HomeMy WebLinkAbout20092219.tiffRESOLUTION
RE: APPROVE COURT SECURITY GRANT APPLICATION AND AUTHORIZE CHAIR TO
SIGN AND SUBMIT ELECTRONICALLY -COLORADO OFFICE OF THE STATE COURT
ADMINISTRATOR COURT SECURITY CASH FUND
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Court Security Grant Application among
the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, the Weld County Sheriff's Office, the Weld County 19th Judicial District, and the Colorado
Office of the State Court Administrator Court Security Cash Fund, commencing upon full execution,
with further terms and conditions being as stated in said grant application, and
WHEREAS, after review, the Board deems it advisable to approve said grant application, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Court Security Grant Application among the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, the Weld County
Sheriff's Office, the Weld County 19th Judicial District, and the Colorado Office of the State Court
Administrator Court Security Cash Fund be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign and submit said grant application electronically.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 24th day of August, A.D., 2009.
BOARD OF COUNTY COMMISSIONERS
ATTEST:
Weld County Clerk to the
BY: Gs6Git
APP
WELD COUNTY, COLORADO
ugla Radema her, Pro -Tern
Deputy Clerk to the Bo EXCUSED
minty ' ttorney
Date of signature: 9/(/Q
Sea Conway
David E. Long
ce 7, m Oowe s
2009-2219
SO0030
/bo/ni
Colorado Court Security Grant Application
Page 1 of 2
CCI
t .ol‘'iaado Ctwntus, Inc.
r
HOME NEWS DOCUMENTS ; FAQS
TOOLS i ADMINISTRATION
LOGOUT
6 4
2010 Grant Application
County: WELD
Priority County: Yes
Status: Submitted
Date Submitted: Aug 27, 2009
Chief Judge: James Hartmann
Sheriff: John Cooke
County Commissioner: Bill Garcia
Application Type: Annual Emergency Amendment
Requested Funds
Personnel Services:
Security Equipment:
Training:
Total 115,967.20
List items to be purchased, including staffing request in priority order:
Please list any court security measures presently in place:
2009 19JD $ec ri Grant Priority List final.doc
Chief Judge Approval:
Please include any related comments below:
County Commissioner Approval:
Please include any related comments below:
Sheriff Approval:
Please include any related comments below:
You are logged in as Karen Salaz.
Download
Application
Packet
02.01/9
0030
https://www.coloradocourthousesecurity.com/grant/view/components/applicant/application... 8/28/2009
Colorado Court Security Grant Application Page 2 of 2
Office of the State Court Administrator t 1301 Pennsylvania St_ Ste_ 300 Denver, CO 80203 ( 303-861-1111
Home I News I Documents j FAOs
https://www.coloradocourthousesecurity.com/grant/view/components/applicant/application... 8/28/2009
19th Judicial District, Weld County Combined Courts
Priority List of Security Needs
The following information was compiled and submitted to the Local Security Team. Below is the bid
documentation supporting our grant request. Each priority area was identified through a security audit by
Steve Steadman and ensuing Local Security Team discussions. All items would be purchased as soon as
grant award notification is received.
Priority No. 1
Metal Detection Equipment
# of Units
Make & Model
Unit Price
Total
4
CEIA PMD2 Walk Through Unit
$6,015.00 4
$24,060.00
8
_
CEIA PD140VR Hand Held Detector + Charger
$233.00
$ 1,864.00
Total
$6,248.00
$25,924.00
Summary of Equipment:
Vendor: (Key Right Security) Denver Colorado
CEIA provides metal detectors for the Secret Service and the U.S. Marshals Office.
• The PMD2 Walk through has a uniform detection field, very high discrimination, highly visible
display provides single or multiple location of weapons in transit.
r This detector provides Fast programming through the chip card system and photo cell
software for counting.
The walk through detector is calibrated initially by computer and allows for the sensitivity
to be adjusted to detect just large metal objects or down to small metal objects.
y The chip card can be used to increase the sensitivity in seconds if necessary for higher
profile hearings. This sensitivity adjustment provides for more efficiency and
enhanced reliability in detection.
• CEIA PD 140VR Hand Held Detector can be used to detect weapons, detonators and small
pieces of metal.
Y The bidirectional probe allows both sides to detect evenly. The batteries are rechargeable
• The Vendor (Key Right) in Denver provides training, installation and service.
Justification:
Metal detection equipment is the first line of defense for the Court facilities. The current metal detectors
have been in service over 10 years with significant use. New technology allows the operator to pinpoint
where metal is located and the sensitivity can be adjusted according to need. This new technology is
more precise and efficient, reducing processing time without compromising safety and security.
Priority No. 2
Surveillance Cameras
# of Units
Make & Model
Unit Price
Total
25
Bosch VDC445 Series Cameras
$1,806.50
$45,163.00
1
32" Monitor/Mount / 30 -Camera
NVR/Bosch DiBos Series
$12,850.00
$12,850.00
2
Panic Button Interface Modules
$397.50
$795.00
Total
$15,054.00
$58,808.00
Summary of Equipment:
Vendor: Dicta -Guard Security Alarm Systems
• Installation of 25 Bosch VDC445 Series stationary cameras strategically located to provide
surveillance of general activity.
32" Monitor/Mount 130 -Camera NVR/3xLogic DVR Bosch DiBos Series- 30 analog camera inputs
and 32 IP camera inputs, 2T hard drive, UPS, and 32" LCD monitor.
2- Relay Output Modules for a total of 8 areas that can be alerted on the surveillance system.
Justification: All courtrooms currently have panic alarms for court personnel to utilize in emergency
situations requiring immediate response from the Sheriff's Office. Responding officers go into the
courtrooms under these conditions essentially blind with very little information. Having cameras which
activate when a panic alarm is activated in a specific courtroom allows visual information to be transmitted
to the Sheriff's Office court holding area. This additional tool will provide valuable information to the
responding officers to adequately respond and defuse the situation in an efficient and safe manner. Upon
activation the video transmission is automatically recorded and can be preserved as evidence. This
proposal will provide video surveillance of the West Plaza courtrooms, stair wells security check point,
Centennial Center security check point, and juvenile waiting area.
Priority No. 3
Weld County Probation Department Security Enhancements
# of Units
Make & Model
Unit Price
Total
19
Solarcool tinted, laminated glass
$6,638.00
1/5
8 -Camera Network Video Recorded and
5 Exterior Color Dome Cameras
$6,795.00
5/2
5 Hardwire Panic Buttons and
Two 8 -zone Expander Modules
$115.00/$195.00
$ 965.00
Total
$14,398.00
Summary of Equipment:
Vendor: A&M Glass and Dictoguard Security Alarm Systems
Justification:
The security audit performed by Steve Steadman identified a number of deficiencies impacting the
security of Probation Department employees. Remedies for two of the deficiencies are addressed in this
request. Assessment and Points of Concern: The exterior (street facing) windows are translucent. This
feature inhibits staff from observing activities immediately outside the entrance to the facility. In addition,
the present office windows have been the target of repeated vandalism -improved surveillance could
reduce these attacks. The suggested resolution is to replace translucent windows with solarcool tinted,
laminated glass (two pieces of 3/16 inch thick glass laminated together) and the inside pane of glass will
be clear annealed (1/4 inch thick). This will allow staff to observe activities immediately outside the
entrance to the facility. The second deficiency is the lack of security cameras in and around the probation
offices located across the street from the Court Complex housing all other court operations.
Priority No. 4
Safety Equipment for Sheriff's Department
BAND -IT electronic immobilization device
SAFARILAND 6378 ALS Paddle Holsters
# of Units
Make & Model
Unit Price
Total
2
BAND- IT System
$925.00
$1,850.00
4
6378 ALS Paddle
Holsters
$40.00
$ 160.00
Total
$965.00
$2,010.00
Summary of Equipment:
Vendor: Stinger Systems
BAND -IT Prisoner Transport & Courtroom Control System: Electronic Stun Restraint is comprised of a
universal sleeve that is placed on either leg or arm. Through discreet placement of electrodes within this
sleeve, the system can deliver an incapacitating electric shock if the subject attempts to escape etc. The
BAND -IT is used nationwide by law enforcement agencies including the U.S. Marshals and Federal
2I
Bureau of Prisons. The system has a remote and automatic activation function, is self contained,
concealed antenna, gives an audible warning tone before deployment and has a 1 second delay in case
of accidental activation.
Vendor: Adamson Police Products
Holsters: The ALSTM system is a retention holster with an internal locking device that secures the weapon
in all directions simply upon re -holstering making it difficult for an assailants attempted takeaway.
Justification:
Courtrooms across the nation are seeing more and more high risk and high profile defendants. The 19th
Judicial District is no exception. This tool will assist the Sheriff's Office in providing safe and effective
control of high risk defendants. The BAND -IT can be discreetly placed under a shirt sleeve or a pant leg.
The current 2 BAND-ITs are approximately 12 years old and in need of being replaced. This device is
mainly utilized on high risk offenders during jury trials. The holsters would be used by Court Officers in
plain clothes during jury trials.
Priority No. 5
Security Panels and Exterior Building Signage
# of Units
Make & Model
Unit Price
Total
3
Glazed Plexiglas ceiling
he ght clear panels
$2,331.60
1
Exterior Information Sign
$4,695.60
Total
$7,027.20
Summary of Equipment:
Security Panels: Currently the screening area located in the Centennial Building, 915 10th Street in
Greeley housing four court divisions is bound by two sides by 3'8" fabric panels. Contraband can easily
be passed over the panels to parties who have already cleared the screening checkpoint particularly
during periods of heavy traffic.
Exterior Building Signage: Weld County Court House, Exterior Sign for Court House Plaza: 245-N custom
extruded aluminum directory with decorative "post" units for exterior mounting as indicated, #313 dark
bronze frame finish, non -illuminated, at approx. 39" h x 53" w at 4" d. Includes 3" header, 4 column
header name strips, 68 namestrips in two side columns and 24x33 map, center panel. Glazing with
unbreakable Margard Lexan in framed side swing door with 2 key locks.
Justification:
The lack of exterior signage providing a central source of information for visitors was identified in the audit
as a detriment to security.
Training Request:
Training for 12 Nineteenth Judicial District Personnel -- County, Sheriffs Department, Courts
2009 6 total 3 sheriff's department personnel plus 3 court's personnel attended July 2009* Training was
held in Greeley so there were not travel expenses associated with these six participants. The
$650/person full amount is being used as the basis for the grant request as per Steve Steadman
who indicated it would be pro -rated accordingly.
2010 6 total sheriff's department, county and court's personnel
2010 Grant Instructions
Instructions for
Colorado Court Security Fund
GRANT APPLICATIONS
Revised 5/28/2009
Established under Section 13-1-201, et seq.,C.R.S.
Effective July 1, 2007
For planning, allocation and reporting of funds distributed by the State Court Administrator From
Applications Submitted to the
Court Security Commission
For questions and/or technical assistance please contact Steve Steadman, Court Security
Specialist at the Colorado State Court Administrator's Office:
www.coloradocourthousesecuritv.com
Phone: (303) 837-3616
E-mail: steven.steadmanjudicial.state.co.us
1
Table of Contents
1. SB 07-118 The Colorado Court Security Fund and the Court Security Commission
2. Fiscal Year 2010 Grant Period Funds Allocated
3. Creating Local Court Security Teams
4. General Grant Information and Program Requirements
5. Awarding the Fund
2
1. SB 07-118 The Colorado Court Security Fund and the Court Security Commission
In the 2007 legislative session the Colorado General Assembly passed Senate Bill 07-118,
codified at Section 13-1-201 et seq., C.R.S.which provides supplemental funding for courthouse
security. The bill, sponsored by Senator Brandon Shaffer and Representative Steve King,
creates the Court Security Cash Fund (the Fund) and mandates that moneys from the Fund be
made available to counties through grants for court security staffing, equipment, and training.
Such grants are issued through the State Court Administrator's Office (SCAO) upon
recommendation by the Court Security Cash Fund Commission (the Commission). To date,
Commission members have been appointed as follows:
• Chief Judge Stan Brinkley, chair
• District Administrator Amy Waddle
• Grand County Commissioner Nancy Stuart
• Logan County Commissioner Debbie Zwirn
• El Paso County Security Director Rick Leffler
• Summit County Sheriff John Minor
• Washington County Sheriff Larry Kuntz
Sec.13-1-205(2), C.R.S.authorizes the Commission to allocate the Fund in the following areas:
1. Provision of court security staffing at a facility containing a state court or probation office;
2. The purchase of security equipment or related structural improvements for a facility
containing a state court or probation office;
3. The provision of court security training; or
4. Miscellaneous funding needs associated with issues of court security or court security
equipment.
Additionally Sec.13-1-205, C.R.S. provides that only local court security teams may apply for
funds and that highest priority be given to grant applications from counties that meet at least two
of the following four criteria:
1. Counties in which the population is below the state median;
2. Counties in which the per capita income is below the state median;
3. Counties in which property tax revenues are below the state median; or
4. Counties in which the total population living below the federal poverty level is greater
than the state median.
Funding under this program is available to County Commissions only. Moneys from the fund
that are distributed to counties shall be used to supplement existing county funding for
purposes related to court security and shall not be used to supplant moneys already
allocated by the county for such purposes.
2. Spending Authority and FY 2010 Funds Allocated by the Court Security Commission
Funds available for this grant period will be not less than $3,100,000.00. The commission has
allocated: (1) not less than $1,860,000.00 for counties with statutory priority; and (2) not less
3
than $1,240,000.00 to the remaining counties but restricted to requests for equipment and
training. In addition the Commission has reserved $300,000.00 for court security emergencies in
any county and another $400,000.00 for a videoconferencing initiative, not subject to local
requests. Spending authority of up to $2,944,622 has been approved by the legislature for FY
2010. As required by the legislation 10% of the Fund is set aside for administration of the fund.
3. Forming Local Court Security Teams
The Commission strongly supports and encourages counties to form local court security teams.
These teams represent, at the local level, the partnership necessary to improve court security.
Sec. 13-1-202 (3), C.R.S.requires that counties wishing to receive grant funds convene a group
of individuals that oversee issues of court security for the county. At a minimum the teams shall
include the Chief Judge of the District Court in the county or designee, the Sheriff or designee,
and a county commissioner or county manager or designee. Sec. 13-1-205, C.R.S. provides
that only local court security teams are eligible to apply for grants, and for a grant application to
be considered by the Commission it must be signed by the administrative authority of each
entity on the local security team.
4. General Grant Information and Program Requirements
Overview
The Court Security Fund, to be administered by the Colorado State Court Administrator's Office,
has been established to make State funds available to counties for the purposes of enhancing
the security of facilities containing a state court or probation office. The Court Security
Commission was established to review grant applications and upon approval of a grant
application, to recommend the award of funds in accordance with applicable state law. This
booklet provides program and application guidelines for the Colorado Court Security Fund.
Program Funding Areas
Court Security funds may be used for one or more of the following funding areas to enhance
court security:
1. Provision of court security staffing at a facility containing a state court or probation office;
2. The purchase of security equipment or related structural improvements for a facility
containing a state court of probation office;
3. The provision of court security training; or
4. Miscellaneous funding needs associated with issues of court security or court security
equipment.
Program Priority Areas — (Counties that meet at least two of the following criteria, shall
be given the highest priority for need -based grants. This will be updated at least yearly
with the most recent data published by the Department of Local Affairs)
1. Counties in which the population is below the state median;
2. Counties in which the per capita income is below the state median;
3. Counties in which property tax revenues are below the state median; or
4. Counties in which the total population living below the federal poverty level is greater
than the state median.
4
Prohibition on Use of Funds
Grantees may not expend funds provided under the Court Security Fund to purchase, lease,
rent, or acquire any of the following:
1. Architectural Services
2. Non -Security Related Construction
3. Firearms
4. POST certification training.
5. Computers and computer servers— unless as an integral part of a security system, e.g.
surveillance system, access control system.
6. Law enforcement equipment that could not dearly be identified as having a court
security purpose.
7. Vehicles
8. ADA Compliance issues that do not concern security
9. Emergency Lighting already required by a Fire Marshal
Goal Statement of the Court Security Commission and State Court Administrator's Office
With regard to administering the Court Security Cash Fund the goals of the Court Security
Commission and State Court Administrator's Office are to:
1. Provide assistance to those counties with the greatest need as provided for in Sec.13-1-
205, C.R.S.;
2. Provide assistance to as many counties as possible in each grant application period;
3. Support the efforts of local court security teams to the greatest extent possible, including
but not limited to providing assistance in the event of court security emergencies;
4. Provide grant funds to those counties whose grant applications focus on making court
facilities and probation offices safer for staff and the public; and
5. Provide funds to those counties that are best able to demonstrate existing cooperation
among stakeholders.
Application Process General Requirements
New for 2009 is the web -based grant application and courthouse security website:
www. coloradocou rthousesecu rite. com
The application process consists of the following steps:
1. Each county local security team must register each of the following with the court
security specialist:
✓ Chief Judge;
✓ Sheriff;
✓ County Commissioner; and
✓ County Security Team Contact.
2. The designated county security team contact will draft the grant application and funds
request.
3. When the application and funds request are completed they will automatically be sent to
the statutorily authorized signers for their approval
5
4. Each designated signer must approve the grant request. A grant application cannot be
received by the State Court Administrator's Office unless approved by designated
signers.
5. When each of the three designated signers has approved the application and funds
request that information is automatically sent to the court security specialist. The local
security team will receive an e-mail stating that the grant application has been received.
6. The Colorado State Court Administrator's Office will review and rank all applications.
7. The Court Security Commission will assess the merit and overall need of the project, as
well as, evaluate how the specific project will satisfy goals and objectives.
8. County Local Security Teams will receive an e-mail informing of the status of their grant
request.
The approval of the three designated signers demonstrates that the Chief Judge, Sheriff, and a
county commissioner were advised of and agree to the intention to submit a court security
grant application and were given the opportunity to include the needs of offices within the
courthouse or another building containing a state court or probation office.
Applications for grant funds by local court security teams are may only be initiated by
completing a grant application and submitting it to the Colorado State Court Administrator's
Office as set forth above. Applications for funds under this program can be accepted only when
submitted by a local court security team with all required contents.
Applicants should note that authority to make grant awards is vested only with the State
Court Administrator
Each Court Security application shall include:
1. Indicate if the request is from a county with statutory priority (meets at least two of the
four criteria)
2. A prioritized list of the items requested including staffing requests;
3. Any steps that the local court security team has already taken to improve court security;
4. The objectives, anticipated results and timeline for implementation should your grant
request be approved;
5. The names and positions of the local court security team; and
Upon review and approval of a county's court security plan/application, the Court Security
Commission may recommend that the State Court Administrator;
1. Award grant funds to provide funds for court security staffing, purchase equipment, or
make other expenditures in accordance with the approved plan;
2. Award grant funds contingent on clarifying certain questions that the Commission might
have; and
3. Decline to award grant funds during the current grant cycle.
A grant award or decision not to award these funds shall not relieve any county, person, or
office of their duty or obligation to provide security services to courts in their respective counties.
6
Court Security Fund Financial Requirements
Audit
Grantees shall maintain records of any and all expenditures made with grant funds. Such
records shall be made available to the Judicial Department for inspection, audit, and evaluation
in such form as the Department in its discretion may require. Grantees shall retain such records
a period of three (3) years following the termination of the grant award.
Suspension or Termination of Funding
The State Court Administrator's Office and The Court Security Commission may, in whole or in
part, suspend or terminate funding for or impose another sanction on a grantee for any of the
following reasons:
1. Failure to comply substantially with the requirements and objectives of the Court
Security Fund, guidelines issued thereunder, or other provisions of Federal, State or
local law.
2. Failure to adhere to the requirements, standard conditions, or special conditions.
3. Proposing or implementing substantial program changes to the extent that, if originally
submitted, the application would not have been approved for funding.
4. Failure to submit reports.
5. Filing a false certification in this application or other report or document.
6. Other good cause shown.
Awareness of Historical Considerations
Local Court Security Teams should be aware that older courthouses may be on the Registry of
Historic Buildings. For this reason, projects that involve physical changes to the exterior or
interior of the courthouse must involve the State Historical Fund in their process. Failure to show
involvement of the State Historical Fund will affect the applicant's ability to obtain court security
cash funds.
6. Awarding the Funds
Section 13-1-204(2) and (3) C.R.S. notes that moneys from the Fund are to be distributed to
counties to supplement existing county funding for purposes related to court security and shall
not be used to supplant moneys already allocated by the counties for that purpose. Moneys
credited to the fund shall be available for grant awards by the State Court Administrator, based
on the recommendations of the Commission. Absent a showing of undue hardship all grant
funds shall be awarded on a reimbursement basis.
7. Award Criteria
The following system will be used to rank grant applications:
1. Application is from a county that meets at least two of the four requirements for priority
funding — Application is qualified for priority funding.
2. The request will allow the local court security team to achieve a basic level of court
security.
7
3. Application supports the efforts of the local court security team, makes the court
facility/probation office safer for staff and the public, and demonstrates existing
cooperation among stakeholders.
4. Likelihood that the plan submitted by the local court security will achieve its objective(s)
5. Proposed budget and timeline for implementation are reasonable.
Types of Award and Announcement Dates
Beginning in June 2009 there will be three types of award announcements. Those are: (1) grant
applications for personnel, equipment, and /or training; (2) for court security emergency grant
funds; and (3) amended grant award applications
For grant applications requesting funds for personnel, equipment, and/or training local court
security teams will typically be notified immediately by e-mail upon approval by the State Court
Administrator. For court security emergency grant applications amended grant awards local
court security teams may expect to be notified within two weeks of application submission.
Hello