HomeMy WebLinkAbout20091033RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
APRIL 29, 2009
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, April 29, 2009, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Garcia, Chair
Commissioner Douglas Rademacher, Pro-Tem
Commissioner Sean P. Conway
Commissioner Barbara Kirkmeyer
Commissioner David E. Long
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners
meeting of April 27, 2009, as printed. Commissioner Kirkmeyer seconded the motion, and it carried
unanimously.
CERTIFICATION OF HEARINGS: Commissioner Rademacher moved to approve the Certification of
Hearings conducted on April 27, 2009, as follows: 1) Hearing to Receive Public Input Regarding the
County Road 49/Imboden Road Alignment Study. Commissioner Conway seconded the motion, which
carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed.
Commissioner Kirkmeyer seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES, CORONER'S OFFICE - THOMAS SHIMP: Chair Garcia read the
certificate into the record, recognizing Thomas Shimp for eleven years of service with the Coroner's Office.
Mr. Shimp stated it was a great opportunity and a learning experience to work for the Coroner's Office, and
it was a pleasure to serve citizens of Weld County. Mark Ward, Coroner's Office, stated Mr. Shimp's
service to the County has gone greatly unrecognized and most people have no idea what Mr. Shimp has
done to assist thousands of suffering families in Weld County, and he is very grateful to have had
Mr. Shimp in the Coroner's Office. Commissioner Rademacher stated he worked in public safety for nearly
2009-1033
BC0016
25 years, and he understands that Mr. Shimp worked in an emotionally driven field, which requires a
special person to survive in it. Commissioner Conway thanked Mr. Shimp for providing outstanding service
and wished him luck with future endeavors. Chair Garcia concurred with Commissioner Conway.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
NEW BUSINESS:
CONSIDER APPLICATION FOR FEDERAL ASSISTANCE FOR 2009 COST OF LIVING ADJUSTMENT
AND QUALITY IMPROVEMENT FUNDING GRANT FOR HEAD START PROGRAM AND AUTHORIZE
CHAIR TO SIGN: Judy Griego, Director, Department of Human Services, stated the Board reviewed the
application at a work session conducted on April 27, 2009, and the grant authorizes the Program to apply
for $135,986.00, for a Cost of Living Adjustment (COLA), 3.06 percent of which is a permanent increase
to the base and 1.84 percent of which is stimulus money. Ms. Griego stated the grant also authorizes the
Program to apply for $212,395.00 for Quality Improvement, 50 percent of which must be committed to staff
development and 50 percent of which may be committed to program improvements, which includes
providing updated playground equipment for centers with out-of-date equipment. Commissioner
Rademacher moved to approve said application and authorize the Chair to sign. Seconded by
Commissioner Long, the motion carried unanimously.
CONSIDER APPLICATION FOR FEDERAL ASSISTANCE FOR 2009 COST OF LIVING ADJUSTMENT
AND QUALITY IMPROVEMENT FUNDING GRANT FOR MIGRANT AND SEASONAL HEAD START
PROGRAM AND AUTHORIZE CHAIR TO SIGN: Ms. Griego stated the application was reviewed at the
work session conducted on April 27, 2009, and the grant authorizes the Program to apply for $71,905.00
for COLA, 3.06 percent is a permanent increase to the base and 1.84 percent of which is stimulus money.
She stated the grant also authorizes the Program to apply for $81,112.00 for Quality Improvement,
50 percent of which must be committed to staff development and 50 percent of which may be committed
to program improvements. Commissioner Conway moved to approve said application and authorize the
Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
CONSIDER APPLICATION FOR PROMOTING RESPONSIBLE FATHERHOOD COMMUNITY ACCESS
GRANT AND AUTHORIZE CHAIR TO SIGN: Ms. Griego stated the application was reviewed at the work
session conducted on April 27, 2009, and the Family Education Network of Weld County (FENWC) is
applying for $16,100.00 for the Fatherhood Initiative, which is a requirement of the Head Start Program.
She stated the Program will bring in a nationally acclaimed fatherhood trainer to work with fathers and
provide 24/7 Dads workshops throughout the year. She stated the term of the grant is October 1, 2009,
through September 30, 2010. Commissioner Rademacher moved to approve said application and
authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously.
CONSIDER SUBSTANCE ABUSE TREATMENT SERVICE AGREEMENT FOR CHILD WELFARE
CLIENTS AND AUTHORIZE CHAIR TO SIGN - SIGNAL BEHAVIORAL HEALTH NETWORK: Ms. Griego
stated the agreement was presented to the Board at the work session conducted on April 27, 2009, and
the agreement is to contract with Signal Behavioral Health, which is a managed care entity, on behalf of
North Range Behavioral Health, to provide substance abuse monitoring and treatment services. She
stated the agreement is for a maximum amount of $300,000.000 from Core Services funding, and the term
of the agreement is July 1, 2009 through June 30, 2010. She stated an administration fee of five percent
of the service fees, salaries, and other authorized costs will be paid to Signal Behavioral Health.
Commissioner Conway moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Kirkmeyer, the motion carried unanimously.
CONSIDER EXPENDITURE AUTHORIZATIONS FOR WORKFORCE DEVELOPMENT PROGRAMS AND
AUTHORIZE CHAIR TO SIGN: Ms. Griego stated these authorizations were reviewed at the work session
Minutes, April 29, 2009 2009-1033
Page 2 BC0016
conducted on March 23, 2009, and are related to stimulus money, which was recently awarded to the
Department. She stated major changes to the first authorization include an increase to the Adult
Programs, in the amount of $213,221.00, and assistance will target low income services, including job
assistance. She stated the second authorization will allocate an additional $442,413.00 to the Dislocated
Workers Program; $634,959.00 to the Youth Programs; and $121,037.00 to the Wagner Peyser and
Wagner Peyser RES Programs. She stated the funds needs to be spent before September 30, 2009.
Commissioner Rademacher moved to approve said expenditure authorization and authorize the Chair to
sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
CONSIDER EXPENDITURE AUTHORIZATIONS FOR WORKFORCE DEVELOPMENT PROGRAMS AND
AUTHORIZE CHAIR TO SIGN: Ms. Griego stated these authorizations were reviewed at a work session
conducted on April 27, 2009, and will provide $11,620.00 for the WIA 10 Percent Credentialing and
Infrastructure, to purchase a one-year site license for Key Train and to purchase WorkKeys assessments
in Math, Reading for Information, and Locating Information for the Colorado CareerReady Certificates
(CRC); and $2,582.00 will be added to the Disabled Veteran's Outreach Program (DVOP), to support
administrative and operational costs. Commissioner Conway moved to approve said expenditure
authorizations and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried
unanimously.
CONSIDER MEMORANDUM OF UNDERSTANDING FOR CORPORATION FOR NATIONAL SERVICE
AMERICORPS VISTA AND AUTHORIZE CHAIR TO SIGN -COLORADO YOUTH CORPS ASSOCIATION
(CYCA) AND WELD COUNTY YOUTH CONSERVATION CORPS: Ms. Griego stated the memorandum
was reviewed at the work session conducted on March 2, 2009, and it establishes an agreement among
the Colorado Youth Corps Association (CYCA), Employment Services of Weld County, and the Weld
County Youth Conservation Corps, for the placement of Vista volunteers. She stated the maximum cost
will be $2,700.00, which is non-federal cash match for member costs and mileage reimbursement.
Commissioner Rademacher moved to approve said Memorandum of Understanding and authorize the
Chair to sign. Seconded by Commissioner Long, the motion carried unanimously.
CONSIDER MEMORANDUM OF UNDERSTANDING AND AUTHORIZE CHAIR TO SIGN: Ms. Griego
stated the memorandum was reviewed at the work session conducted on March 2, 2009, and is between
the Colorado Department of Labor and Employment Services of Weld County, to establish the respective
roles and responsibilities for each party and to coordinate resources, in order to prevent duplication and
to ensure effective delivery of Workforce Development services. Commissioner Conway moved to approve
said Memorandum of Understanding and authorize the Chair to sign. Seconded by Commissioner Long,
the motion carried unanimously.
CONSIDER SEMI-ANNUAL PROGRESS REPORT #5 FOR BUILDING HEALTHY MARRIAGES
PROGRAM AND AUTHORIZE CHAIR TO SIGN: Ms. Griego stated the report was presented at the work
session conducted on April 27, 2009, and the Building Healthy Marriages Program has completed the first
half of its five-year grant. She stated the focus has shifted from only serving the financially disadvantaged
to serving the community at large, and the Program has positively affected the community. She stated so
far this year 3,126 couples and 127 individuals have participated in relationship education classes, at a cost
of $1,420.00 per participant, for an increase in participation of 126 percent and a decrease in costs of 76
percent. Commissioner Conway moved to approve report. Seconded by Commissioner Rademacher,
the motion carried unanimously.
CONSIDER DITCH CROSSING IMPROVEMENT AGREEMENT AND AUTHORIZE CHAIR TO SIGN -
LEGGETT DITCH AND RESERVOIR COMPANY: Wayne Howard, Department of Public Works, stated
the agreement is to permit Weld County and its subcontractors to work within the right-of-way while the
County performs improvements to County Roads 1 and 20.5. Mr. Howard stated the ditch conflicted with
Minutes, April 29, 2009 2009-1033
Page 3 BC0016
the widening of the road; therefore, it was necessary to extend the culvert, which the agreement permits.
He stated the agreement also addresses future maintenance. Commissioner Long moved to approve said
agreement and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried
unanimously.
CONSIDER DRAINAGE UTILITY EASEMENT AND AUTHORIZE CHAIR TO SIGN - CITY OF GREELEY:
Don Warden, Director, Department of Finance and Administration, stated the easement is required by the
City of Greeley for new construction, and it is for the Community Corrections Building. He stated the
easement will provide storm water detention and conveyance, and it will consist of approximately 5.1 acres
in the northwest corner of the site. Commissioner Rademacher moved to approve said easement and
authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously.
CONSIDER 2009 RECOVERY APPLICATION FOR EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM AND AUTHORIZE CHAIR TO SIGN: Mr. Ward stated the application
was reviewed at the work session conducted on April 27, 2009, and it is for communications equipment
for the Coroner's Office to use in the event of mass fatalities, daily communications, and to increase
personal safety for the investigators while they are in the field and away from their vehicles. He stated the
amount being requested is $14,984.60, with a County match of 25 percent, in the amount of $3,746.15.
In response to Commissioner Rademacher, Mr. Warden stated he left a message for Kim Fliethman,
Sheriff's Office, regarding Commissioner Rademacher's request for any radios which are not being used;
however, he has not heard back from him. Mr. Warden stated he does not believe there are radios not
in use this year at the Sheriff's Office; however, next year there may be, due to a reduction in staff. In
response to Commissioner Kirkmeyer, Mr. Ward stated the present draft of the Emergency Operations
Plan provides for two possible events; mass fatalities in a single event and endemic/pandemic situations,
in which fatalities are ongoing over a period of months. Mr. Ward stated in either situation, when the
Coroner's Office is fully deployed, the Office will require additional staff from other agencies, which will be
overseen by experienced investigators to expand the capabilities of the Office; however, to do so and to
communicate with the Coroner and the Emergency Operations Center, portable radios will be necessary.
Commissioner Conway moved to approve said application and authorize the Chair to sign. Seconded by
Commissioner Rademacher, the motion carried unanimously.
CONSIDER REQUIREMENT FOR SUBMITTAL OF APPLICATIONS FOR QUINQUENNIAL FINDINGS
OF REASONABLE DILIGENCE FOR BEEBE DRAW FARMS METROPOLITAN DISTRICTS NOS. 1
AND 2: Bruce Barker, County Attorney, stated at the time the Board conducted the hearings regarding
the Beebe Draw Farms exclusions, Jeff Hare provided a request for a quinquennial review to occur. He
stated the Consolidated Service Plans for both Metropolitan Districts was approved by Board in 1999, and
the Board may perform a quinquennial review every five years. He stated the Board elected not to conduct
a quinquennial review at five years, and Mr. Hare is requesting the Board conduct one at the ten year
mark, and Mr. Barker recommended the Board conduct the quinquennial review. Mr. Barker stated both
Districts are required to submit applications for the quinquennial review, the Board may require certain
information to be included in the application, and there are four items requested to be submitted with the
Districts' applications in the proposed Resolution. Commissioner Rademacher moved to approve said
requirement for the submittal of applications for quinquennial findings. Seconded by Commissioner
Conway, the motion carried unanimously.
PLANNING:
CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL
FOR IMPROVEMENTS (PRIVATE ROAD MAINTENANCE), AUTHORIZE CHAIR TO SIGN, AND
ACCEPT COLLATERAL FOR SITE PLAN REVIEW, SPR #417 - LUCKY STARS CAR WASH, LLC, C/O
PAUL GONZALES, JR.: Jacqueline Hatch, Department of Planning Services, stated staff received a Letter
of Credit in the amount of $68,844.65, and the Departments of Planning Services and Public Works have
Minutes, April 29, 2009 2009-1033
Page 4 BC0016
determined the amount to be sufficient to complete the necessary improvements. She clarified Site Plan
Review #417 is for Trigger Time Gun Club, even though the name of the limited liability company is Lucky
Stars Car Wash, LLC. Commissioner Conway moved to approve said agreement, authorize Chair to sign,
and accept said collateral. Seconded by Commissioner Long, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:40 a.m.
BOARD OF COUNTY COMMISSIONERS
WED(C1,)ITl, COLORADO
Weld County Clerk to th
BY:
Deputy Cle to the Board
uglacher, Pro-Tem
David E. Long
Minutes, April 29, 2009 2009-1033
Page 5 BC0016
Hello