HomeMy WebLinkAbout20090815.tiffCOLLINS COCKREL & COLE
A PROFESSIONAL CORPORATION
PAUL R. COCKREL
JAMES P. COLLINS
ROBERT G. COLE
TIMOTHY J. FLYNN
EVAN D ELA
LINDA G. ALEXANDER
DAVID A. GREHER
Board of County Commissioners
Weld County
P. a Box 758
Greeley Colorado 80632
ATTORNEYS AT LAW
390 UNION BOULEVARD, SUITE 400
DENVER, COLORADO 80228-1556
TELEPHONE'. 303-986-1551
TOLL FREE. 800-354-5941
FACSIMILE'. 303-986-1755
www.cccflrm.com
March 31, 2009
JAMES M. MOCK
BECKY R LENNON
KATHRYN L. GARNER
ERIC C. JORGENSON
OF COUNSEL
DIRECT E-MAIL
mwadharns@cccfirrn.com
Re: East 1-25 Sanitation District
Dear Commissioners:
Pursuant to Section 29-1-606(7), C.R.S., enclosed is a copy of the Application for
Exemption from Audit for fiscal year 2008 on behalf of the East 1-25 Sanitation District.
Please contact this office if you have any questions.
Enclosure
cc: Ms. Stephanie Stewart
y,
c.•
(00I 59230. DOC /;
Sincerely.
I
t�L
Micki L. Wadhams
Paralegal
/r( c4- 4-S
2009-0815
APPLICATION FOR
REVENUES OR EXPENDITURES
EXEMPTION FROM AUDIT - LONG FORM - FOR
GOVERNMENTS WITH
MORE THAN $500,000
GREATER THAN $100,000 BUT NOT
Name of Government:
East 1-25 Sanitation District
For the Fiscal Year
Ended December 31, 2008
or fiscal year ended:
Address:
8390 E. Crescent Parkway
Suite 600
Greenwood Village, CO 80111
Contact Person:
Jason Carroll
Telephone:
303-779-5710
E -Mail:
jason.carroll@cliftoncpa.com
Fax:
303-779-0348
Return to: Office of the State Auditor
Local Government Audit Division
225 E. 16th Ave., Suite 555
Denver, CO 80203
Fax: (303) 8664062 Call (303) 866-3338 if you need help completing this form.
Email: OSA.LG@state.co.us
Section 29-1-604, C.R.S. outlines
neither revenues nor expenditures
If either revenues or expenditures
form. If both revenues and
for exemption from audit.
Instructions:
In order to ensure that your
the following:
1. Prepare this form completely
2. File this form with the Office
ended December 31, the
3. The form must be completed
the provisions for an exemption from audit. Generally, any
exceed $500,000 in any fiscal year qualify for an exemption.
are $100,000 or greater, but not more than $500,000,
expenditures are less than $100,000 individually, use the
government's application will be accepted by the Office of the State
and accurately.
of the State Auditor within 3 months after the end of the fiscal
form must be received by the Office of the State Auditor by March
local government where
you may use this
short form application
Auditor, you must do
year. For years
31.
knowledge of
a resolution of the
that includes the
plus
by an independent accountant (separate from the entity) with
faxed, or emailed as indicated above. If faxed or emailed,
the application from exemption from audit in a format
the governing body (see sample resolution). If mailed, an original
the application that is submitted in order for it to be accepted.
be attached to the exemption at the preparer's discretion.
governmental accounting.
4. The application may be mailed,
governing board must accompany
signatures of a majority of
one copy should be sent.
5. The preparer must sign
6. Additional information may
CERTIFICATION OF PREPARER
I certify that I am an independent" accountant with knowledge of governmental accounting and that the information in the Application is
complete and accurate to the best of my knowledge.
Name: Jason Carroll 'Title: Accountant for the District
Firm Name: Clifton Gunderson LLP
Firm Address: 8390 E. Crescent Parkway, Suite 600, Greenwood Village, CO 80111
Date Prepared: March 9, 2009 (Telephone Number: 303-779-5710
Signature: See Accountant's Compilation Report
The Audit Law requires that a person independent" of the entity complete the Application if revenues or expenditure are at
least $100,000 but not more than $500,000. Please describe what your relationship is with the entity.
District Accountant
"" Independent means someone who is separate from the entity.
Page 2
PART - Financial tatements - Ba ance eet
Proprietary/Fiduciary Funds
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Investments $ _ - I $ -_I
Receivables I $ - I $ - I
Due from other Entities or Funds I $ • I $ -
Capital Assets, net jfrom Part 5) I $ - I $ - I
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Total Assets (add lines 2 through 9) I $ _ - I $ - I
Liabilities and Fund Equity
Liabilities
Accounts Payable
Accrued Payroll and Related Liabilities $ - $ -
AccruedInterestPayable I $ - I $
Due to other Entities or Funds _.I $ - I $ -
Proprietary Debt Outstanding (from Part 3) $ - $ -
Other Liabilities (specify) $ - $ -
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[Total Liabilities (add lines 14 through 25) I $ - I-$ -
Equity
Investment in Capital Assets, Net of Debt $ - $ -
Fund Equity
Emergency Reserves $ - $ -
Other Designations/Reserves I $ - I $ -
Restricted I $ - I $ - I
Undesignated/Unreserved/Unrestricted $ - $
Total Equity (add lines 28 through 33 - this total
should be the same as line 101 on page 4) $ - $
Total Liabilities and Equity (add lines 26 and 34-
this total should be the same as line 10) $ - $ -
'Indicate Name of Fund
Note: Attach additional sheets as necessary.
Please Check the box below to indicate the basis of accounting used to complete this form:
x Accrual Basis Cash Basis Is this a change from last year? Yes x No
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Assets
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Receivables I $ - I $
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Other Assets (specify) I $ - I $
Total Assets (add lines 2 through 9) 1$ 136,687 [U - I
Accrued Payroll and Related Liabilities I $ - I $
Accrued Interest Payable I $ - I $
Due to other Entities or Funds I $ - I $
(Total Liabilities (add lines 14 through 25) I $ - I $ -
_. Other Designations/Reserves I $ - I $ -
Restricted l $ - I $
I Undesignated/Unreserved/Unrestricted I $ 136,687 $
Total Equity (add lines 30 through 33 - this total
should be the same as line 101 on page 4) $ 136,687 $
Total Liabilities and Equity (add lines 26 and 34 -
this total should be the same as line 10) $ 136,687 $
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PART 3 - DEBT OUTSTANDING, ISSUED AND RETIRED
Please answer the following questions by marking lnthe appropriate.duxe
Does the entity have debt?
Yes
X
;'No
3-1
If yes:
Is the debt repayment schedule attached? f no, please explain The Districts debt consists of
developer advances which will be repaid when the district is able.
Please complete the following debt
schedule, if applicable
Outstanding at
beginning of
fiscal year
Total issued
during fiscal
year (add)
Total retired
during fiscal
year (less)
Total
outstanding at
fiscal year end
Governmental
(G) or
Proprietary (P)
General Obligation Bonds
$ -
$ -
$ -
$ -
Revenue Bonds
$ -
$ -
$ -
$
Notes/Loans
$ -
$ -
$ -
$ -
Leases
$ -
$ -
$ -
$
Developer Advances
$ 438,333
$ 269,837
$ -
$ 708,170
G
Other (specify):
$ -
$ -
$ -
$ -
Total
$ 438,333
$ 269,837
$ -
$ 708,170
r:
Please answer the following hluesgons bylmarkiekin thelapPff4ptlate boxes it,; '+ : • . Yes _ ' :It .:•- No`:: l:
Does the entity have authorized, but unissued debt? X
3-2
If yes:
How much?
$ 90,000,000
Date debt was authorized:
3/6/2008
3-3
Does the entity intend to issue debt within the next calendar yea (2009)? X
If yes:
How much?
Please answer the following question by marking in the appropriate boxes.
Yes
No
3.4
Does the entity have defeased debt?
X
If yes.
What is the amount outstanding? I $
-
Please answer the following questions by marking In the appropriate boxes Yes : No3-5
Does the entity have any lease agreements? X
If yes:
What is being leased?
What is the original date of the lease?
Number of years of lease?
Is the lease subject to annual appropriation?
What are the entity's annual lease payments?
$
PART 4 - CASH AND INVESTMENTS HELD AT END OF FISCAL YEAR
Please provide the entity's cash deposit and Investment balances. '
?Amount ...Total
4-1
Checking Accounts
$ 136,687
4-2
Savings Accounts
$ -
4-3
Certificates of Deposit
$ -
$ 136 687
$ -
Total Cash Deposits
Investments (if investment is a mutual fund, please list underlying investments)'.
4-4
4-5
$ -
4-6
$ -
4-7
$
Total investments
$ -
Total Cash and Investments $ 136,687
Please answerthe following'questions by marking In theeapproprlate boxes..
Are the entity's deposits in an eligible (PDPA) public depository? (Section 11-10.5-101 et Seq.,
IYee'
X
No
4-3
C.R.5.) If no, please explain:
PART 5 - CAPITAL ASSETS
Beginning of the
Year
Additions
Deletions
End of Year
Balance
6-1
For Governmental Funds
Land
$
-
$
-
$
Buildings
$
-
$
-
$
-
$ -
Machinery and Equipment
$
-
$
-
$
-
$ -
Furniture and Fixtures
$
-
$
-
$
-
$
Infrastructure
$
-
$
-
$
-
$
Accumulated Depreciation
$
-
$
-
$
-
$ -
Other
$
-
$
-
$
-
$
Total for Governmental Funds
$
-
$
-
$
'
$ -
Beginning of the
Year
Additions
Deletions
End of Year
Balance
5-2
For Proprietary Funds
Land
-
Buildings
$ -
$
-
$
-
$ -
Machinery and Equipment
$ -
$
-
$
-
$ -
Furniture and Fixtures
$ -
$
-
$
-
$ -
Infrastructure
$ -
$
-
$
-
$ -
Accumulated Depreciation
$ -
$
-
$
-
$ -
Other
$ -
$
-
$
-
$
Total for Proprietary Funds
$ -
$
-
$
-
$ -
Please Answer the following questions by marking in the appropriate boxes
Yes
No
5-3
Did the entity inventory the capital assets? (Section 29-1-500, C.R.S.)? If no, please explain: The
entity had no capital assets in 2008.
X
PART 6 - PENSION INFORMATION
Please Answer the following questions by marking lh the appropriate boxes. "
I,-
-= Yes
:-
No
6-1
Does the entity have an "old hire" fire pension plan?
X
6-2
Does the entity have a volunteer firemen's pension plan?
X
If yes:
Who administers the plan?
Indicate the contributions from'.
Tax'. (Property, SO, Sales, etc)
$
State Contribution Amount.
$
Other: (Gifts, Donations, etc)
$
-
-
What is your monthly benefit paid for 20 years of service per
retiree as of Jan 1st?
$
PART 7- BUDGET INFORMATION
Please Answer the following question§ by marking. in the apProprtete::lrties. !. - r:,.
..Yea ..
No
7-1
Did the entity file a 2008 budget with the Department of Local Affairs? If no, please explain:
X
If yes:
Please indicate the amount appropriated for each of your funds for 2008.
Fund Name
Budgeted 2008 Expenditures
General Fund
$ 215,416
$
$
$
PART 8 TABOR
8-t
Please Answer the following questions by marking in the appropriate boxes.
Is the entity in compliance with all the provisions of TABOR? [State Constitution Article X, Section X
20 (5)]? If no, please explain'.
Yes
No
Note: An election to exempt the government from the spending limitations of TABOR does not exempt
the government from the 3% emergency reserve requirement. In this case, you should see If the entity
meets this requirement and check yes or no above.
PART 9- GENERAL INFORMATION
Please Answer the following questions by marking in the appropriate boxes. - Yes
No
9-1
Is this entity a newly formed governmental entity? X
9-2
Is this a metropolitan district? X
9-3
Please indicate what services are provided: Contracting and working with other govemmental
agencies for the provision of wastewater treatment services, financing and constructing
infrastructure necessary for collection and transmission, assuring the long-term operation and
maintenance of the collection system, and provide necessary sewer services to the service area
as well as meet the sewer needs of the property within its boundaries.
9-4
Does the entity have an agreement with another government entity to provide services? X
If yes:
List the name of the other government entity and the services provided: St. Vrain Sanitation
District. East 1-25 Sanitation District has a Treatment agreement which obligates them to construe
realities to the standards of St. Vrain and in coordination with the ultimate goal of perpetual
treatment at the St. Vrain Treatment Facility.
PART 10 - GOVERNING BODY APPROVAL J
We, the undersigned, certify that this Application for Exemption from Audit has been:
Prepared consistent with Section 29-1-604, C.R.S., which states that an application with revenues and expenditures
at least $100,000 but not more than $500,000 must be prepared by an independent accountant with knowledge of
governmental accounting.
Completed to the best of our knowledge and is accurate and true.
Reviewed and approved by a majority of the goveming body.
Note: Please list all current members
signatures must be
of the governing body. In addition, original
provided for a majority of those listed.
Name (please print or type all current
members of the governing body)
Date Term
Expires
Original Signature (unless resolution Is attached)
Merlin H. Maass
May 2012C.
\;
2
James G. Postle
May 2010
3
Nick Sekich
May 2010
4
Stephanie M. Stewart
May 2010
5
William B. Woods
May 2012
6
7
PART 10 - GOVERNING BODY APPROVAL
VJe, the undersigned, certify that this Application for Exemption from
Prepared consistent with Section 2&1-004, C.R.S., which states
at least $100,000 but not more than $000,000 must be prepared
governmental accounting.
Completed to the best of our knowledge and is accurate and true.
Reviewed and approved by a majority of the governing body.
Audit has been:
that an application with revenues and expenditures
by an independent accountant with knowledge of
Note: Please list all current members of the governing body. In addition, original
signatures must be provided for a majority of those listed.
Name (please print or type all current
members of the governing body)
Dab Term
Expires
Original Signature (unless resolution Is attached)
1
Merlin H. Maass
May 2012
2
James G. Postle
May 2010
3
Nick Sekich
May 2010
4
Stephanie M. Stewart
May 2010
jl�' /7
14'4- 2 _—
5
William S. Woods
May 2012
) CR /+. (Pair_. —
6
7
ACCOUNTANT'S COMPILATION REPORT
Board of Directors
East I-25 Sanitation District
Weld County, Colorado
We have compiled the Application for Exemption from Audit of East 1-25 Sanitation District as
of and for the year ended December 31, 2008, included in the accompanying prescribed form in
accordance with Statements on Standards for Accounting and Review Services issued by the
American Institute of Certified Public Accountants.
Our compilation was limited to presenting in the form prescribed by the Colorado State Auditor's
office information that is the representation of management. We have not audited or reviewed
the accompanying Application for Exemption from Audit and, accordingly, do not express an
opinion or any other form of assurance on it.
The Application for Exemption from Audit is presented in accordance with the requirements of
the State Auditor's office, which may differ from generally accepted accounting principles.
Accordingly, the Application for Exemption from Audit is not designed for those who are not
informed about such differences.
We are not independent with respect to East I-25 Sanitation District.
Greenwood Village, Colorado
March 10, 2009
A RESOLUTION APPROVING AN EXEMPTION FROM AUDIT FOR
FISCAL YEAR 2008 FOR THE EAST I-25 SANITATION DISTRICT
WHEREAS, the Fast I-25 Sanitation District ("District") is a quasi -municipal
corporation and political subdivision of the State of Colorado and a duly organized and
existing special district pursuant to Title 32, Colorado Revised Statutes; and
WHEREAS, the Board of Directors ("Board") of the District wishes to claim
exemption from the audit requirements of Section 29-1-603, C.R.S.; and
WHEREAS, Section 29-1-604, C.R.S. states that any local government where
neither revenues nor expenditures exceed $500,000 may, with the approval of the State
Auditor, be exempt from the provisions of Section 29-1-603, C.R.S.; and
WHEREAS, neither the District's revenue nor expenditures exceeded $500,000
for fiscal year 2008; and
WHEREAS, an Application for Exemption from Audit for the District has been
prepared by a independent accountant with knowledge of governmental accounting; and
WHEREAS, such Application for Exemption from Audit has been completed in
accordance with regulations issued by the State Auditor.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the East I-
25 Sanitation District that the Application for Exemption from Audit for the East I-25
Sanitation District for fiscal year 2008 has been reviewed and is hereby approved by a
majority of the Board of Directors of the East I-25 Sanitation District; and that this
Resolution shall be attached to and shall become a part of the Application for Exemption
from Audit for the East I-25 Sanitation District for fiscal year 2008.
ADOPTED this 19th day of March, 2009.
EAST I-25 SANITATION DISTRICT
By `;`G�t�
Stephanie . Stewart, President
Al PEST:
By I�,� AA‘ \1z JQ
William B. Woods, Secretary
•{00I57746.DOC I)
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