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CORRESPONDENCE REsPgNs
DEPARTMENT OF , (
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RECOMMENDED ACT
ON:
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Narrative:
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METHOD OF RESPONSE:
Board Action
Work Session
Y. Letter (Attached) -/7/..7-4‘;)
Telephone Call
No Response (explain)
Dep� rtment Head Signature
BOARD ACTION: (Initial by Approval)
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AGREE WITH RECOMMENDATION -
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2009-0142
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COPY
MEMORANDUM'
TO: D. Rademacher, BOCC DATE: October 22, 2008
FROM: Donald Carroll, Engineering Administrator
SUBJECT: Extending Maintenance of WCR 86
This is a response to the letter you received from Jason and Lisa Slater regarding the re -subdividing of Lot 12
of Black Hollow Acres Subdivision and requesting to extend county maintenance from the original driveway to
the west approximately 400 feet to their new access point on the WCR 86 ROW.
The platted Black Hollow subdivision does provide dedicated ROW for WCR 86, a portion of which is currently
maintained by the County to the original driveway. This request to extend maintenance to the new access
point has been made at least two other times. The former requests were directed to the Motor Grader Division,
the previous responses were not to extend County maintenance to the west.
Your request is to evaluate if WCR 86 was a part of the original Black Hollow Acres Subdivision, First Filing
subdivision dedication. In referring to the recorded plat dated September 25, 1970, a ROW width of 50 feet for
WCR 86, extending as far as lot 12, was a part of the original dedication to the subdivision.
The Slater's most recent request indicated that they are requesting a higher frequency of maintenance to be
more consistent with the scheduling of WCR 19 maintenance. They have provided adequate access for the
motor grader to turn around in their own driveway by having loads of road base brought in, spread, and
compacted to create a year around driving surface.
Discussion: Public Works also has a Non-exclusive License Agreement with approximately six parcels
located up to '/2 mile further to the west of this request along what would be the extension of the WCR 86
alignment on the section line. Granting the Slater's request may result in a request to extend maintenance to
those accesses although they are not in a platted subdivision with dedicated ROW. The Slaters have
upgraded the access to their new driveway. The issue is that each time that land is split and a new access is
created beyond the existing maintenance, is it County responsibility to extend maintenance to accommodate
new access?
Recommendation: A site visit to inspect the quality of Slater's upgrades is needed. Although granting
additional maintenance sets a precedent for the additional parcels further west, they do not have dedicated
ROW and so extension is not warranted. The Motor Grader Division is willing to add the requested 400
additional feet of maintained road once it is accepted as meeting our standard. If the upgraded section meets
our standards, we recommend approval of the request and the road extension should be placed on the
maintenance system.
pc: Dave Bauer
Don Dunker
WCR 86
Black Hollow Acres Subdivision file
M:\PLANNING - DEVELOPMENT REVIEW\RE-Recorded Exemption\WCR 86, extension of maintenance.doc
Mr. Rademacher,
We reside at 8587 WCR 86, Fort Collins, Co 80524, Lot 12b, Black Hollow Acres
Subdivision. We are petitioning for the Weld County Public Works department to
maintain County Road 86 approximately 400 feet west past where the current
maintenance stops. We have been in contact with several representatives of the
Weld County Public works department including Wayne Howard, George
Vandorin, and Donald Carroll who have all declined to extend this maintenance
request.
In addition to extending the road maintenance, we are requesting a higher
frequency of maintenance to be more consistent with the schedule of road
maintenance of County Road 19. County Road 86 is only graded every second and
in most cases third time County Road 19 is graded. Per a conversation with
Wayne Howard, it is often the discretion of the driver if County Road 86 needs to
be graded. The condition of the intersection of 86 and 19 is not always a good
indicator of the condition of the entire road, and therefore, should not solely be
relied upon for whether the road needs to be graded.
As noted above, we are located in the Black Hollow Acres subdivision, having
originally owned 8586 WCR 86, Lot 12. In 2007, we completed a Re -subdivision
and a Change of Zone with Weld County. There were numerous stipulations we
complied with and large costs paid in order to complete this process. Among
these were adding a $21,900 water tap to a property we occupied that was
already serviced by a well, $2,640 for Weld County applications and additional
road impact fees, $2,240 to the Weld RE -4 school district for creating an
additional lot, etc.. The Weld County Planning Department required all of these
criteria to be met since we are located in a "subdivision", with it noted that none
of these would have been the case if we were located on a similar lot not in a
"subdivision".
We have provided adequate access for a road grader to turn around in our
driveway by having loads of road base brought in, spread, and compressed to
create a year round driving surface. This was performed in large part due to the
fact that we have a student in the Weld RE -4 district who rides the school bus
each day. After conversations with Nacho Alvarado, the supervisor of the Weld
RE -4 Transportation Department, and Stephanie Watson, Assistant
Superintendant for Weld RE -4, we performed the above items to create an area
large enough for a school bus to back into our driveway and turn around without
going off the road.
In short, we have complied with Weld County on every one of their requests, and
yet, fully maintaining a road in the "subdivision" is not being done by the Weld
County Public Works Department. We have received a letter from Donald Carroll
dated 2/26/2003 explaining the county's requirements for maintaining a road.
While the items in this letter certainly make sense, it fails to convince us why
Weld County would find it appropriate to maintain the majority of County Road
86 west from County Road 19 in the subdivision, but not the final 400+/- feet.
The response we have received has been that since there are four properties to
the west of our property, this may set a precedent whereby, these residents may
request road maintenance in the future. It is emphasized that our property is on
the western edge of the development, with none of the properties to the west or
south being in Black Hollow Acres. We are not acting on behalf of any of these
other properties.
Thank you for your assistance in this matter,
9�, s. s
Jason and Lisa Slater
8587 WCR 86
Fort Collins, Co 80524
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