing
monthly operations by charging a reduced rate of $900 per month rent
and absorbing any additional costs for facility operations and
maintenance. (Funding information is from 2008-09 MOUfigures.)
12
H. DOMESTIC VIOLENCE.
A Woman's Place is the only agency in Weld County that provides safe shelter
and a continuum of services specifically designed for victims of domestic
violence. All services are confidential and available in English and Spanish. In
addition, A Woman's Place has engaged the services of a confidential 24/hr/day
interpretation service that provides interpretation in over 150 languages.
Services include screenings, intakes and crisis intervention 24 hours per day, 365
days per year; Prevention and Treatment Counseling services; crisis and domestic
violence advocacy, individual and group education and support for residents and
non residents; individual and group support for children and adolescents; life
skills, entrepreneurship and parenting support and education; case management;
legal advocacy; 24 hour phone coverage for crisis calls, information/referral.
We estimate the cost of cash and in -kind services to be approximately $1,035 for
participation in 1451 CMP meetings and committee meetings.
19th JUDICIAL DISTRICT ATTORNEY.
The District Attorney's Office has legal responsibility to seek justice and
punishment where appropriate and assure community safety through juvenile
prosecution; and to provide alternative forms of punishment and rehabilitation to
first time, non-violent youth offenders ages 10-17 through the Juvenile Diversion
program. Juvenile Diversion helps youth avoid formal prosecution. The District
Attorney's Office has also collaborated with the community to develop a Juvenile
Assessment Center.
The District Attorney's Office will collect data outlined in Appendix B and report
that data in the format prescribed by the 1451 CMP and its evaluator for outcome
analysis.
We estimate the cost of cash and in -kind services to be approximately $13, 518 for
support for staff and operation expenses as well as participation in 1451 CMP
meetings, committee meetings, executive committee and data collection. ($10,000
cash for 1451 CMP staff and operations and $3,518 in kind)
1. Juvenile Diversion Programming (Juvenile Diversion)
is authorized under C.R.S. §19-2-303 in which the General Assembly
declares its intent to establish a juvenile diversion program to provide
community -based alternatives to the formal court system that will reduce
juvenile crime, recidivism, change juvenile offenders' behavior and
attitudes and reduce the costs within the juvenile justice system.
The Chief Deputy District Attorney refers appropriate first-time, non-
violent juvenile offenders, ages 10 to 17, whose cases are legally sufficient
for the filing of formal charges in the traditional court system, to the
Director of the diversion program for consideration. The diversion
program provides case management and referral of juveniles accepted into
the program to appropriate community agencies as needed to address
issues with the juveniles and their families to prevent further criminal
13
behavior. Diversion agreements are entered into, which may include such
activities as community service, restitution, attendance at educational
programming offered by diversion case managers, school attendance,
cooperation with school policies, referral for substance abuse or mental
health treatment and projects to encourage future endeavors. When a
juvenile successfully complete his/her diversion agreement, the case is
closed without the filing of formal charges.
It is anticipated that the Juvenile Diversion program will divert 150
juveniles from the traditional court system in FY 2009-2010.
J. FAMILY, YOUTH AND CHILDREN (FYC) COMMISSION.
The Families, Youth, and Children Commission reviews and advises the Board of
County Commissioners regarding core service programs including the TIGHT
Program and the MST Program, other Residential Treatment Center prevention
programs, and MYAT. Representatives of the ten -member Commission include a
physician or licensed professional, an attorney, and representatives from local law
enforcement agency, probation department, mental health, local school district,
foster parent/adoptive parent, child protection team, an accountant, and a clinic
nurse.
We estimate the cost of cash and in -kind services to be approximately $1,468 for
participation in 1451 CMP meetings, committee meetings.
K. UNITED WAY OF WELD COUNTY
United Way of Weld County works to improve the lives of people by mobilizing
the caring power of our community. Focus is on programs and solutions that
provide children with a good start; support increased graduation rates and youth
success; assist people through crisis; strengthen families and adults and help them
achieve financial stability and self-sufficiency. United Way helps connect people
who need help and those who want to help through a comprehensive database of
health and human care services and 2-1-1 InfoLine.
We estimate the cost of cash and in -kind services to be approximately $1,942 for
participation in 1451 CMP meetings, committee meetings and data collection.
L. WELD COUNTY CHIEFS OF POLICE ASSOCIATION
Fosters communication and effective working relationships among the multiple
law enforcement agencies located in Weld County. Membership includes the
leadership and employees of Weld County law enforcement agencies and their
customers. Law enforcement functions and services include administration,
supervision, training and field operations.
We estimate the cost of cash and in -kind services to be approximately $2, 731 for
participation in 1451 CMP meetings, committee meetings and data collection.
M. WELD COUNTY GOVERNMENT
14
Weld County Government provides guidance, organizational support and
financial support of JAC 1451 Collaborative Management Program (1451 CMP)
activities. Weld County Government will be responsible for participation in 1451
CMP identified projects and services that improve outcomes for the population to
be served, as identified in Section II and Appendix B of this agreement.
Weld County Government will also assist and support the collect data outlined in
Appendix B and report that data to the 1451 CMP for outcomes analysis.
We estimate the cost of cash and in -kind services to be approximately $11,841 for
support for staff and operation expenses as well as participation in 1451 CMP
meetings, committee meetings and data collection. ($10,000 cash for 1451 CMP
staff and operations and $1,841 in kind)
N. JUVENILE ASSESSMENT CENTER (JAC)
The purpose of the JAC is to provide a coordinated, multi -agency, single entry
site for services and resources that contributes to the safety of youth, families, and
the community through prevention, intervention, comprehensive assessment and
improved access to services.
Juveniles that are referred to the JAC are assessed for drug and alcohol usage,
mental health issues, educational needs, and family problems to help determine
which services are most appropriate for the individual. Once the assessment is
complete, the juvenile and his or her family are referred to agencies whose
services will best meet their needs. Services include: Diversion, Restorative
Justice, Mediation, Case Management, Drug and Alcohol Counseling, Mental
Health Treatment, Life Skills Training, and Parenting Classes.
In addition to the services mentioned above, the JAC's merger with the HB-1451
Interagency Oversight group has created the JAC 1451 Collaborative
Management Program (1451 CMP) which acts as an oversight organization for a
multitude of projects and programs throughout Weld County. They promote
coordination and assistance in planning of service delivery activities including,
but not limited to, cross systems training, grant writing support and integration,
and fund development assistance. To provide youth the greatest opportunity for
success by reducing duplication and identifying gaps in service, the JAC 1451
Collaborative Management Program is developing collaborative community
partnerships to share information between on youth of mutual concern. This
process of information sharing along with a coordinated, multi -agency, single
entry site for services and resources will help to eliminate fragmentation of
services provided throughout Weld County.
Programs offered through the JAC include:
1. Teen Pregnancy Prevention and Support Project
The Weld County Juvenile Assessment Center (JAC) created a Teen
Pregnancy Prevention and Support Program after being awarded a grant
from the TANF/Statewide Strategic Use Fund from the Colorado Works
15
Department. This program aims to provide pregnancy prevention
education to teens throughout Weld County and support services to teen
parents. The project includes no -cost services including but not limited to:
pre -natal & post -natal healthcare, parenting education, child birth support,
nutrition classes, and short term child care. This program targets teen
parents, male and female, as well as teens currently pregnant or sexually
active. The fundamental change for this project is to establish a central
location at the JAC for teens to access services. Teens will be identified
through a needs assessment and referred to the most appropriate services,
education, and support deemed beneficial for their circumstances.
The majority of Referrals to this project will be coming from the following
partners: 19th Judicial District Juvenile Probation Department; SB-94;
Juvenile Court; 19th Judicial District District Attorney Juvenile Diversion
Unit; Weld County Department of Human Services; and Weld County
School District 6. Along with possible referrals, the following agencies
will be providing contracted services: Weld County Department of Public
Health and Environment; Sunrise Community Health Center; Child
Advocacy Resource & Education (CARE); Banner Health Northern
Colorado Medical Center; and Planned Parenthood. The JAC 1451
Collaborative Management Program will be providing project oversight
and contracting an external evaluation of the program as it progresses.
The number of teen parents to receive support services with this program,
allowing them to re-engage in school, is 150. The number of teens
identified as being at -risk of becoming pregnant receiving evidence -based
pregnancy prevention education is 750. Total funding from the
TANF/Statewide Strategic Use Fund is $139,858. In -kind funding for this
project comes from the following sources: Juvenile Assessment Center,
Juvenile Probation Department, and the Weld County Department of
Public Health and Environment, and total $63,287.
2. Truancy Response and Intervention Program (TRIP)
The TRIP program provides an assessment of needs and issues while
offering counseling and education to truant youth. TRIP evolved out of a
program called Truancy Diversion which began operation in January
2007, under the supervision of the 19`h Judicial District Attorney's Office,
to provide access to services, case management and support for truant
youth ordered to participate in this program by the Truancy Court. TRIP
continues on with the previous program and now helps to facilitate open
communication with relevant community partners to increase the truant
youth's chances of success with the program. Case managers in this
program work closely with the Truancy Court Magistrate and school
districts in Weld County to help youth stay in school and remain engaged
in the education process. Since July 1s`, 2008, 433 youth have been court
ordered into this program with a 64 % success rate.
16
The efforts by the TRIP Program also help to carry the weight of the
Truancy Court to ensure participation and compliance with program
protocols. This program is a valuable component of the truancy
intervention efforts currently in place for Weld County and an active
partner in the 1451 CMP's Truancy Outcome activities.
It is anticipated that the TRIP Program will serve 550 youth from the
traditional court system in FY 2009-2010.
It is anticipated that the JAC serve 900 youth referred from Weld County
school districts and partner agencies for Truancy assessment and
intervention services for PY 2009-2010.
Total federal, state and county funding for the TRIP Program is estimated
to be $120,000 per year and is provided through the JAC Operational
Funds. These funds consist of local and county contributions and multiple
grant awards.
The JAC will collect data outlined in Appendix B and report that data in the
format prescribed by the 1451 CMP and its evaluator for outcome analysis.
Approximate Total cash contributions from all 1451 CMP partners and agencies for
staff and operational expenses = $80,000
Note: Due to current economic conditions and as a means to maintain
community/collaborative activities & services, the JAC Board of Directors decided on
June 4th to utilize HB04-1451 Earned Incentive Funds to offset all the local cash
contributions to this collaborative for the 2009/2010 year.
Approximate Total in -kind services/contributions from all 1451 CMP partners and
agencies = $149,713
Approximate Grand Total = $229, 713 Total
IV. Oversight group. The Parties agree that there is hereby created a JAC 1451
Collaborative Management Program (1451 CMP) whose membership shall be comprised
of a local representative of each Party to this MOU, each such Party having voting
member status.
A. Membership requirements are:
1. Designate a policy and decision -making representative or designee;
2. Attend and actively participate in regularly scheduled meetings;
3. Assume personal responsibility in oversight of the project by reading
reports, making recommendations and managing conflict in a professional,
problem -solving manner;
4. Assume solution focused responsibility for oversight of the financial status
of the project;
5. Participate in both short and long-term planning and goal setting;
17
6. Provide input and recommendations; and
7. Assume personal responsibility to help assure the project remains mission -
driven.
B. The members of the 1451 CMP will elect the following officers: a President, a
Vice -President, a Treasurer and a Secretary. The officers shall serve as the Executive
Committee of the 1451 CMP, shall develop the agenda for each meeting and shall
perform such other tasks as are appropriate or requested by the 1451 CMP.
C. The 1451 CMP has adopted an Operating Agreement, a copy of which is attached
hereto and incorporated herein by reference Appendix A. The Operating Agreement
may be amended by a majority of the members.
D. Procedures for resolving disputes by a majority vote of those members authorized
to vote are:
1. The dispute must be submitted in writing to the President;
2. The President will attempt to resolve the conflict by facilitating discussion
and seeking solution through consensus agreement;
3. If consensus agreement is not achieved, the membership will vote on the
issue and recommendations will be made to the executive director or
department head of each Party to this MOU;
4. The executive director or department head of each Party will have final
authority concerning personnel and fiscal matters related to their
contribution and participation on the project.
E. Other voting members may be added to the 1451 CMP membership by a majority
vote of the members authorized to vote.
F. The 1451 CMP will meet at least monthly.
G. The 1451 CMP has established the following committees:
1. Executive: Sets Agenda for regular board meetings, conducts performance
evaluations of Directors, Acts on behalf of the JAC Board, subject to the
authority of the whole board.
2. Evaluation: To make recommendations concerning data sharing, including
identification, collection, analysis and use of various types of data to
further collaboration. To make recommendations regarding the
establishment of outcomes and outcome monitoring.
3. Finance: Develops and presents annual budget, 1451 Incentive Fund
investment and utilization
4. Resource: Creates a fund development plan, engages in fund raising
activities & evaluates revenue streams
5. Community Relations: Develops community relations to promote
community involvement and support
18
6. Truancy Response Workgroup: A committee made up of multiple Weld
County School Districts, the 19th Judicial District, and the National Center
for School Engagement to identify and create protocols that can be
adopted and conformed to in Weld County for the reduction of truant
behavior in Weld County's youth.
7. Substance Abuse Response Coordinating Council Workgroup: to conduct
a Community Resource Assessment, an environmental scan of issues in
Weld County and to hold a County Wide Summit which will allow us to
understand the resources and gaps in to services for Weld County youth
affected by meth or other drug use; explore the "strategic junctures" in the
continuum of prevention, intervention, treatment and recovery; and, to
identify and develop goals and an action plan to address substance abuse
in Weld County. (Partnered with the State Meth Taskforce, Colorado
Alliance for Drug Endangered Children, Weld County - Colorado
Prevention Partners Project and the Omni Institute)
8. Community Utilization Team Planning Workgroup: This is a newly
formed workgroup with the responsibility of developing a process for
reviewing and planning services for target population not currently served
under another team.
H. In the event that the 1451 CMP identifies a need for a different committee
structure, the following process shall be followed for creation of such committee
structure:
1. 1451 CMP members will be asked to voluntarily participate on
committees.
2. Nonvoting members from other community representatives will be
included in the committee for purposes of input, evaluation and
recommendations to the 1451 CMP.
V. Collaborative Management Processes. The 1451 CMP shall establish a
collaborative management process to be utilized by individualized service and support
teams described below. The collaborative management process shall address risk -
sharing, resource -pooling, performance expectations, outcome -monitoring, and staff
training in order to do the following:
A. Reduce duplication and eliminate fragmentation of services provided to
Recipients;
B. Increase the quality, appropriateness, and effectiveness of services delivered to
Recipients, to achieve better outcomes; and
C. Encourage cost sharing among service providers.
On January 18, 2007, 1451 CMP members approved a Collaborative Management Plan to
address the population to be served identified on page 2, Section II(B)(2). This
Collaborative Management Plan will be reviewed and updated annually to reflect any
changes to the population to be served, identified on page 2, Section II.
VI. Individualized Service and Support Teams. The Utilization Review Team,
through DHS, is the ISST that reviews out -of -home and out -of —county placements, to
19
insure the least impacting, clinically appropriate treatment for the children and youth,
ultimately reducing child welfare and mental health out of home/out of county
placements that are consistent with the best interests of the child and the safety of the
community. Additional collaborative teams that review client needs and establish
treatment plans are found in Weld County: MYAT, DHS Team Decision Making
Meetings, Foster Care Reviews, Child Protection Teams, Probation, Court and Mental
Health Staffings, etc..
In 2009-10 the 1451 CMP will review and update its Collaborative Management Plan to
outline the support and training that can be provided to these existing collaborative based
teams that will lead to consistent processes for working with families across multiple
agencies and systems, ultimately improving outcomes and reducing duplication.
VII. Authorization to Contribute Resources and Funding. Each Party to this MOU
represents that it has the authority to approve the contribution of time, resources, and
funding to solve problems identified by the 1451 CMP in order to create a seamless,
collaborative system of delivering services to Recipients. The Parties to this MOU have
agreed to contribute funding to continue to employ an executive director to the 1451
CMP. The resources and funding to be contributed are identified on page 3, Section III.
VIII. Reinvestment of Moneys Saved. The 1451 CMP will create a procedure, subject
to the approval of the head or director of each Party agency, to allow any moneys
resulting from waivers granted by the federal government and any state general fund
savings realized as a result of the implementation of services provided to Recipients
pursuant to this MOU to be reinvested by the Parties to this agreement in order to provide
appropriate services to Recipients.
A. Weld County Department of Social Services chooses to participate in surplus
distribution for general fund allocations.
B. The 1451 CMP's evaluator will assist the 1451 CMP in the development of a
definition of savings that would be incorporated into this Agreement as agreed to
and approved by the 1451 CMP.
C. Weld County elects to have any realized savings from the implementation and
continuation of its 1451 Collaborative Management process to be reinvested back
into the 1451 program. It is the intent of the 1451 CMP to use any savings to
further expand and build upon the principles of the 1451 process. Individualized
agency savings will be kept by the individual agency and used to support staff
participation and in -kind contributions to the 1451 process.
The 1451 CMP agrees to reinvest earned incentive monies, first for the
development and continuation of integrated staffing processes and secondly,
depending on the payout amount, for promoting program development for
meeting gaps in services as identified through valid needs assessment and
planning processes.
20
Earned incentive monies will be housed at DHS under a project budget and will
be utilized to fund and support the development of infrastructure, programs and
services, with priority given to:
1. One-time, rather than ongoing, expenditures,
2. Consultation and training,
3. Providing start-up funds to programs and/or services that will become self-
sustaining,
4. Programs, services or infrastructure that:
a. Positively impact one or more 1451 MOU target populations or
outcomes
b. Involve two or more 1451 member organizations or community groups
c. Leads to improved outcomes for the target populations
d. Leads to a reduction in dependency on services
e. Increases process or cross system efficiencies
f. Leads to a reduction in the costs of providing services, or reduces the
amount of dollars being spent outside of Weld County for the
provision of comparable services.
g. Priority will also be given to programs that meet the criteria of being
Evidence Based, Best Practice, or Promising Practice programs.
The JAC 1451 Collaborative Management Program (1451 CMP)of Weld County,
which is comprised of the Directors of each member agency, makes the final
decision on the reinvestment of moneys saved, incentive moneys and on any new
grants/funding sources that are pursued.
IX. Performance -Based Measures. The Parties hereby determine that they will attempt
to meet performance measures specified by the Department of Human Services ("DHS")
and elements of collaborative management as defined by rule of the State Board of
Human Services, ("State Board").
The procedure established pursuant to Section IV above shall be used to determine how
incentive monies received by the Weld County Department of Human/Social Services
shall be reinvested by the Parties.
Please see Weld County Outcomes in Appendix B.
X. Confidentiality Compliance. Parties agree that State and Federal law concerning
confidentiality shall be followed by the Parties and 1451 CMP. Any records used or
developed by the 1451 CMP or its members or by the ISST that relate to a particular
person are to be kept confidential and may not be released to any other person or agency,
except as provided by law.
Each 1451 CMP member agrees to fully participate in the 1451 CMP Evaluation Process
by using a Common Informed Consent to Release Confidential Information Form and
21
process and/or by entering into a individual Agreement with the 1451 CMP Evaluator,
who has been contracted and approved by the 1451 CMP, so a meaningful evaluation
may be conducted.
In addition, Human Services, Judicial, Weld County School Districts and Law
Enforcement have agreed to and will formally execute an Interagency Agreement for
Juvenile Information Exchange which will enable agencies to share valuable information
needed to adequately address the safety and needs of the child and family, while
protecting and honoring their right to privacy and confidentiality.
XI. Reports. Commencing January 1, 2007, and each January 1st thereafter, pursuant to
Section 24-1.9-103, C.R.S., the 1451 CMP shall provide a report to the executive director
or head of each Party to this MOU. The report shall include:
A. The number of children and families served through the ISSTs and the outcomes
of the services provided, including a description of any significant improvement
in outcomes for the target population;
B. A description of the estimated costs of implementing the collaborative
management approach and any estimated cost -shifting or cost -savings that may
have occurred by collaboratively managing the multi -agency services provided
through the ISSTs;
C. An accounting of moneys that were reinvested in additional services provided to
the target population due to cost savings that may have resulted from or been due
to meeting or exceeding the performance measures specified by DHS and
elements of collaborative management established by the rules of the State Board;
D. A description of any identified barriers to the ability of the state and county to
provide effective services to the Target Population; and
E. Any other information relevant to improving the delivery of services to the Target
Population.
In order produce an accurate outcomes report, all 1451 CMP partners commit to
(1) helping to develop a master list of all children (by name and birth date) who
are identified as the population to be served (Section II.) and to collect data
outlined in Appendix B and report that data in the format prescribed by the 1451
CMP and its evaluator for outcome analysis.
XII. Termination of MOU. The Parties acknowledge that withdrawal from this MOU
of any statutorily required Party will result in the automatic termination of this
Agreement and termination of the collaborative system of delivery of services developed
hereunder. The withdrawing Party shall assist the other Parties to achieve an orderly
dissolution of the collaborative system with as little disruption as possible in the delivery
of services provided to Recipients.
22
A. Withdrawal/Termination Any Party may withdraw from this Agreement at any
time by providing 30 days written notice to all other Parties.
B. For Loss of Funds. Any Party may withdraw from this Agreement, or modify
the level of its commitment of services and resources hereunder, effective immediately,
in the event of loss or reduction of resources from its funding source identified herein.
Any Party withdrawing due to loss of funds will provide notice of withdrawal, in writing
within 30 days.
XIII. Miscellaneous Provisions.
A. This writing constitutes the entire MOU between the parties hereto with respect to
the subject matter herein, and it shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective
survivors, heirs, personal representatives, successors and assigns of said parties.
B. No portion of this MOU shall be deemed to constitute a waiver of any immunities
the parties or their officers or employees may possess, nor shall any portion of
this MOU be deemed to have created a duty of care which did not previously exist
with respect to any person not a party to this MOU.
C. It is expressly understood and agreed that the enforcement of the terms and
conditions of this MOU and all rights of action relating to such enforcement shall
be strictly reserved to the undersigned Parties, and nothing in this MOU shall give
or allow any claim or right of action whatsoever by any other person not included
in this MOU. It is the express intention of the Parties that any entity, other than
the undersigned parties, receiving services or benefits under this MOU shall be an
incidental beneficiary only.
IN WITNESS WHEREOF, the Parties hereto, through their authorized representatives
have executed this Memorandum of Understanding effective for the dates written above.
MEMORANDUM OF UNDERSTANDING
PURSUANT TO HOUSE BILL 04-1451
HB 04-1451 MOU 7-1-09
THE BOARD !F _S COMMISSIONERS, WELD COUNTY
S
By:
Its:
William F. Garcia, Chair
Date: JUN 2 2 2009
23
a-2e2e9 - /9.8/
HB 04-1451 MOU 7-1-09
THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
By:
Its: Di 9ctor
Date:
(pal vet
24
HB 04-1451 MOU 7-1-09
THE 19TH JUDICIAL DISTRICT
By:
Its: Chief Judge, Roger A Klein
Date: June 24, 2009
25
HB 04-1451 MOU 7-1-09
PROBATIP
t
By:
NT, ITHE 19TH JUDICIAL DISTRICT
Its: Chief Probation Officer
Date: J„ .VN ¢ Z o?
26
HB 04-1451 MOU 7-1-09
THE WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND
ENVIRONMENT
By:
Dr. Mark Wallace
Its: Executive Director
Date: JUN 2 2 2009
27
HB 04-1451 MOU 7-1-09
NORTH RANGE BEHAVIORAL HEALTH
By:
-,177276'7'/-a-0
Its: Executive Director
Date:
28
HB 04-1451 MOU 7-1-09
NORTHEAST BEHAVIORAL HEALTH PARTNERSHIP, LLC
By: \A(jbnse_ry1 ,.r v Date: le - W -O 1
Its: Executive Director
29
HB 04-1451 MOU 7-1-09
CENTS L BOCES
By: Ckk(44
Its: xecutive Director
Date: lP/D,
30
HB 04-1451 MOU 7-1-09
WELD COUNTY SCHOOL DISTRIC #6
�� q
By: �l/ha: �'J— Date: 6'S -o 1
Its: Dir or of School Safety & Sec%y
31
HB 04-1451 MOU 7-1-08
SIGNAL B
By:
Its:
6entr /
'HAVIORAL HEALTH NETWORK
Codnszt
Date: (p / /8/ 'ZOO G
32
HB 04-1451 MOU 7-1-09
DIVISION OF YOUTH CORRECTIONS, NORTHEAST REGION
By:
dOe
Its: Regional Director
33
Date:
HB 04-1451 MOU 7-1-09
DISTRICT ATTORNEY, 19TH9JDICIAI. DISTRICT
By:
5r5rit
Its: District Attorney
34
Date: 7/7/O V
HB 04-1451 MOU 7-1-09
UNITED WAY OF W it D ►•LINTY
By:
Its: Exec ative Director
Date: CA 0Ck
35
HB 04-1451 MOU 7-1-09
WELD CJ Y CHIEFS P ICE ASSOCIATION
By:
Its:
Date: 6 -T -Q 9
36
BB 04-1451 MOU 7-1-09
BARTELS & COMPANY CPA'S
By: 9,
Its:
Date: 7-7'6`7
37
Weld County FIB 04-1451
THE CITY OF GREELEY, COLORADO
By
Mayor
APPROVED AS T&SUBSTANCE:
By
City
AVAILABILITY OF FUNDS:
By
Director of Fyi a
APPROVED AS TO LEGAL FORM
By: 1 _ J 1
City Attorney
HB 04-1451 MOU 7-1-09
FAMILIES, YOUTH, AND CHI R N (FYC) COMMISSION
By: (A7j��/� 4 ' ilk/ Date:
Its:
39
HB 04-1451 MOU 7-1-09
CITY OF FRE ERICK - POLICE DEPARTMENT
BY: /E!7/` -1 -L
Its: ac-ic a--) A 4e_o
Date:
O/9
40
04 -1-451 \IOl`7-I-U`1
L' CPA
It:
al
Date:
E1B 04-1451 MOU 7-1-09
WELD COUNTY SCHOOL DISTRICT RE -1
By:
Its:
42
Date: 7, 80O°\
HB 04-1451 MOU 7-1-09
WELD CO n'TY SHERIFF'S s' CE
By:
John Cooke
Its: We : County Sheriff
Date: JUN 22 2009
43
HB 04-1451 MOU 7-1-09
A WOMAN'S PLACE, INC
By: C Date: 1- 10 - G ci
Its: Executive Director
44
Appendix A
JAC 1451 COLLABORATIVE MANAGEMENT PROGRAM
OPERATING AGREEMENT
This Operating Agreement is adopted by the Members of the JAC 1451
Collaborative Management Program (1451 CMP) to set forth the expectations and
guidelines of the Members for working together in a collaborative effort.
I. Purpose.
The 1451 CMP exists pursuant to state law to implement collaborative
management processes with respect to services to children and families who would
benefit from integrated multi -agency services. The collaborative management processes
are intended to reduce duplication, eliminate fragmentation of services, increase the
quality, appropriateness and effectiveness of services, achieve better outcomes and
encourage cost -sharing among service providers.
II. Planning Goal.
The 1451 CMP's planning goal is to intervene successfully with families before
they enter the judicial system through the child welfare and/or juvenile justice systems;
and upon their entry into these systems, to expedite the positive resolution of their
treatment or case plans. The 1451 CMP agrees to attain this goal through collaborative
processes which address: (i) risk sharing; (ii) resource pooling; (iii) development of
performance expectations; (iv) outcome monitoring; and (v) staff training and
development.
III. Membership.
The Members of the 1451 CMP are the designees of the agencies who: (i) serve or
have an interest in children and youth and their families in or at risk of being in the
judicial system; and (ii) have entered into a Memorandum of Understanding (MOU) to
engage in collaborative management processes. The MOU provides that the designees
shall be policy and decision -making representatives of the agency who have the authority
to approve contributions of time, resources and funding to solve problems identified by
the 1451 CMP.
Members should demonstrate the ability and commitment to: (i) regularly attend
and participate in the 1451 CMP meetings; (ii) represent the interests and needs of their
agencies and the populations they serve; (Hi) view services to children, youth and their
families on a global level; and (iv) understand the mandates and needs of other 1451
CMP agencies.
45
Members who miss a meeting are responsible for taking necessary steps to apprise
themselves of the content of the meeting.
IV. Decision -Making Process.
The 1451 CMP will use a consensus decision -making process by identifying and
exploring the interests of all Members and reaching decisions that satisfy these interests
to the greatest extent possible. In the event consensus cannot be reached, the decision
will be made by a majority vote of the Members. However, no vote shall compel the
specific action or expenditure of monies by any agency if that agency determines that it is
contrary to its mandates, contract provisions, applicable statute or regulation, availability
of funds or best interest.
V. Guidelines for Member Communications.
The Members of the 1451 CMP shall strive to comply with the following
guidelines for their communications with one another:
1. Speak candidly, but respectfully.
2. Listen as an ally, not an adversary.
3. Share all relevant information.
4. Participate fully, but encourage and allow others to do so also.
5. Not interrupt or engage in side conversations.
6. Avoid personalizing issues.
7. Check for understanding; ask questions.
8. Not dwell on things that did not work in the past.
9. Confine comments to the topic under discussion.
10. Show a willingness to think about new ideas.
46
Appendix B
Evaluation
level
Desired
Outcome
What questions are
addressed?
How will the
Information be
gathered?
Outcome Measurement
Education
Reduce
Truancy
How many habitually
truant youth have
improved their attendance
in school after receiving a
JAC or Truancy
Diversion Intervention?
Attendance records
from the local school
district. Pre and post
assessment outcomes
data from the JAC and
the District Attorney's
Truancy Diversion
Program
Reduce the number of students being
considered habitually truant by 2% after
receiving a JAC or Truancy Diversion
assessment and intervention.
Child Welfare
Meet the needs
and services of
child, parents
and foster
parents.
How many children,
parents and foster parents
are having their needs
being met as they
participate in the MYAT
program and/or receive
DHS services?
DHS Records —
TRAILS
MYAT Outcomes Data
DHS — Increase the number of children
who are in out -of -home placement who:
I) Have returned home within 12
months* of the start of removal
by 2% and/or
2) Have had no moves in service
placement by 2%.
MYAT — Increase the number of children
who complete the MYAT program that
are successfully diverted from
involvement in child welfare services by
2% within 12 months* after enrolling.
Juvenile
Justice
Reduce
Recidivism
How many youth, placed
under the supervision of
Juvenile Diversion,
Probation, Parole, SB-94
or DYC have re -offended
and/or have been
adjudicated delinquent on
a new charge within 12
months following their
enrollment into the
Juvenile Diversion
Program, the TOPS Day
Report Center, the JAC,
MST or TIGHT program?
(May include data
sources from the
following)
Probation Records
SB-94 — Day Report
Center Records
DYC Records — Trails
Juvenile Diversion
Records
MST Records
TIGHT Data
JAC Data
Reduce the number of youth that re -
offend and/or have been adjudicated
delinquent on a new charge by 2% within
12 months* following their enrollment in
the Juvenile Diversion Program, the
TOPS Day Report Center, the JAC, MST
or TIGHT program.
Health/Mental
Health/Other
Health
Improve the
well-being and
permanency
outcomes for
children and
youth whose
permanency has
been negatively
affected by
meth and other
drug use by the
child or their
caregiver.
How many children and
youth have had an
improvement in their
wellbeing and
permanency?
Regional Meth
Partnership outcomes
data.
Reduce the number of children who had
an initial occurrence of substantiated
/indicated child maltreatment within 12
months* after enrolling in the Regional
Meth Partnership by 2%.
Increase the number of children who
show an increase in socio-emotional,
behavioral, developmental* and/or
cognitive functioning by 2% 12 months*
after enrolling in the Regional Meth
Partnership.
* In order to effectively measure this outcome 12 months need to have passed. Therefore, we will be using data from
PY 06-07 & PY 07-08 to show these improvements.
47
Esther Gesick
From:
Sent:
To:
Subject:
Jessica Miller [jmiller@weldjac.org]
Thursday, June 18, 2009 10:15 AM
Esther Gesick; Vicky Sprague; CTB; Dave Long; William Garcia
RE: IMPORTANT: JAC BOARD MOU - Signature Needed
I am handling the main document and obtaining all the signature pages. Bill will only need to sign page 23 for the District
Attorney's Office. If you have any questions, please feel free to contact me directly. Thank you.
Thank You,
Jessica Miller
VISTA VOLUNTEER
Weld County Juvenile Assessment Center
Direct: (970) 351-5474
Email: JMillerV WeldJAC.orq
From: Esther Gesick [mailto:egesick@co.weld.co.us]
Sent: Thursday, June 18, 2009 9:35 AM
To: Vicky Sprague; CTB; Dave Long; William Garcia
Cc: JMiller@WeldJAC.org
Subject: RE: IMPORTANT: JAC BOARD MOU - Signature Needed
Dave,
This will be listed on Mondays (22") Agenda. Who is facilitating obtaining all of the various signature pages and how
may does Bill need to sign? In the past we have had a lot of difficulty obtaining original (or even copies) of signature
pages on this type of document, so it would be helpful to know who our primary contact is.
Esther E. Gesick
Deputy Clerk to the Board
Weld County, Colorado
915 10th Street
Greeley, CO 80631
(970)356-4000 X4226
(970)352-0242 (fax)
From: Vicky Sprague
Sent: Thursday, June 18, 2009 9:27 AM
To: CTB
Cc: William Garcia; Dave Long; JMiller@WeldJAC.org
Subject: FW: IMPORTANT: JAC BOARD MOU - Signature Needed
Per information below, please process. Thanks.
Vicky Sprague, Office Manager
Board of Weld County Commissioners
915 10th Street, 3rd Floor
P. O. Box 758
Greeley CO 80632
Telephone: 970-336-7204
Fax: 970-352-0242
vspraoueco.weld.co.us
From: Dave Long
Sent: Thursday, June 18, 2009 9:13 AM
1
To: William Garcia; Vicky Sprague
Subject: Fw: IMPORTANT: JAC BOARD MOU - Signature Needed
Could you please see if Bill would sign the MOU. I believe it is time sensitive. I believe it needs to be approved as a
resolution.
Thanks,
Dave
From: Jessica Miller
To: Dave Long
Cc: Vicky Sprague
Sent: Thu Jun 18 09:02:23 2009
Subject: IMPORTANT: JAC BOARD MOU - Signature Needed
Good Morning Dave!
I have attached the completed JAC 1451 Collaborative Management Program MOU and we need the Chair of the County
Commissioners Board's signature. The JAC Board approved the MOU during their June 4th Meeting. I understand that
we have to wait for him to sign the document but could we possibly get a time line for when that might happen. He will
need to sign page 23. Please feel free to return it via scan or fax when we do get the signature. I would also be more
then happy to stop by and pick it up. Please call or email me with any questions!
Thank You & Have a Great Day!
Jessica Miller
VISTA VOLUNTEER
Weld County Juvenile Assessment Center
Direct: (970) 351-5474
Email: JMiller@WeldJAC.org
2
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