HomeMy WebLinkAbout20092216.tiffRESOLUTION
RE: APPROVE THREE AMENDMENTS TO COLORADO WORKS PROGRAM AGREEMENTS
FOR SERVICES AND LEASES WITH VARIOUS PROVIDERS AND AUTHORIZE CHAIR
TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with three Amendments to Colorado Works
Program Agreements for Services and Leases between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and the following providers, commencing January 1, 2009, and ending
June 30, 2009, with further terms and conditions being as stated in said amendments, and
1. North Range Behavioral Health
2. LifeBridge Christian Church
3. Saint Vrain Valley School District RE -1J
WHEREAS, after review, the Board deems it advisable to approve said amendments,
copies of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the three Amendments to Colorado Works Program Agreements for
Services and Leases between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Human Services, and
the above listed providers be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said amendments.
2009-2216
(IC fi s
t v /c i./C
HR0080
RE: AMENDMENTS TO COLORADO WORKS PROGRAM AGREEMENTS FOR SERVICES
AND LEASES
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 24th day of August, A.D., 2009, nunc pro tunc January 1, 2009.
OARD OF COUNTY COMMISSIONERS
ELD COLAs , OLORADO
ATTEST:
Weld County Clerk to the Bo
BY
AP
ounty Attorney
Date of signature. '(a109
ugla-. Rademac er, Pro -Tern
EXCUSED
Sean P. Conway
arf a Kirkrn ey
David E. Long
<-! (A
2009-2216
HR0080
MEMORANDUM
DATE: August 18, 2009
TO: William F. Garcia, Chair, Board of County Commissioners
WIlD e FROM: Judy A. Griego, Director, Human Services De artment
COLORADO Amendment to the Colorado Work ogrart gr ent fo
Services and Lease between the Wel County Depa> ment
Human Services and Various Providers
Enclosed for Board Approval is an Amendment to the Colorado Works Program
Agreement for Services and Lease between the Department and Various Providers. This
Amendment was presented at the Board's April 27, 2009, Work Session.
The Amendment is for a 3% COLA for the period of January 1, 2009 through June 30,
2009. The Amendment also includes a provision related to the use of laptop computers.
The major provisions of these Agreements are as follows:
No.
Contractor
3% COLA
1
North Range Behavioral Health
January 1, 2009 — June 30, 2009
$22,067.00 for each 40 -hour
FTE (2)
2
LifeBridge Christian Church
January I, 2009 — June 30, 2009
$25,376.73 for a 46 -hour FTE
3
St. Vrain Valley School District
RE -1J
January 1, 2009 — June 30, 2009
$19,308.38 for a 35 -hour FTE
If you have any questions, give me a call at extension 6510.
-o
2009-2216
Contract No.: PY08/09-CWP-25A
COLORADO WORKS PROGRAM AGREEMENT FOR SERVICES AND
LEASE BETWEEN WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND
NORTH RANGE BEHAVIORAL HEALTH
This Agreement and Lease, amended the I st day of January 2009, by and between the County
of Weld, a political subdivision of the State of Colorado, by and through the Board of County
Commissioners of the County of Weld, on behalf of the Weld County Department of Human Services,
hereinafter referred to as "Human Services", and North Range Behavioral Health, hereafter referred to as
"North Range".
WITNESSETH
WHEREAS, required approval, clearance and coordination has been accomplished from and with
appropriate agencies; and
WHEREAS, the County of Weld has provided Human/Social Services fund resources for
education, training, and support services for Weld County's low-income families; and
WHEREAS, positive youth development and the strengthening of families are major goals for
Colorado including Weld County; and
WHEREAS, meeting the needs of at -risk youth and their families in Weld County is a critical
issue; and
WHEREAS, Human Services and North Range agree to a common planning goal of "intervening
successfully with families in the least intrusive manner while maximizing safety before they enter the child
welfare and juvenile justice systems; and upon entry into the child welfare systems, to expedite the positive
resolution of their treatment or case plans" ; and
WHEREAS, Human Services and North Range agree that that a multi -disciplinary approach will
assist in building a strong collaborative system on behalf of at -risk youth and their families; and
WHEREAS, North Range is dedicated to develop and participate in the Multidisciplinary Youth
Assessment Team (MYAT) with other agencies and school districts that are recognized experts in their
respective fields and that are contractors under MYAT; and
WHEREAS, North Range has the expertise and wishes to commit the appropriate staff and
managerial support on behalf of MYAT to plan, collaborate, provide case management, and related services
required of MYAT; and
WHEREAS, Human Services wishes to enter into an agreement and lease with North Range to
enable North Range facilitate the positive development of youth and the strengthening of families through
MYAT.
Page I of 16
Contract No.: PY08/09-CWP-25A
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as
1. Term
follows:
This amended Agreement shall become effective on January 1, 2009, upon proper execution of
this Agreement and will expire June 30, 2009, subject to the termination provisions set forth in
Paragraph 15, below.
2. Scope of Services
Services shall be provided by North Range in compliance with Exhibit A, "Scope of Services,", a
copy of which is attached hereto and incorporated herein by reference.
3. Payment Schedule
a. Payment, on behalf of North Range, shall be made on the basis of Exhibit B, "Payment
Schedule," a copy of which is attached hereto and incorporated herein by reference.
The Agreement Budget shall establish the maximum reimbursement, which will be paid
from Human/Human Services funds during the duration of this agreement.
b. Unless otherwise instructed in Exhibit B, the County of Weld, on behalf of North Range
shall submit an itemized monthly billing to Human Services for all costs incurred
pursuant to Exhibit A of this Agreement in accordance with criteria established by
Human Services. North Range shall submit all itemized monthly billings to the Human
Services no later than the fifteenth (15) day of the month following the month the cost
was incurred. Billings must be signed by North Range.
Failure to submit monthly billings in accordance with the terms of this agreement shall
result in North Range's forfeiture of all rights to be reimbursed for such expenses.
c. Payments to North Range shall be made monthly by Human Services upon receipt of
such itemized billings as required under Exhibits A, and B.
d. Reimbursement of costs incurred pursuant to this Agreement is expressly contingent
upon the availability of Weld County funds to Human Services.
e. Human Services shall not be billed for, and reimbursement shall not be made for, time
involved in activities outside of those defined in Exhibit A, and B. Work performed prior
to the execution of this Contract shall not be reimbursed or considered part of this
Agreement.
4. Financial Management
At all times from the effective date of this Contract until completion of this Contract, North Range
shall comply with the administrative requirements, cost principles and other requirements set forth
Page 2 of 16
Contract No.: PY08/09-CWP-25A
in the Financial Management Manual adopted by the State of Colorado. The required annual audit
of all funds expended under General Assistance must conform to the Single Audit Act of 1984 and
OMB Circular A-133.
5. Payment Method
Unless otherwise provided in the Scope of Services and Payment Schedule:
a. North Range shall provide proper monthly invoices and verification of services
performed for costs incurred in the performance of the agreement.
b. Human Services may withhold any payment if North Range has failed to comply with the
Financial Management Requirements, program objectives, contractual terms, or reporting
requirements.
6. Assurances
North Range shall abide by all assurances as set forth in the attached Exhibit C, which is attached
hereto and incorporated herein by reference.
7. Compliance with Applicable Laws
At all times during the performance of this contract, North Range shall strictly adhere to all
applicable federal and state laws, orders, and all applicable standards, regulations, interpretations
or guidelines issued pursuant thereto. This includes the protection of the confidentiality of all
applicant/recipient records, papers, documents, tapes and any other materials that have been or
may hereafter be established which relate to this Contract. North Range acknowledges that the
following laws are included:
- Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d-1
et. seq. and its implementing regulation, 45 C.F.R. Part 80 et seq.• and
- Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. Section
794, and its implementing regulation, 45 C.F.R. Part 84; and
- the Age Discrimination Act of 1975, 42 U.S.C. Sections 6101 et. seq.
and its implementation regulation, 45 C.F.R. Part 91; and
- Title VII of the Civil Rights Act of 1964; and
- the Age Discrimination in Employment Act of 1967; and
- the Equal Pay Act of 1963; and
- the Education Amendments of 1972; and
- Immigration Reform and Control Act of 1986, P.L. 99-603;
and all regulations applicable to these laws prohibiting discrimination because of race, color,
national origin, and, sex, religion and handicap, including Acquired Immune Deficiency
Syndrome (AIDS) or AIDS related conditions, covered under Section 504 of the Rehabilitation
Act of 1973, as amended, cited above. Included if 45 C.F.R. Part 74 Appendix G 9, which
requires that affirmative steps be taken to assure that small and minority businesses are utilized,
when possible, as sources of supplies, equipment, construction and services. This assurance is
Page 3 of 16
Contract No PY08/09-CWP-25A
given in consideration of and for the purpose of obtaining any and all federal and/or state financial
assistance.
Any person who feels that s/he has been discriminated against has the right to file a complaint
either with the Colorado Department of Human Services or with the U.S. Department of Health
and Human Services, Office for Civil Rights.
8. Certifications
North Range certifies that, at the time of entering into this Contract, it has currently in effect all
necessary licenses, approvals, insurance, etc. required to properly provide the services and/or
supplies covered by this contract.
9. Monitoring and Evaluation
North Range and Human Services agree that monitoring and evaluation of the performance of this
Agreement shall be conducted by North Range and Human Services. The results of the
monitoring and evaluation shall be provided to the Board of Weld County Commissioners.
North Range shall permit Human Services, and any other duly authorized agent or governmental
agency, to monitor all activities conducted by North Range pursuant to the terms of this
Agreement. The monitoring agency may in its sole discretion deem it necessary or appropriate, to
examine program data, special analyses, on -site checking, formal audit examinations, or any other
reasonable procedures. All such monitoring shall be performed in a manner that will not unduly
interfere with agreement work.
10. Modification of Agreement
All modifications to this agreement shall be in writing and signed by both parties.
I. Remedies
The Director of Human Services or designee may exercise the following remedial actions should
s/he find North Range substantially failed to satisfy the scope of work found in this Agreement.
Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper
activities or inaction by North Range. These remedial actions are as follows:
a. Withhold payment to North Range until the necessary services or corrections in
performance are satisfactorily completed;
b. Deny payment or recover reimbursement for those services or deliverables which have
not been performed and which due to circumstances caused by North Range cannot be
performed or if performed would be of no value to the Human Services. Denial of the
amount of payment shall be reasonably related to the amount of work or deliverables lost
to Human Services;
Page 4 of 16
Contract No PY08/09-CWP-25A
c. Incorrect payment to North Range due to omission, error, fraud, and/or defalcation shall
be recovered from North Range by deduction from subsequent payments under this
Agreement or other agreements between Human Services and North Range, or by Human
Services' initiation of a civil action to recover the funds as a debt due to Human Services
or otherwise as provided by law.
12. Representatives
For the purpose of this Agreement, the individuals identified below are hereby designated
representatives of the respective parties. Either party may from time to time designate in writing a
new or substitute representative(s):
For Human Services: For North Range Behavioral Health:
Mark Lindquist,
Name
13. Notice
Manager 2 Dave Rastatter, Director of Child and Family Services
Title
Name Title
All notices required to be given by the parties hereunder shall be given by certified or registered
mail to the individuals at the addresses set forth below. Either party may from time to time
designate in writing a substitute person(s) or address to whom such notices shall be sent:
To: Human Services: To: Weld County Probation
Judy A. Griego, Director
Dr. Wayne Maxwell, Executive Director
P.O. Box A
1300 N 17th Avenue
Greeley, CO 80632
Greeley, CO 80631
14. Litigation
North Range shall promptly notify Human Services in the event that North Range learns of any
actual litigation in which it is a party defendant in a case, which involves services provided under
this Agreement. North Range, within five (5) calendar days after being served with a summons,
complaint, or other pleading which has been filed in any federal or state court or administrative
agency, shall deliver copies of such document(s) to the Human Services' Director. The term
"litigation" includes an assignment for the benefit of creditors, and filings in bankruptcy,
reorganization and/or foreclosure.
15. Termination
This Agreement may be terminated at any time by either party upon thirty (30) days written
notice. In addition, this Agreement may be terminated immediately if funding for this program
becomes unavailable.
Page 5 of 16
Contract No.: PY08/09-CWP-25A
ATTEST:
Weld County Clerk to the Board
By:
Deputy
APPRQAS T
PPROV
By:
COUNTY OF WELD COLORADO,
BY AND THROUGH THE BOARD OF
OUNTY COMMISSIONERS OF THE
OUNTY OF WELD, ON BEHALF OF
THE WELD COUNTY DEPARTMENT OF
HUMAN SERVICES
BY:
William F. Garcia, Chair
Chair, Families, Youth and Children Commission, Weld County
APPROVED AS TO SUBSTA
BY:
A. Gri:go, Direct
artment of Human ` rvices
CE:
ounty
AUG 2 4 2009
Page 6 of 16
o7G6 i .9�.
Contract No.: PY08/09-CWP-25A
SIGNED this &in day of ,• I4 , 2009.
North Range Behavioral Health
BY: (i( % Le_ / l ' "'`X4
Page 7 of 16
Contract No.: PY08/09-CWP-25A
EXHIBIT A
SCOPE OF SERVICES
1. Scope of Services
A. Human Services administers and funds educational and training activities under the
Colorado Works Program, as described in 9CCR 2503-1, Section 3.600 of the Colorado
Department of Human Services' Staff Manual, and Section 6.030 of the Weld County
Department of Human Services Operations Manual. Human Services has determined that
it is appropriate and advisable to:
1) Continue the development of MYAT through its collaborative efforts with North
Range under a pro -active approach to assist Human Services and the community
in meeting the needs of at -risk youth and their families in Weld County by
connecting or developing positive alternatives for youth and families,
strengthening families, and preventing these youth from entering the Child
Welfare or Youth Corrections systems.
2) Continue the MYAT collaborative environment among North Range, Human
Services and other agencies and schools contracted by Human Services to
participate in MYAT in order to assist clients in developing coping skills and
strategies, which include developing appropriate relationships with community
resources.
3) Continue North Range's and Human Services' efforts to develop MYAT quality
services and evidence -based practices and outcomes in the areas of:
a. A community -wide system to meet the needs of youth and families in
conflict or in need of positive youth development.
b. Specific treatment plans that incorporate access to existing community
services and the development of new service alternatives to address:
drug and alcohol issues including utilization of Detox, youth
services, education groups, support groups, Alcoholics
Anonymous, assessment and testing; and
mental health issues including assessment, individual
treatment, medication evaluations, psychological evaluations;
and
mediation/mentoring issues including family group
conferencing, mediation, teen parenting classes; and
educational and employment issues including interfacing with
schools and facilitating extracurricular recreational activities;
and
faith Based and community issues including collaborative
between various agencies and coordination of mentoring,
Page 8of16
Contract No.: PY08/09-CWP-25A
counseling and other activities especially for south Weld
County; and
juvenile delinquency issues including assessment, case
management, supervision, restorative justice, and other related
activities.
c. Case management services including interviewing, making appropriate
home visits, accepting the assignment of specific cases for purposes of
connecting services outlined in the treatment plan for families and
youth, reporting the outcomes of such treatment plans, and identifying
gaps, duplication, outcomes, and system modification needs..
4) Continue the expansion of quality services and outcomes of MYAT, which is
housed at Human Services in partnership with North Range:
B. North Range would be unable to provide full participation to this project without program
development funds to be made available under this Agreement. Resources from this
Agreement will allow North Range to provide various levels of expertise from its
organization to meet the planning and implementation needs for this project.
2. Eligible Youth
Human Services shall be responsible for identifying and referring youth and their families who are
eligible for the project. The eligible youth and their families include:
1) Youth who are not involved with child welfare or juvenile justice system and are aged ten
through seventeen years of age; and
2) Youth and families experiencing conflicts regarding alcohol and drugs, suicidal ideation,
runaway behaviors, depression, truancy, and/or disobedience; and
3) Youth from families who are applicants of or receiving TANF, Medicaid, and Food
Stamps and have incomes below 185% of poverty level; or
4) Youth from families who are non -custodial parents and are unemployed or
underemployed and have incomes below 185% of poverty level; or
5) Youth from families who meet the eligibility standards under Sections 6.002.1, D;
Section 6.009.3; and Section 6.027.4, Weld County Department of Human Services'
Operations Manual.
3. Role of Human Services and Lease of Office Spaces
A. Human Services will administer, organize the planning and implementation of the
programs to be offered, provide written policies as approved by the Board of County
Commissioners, and document the outcomes of the project.
B. Human Services will assign its Manager(s) to assist in the development and
implementation of the assessment team and assignment of cases for North Range.
Page 9 of 16
Contract No.. PY08/09-CWP-25A
C. Human Services will be responsible for the identification and referral of youth and
families the MYAT Assessment Team, and assignment of cases to North Range.
D. Human Services will manage biweekly meetings to be held between North Range MYAT
Employee and, at least monthly, the assigned North Range managerial/supervisory staff
person with Human Services Manager(s) to promote quality communication and resolve
implementation issues.
E. Human Services will administer and provide funding for direct services to MYAT clients,
as authorized by Human Services, and which are not duplicative of existing community
resources, identified as a result of the MYAT recommended treatment plan options.
F. Human Services, as the Lessor, will provide "Office Space", as located in either the Weld
County Department of Human Services Building at 315 North 11`h Avenue, Greeley,
Colorado, hereinafter referred to as "the Premises" or located in the Weld County
Southwest Administration Building at 4209 WCR 24''A, Longmont, Colorado, hereinafter
referred to as "the Southwest Premises", as follows:
1) Human Services, as the Lessor, will provide one work space to North Range, as
Lessee, which will be located at the Premises.
2) In consideration of leasing of the aforesaid, covenants and agrees as follows:
a. Human Services will charge no rent to North Range for use of the
Office Space;
b. North Range agrees to use ordinary care when using the Office Space;
c. North Range may not sublet any part of the Office Space;
d. North Range may not use the Office Space for any purpose other than
conducting the business and duties under the MYAT Agreement;
e. North Range shall keep the Office Space clean and in sanitary
condition;
f. North Range shall allow Human Services any reasonable hour of the
day to enter into or upon the Office Space.
North Range shall be responsible for loss or damage of equipment.
1. Any time a Laptop Computer that is assigned to a MYAT
worker is lost or damaged, the situation will be assessed
on a case -by -case basis with regard to whether the MYAT
worker will be issued another Laptop Computer and/or
whether North Range will be required to reimburse the
County for the lost or damaged equipment.
g
h. Human Services shall pay all utilities and trash removal expenses.
3) Furthermore, the parties hereto agree as follows:
Page 10 of 16
Contract No.: PY08/09-CWP-25A
a. That no assent, express or implied, to any breach of any one or more of
the covenants or agreements hereof shall be deemed or taken to be a
waiver or any succeeding or other breach;
b. That North Range agrees to indemnify, save, and hold harmless Human
Services from any and all loss, injury, or damage whatsoever, to all
office equipment, furniture, equipment, office supplies or an other
personal property owned by North Range or its employees as the result
of fire, flood, inclement weather, or other casualty, other than by
negligence of Human Services;
4. That Human Services shall own and maintain the filing cabinets and
computer systems including computers, modems, printers, and
associated computer equipment, used in the Office Space, unless
provided by North Range;
5. That North Range's employees shall escort all MYAT clients to and
from the Office Space and reception area;
6. Human Services shall pay for the use of the telephones and all
miscellaneous office supplies used by North Range, including
photocopying for purposes of MYAT functions only.
4. Role of North Ran2e
A. North Range agrees to participate in the four functions of the project as follows:
I) As a policy and program developer and planning partner for the project by
attending, at least monthly, meetings with assigned Human Services Managers.
2) As a member of MYAT to enter into a Memorandum of Understanding with
Human Services outlining how its employees will meet the expectations of the
MYAT Operational Guidelines, as revised, and to develop appropriate treatment
plans for youth and families through FTE commitment by North Range. North
Range agrees to comply with the MYAT Operational Guidelines, as revised, and
MYAT participation standards through a Memorandum of Understanding with
North Range through its assigned supervisor/manager and employee(s) by
October 1, 2008.
3) As a case manager to provide intervention, connection skills for program
services, and post -participation services, as appropriate and recommended by
MYAT. North Range assigned employees will assist clients in finding
counseling, basic needs and other related family support information and
services. This may include information on linkages, primarily in South Weld
County, to other faith -based organizations providing community resources and
family support.
4) As a community resource for appropriate services, including Medicaid services,
to meet the requirements of treatment plans.
B. North Range agrees to commit two 40 -hour FTE's.
C. North Range will directly supervise and manage its employee(s) assigned to MYAT, in
order to meet each 40 -hour FTE's participation requirement.
Page 11 of 16
Contract No.: PY08/09-CWP-25A
D. North Range agrees to assign staff to be housed at the Department according to lease
provisions provided.
5. Weld County Families, Youth, and Children Commission:
Human Services and North Range agree to assign oversight responsibilities to the Weld County
Families, Youth, and Children's (FYC) Commission to evaluate the implementation of the MYAT
program.
At a minimum, the FYC Commission will document and review, at least at the end of each phase:
A. If the project successfully reduced the number of open cases in the child welfare system
or adjudicated youth in the juvenile justice system.
B. If the project successfully reduced high cost services, such as out -of -home placement,
detention, or DYC Commitment.
C. If the project successfully re -focused resources within Human Services and North Range
to continue the MYAT project.
D. If the project successfully developed a better system design to meet the needs of the
youth and families in regards and, at a minimum, to:
1) Keep families together through a better utilization of existing community
resources to avoid the opening of a case in the child welfare and juvenile justice
systems.
2) Graduate youth from school or GED, if appropriate.
3) Affect positive wage gains for youth.
4) Improve the ability of families to access and maintain services as documented
by outcomes of treatment plans.
E. If the project successfully reduced the number of minority youth entering the child
welfare and adjudicated as a youth offender.
Page 12 of 16
Contract No.: PY08/09-CWP-25A
EXHIBIT B
PAYMENT SCHEDULE
1. Community Investment
Human Services has the opportunity to invest, according to § 26-2-707.5, Colorado Works
resources in developing a MYAT program through a collaborative partnership in the interest of
positive youth development and the strengthening of families for eligible Colorado Works
Program youth and families.
2. Payment Requirements
Expenses incurred by North Range, in association with said project prior to the term of the
Agreement, are not eligible Human Services expenditures and shall not be reimbursed by Human
Services. Payment pursuant to this Contract, if Weld County funds, whether in whole or in part, is
subject to and contingent upon the continuing availability of Weld County funds for the purposes
hereof. In the event that said funds, or any part thereof, become unavailable as determined by
Human Services, Human Services may immediately terminate this Contract or amend it
accordingly.
3. Youth and Families to be Served
North Range agrees to serve a minimum of 100 eligible youth and families per FTE through
contacts, follow-up and case management services on a yearly basis unless North Range does not
provide a full year of services. The number of eligible youth and families will be prorated based
on the time period that North Range provided MYAT services.
4. Reimbursement
Human Services agrees to pay North Range Behavioral Health a maximum of $22,067 for each
40 -hour FTE, which is comprised of two full-time North Range employees. This reimbursement
to North Range will be made in six (6) monthly installments of $3,677.83 per FTE (2), between
January 1, 2009 and June 30, 2009:
A. The assigned North Range supervisor/manager will meet at least once per month with
Human Services Manager(s) responsible for the MYAT program to actively participate in
the planning and implementation of MYAT.
B. North Range assigned employees who comprise the two 40 -hour FTE's, shall participate
in the required activities of MYAT as demonstrated in time sheets.
C. North Range assigned employees shall provide quality data entry into the MYAT data
system to document progress in meeting the minimum involvement of 100 eligible youth
and families per FTE through contacts, follow-up and case management services.
5. Billing
North Range agrees to bill Human Services monthly.
Page 13 of 16
Contract No.: PY08/09-CWP-25A
EXHIBIT C
ASSURANCES
1. North Range agrees it is an independent organization and its employees do not become employees
of Weld County and shall not be entitled to any employee benefits as Weld County employees, as
the result of the execution of this Agreement.
2. Weld County, the Board of County Commissioners of Weld County, its officers and employees,
shall not be held liable for injuries or damages caused by any negligent acts or omissions of North
Range or its employees, volunteers, or agents while performing duties as described in this
Agreement. North Range shall indemnify, defend, and hold harmless Weld County, the Board of
County Commissioners of Weld County, its employees, volunteers, and agents for any actions
taken by North Range employees, volunteers and agents. North Range shall provide adequate
liability and worker's compensation insurance for all its employees, volunteers, and agents
engaged in the performance of the Agreement. Upon request, North Range shall provide Human
Services with the acceptable evidence that such coverage is in effect.
3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties
or their officers or employees may possess, nor shall any portion of this Agreement be deemed to
have treated a duty of care with respect to any persons not a party to this Agreement.
4. No portion of this Agreement shall be deemed to create an obligation on the part of the County of
Weld, State of Colorado, to expend funds not otherwise appropriated in each succeeding year.
5. If any section, subsections, paragraph, sentence, clause, or phrase of this Agreement is for any
reason held or decided to be unconstitutional, such decision shall not affect the validity of the
remaining portions. The parties hereto declare that they would have entered into this Agreement
and each and every section, subsection, paragraph, sentence, clause, and phrase thereof
irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses,
or phrases might be declared to be unconstitutional or invalid.
6. No officer, member or employee of Weld County and no member of their governing bodies shall
have any pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof.
7. North Range assures that its employees, volunteers, and agents will comply with the Title VI of
the Civil Rights Act of 1986 and that no person shall, on the grounds of race, creed, color, sex, or
national origin, be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under this approved Agreement.
8. North Range assures that sufficient, auditable, and otherwise adequate records that will provide
accurate, current, separate, and complete disclosure of the status of the funds received under the
Agreement are maintained for three (3) years or the completion and resolution of an audit. Such
records shall be sufficient to allow authorized local, Federal, and State auditors and representatives
to audit and monitor North Range.
Page 14 of 16
Contract No.: PY08/09-CWP-25A
9. All such records, documents, communications, and other materials shall be the property of Human
Services and shall be maintained by North Range, in a central location as custodian, on behalf of
Human Services, for a period of four (4) years from the date of final payment under this Contract,
or for such further period as may be necessary to resolve any matters which may be pending, or
until an audit has been completed with the following qualification: If an audit by or on behalf of
the federal and/or state government has begun but is not completed at the end of the four (4) year
period, or if audit findings have not been resolved after a four (4) year period, the materials shall
be retained until the resolution of the audit finding.
10. North Range assures that authorized local, federal and state auditors and representatives shall,
during business hours, have access to inspect any copy records, and shall be allowed to monitor
and review through on -site visits, all contract activities, supported with funds under this
Agreement to ensure compliance with the terms of this Agreement. Contracting parties agree that
monitoring and evaluation of the performance of the Agreement shall be conducted by appropriate
funding sources. The results of the monitoring and evaluation activities shall be provided to the
appropriate and interested parties.
11. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. Neither North Range nor Human Services may assign any of its
rights or obligations hereunder without the prior written consent of both parties.
12. North Range certifies that Federal appropriated funds have not been paid or will be paid, by or on
behalf of North Range, to any person for influencing or attempting to influence an officer or
employee of an agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal contract, the
making of any federal grant, the making of any federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal
contract, loan, grant, or cooperative agreement.
13. North Range assures that it will fully comply with the Colorado Works Program regulations
promulgated, and all other applicable federal and state laws, rules and regulations. North Range
understands that the source of funds to be used under this Agreement is: Colorado Works
Program.
14. North Range assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by a federal department or agency.
b. Have not, within a three-year period preceding this Agreement, been convicted of or had
a civil judgment rendered against them for commission of fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public (federal, state,
or local) transaction or contract under a public transaction; violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
Page 15 of 16
Contract No.: PY08/09-CWP-25A
c. Are not presently indicted for or otherwise criminally or civilly charged by a government
entity (federal, state, or local) with commission of any of the offenses enumerated in
paragraph 11(b) of this certification; and
d. Have not within a three-year period preceding this Agreement, had one or more public
transactions (federal, state, and local) terminated for cause or default.
15. The Appearance of Conflict of Interest applies to the relationship of North Range with Human
Services when North Range also maintains a relationship with a third party and the two
relationships are in opposition. In order to create the appearance of a conflict of interest, it is
not necessary for North Range to gain from knowledge of these opposing interests. It is only
necessary that North Range know that the two relationships are in opposition.
During the term of the Agreement, North Range shall not enter any third party relationship that
gives the appearance of creating a conflict of interest. Upon learning of an existing appearance of
a conflict of interest situation, North Range shall submit to Human Services, a full disclosure
statement setting forth the details that create the appearance of a conflict of interest. Failure to
promptly submit a disclosure statement required by this paragraph shall constitute grounds for
Human Services' termination, for cause, of its contract with North Range.
16. North Range shall protect the confidentiality of all applicant records and other materials that are
maintained in accordance with this Contract. Except for purposes directly connected the
administration of the Child Protection, no information about or obtained from any
applicant/recipient in possession of North Range shall be disclosed in a form identifiable with the
applicant/recipient or a minor's parent or guardian. North Range shall have written policies
governing access to, duplication and dissemination of, all such information. North Range shall
advise its employees, agents and subcontractors, if any, that they are subject to these
confidentiality requirements. North Range shall provide its employees, agents, and sub-
contractors, if any, with a copy or written explanation of these confidentiality requirements before
access to confidential data is permitted.
17. Proprietary information for the purposes of this contract is information relating to a party's
research, development, trade secrets, business affairs, internal operations and management
procedures and those of its customers, clients or affiliates, but does not include information (1)
lawfully obtained from third parties, (2) that which is in the public domain, or (3) that which is
developed independently.
Neither party shall use or disclose directly or indirectly without prior written authorization any
proprietary information concerning the other party obtained as a result of this Contract. Any
proprietary information removed from the State's site by North Range in the course of providing
services under this Contract will be accorded at least the same precautions as are employed by
North Range for similar information in the course of its own business.
18. North Range certifies it will abide by Colorado Revised Statute (C.R.S.) 26-6-104, requiring
criminal background record checks for all employees, contractors, and sub -contractors.
Page 16 of 16
Contract No.: PY08/09-CWP-25A
COLORADO WORKS PROGRAM AGREEMENT FOR SERVICES AND
LEASE BETWEEN WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND
LIFEBRIDGE CHRISTIAN CHURCH
This Agreement and Lease, amended the 1 st day of January 2009, by and between the County
of Weld, a political subdivision of the State of Colorado, by and through the Board of County
Commissioners of the County of Weld, on behalf of the Weld County Department of Human Services,
hereinafter referred to as "Human Services", and LifeBridge Christian Church, hereafter referred to as
"LifeBridge".
WITNESSETH
WHEREAS, required approval, clearance and coordination has been accomplished from and with
appropriate agencies; and
WHEREAS, the County of Weld has provided Human/Social Services fund resources for
education, training, and support services for Weld County's low-income families; and
WHEREAS, positive youth development and the strengthening of families are major goals for
Colorado including Weld County; and
WHEREAS, meeting the needs of at -risk youth and their families in Weld County is a critical
issue; and
WHEREAS, Human Services and LifeBridge agree to a common planning goal of "intervening
successfully with families in the least intrusive manner while maximizing safety before they enter the child
welfare and juvenile justice systems; and upon entry into the child welfare systems, to expedite the positive
resolution of their treatment or case plans" ; and
WHEREAS, Human Services and LifeBridge agree that that a multi -disciplinary approach will
assist in building a strong collaborative system on behalf of at -risk youth and their families; and
WHEREAS, LifeBridge is dedicated to develop and participate in the Multidisciplinary Youth
Assessment Team (MYAT) with other agencies and school districts that are recognized experts in their
respective fields and that are contractors under MYAT; and
WHEREAS, LifeBridge has the expertise and wishes to commit the appropriate staff and
managerial support on behalf of MYAT to plan, collaborate, provide case management, and related services
required of MYAT; and
WHEREAS, Human Services wishes to enter into an agreement and lease with LifeBridge to
enable LifeBridge facilitate the positive development of youth and the strengthening of families through
MYAT.
Page 1 of 16
&oo9-a'<a/,
Contract No.: PY08/09-CWP-25A
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as
follows:
1. Term
This amended Agreement shall become effective on January I, 2009, upon proper execution of
this Agreement and will expire June 30, 2009, subject to the termination provisions set forth in
Paragraph 15, below.
2. Scope of Services
Services shall be provided by LifeBridge in compliance with Exhibit A, "Scope of Services,", a
copy of which is attached hereto and incorporated herein by reference.
3. Payment Schedule
a. Payment, on behalf of LifeBridge, shall be made on the basis of Exhibit B, "Payment
Schedule," a copy of which is attached hereto and incorporated herein by reference.
The Agreement Budget shall establish the maximum reimbursement, which will be paid
from Human/Human Services funds during the duration of this agreement.
b. Unless otherwise instructed in Exhibit B, the County of Weld, on behalf of LifeBridge
shall submit an itemized monthly billing to Human Services for all costs incurred
pursuant to Exhibit A of this Agreement in accordance with criteria established by
Human Services. LifeBridge shall submit all itemized monthly billings to the Human
Services no later than the fifteenth (15) day of the month following the month the cost
was incurred. Billings must be signed by LifeBridge.
Failure to submit monthly billings in accordance with the terms of this agreement shall
result in LifeBridge's forfeiture of all rights to be reimbursed for such expenses.
c. Payments to LifeBridge shall be made monthly by Human Services upon receipt of such
itemized billings as required under Exhibits A, and B.
d. Reimbursement of costs incurred pursuant to this Agreement is expressly contingent
upon the availability of Weld County funds to Human Services.
e. Human Services shall not be billed for, and reimbursement shall not be made for, time
involved in activities outside of those defined in Exhibit A, and B. Work performed prior
to the execution of this Contract shall not be reimbursed or considered part of this
Agreement.
4. Financial Management
At all times from the effective date of this Contract until completion of this Contract, LifeBridge
shall comply with the administrative requirements, cost principles and other requirements set forth
Page 2 of 16
Contract No.: PY08/09-CWP-25A
in the Financial Management Manual adopted by the State of Colorado. The required annual audit
of all funds expended under General Assistance must conform to the Single Audit Act of 1984 and
OMB Circular A-133.
5. Payment Method
Unless otherwise provided in the Scope of Services and Payment Schedule:
a. LifeBridge shall provide proper monthly invoices and verification of services performed
for costs incurred in the performance of the agreement.
b. Human Services may withhold any payment if LifeBridge has failed to comply with the
Financial Management Requirements, program objectives, contractual terms, or reporting
requirements.
6. Assurances
LifeBridge shall abide by all assurances as set forth in the attached Exhibit C, which is attached
hereto and incorporated herein by reference.
7. Compliance with Applicable Laws
At all times during the performance of this contract, LifeBridge shall strictly adhere to all
applicable federal and state laws, orders, and all applicable standards, regulations, interpretations
or guidelines issued pursuant thereto. This includes the protection of the confidentiality of all
applicant/recipient records, papers, documents, tapes and any other materials that have been or
may hereafter be established which relate to this Contract. LifeBridge acknowledges that the
following laws are included:
- Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d-1
et. seq. and its implementing regulation, 45 C.F.R. Part 80 et. seq.• and
- Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. Section
794, and its implementing regulation, 45 C.F.R. Part 84; and
- the Age Discrimination Act of 1975, 42 U.S.C. Sections 6101 et. seq.
and its implementation regulation, 45 C.F.R. Part 91; and
- Title VII of the Civil Rights Act of 1964; and
- the Age Discrimination in Employment Act of 1967; and
- the Equal Pay Act of 1963; and
- the Education Amendments of 1972; and
- Immigration Reform and Control Act of 1986, P.L. 99-603;
and all regulations applicable to these laws prohibiting discrimination because of race, color,
national origin, and, sex, religion and handicap, including Acquired Immune Deficiency
Syndrome (AIDS) or AIDS related conditions, covered under Section 504 of the Rehabilitation
Act of 1973, as amended, cited above. Included if 45 C.F.R. Part 74 Appendix G 9, which
requires that affirmative steps be taken to assure that small and minority businesses are utilized,
when possible, as sources of supplies, equipment, construction and services. This assurance is
Page 3 of 16
Contract No.: PY08/09-CWP-25A
given in consideration of and for the purpose of obtaining any and all federal and/or state financial
assistance.
Any person who feels that s/he has been discriminated against has the right to file a complaint
either with the Colorado Department of Human Services or with the U.S. Department of Health
and Human Services, Office for Civil Rights.
8. Certifications
LifeBridge certifies that, at the time of entering into this Contract, it has currently in effect all
necessary licenses, approvals, insurance, etc. required to properly provide the services and/or
supplies covered by this contract.
9. Monitoring and Evaluation
LifeBridge and Human Services agree that monitoring and evaluation of the performance of this
Agreement shall be conducted by LifeBridge and Human Services. The results of the monitoring
and evaluation shall be provided to the Board of Weld County Commissioners.
LifeBridge shall permit Human Services, and any other duly authorized agent or govemmental
agency, to monitor all activities conducted by LifeBridge pursuant to the terms of this Agreement.
The monitoring agency may in its sole discretion deem it necessary or appropriate, to examine
program data, special analyses, on -site checking, formal audit examinations, or any other
reasonable procedures. All such monitoring shall be performed in a manner that will not unduly
interfere with agreement work.
10. Modification of Agreement
All modifications to this agreement shall be in writing and signed by both parties.
11. Remedies
The Director of Human Services or designee may exercise the following remedial actions should
s/he find LifeBridge substantially failed to satisfy the scope of work found in this Agreement.
Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper
activities or inaction by LifeBridge. These remedial actions are as follows:
a. Withhold payment to LifeBridge until the necessary services or corrections in
performance are satisfactorily completed;
b. Deny payment or recover reimbursement for those services or deliverables which have
not been performed and which due to circumstances caused by LifeBridge cannot be
performed or if performed would be of no value to the Human Services. Denial of the
amount of payment shall be reasonably related to the amount of work or deliverables lost
to Human Services;
Page 4 of 16
Contract No.: PY08/09-CWP-25A
c. Incorrect payment to LifeBridge due to omission, error, fraud, and/or defalcation shall be
recovered from LifeBridge by deduction from subsequent payments under this
Agreement or other agreements between Human Services and LifeBridge, or by Human
Services' initiation of a civil action to recover the funds as a debt due to Human Services
or otherwise as provided by law.
12. Representatives
For the purpose of this Agreement, the individuals identified below are hereby designated
representatives of the respective parties. Either party may from time to time designate in writing a
new or substitute representative(s):
For Human Services: For LifeBridge:
Mark Lindquist,
Name
13. Notice
Manager 2
Title
Leroy Casey,
Name
Pastoral Care
Title
All notices required to be given by the parties hereunder shall be given by certified or registered
mail to the individuals at the addresses set forth below. Either party may from time to time
designate in writing a substitute person(s) or address to whom such notices shall be sent:
To: Human Services:
Judy A. Griego, Director
Leroy Casey, Pastoral Care
P.O. Box A
10345 Ute Highway
Greeley, CO 80632
Longmont CO 80504
To: LifeBridge
14. Litigation
LifeBridge shall promptly notify Human Services in the event that LifeBridge learns of any actual
litigation in which it is a party defendant in a case, which involves services provided under this
Agreement. LifeBridge, within five (5) calendar days after being served with a summons,
complaint, or other pleading which has been filed in any federal or state court or administrative
agency, shall deliver copies of such document(s) to the Human Services' Director. The term
"litigation" includes an assignment for the benefit of creditors, and filings in bankruptcy,
reorganization and/or foreclosure.
15. Termination
This Agreement may be terminated at any time by either party upon thirty (30) days written
notice. In addition, this Agreement may be terminated immediately if funding for this program
becomes unavailable.
Page 5 of 16
Contract No.: PY08/09-CWP-25A
ATTEST:
Weld County Clerk to the B
By:
APPROVE
By:
he Bodrd
COUNTY OF WELD COLORADO,
BY AND THROUGH THE BOARD OF
COUNTY COMMISSIONERS OF THE
COUNTY OF WELD, ON BEHALF OF
THE WELD COUNTY DEPARTMENT OF
HUMAN SERVICES
BY:
William F. Garcia, Chair
Chair, Families, Youth and Children Commission, Weld County
APPROVED AS TO SUBSTANCE:
BY:
Griego, D rector, Weld
ent of Hu an Services
AUG 2 4 2009
Page 6 of 16
:_7GO f - d /�
Contract No.: PY09/10-CWP-25A
SIGNED this 3' day ofQt , 2009.
LifeBridge Christian Church, INC.
BYdelig3(1- atter
Page 7 of 16
Contract No.: PY08/09-CWP-25A
EXHIBIT A
SCOPE OF SERVICES
1. Scope of Services
A. Human Services administers and funds educational and training activities under the
Colorado Works Program, as described in 9CCR 2503-1, Section 3.600 of the Colorado
Department of Human Services' Staff Manual, and Section 6.030 of the Weld County
Department of Human Services Operations Manual. Human Services has determined that
it is appropriate and advisable to:
1) Continue the development of MYAT through its collaborative efforts with
LifeBridge under a pro -active approach to assist Human Services and the
community in meeting the needs of at -risk youth and their families in Weld
County by connecting or developing positive alternatives for youth and families,
strengthening families, and preventing these youth from entering the Child
Welfare or Youth Corrections systems.
2) Continue the MYAT collaborative environment among LifeBridge, Human
Services and other agencies and schools contracted by Human Services to
participate in MYAT in order to assist clients in developing coping skills and
strategies, which include developing appropriate relationships with community
resources.
3) Continue LifeBridge's and Human Services' efforts to develop MYAT quality
services and evidence -based practices and outcomes in the areas of
a. A community -wide system to meet the needs of youth and families in
conflict or in need of positive youth development.
b. Specific treatment plans that incorporate access to existing community
services and the development of new service alternatives to address;
drug and alcohol issues including utilization of Detox, youth
services, education groups, support groups, Alcoholics
Anonymous, assessment and testing; and
mental health issues including assessment, individual
treatment, medication evaluations, psychological evaluations;
and
mediation/mentoring issues including family group
conferencing, mediation, teen parenting classes; and
educational and employment issues including interfacing with
schools and facilitating extracurricular recreational activities;
and
faith Based and community issues including collaborative
between various agencies nd coordination of mentoring,
counseling and other activities especially for south Weld
County; and
Page 8 of 16
Contract No.: PY08/09-CWP-25A
juvenile delinquency issues including assessment, case
management, supervision, restorative justice, and other related
activities.
c. Case management services including interviewing, making appropriate
home visits, accepting the assignment of specific cases for purposes of
connecting services outlined in the treatment plan for families and
youth, reporting the outcomes of such treatment plans, and identifying
gaps, duplication, outcomes, and system modification needs..
4) Continue the expansion of quality services and outcomes of MYAT, which is
housed at Human Services in partnership with LifeBridge:
B. LifeBridge would be unable to provide full participation to this project without program
development funds to be made available under this Agreement. Resources from this
Agreement will allow LifeBridge to provide various levels of expertise from its
organization to meet the planning and implementation needs for this project.
2. Eligible Youth
Human Services shall be responsible for identifying and referring youth and their families who are
eligible for the project. The eligible youth and their families include:
I) Youth who are not involved with child welfare or juvenile justice system and are aged ten
through seventeen years of age; and
2) Youth and families experiencing conflicts regarding alcohol and drugs, suicidal ideation,
runaway behaviors, depression, truancy, and/or disobedience; and
3) Youth from families who are applicants of or receiving TANF, Medicaid, and Food
Stamps and have incomes below 185% of poverty level; or
4) Youth from families who are non -custodial parents and are unemployed or
underemployed and have incomes below 185% of poverty level; or
5) Youth from families who meet the eligibility standards under Sections 6.002.1, D;
Section 6.009.3; and Section 6.027.4, Weld County Department of Human Services'
Operations Manual.
3. Role of Human Services and Lease of Office Spaces
A. Human Services will administer, organize the planning and implementation of the
programs to be offered, provide written policies as approved by the Board of County
Commissioners, and document the outcomes of the project.
B. Human Services will assign its Manager(s) to assist in the development and
implementation of the assessment team and assignment of cases for LifeBridge.
C. Human Services will be responsible for the identification and referral of youth and
families the MYAT Assessment Team, and assignment of cases to LifeBridge.
Page 9 of 16
Contract No.: PY08/09-CWP-25A
D. Human Services will manage biweekly meetings to be held between LifeBridge MYAT
Employee and, at least monthly, the assigned LifeBridge managerial/supervisory staff
person with Human Services Manager(s) to promote quality communication and resolve
implementation issues.
E. Human Services will administer and provide funding for direct services to MYAT clients,
as authorized by Human Services, and which are not duplicative of existing community
resources, identified as a result of the MYAT recommended treatment plan options.
F. Human Services, as the Lessor, will provide "Office Space", as located in either the Weld
County Department of Human Services Building at 315 North 11th Avenue, Greeley,
Colorado, hereinafter referred to as "the Premises" or located in the Weld County
Southwest Administration Building at 4209 WCR 24 '/3, Longmont, Colorado, hereinafter
referred to as "the Southwest Premises", as follows:
1) Human Services, as the Lessor, will provide one work space to LifeBridge, as
Lessee, which will be located at the Southwest Premises and will provide one
work space to be located at the Premises.
2) In consideration of leasing of the aforesaid, covenants and agrees as follows:
a. Human Services will charge no rent to LifeBridge for use of the Office
Space;
b. LifeBridge agrees to use ordinary care when using the Office Space;
c. LifeBridge may not sublet any part of the Office Space;
d. LifeBridge may not use the Office Space for any purpose other than
conducting the business and duties under the MYAT Agreement;
e. LifeBridge shall keep the Office Space clean and in sanitary condition;
f LifeBridge shall allow Human Services any reasonable hour of the day
to enter into or upon the Office Space.
g
LifeBridge shall be responsible for loss or damage of equipment.
I. Any time a Laptop Computer that is assigned to a MYAT
worker is lost or damaged, the situation will be assessed
on a case -by -case basis with regard to whether the MYAT
worker will be issued another Laptop Computer and/or
whether LifeBridge will be required to reimburse the
County for the lost or damaged equipment.
h. Human Services shall pay all utilities and trash removal expenses.
3) Furthermore, the parties hereto agree as follows:
a. That no assent, express or implied, to any breach of any one or more of
the covenants or agreements hereof shall be deemed or taken to be a
waiver or any succeeding or other breach;
b. That LifeBridge agrees to indemnify, save, and hold harmless Human
Services from any and all loss, injury, or damage whatsoever, to all
Page 10 of 15
Contract No.: PY08/09-CWP-25A
office equipment, furniture, equipment, office supplies or an other
personal property owned by LifeBrdige or its employees as the result of
fire, flood, inclement weather, or other casualty, other than by
negligence of Human Services;
4. That Human Services shall own and maintain the filing cabinets and
computer systems including computers, modems, printers, and
associated computer equipment, used in the Office Space, unless
provided by LifeBridge;
5. That LifeBridge's employees shall escort all MYAT clients to and from
the Office Space and reception area;
6. Human Services shall pay for the use of the telephones and all
miscellaneous office supplies used by LifeBridge, including
photocopying for purposes of MYAT functions only.
4. Role of LifeBridge
A. LifeBridge agrees to participate in the four functions of the project as follows:
I) As a policy and program developer and planning partner for the project by
attending, at least monthly, meetings with assigned Human Services Managers.
2) As a member of MYAT to enter into a Memorandum of Understanding with
Human Services outlining how its employees will meet the expectations of the
MYAT Operational Guidelines, as revised, and to develop appropriate treatment
plans for youth and families through FTE commitment by LifeBridge.
LifeBridge agrees to comply with the MYAT Operational Guidelines, as
revised, and MYAT participation standards through a Memorandum of
Understanding with LifeBridge through its assigned supervisor/manager and
employee(s) by October 1, 2008.
3) As a case manager to provide intervention, connection skills for program
services, and post -participation services, as appropriate and recommended by
MYAT. LifeBridge assigned employees will assist clients in finding
counseling, basic needs and other related family support information and
services. This may include information on linkages, primarily in South Weld
County, to other faith -based organizations providing community resources and
family support.
4) As a community resource for appropriate services, including Medicaid services,
to meet the requirements of treatment plans.
B. LifeBridge agrees to commit a 46 -hour FTE, which is comprised of two individuals who
are working part-time.
C. LifeBridge will directly supervise and manage its employee(s) assigned to MYAT, in
order to meet the 46 -hour FTE participation requirement.
D. LifeBridge agrees to assign staff to be housed at the Department according to lease
provisions provided.
Page 11 of 16
Contract No PY08/09-CWP-25A
5. Weld County Families, Youth, and Children Commission:
Human Services and LifeBridge agree to assign oversight responsibilities to the Weld County
Families, Youth, and Children's (FYC) Commission to evaluate the implementation of the MYAT
program.
At a minimum, the FYC Commission will document and review, at least at the end of each phase:
A. If the project successfully reduced the number of open cases in the child welfare system
or adjudicated youth in the juvenile justice system.
B. If the project successfully reduced high cost services, such as out -of -home placement,
detention, or DYC Commitment.
C. If the project successfully re -focused resources within Human Services and LifeBridge to
continue the MYAT project.
D. If the project successfully developed a better system design to meet the needs of the
youth and families in regards and, at a minimum, to:
I) Keep families together through a better utilization of existing community
resources to avoid the opening of a case in the child welfare and juvenile justice
systems.
2) Graduate youth from school or GED, if appropriate.
3) Affect positive wage gains for youth.
4) Improve the ability of families to access and maintain services as documented
by outcomes of treatment plans.
E. If the project successfully reduced the number of minority youth entering the child
welfare and adjudicated as a youth offender.
Page 12 of 16
Contract No.. PY08/09-CWP-25A
EXHIBIT B
PAYMENT SCHEDULE
1. Community Investment
Human Services has the opportunity to invest, according to § 26-2-707.5, Colorado Works
resources in developing a MYAT program through a collaborative partnership in the interest of
positive youth development and the strengthening of families for eligible Colorado Works
Program youth and families.
2. Payment Requirements
Expenses incurred by LifeBridge, in association with said project prior to the term of the
Agreement, are not eligible Human Services expenditures and shall not be reimbursed by Human
Services. Payment pursuant to this Contract, if Weld County funds, whether in whole or in part, is
subject to and contingent upon the continuing availability of Weld County funds for the purposes
hereof In the event that said funds, or any part thereof, become unavailable as determined by
Human Services, Human Services may immediately terminate this Contract or amend it
accordingly.
3. Youth and Families to be Served
LifeBridge agrees to serve a minimum of 100 eligible youth and families through contacts, follow-
up and case management services on a yearly basis unless LifeBridge does not provide a full year
of services. The number of eligible youth and families will be prorated based on the time period
that LifeBridge provided MYAT services.
4. Reimbursement
Human Services agrees to pay LifeBridge Christian Church a maximum of $25,376.73 for a 46 -
hour FTE. This reimbursement to LifeBridge will be made in two (2) quarterly installments of
$12,688.37 between January 1, 2009 and June 30, 2009:
A. LifeBridge assigned supervisor/manager will meet at least once per month with Human
Services Manager(s) responsible for the MYAT program to actively participate in the
planning and implementation of MYAT.
B. LifeBridge assigned employees who comprise the 46 -hour FTE shall participate in the
required activities of MYAT as demonstrated in time sheets.
C. LifeBridge assigned employees shall provide quality data entry into the MYAT data
system to document progress in meeting the minimum involvement of 100 eligible youth
and families through contacts, follow-up and case management services.
5. Billing
LifeBridge agrees to bill Human Services quarterly.
Page 13 of 16
Contract No.: PY08/09-CWP-25A
EXHIBIT C
ASSURANCES
1. LifeBridge agrees it is an independent religious organization and its employees do not become
employees of Weld County and shall not be entitled to any employee benefits as Weld County
employees, as the result of the execution of this Agreement.
2. Weld County, the Board of County Commissioners of Weld County, its officers and employees,
shall not be held liable for injuries or damages caused by any negligent acts or omissions of
LifeBridge or its employees, volunteers, or agents while performing duties as described in this
Agreement. LifeBridge shall indemnify, defend, and hold harmless Weld County, the Board of
County Commissioners of Weld County, its employees, volunteers, and agents for any actions
taken by LifeBridge employees, volunteers and agents. LifeBridge shall provide adequate liability
and worker's compensation insurance for all its employees, volunteers, and agents engaged in the
performance of the Agreement. Upon request, LifeBridge shall provide Human Services with the
acceptable evidence that such coverage is in effect.
3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties
or their officers or employees may possess, nor shall any portion of this Agreement be deemed to
have treated a duty of care with respect to any persons not a party to this Agreement.
4. No portion of this Agreement shall be deemed to create an obligation on the part of the County of
Weld, State of Colorado, to expend funds not otherwise appropriated in each succeeding year.
5. If any section, subsections, paragraph, sentence, clause, or phrase of this Agreement is for any
reason held or decided to be unconstitutional, such decision shall not affect the validity of the
remaining portions. The parties hereto declare that they would have entered into this Agreement
and each and every section, subsection, paragraph, sentence, clause, and phrase thereof
irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses,
or phrases might be declared to be unconstitutional or invalid.
6. No officer, member or employee of Weld County and no member of their governing bodies shall
have any pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof.
7. LifeBridge assures that its employees, volunteers, and agents will comply with the Title VI of the
Civil Rights Act of 1986 and that no person shall, on the grounds of race, creed, color, sex, or
national origin, be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under this approved Agreement.
8. LifeBridge assures that sufficient, auditable, and otherwise adequate records that will provide
accurate, current, separate, and complete disclosure of the status of the funds received under the
Agreement are maintained for three (3) years or the completion and resolution of an audit. Such
records shall be sufficient to allow authorized local, Federal, and State auditors and representatives
to audit and monitor LifeBridge.
Page 14 of 16
Contract No.: PY08/09-CWP-25A
9. All such records, documents, communications, and other materials shall be the property of Human
Services and shall be maintained by LifeBridge, in a central location as custodian, on behalf of
Human Services, for a period of four (4) years from the date of final payment under this Contract,
or for such further period as may be necessary to resolve any matters which may be pending, or
until an audit has been completed with the following qualification: If an audit by or on behalf of
the federal and/or state government has begun but is not completed at the end of the four (4) year
period, or if audit findings have not been resolved after a four (4) year period, the materials shall
be retained until the resolution of the audit finding.
10. LifeBridge assures that authorized local, federal and state auditors and representatives shall,
during business hours, have access to inspect any copy records, and shall be allowed to monitor
and review through on -site visits, all contract activities, supported with funds under this
Agreement to ensure compliance with the terms of this Agreement. Contracting parties agree that
monitoring and evaluation of the performance of the Agreement shall be conducted by appropriate
funding sources. The results of the monitoring and evaluation activities shall be provided to the
appropriate and interested parties.
1 L This Agreement shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. Neither LifeBridge nor Human Services may not assign any of its
rights or obligations hereunder without the prior written consent of both parties.
12. LifeBridge certifies that Federal appropriated funds have not been paid or will be paid, by or on
behalf of LifeBridge, to any person for influencing or attempting to influence an officer or
employee of an agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal contract, the
making of any federal grant, the making of any federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal
contract, loan, grant, or cooperative agreement.
13. LifeBridge assures that it will fully comply with the Colorado Works Program regulations
promulgated, and all other applicable federal and state laws, rules and regulations. LifeBridge
understands that the source of funds to be used under this Agreement is: Colorado Works
Program.
14. LifeBridge assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by a federal department or agency.
b. Have not, within a three-year period preceding this Agreement, been convicted of or had
a civil judgment rendered against them for commission of fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public (federal, state,
or local) transaction or contract under a public transaction; violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
Page 15 of 16
Contract No.: PY08/09-CWP-25A
c. Are not presently indicted for or otherwise criminally or civilly charged by a government
entity (federal, state, or local) with commission of any of the offenses enumerated in
paragraph 11(b) of this certification; and
d. Have not within a three-year period preceding this Agreement, had one or more public
transactions (federal, state, and local) terminated for cause or default.
15. The Appearance of Conflict of Interest applies to the relationship of a LifeBridge with Human
Services when LifeBridge also maintains a relationship with a third party and the two relationships
are in opposition. In order to create the appearance of a conflict of interest, it is not necessary for
LifeBridge to gain from knowledge of these opposing interests. It is only necessary that
LifeBridge know that the two relationships are in opposition.
During the term of the Agreement, LifeBridge shall not enter any third party relationship that
gives the appearance of creating a conflict of interest. Upon learning of an existing appearance of
a conflict of interest situation, LifeBridge shall submit to Human Services, a full disclosure
statement setting forth the details that create the appearance of a conflict of interest. Failure to
promptly submit a disclosure statement required by this paragraph shall constitute grounds for
Human Services' termination, for cause, of its contract with LifeBridge.
16. LifeBridge shall protect the confidentiality of all applicant records and other materials that are
maintained in accordance with this Contract. Except for purposes directly connected the
administration of the Child Protection, no information about or obtained from any
applicant/recipient in possession of LifeBridge shall be disclosed in a form identifiable with the
applicant/recipient or a minor's parent or guardian. LifeBridge shall have written policies
governing access to, duplication and dissemination of, all such information. LifeBridge shall
advise its employees, agents and subcontractors, if any, that they are subject to these
confidentiality requirements. LifeBridge shall provide its employees, agents, and sub -contractors,
if any, with a copy or written explanation of these confidentiality requirements before access to
confidential data is permitted.
17. Proprietary information for the purposes of this contract is information relating to a party's
research, development, trade secrets, business affairs, internal operations and management
procedures and those of its customers, clients or affiliates, but does not include information (1)
lawfully obtained from third parties, (2) that which is in the public domain, or (3) that which is
developed independently.
Neither party shall use or disclose directly or indirectly without prior written authorization any
proprietary information concerning the other party obtained as a result of this Contract. Any
proprietary information removed from the State's site by LifeBridge in the course of providing
services under this Contract will be accorded at least the same precautions as are employed by
LifeBridge for similar information in the course of its own business.
18. LifeBridge certifies it will abide by Colorado Revised Statute (C.R.S.) 26-6-104, requiring
criminal background record checks for all employees, contractors, and sub -contractors.
Page 16 of 16
Contract No.: PY08/09-CWP-25A
COLORADO WORKS PROGRAM AGREEMENT FOR SERVICES AND
LEASE BETWEEN WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND
ST. VRAIN VALLEY SCHOOL DISTRICT RE -1J
This Agreement and Lease, amended the 1 st day of January 2009, by and between the County
of Weld, a political subdivision of the State of Colorado, by and through the Board of County
Commissioners of the County of Weld, on behalf of the Weld County Department of Human Services,
hereinafter referred to as "Human Services", and the St. Vrain Valley School District RE -1J, hereafter
referred to as "St Vrain".
A) Human Services administers and funds educational and training activities under the Colorado Works
Program, as described in 9CCR 2503-1, Section 3.600 of the Colorado Department of Human Services'
Staff Manual, and Section 6.030 of the Weld County Department of Human Services Operations Manual.
Human Services has determined that it is appropriate and advisable to:
Continue the development of MYAT through its collaborative efforts with St.
Vrain under a pro -active approach to assist Human Services and the community
in meeting the needs of at -risk youth and their families in Weld County by
connecting or developing positive alternatives for youth and families,
strengthening families, and preventing these youth from entering the Child
Welfare or Youth Corrections systems.
2) Continue the MYAT collaborative environment among St. Vrain, Human
Services and other agencies and schools contracted by Human Services to
participate in MYAT in order to assist clients in developing coping skills and
strategies, which include developing appropriate relationships with community
resources.
3) Continue St. Vrain's and Human Services' efforts to develop MYAT quality
services and evidence -based practices and outcomes in the areas of:
a. A community -wide system to meet the needs of youth and families in
conflict or in need of positive youth development.
b. Specific treatment plans that incorporate access to existing community
services and the development of new service alternatives to address:
drug and alcohol issues including utilization of Detox, youth
services, education groups, support groups, Alcoholics
Anonymous, assessment and testing; and
mental health issues including assessment, individual
treatment, medication evaluations, psychological evaluations;
and
mediation/mentoring issues including family group
conferencing, mediation, teen parenting classes; and
Page 1 of 19
:'00v- :?&/
Contract No.: PY08/09-CWP-25A
educational and employment issues including interfacing with
schools and facilitating extracurricular recreational activities;
and
community issues including collaboration between various
agencies and coordination of mentoring, counseling and other
activities especially for south Weld County; and
juvenile delinquency issues including assessment, case
management, supervision, restorative justice, and other related
activities.
c. Case management services including interviewing, making appropriate
home visits, accepting the assignment of specific cases for purposes of
connecting services outlined in the treatment plan for families and
youth, reporting the outcomes of such treatment plans, and identifying
gaps, duplication, outcomes, and system modification needs.
3) Continue the expansion of quality services and outcomes of MYAT, which is
housed at Human Services in partnership with St. Vrain.
B) St. Vrain would be unable to provide full participation to this project without program
development funds to be made available under this Agreement. Resources from this
Agreement will allow St. Vrain to provide various levels of expertise from its
organization to meet the planning and implementation needs for this project.
WITNESSETH
WHEREAS, required approval, clearance and coordination has been accomplished from and with
appropriate agencies; and
WHEREAS, the County of Weld has provided Human/Social Services fund resources for
education, training, and support services for Weld County's low-income families; and
WHEREAS, positive youth development and the strengthening of families are major goals for
Colorado including Weld County; and
WHEREAS, meeting the needs of at -risk youth and their families in Weld County is a critical
issue; and
WHEREAS, Human Services and St. Vrain agree to a common planning goal of "intervening
successfully with families in the least intrusive manner while maximizing safety before they enter the child
welfare and juvenile justice systems; and upon entry into the child welfare systems, to expedite the positive
resolution of their treatment or case plans" ; and
WHEREAS, Human Services and St. Vrain agree that that a multi -disciplinary approach will
assist in building a strong collaborative system on behalf of at -risk youth and their families; and
Page 2 of 19
Contract No PY08/09-CWP-25A
WHEREAS, St. Vrain is dedicated to develop and participate in the Multidisciplinary Youth
Assessment Team (MYAT) with other agencies and school districts that are recognized experts in their
respective fields and that are contractors under MYAT; and
WHEREAS, St. Vrain has the expertise and wishes to commit the appropriate staff and managerial
support on behalf of MYAT to plan, collaborate, provide case management, and related services required of
MYAT; and
WHEREAS, Human Services wishes to enter into an agreement and lease with St. Vrain to enable
St. Vrain facilitate the positive development of youth and the strengthening of families through MYAT.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as
follows:
1. Term
This amended Agreement shall become effective on January 1, 2009, upon proper execution of
this Agreement and will expire June 30, 2009, subject to the termination provisions set forth in
Paragraph 15, below.
2. Scope of Services
Services shall be provided by St. Vrain and Human Services in compliance with Exhibit A, "Scope
of Services," a copy of which is attached hereto and incorporated herein by reference.
3. Payment Schedule
a. Payment shall be made as described in Exhibit B, "Payment Schedule," a copy of which
is attached hereto and incorporated herein by reference.
b. Unless otherwise instructed in Exhibit B, St. Vrain shall submit an itemized quarterly
billing to Human Services for all costs incurred pursuant to Exhibit A of this Agreement
in accordance with criteria established by Human Services. St. Vrain shall submit all
itemized quarterly billings to the Human Services no later than the fifteenth (15) day of
the month following the quarter the cost was incurred. Billings must be signed by St.
Vrain.
Failure to submit quarterly billings in accordance with the terms of this agreement shall
result in St. Vrain's forfeiture of all rights to be reimbursed for such expenses.
c. Payments to St. Vrain shall be made quarterly by Human Services upon receipt of such
itemized billings as required under Exhibits A, and B. Payments shall be made within
thirty (30) days after receipt of the itemized billing.
Page 3 of 19
Contract No.: PY08/09-CWP-25A
d. Reimbursement of costs incurred pursuant to this Agreement is expressly contingent
upon the availability of Weld County funds to Human Services. The Weld County Board
of County Commissioners has approved, through the Colorado Works program, funding
for the MYAT Program's 2008-2009 fiscal year.
e. Human Services shall not be billed for, and reimbursement shall not be made for, time
involved in activities outside of those defined in Exhibit A, and B. Work performed prior
to the effective date of this Agreement shall not be reimbursed or considered part of this
Agreement.
4. Financial Management
At all times from the effective date of this Agreement until completion of this Agreement, St.
Vrain shall comply with the administrative requirements, cost principles and other requirements
set forth in the Financial Management Manual adopted by the State of Colorado. The required
annual audit of all funds expended under General Assistance must conform to the Single Audit
Act of 1984 and OMB Circular A-133.
5. Payment Method
Unless otherwise provided in the Scope of Services and Payment Schedule:
a. St. Vrain shall provide proper quarterly invoices and verification of services performed
for costs incurred in the performance of the agreement.
b. Human Services may withhold any payment if St. Vrain has failed to comply with the
Financial Management Requirements, program objectives, contractual terms, or reporting
requirements as described in Exhibit B, 2.
Assurances
St. Vrain shall abide by all assurances as set forth in the attached Exhibit C, which is attached
hereto and incorporated herein by reference.
7. Compliance with Applicable Laws
At all times during the performance of this agreement, St. Vrain shall adhere to all applicable
federal and state laws, orders, and all applicable standards, regulations, interpretations or
guidelines issued pursuant thereto. This includes the protection of the confidentiality of all
applicant/recipient records, papers, documents, tapes and any other materials that have been or
may hereafter be established which relate to this Agreement. St. Vrain acknowledges that the
following laws are included:
- Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d-1
et. seq. and its implementing regulation, 45 C.F.R. Part 80 et. seq.; and
- Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. Section
794, and its implementing regulation, 45 C.F.R. Part 84; and
Page 4 of 19
Contract No.: PY08/09-CWP-25A
- the Age Discrimination Act of 1975, 42 U.S.C. Sections 6101 et. seq.
and its implementation regulation, 45 C.F.R. Part 91; and
- Title VII of the Civil Rights Act of 1964; and
- the Age Discrimination in Employment Act of 1967; and
- the Equal Pay Act of 1963; and
- the Education Amendments of 1972; and
- Immigration Reform and Control Act of 1986, P.L. 99-603;
and all regulations applicable to these laws prohibiting discrimination because of race, color,
national origin, and, sex, religion and handicap, including Acquired Immune Deficiency
Syndrome (AIDS) or AIDS related conditions, covered under Section 504 of the Rehabilitation
Act of 1973, as amended, cited above. Included if 45 C.F.R. Part 74 Appendix G 9, which
requires that affirmative steps be taken to assure that small and minority businesses are utilized,
when possible, as sources of supplies, equipment, construction and services. This assurance is
given in consideration of and for the purpose of obtaining any and all federal and/or state financial
assistance.
8. Certifications
St. Vrain certifies that, at the time of entering into this Agreement, it has currently in effect all
necessary licenses, approvals, insurance, etc. required to properly provide the services and/or
supplies covered by this Agreement.
9. Monitoring and Evaluation
St. Vrain and Human Services agree that monitoring and evaluation of the performance of this
Agreement shall be conducted by St. Vrain and Human Services. The results of the monitoring
and evaluation shall be provided to the Board of Weld County Commissioners, as permitted by
law.
St. Vrain shall permit Human Services, and any other duly authorized agent or governmental
agency, to monitor all activities conducted by St. Vrain pursuant to the terms of this Agreement
The monitoring agency may in its sole discretion deem it necessary or appropriate, to examine
program data, special analyses, on -site checking, formal audit examinations, or any other
reasonable procedures. All such monitoring shall be performed in a manner that will not unduly
interfere with agreement work or with St. Vrain's work.
10. Modification of Agreement
All modifications to this agreement shall be in writing and signed by both parties.
II. Remedies
The Director of Human Services or designee may exercise the following remedial actions should
s/he find St. Vrain failed to satisfy the scope of work found in this Agreement. Failure to satisfy
the scope of work shall be defined to mean incorrect or improper activities or inaction by St.
Vrain. These remedial actions are as follows:
Page 5 of 19
Contract No.: PY08/09-CWP-25A
a. The Director of Human Services or designee will provide written notification related to
the St. Vrain failure to satisfy the scope of work described in this agreement within five
business days of discovery. St. Vrain will provide a plan to correct their failure within
five business days of receiving notification. Nothing in this paragraph shall be construed
to prevent Human Services from implementing the immediate activation of one of the
remedies set forth in paragraphs 11.b, 11.c. or 11.d., below.
b. Withhold payment to St. Vrain until the necessary services or corrections in performance
are satisfactorily completed;
c. Deny payment or recover reimbursement for those services or deliverables which have
not been performed and which due to circumstances caused by St. Vrain cannot be
performed or if performed would be of no value to the Human Services. Denial of the
amount of payment shall be reasonably related to the amount of work or deliverables lost
to Human Services;
d. Incorrect payment to St. Vrain due to omission, error, fraud, and/or defalcation shall be
recovered from St. Vrain by deduction from subsequent payments under this Agreement
or other agreements between Human Services and St. Vrain, or by Human Services'
initiation of a civil action to recover the funds as a debt due to Human Services or
otherwise as provided by law.
12. Representatives
For the purpose of this Agreement, the individuals identified below are hereby designated
representatives of the respective parties. Either party may from time to time designate in writing a
new or substitute representative(s):
For Human Services: For St. Vrain:
Mark Lindquist,
Name
13. Notice
Manager 2 Jackie Whittington Director Student Services
Title
Name Title
All notices required to be given by the parties hereunder shall be given by certified or registered
mail to the individuals at the addresses set forth below. Either party may from time to time
designate in writing a substitute person(s) or address to whom such notices shall be sent:
To: Human Services:
Judy A. Griego, Director
Jackie Whittington
P.O. Box A
395 South Pratt Parkway
Greeley, CO 80632
Longmont CO 80501
To: St. Vrain
Page 6 of 19
Contract No.: PY08/09-CWP-25A
14. Litigation
St. Vrain shall promptly notify Human Services in the event that St. Vrain learns of any actual
litigation in which it is a party defendant in a case, which involves services provided under this
Agreement. St. Vrain, within five (5) calendar days after being served with a summons,
complaint, or other pleading which has been filed in any federal or state court or administrative
agency, shall deliver copies of such document(s) to the Human Services' Director. The term
"litigation" includes an assignment for the benefit of creditors, and filings in bankruptcy,
reorganization and/or foreclosure.
15. Termination
This Agreement may be terminated at any time by either party upon thirty (30) days written
notice, or may be terminated immediately upon the unavailability of funding for this program,
unless otherwise indicated in this Agreement.
Page 7 of 19
Contract No.: PY08/09-CWP-25A
ATTEST:
Weld County Clerk to the Boar
LA/
By:
PPROVE
By:
L
COUNTY OF WELD COLORADO,
BY AND THROUGH THE BOARD OF
COUNTY COMMISSIONERS OF THE
COUNTY OF WELD, ON BEHALF OF
THE WELD COUNTY DEPARTMENT OF
HUMAN SERVICES
BY:
William F. Garcia, Chair
Chair, Families, Youth and Children Commission, Weld County
APPROVED AS TO SUBSTANCE:
BY:
AUG 2 4 2009
Page 8 of 19
Contract No.: PY08/09-CWP-25A
SIGNED this ' day of l7, p , 2009.
ST. VRAIN VALLEY SCHOOL DISTRICT RE -1J.
f 1
BY: " —I no/41 L 1 Cz^LL—,
ST. VALLEY SCHOOL
D RICT E-IJ School Board resident
Page 9 of 19
Contract No.: PY08/09-CWP-25A
EXHIBIT A
SCOPE OF SERVICES
Human Services has the opportunity to invest, according to § 26-2-707.5, Colorado Works resources in
developing a MYAT program through a collaborative partnership in the interest of positive youth
development and the strengthening of families for eligible Colorado Works Program youth.
1. Scope of Services
At a minimum, the MYAT program, through its collaboration between St. Vrain and Human
Services, will document:
A. If the project successfully reduced the number of open cases in the child welfare system
or adjudicated youth in the juvenile justice system.
B. If the project successfully reduced high cost services, such as out -of -home placement,
detention, or DYC Commitment.
C. If the project successfully re -focused resources within Human Services and St. Vrain to
continue the MYAT project.
D. If the project successfully developed a better system design to meet the needs of the
youth and families in regards and, at a minimum, to:
1) Keep families together through a better utilization of existing community
resources to avoid the opening of a case in the child welfare and juvenile justice
systems.
2) Graduate youth from school or GED, if appropriate.
3) Affect positive wage gains for youth.
4) Improve the ability of families to access and maintain services as documented
by outcomes of treatment plans.
E. If the project successfully reduced the number of minority youth entering the child
welfare and adjudicated as a youth offender.
2. Youth and Families to be Served
A. St. Vrain agrees to serve a minimum of 100 eligible youth through contacts, follow-up and case
management services on a yearly basis unless St. Vrain does not provide a full year of services.
The number of eligible youth and families will be prorated based on the time period that St. Vrain
provided MYAT services.
I) Continue the development of MYAT through its collaborative efforts with St.
Vrain under a pro -active approach to assist Human Services and the community
in meeting the needs of at -risk youth and their families in Weld County by
connecting or developing positive alternatives for youth and families,
strengthening families, and preventing these youth from entering the Child
Welfare or Youth Corrections systems.
2) Continue the MYAT collaborative environment among St. Vrain, Human
Services and other agencies and schools contracted by Human Services to
participate in MYAT in order to assist clients in developing coping skills and
Page 10 of 19
Contract No.: PY08/09-CWP-25A
strategies, which include developing appropriate relationships with community
resources.
3) Continue St. Vrain's and Human Services' efforts to develop MYAT quality
services and evidence -based practices and outcomes in the areas of:
a. A community -wide system to meet the needs of youth and families in
conflict or in need of positive youth development.
b. Specific treatment plans that incorporate access to existing community
services and the development of new service alternatives to address:
drug and alcohol issues including utilization of Detox, youth
services, education groups, support groups, Alcoholics
Anonymous, assessment and testing; and
mental health issues including assessment, individual
treatment, medication evaluations, psychological evaluations;
and
mediation/mentoring issues including family group
conferencing, mediation, teen parenting classes; and
educational and employment issues including interfacing with
schools and facilitating extracurricular recreational activities;
and
community issues including collaboration between various
agencies and coordination of mentoring, counseling and other
activities especially for south Weld County; and
juvenile delinquency issues including assessment, case
management, supervision, restorative justice, and other related
activities.
c. Case management services including interviewing, making appropriate
home visits, accepting the assignment of specific cases for purposes of
connecting services outlined in the treatment plan for families and
youth, reporting the outcomes of such treatment plans, and identifying
gaps, duplication, outcomes, and system modification needs.
4) Continue the expansion of quality services and outcomes of MYAT, which is
housed at Human Services in partnership with St. Vrain,
B. St. Vrain would be unable to provide full participation to this project without program
development funds to be made available under this Agreement. Resources from this
Agreement will allow St. Vrain to provide various levels of expertise from its
organization to meet the planning and implementation needs for this project.
3. Eligible Youth
Human Services shall be responsible for identifying and referring youth and their families who are
eligible for the project. The eligible youth and their families include:
Page 11 of 19
Contract No.: PY08/09-CWP-25A
1) Youth who are not involved with child welfare or juvenile justice system and are aged ten
through seventeen years of age; and
2) Youth and families experiencing conflicts regarding alcohol and drugs, suicidal ideation,
runaway behaviors, depression, truancy, and/or disobedience; and
3) Youth from families who are applicants of or receiving TANF, Medicaid, and Food
Stamps and have incomes below 185% of poverty level; or
4) Youth from families who are non -custodial parents and are unemployed or
underemployed and have incomes below 185% of poverty level; or
5) Youth from families who meet the eligibility standards under Sections 6.002.1, D;
Section 6.009.3; and Section 6.027.4, Weld County Department of Human Services'
Operations Manual.
4. Role of Human Services and Lease of Office Spaces
A. Human Services will administer, organize the planning and implementation of the
programs to be offered, provide written policies as approved by the Board of County
Commissioners, and document the outcomes of the project.
B. Human Services will assign its Manager(s) to assist in the development and
implementation of the assessment team and assignment of cases for St. Vrain.
C. Human Services will be responsible for the identification and referral of youth and
families the MYAT Assessment Team, and assignment of cases to St. Vrain.
D. Human Services will manage biweekly meetings to be held between the St. Vrain MYAT
Employee and Human Services. Human Services will manage at least monthly meetings
to be held between the assigned St. Vrain managerial/supervisory staff person with
Human Services Manager(s) to promote quality communication and resolve
implementation issues.
E. Human Services will administer and provide funding for direct services to MYAT clients,
as authorized by Human Services, and which are not duplicative of existing community
resources, identified as a result of the MYAT recommended treatment plan options.
F. Human Services, as the Lessor, will provide "Office Space", located in either the Weld
County Department of Human Services Building at 315 North 11`h Avenue, Greeley,
Colorado, hereinafter referred to as "the Premises" or located in the Weld County
Southwest Administration Building at 4209 WCR 24 /, Longmont, Colorado, hereinafter
referred to as "the Southwest Premises", as follows:
I) Human Services, as the Lessor, will provide one work space to St. Vrain, as
Lessee, which will be located at the Southwest Premises and will provide one
work space to be located at the Premises.
2) In consideration of leasing of the aforesaid, the parties covenant and agree as
follows:
Page 12 of 19
Contract No.: PY08/09-CWP-25A
a. Human Services will charge no rent to St. Vrain for use of the Office
Space;
b. St. Vrain agrees to use ordinary care when using the Office Space;
c. St. Vrain may not sublet any part of the Office Space;
d. St. Vrain may not use the Office Space for any purpose other than
conducting the business and duties under the MYAT Agreement;
e. St. Vrain shall keep the Office Space clean and in sanitary condition;
f. St. Vrain shall allow Human Services any reasonable hour of the day to
enter into or upon the Office Space.
g. St. Vrain shall be responsible for loss or damage of equipment.
1. Any time a Laptop Computer that is assigned to a MYAT
worker is lost or damaged, the situation will be assessed on a
case -by -case basis with regard to whether the MYAT worker
will be issued another Laptop Computer and/or whether St
Vrain will be required to reimburse the County for the lost or
damaged equipment.
h. Human Services shall pay all utilities and trash removal expenses.
3) Furthermore, the parties hereto agree as follows:
a. That no assent, express or implied, to any breach of any one or more of
the covenants or agreements hereof shall be deemed or taken to be a
waiver or any succeeding or other breach;
b. That, to the extent permitted by law, St. Vrain agrees to indemnify,
save, and hold harmless Human Services from any and all loss, injury,
or damage whatsoever, to all office equipment, furniture, equipment,
office supplies or an other personal property owned by St. Vrain or its
employees as the result of fire, flood, inclement weather, or other
casualty, other than by negligence of Human Services;
c. That Human Services shall own and maintain the filing cabinets and
computer systems including computers, modems, printers, and associated
computer equipment, used in the Office Space, unless provided by St.
Vrain;
d. That St. Vrain's employees shall escort all MYAT clients to and from
the Office Space and reception area;
e. Human Services shall pay for the use of the telephones and all
miscellaneous office supplies used by St. Vrain, including
photocopying for purposes of MYAT functions only.
4) Human Services will provide training to the St. Vrain MYAT Employee
regarding the operations manual, the database, case documentation, treatment
planning, community resources, team building and intervention skills.
5. Role of St. Vrain
Page 13 of 19
Contract No.: PY08/09-CWP-25A
A. St. Vrain agrees to participate in the four functions of the project as follows:
1) As a policy and program developer and planning partner for the project by
attending meetings or utilizing other forms of communication at least monthly
with assigned Human Services Manager(s).
2) As a member of MYAT to enter into a Memorandum of Understanding with
Human Services outlining how its employees will meet the expectations of the
MYAT Operational Guidelines, as revised, and to develop appropriate treatment
plans for youth and families through FTE commitment by St. Vrain. St. Vrain
agrees to comply with the MYAT Operational Guidelines, as revised, and
MYAT participation standards through a Memorandum of Understanding with
St. Vrain through its assigned supervisor/manager and employee(s) by
November 1, 2008.
3) As a case manager to provide intervention, connection skills for program
services, and post -participation services, as appropriate and recommended by
MYAT. St. Vrain assigned employees will assist clients in finding counseling,
basic needs and other related family support information and services. This may
include information on linkages, primarily in South Weld County, to other
organizations providing community resources and family support.
4) As a community resource for appropriate services, including Medicaid services,
to meet the requirements of treatment plans.
B. St. Vrain agrees to commit a 35 -hour FTE. 25% of the St. Vrain FTE position will be
committed to addressing youth with truancy issues.
C. St. Vrain will directly supervise and manage its employee(s) assigned by St. Vrain in
order to meet the 35 -hour FTE participation requirement.
D. St. Vrain agrees to serve a minimum of 100 eligible youth through contacts, follow-up
and case management services on a yearly basis unless St. Vrain does not provide a full
year of services. The number of eligible youth and families will be prorated based on the
time period that St. Vrain provided MYAT services.
E. St. Vrain agrees to assign staff to be housed at the Department who will be familiar with
and review with the MYAT worker the MYAT Operational Procedures. St. Vrain will
also provide the MYAT worker with the updates of changes to the Procedures as
provided by Human Services. St. Vrain agrees to ask the Human Services manager for
clarification regarding any policy or procedure that is ambiguous.
6. Weld County Families, Youth, and Children Commission:
Human Services and St. Vrain agree to assign oversight responsibilities to the Weld County
Families, Youth, and Children's (FYC) Commission to evaluate the implementation of the MYAT
program.
At a minimum, the FYC Commission will document and review, at least at the end of each
program year:
Page 14 of 19
Contract No.: PY08/09-CWP-25A
A. If the project successfully reduced the number of open cases in the child welfare system
or adjudicated youth in the juvenile justice system.
B. If the project successfully reduced high cost services, such as out -of -home placement,
detention, or DYC Commitment.
C. If the project successfully re -focused resources within Human Services and St. Vrain to
continue the MYAT project.
D. If the project successfully developed a better system design to meet the needs of the
youth and families in regards and, at a minimum, to:
1) Keep families together through a better utilization of existing community
resources to avoid the opening of a case in the child welfare and juvenile justice
systems.
2) Graduate youth from school or GED, if appropriate.
3) Affect positive wage gains for youth.
4) Improve the ability of families to access and maintain services as documented
by outcomes of treatment plans.
E. If the project successfully reduced the number of minority youth entering the child
welfare and adjudicated as a youth offender.
Page 15 of 19
Contract No.: PY08/09-CWP-25A
EXHIBIT B
PAYMENT SCHEDULE
1. Payment Requirements
Expenses incurred by St. Vrain, in association with said project prior to the effective date of the
Agreement, are not eligible Human Services expenditures and shall not be reimbursed by Human
Services. Payment pursuant to this Agreement, if Weld County funds, whether in whole or in part,
is subject to and contingent upon the continuing availability of Weld County funds for the
purposes hereof. In the event that said funds, or any part thereof, become unavailable as
determined by Human Services, Human Services may immediately terminate this Agreement or
amend it accordingly. The Agreement would be terminated in writing and that payments shall be
made through the termination date for work that was performed.
2. Reimbursement
Human Services agrees to pay St. Vrain Valley School District a maximum of $19,308.38
for a 35 -hour FTE. This reimbursement to St. Vrain will be made in two (2) quarterly
installments of $9,654.19 between January 1, 2009 and June 30, 2009:
A. The assigned St. Vrain supervisor/manager or designee will have contact at least once per
month with Human Services Manager(s) responsible for the MYAT program to actively
participate in the planning and implementation of MYAT.
B. St. Vrain assigned employees who comprise the 35 -hour FTE, are participating in the
required activities of MYAT as demonstrated in time sheets.
C. St. Vrain assigned employees are providing quality data entry into the MYAT data
system to document progress in serving a minimum of 100 eligible youth through
contacts, follow-up and case management services.
3. Billing
St. Vrain agrees to bill Human Services quarterly. Billing shall be on or about the fifteenth (15)
day of the month following the quarter in which the expense was incurred, and payments from Human
Services will be made within thirty (30) days following receipt of the invoice.
Page 16 of 19
Contract No.: PY08/09-CWP-25A
EXHIBIT C
ASSURANCES
1. St. Vrain agrees it is an independent contractor and its employees do not become employees of
Weld County and shall not be entitled to any employee benefits as Weld County employees, as the
result of the execution of this Agreement.
2. To the extent permitted by law, Weld County, the Board of County Commissioners of Weld
County, its officers and employees, shall not be held liable for injuries or damages caused by any
negligent acts or omissions of St. Vrain or its employees, volunteers, or agents while performing
duties as described in this Agreement. St. Vrain shall indemnify, defend, and hold harmless Weld
County, the Board of County Commissioners of Weld County, its employees, volunteers, and
agents for any actions taken by St. Vrain employees, volunteers and agents. St. Vrain shall
provide adequate liability and worker's compensation insurance for all its employees, volunteers,
and agents engaged in the performance of the Agreement. Upon request, St. Vrain shall provide
Human Services with the acceptable evidence that such coverage is in effect.
3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties
or their officers or employees may possess, nor shall any portion of this Agreement be deemed to
have treated a duty of care with respect to any persons not a party to this Agreement.
4. No portion of this Agreement shall be deemed to create an obligation on the part of the County of
Weld, State of Colorado, to expend funds not otherwise appropriated in each succeeding year.
5. If any section, subsections, paragraph, sentence, clause, or phrase of this Agreement is for any
reason held or decided to be unconstitutional, such decision shall not affect the validity of the
remaining portions. The parties hereto declare that they would have entered into this Agreement
and each and every section, subsection, paragraph, sentence, clause, and phrase thereof
irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses,
or phrases might be declared to be unconstitutional or invalid.
6. No officer, member or employee of Weld County and no member of their governing bodies shall
have any pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof
7. St. Vrain assures that sufficient, auditable, and otherwise adequate records that will provide
accurate, current, separate, and complete disclosure of the status of the funds received under the
Agreement are maintained for three (3) years or the completion and resolution of an audit. Such
records shall be sufficient to allow authorized local, Federal, and State auditors and representatives
to audit and monitor St. Vrain.
8. All such MYAT records, documents, communications, and other materials shall be the property of
Human Services and shall be retained by Human Services in a central location for a period of four
(4) years under this agreement, or for such further period as may be necessary to resolve any
matters which may be pending, or until an audit has been completed with the following
qualification: If an audit by or on behalf of the federal and/or state government has begun but is
not completed at the end of the four (4) year period, or if audit findings have not been resolved
after a four (4) year period, the materials shall be retained until the resolution of the audit finding.
Page 17 of 19
Contract No.: PY08/09-CWP-25A
9. St. Vrain assures that authorized local, federal and state auditors and representatives shall, during
business hours, have access to inspect and copy records, as permitted by law, and shall be allowed
to monitor and review through on -site visits, all contract activities, supported with funds under this
Agreement to ensure compliance with the terms of this Agreement. Contracting parties agree that
monitoring and evaluation of the performance of the Agreement shall be conducted by appropriate
funding sources. The results of the monitoring and evaluation activities shall be provided to the
appropriate and interested parties.
10. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. Neither St. Vrain nor Human Services may assign any of its rights or
obligations hereunder without the prior written consent of both parties.
St. Vrain certifies that Federal appropriated funds have not been paid or will be paid, by or on
behalf of St. Vrain, to any person for influencing or attempting to influence an officer or employee
of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of any
federal grant, the making of any•federal loan, the entering into of any cooperative agreement, and
the extension, continuation, renewal, amendment, or modification of any Federal contract, loan,
grant, or cooperative agreement.
12. St. Vrain assures that it will fully comply with the Colorado Works Program regulations
promulgated, and all other applicable federal and state laws, rules and regulations. St. Vrain
understands that the source of funds to be used under this Agreement is: Colorado Works
Program.
13. St. Vrain assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by a federal department or agency.
b. Have not, within a three-year period preceding this Agreement, been convicted of or had
a civil judgment rendered against them for commission of fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public (federal, state,
or local) transaction or contract under a public transaction; violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a government
entity (federal, state, or local) with commission of any of the offenses enumerated in
paragraph 11(b) of this certification; and
d. Have not within a three-year period preceding this Agreement, had one or more public
transactions (federal, state, and local) terminated for cause or default.
Page 18 of 19
Contract No.: PY08/09-C WP -25A
14. The Appearance of Conflict of Interest applies to the relationship of St. Vrain with Human
Services when either party also maintains a relationship with a third party and the two
relationships are in opposition.
During the term of the Agreement, neither St. Vrain nor Human Services shall enter any third
party relationship that gives the appearance of creating a conflict of interest. Upon learning of an
existing appearance of a conflict of interest situation, that party shall submit a full disclosure
statement setting forth the details that create the appearance of a conflict of interest. Failure to
promptly submit a disclosure statement required by this paragraph shall constitute grounds for
termination by either party, for cause, of this its agreement.
15. St. Vrain shall protect the confidentiality of all applicant records and other materials that are
maintained in accordance with this Agreement, as required by law.
16. Proprietary information for the purposes of this Agreement is information relating to a party's
research, development, trade secrets, business affairs, internal operations and management
procedures and those of its customers, clients or affiliates, but does not include information (1)
lawfully obtained from third parties, (2) that which is in the public domain, or (3) that which is
developed independently.
Neither party shall use or disclose directly or indirectly without prior written authorization any
proprietary information concerning the other party obtained as a result of this Agreement. Any
proprietary information removed from the State's site by St. Vrain in the course of providing
services under this Agreement will be accorded at least the same precautions as are employed by
St. Vrain for similar information in the course of its own business.
17. St. Vrain certifies it will abide by Colorado Revised Statute (C.R.S.) 26-6-104, requiring criminal
background record checks for all employees, contractors, and sub -contractors.
Page 19 of 19
Hello