HomeMy WebLinkAbout20092620RESOLUTION
RE: APPROVE CONTRACT AMENDMENT #2 FOR CANCER, CARDIOVASCULAR
DISEASE, AND CHRONIC PULMONARY DISEASE PREVENTION AND TREATMENT
GRANT PROGRAM FOR THE HEART OF WELD PROJECT AND AUTHORIZE
CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Contract Amendment #2 for the Cancer,
Cardiovascular Disease, and Chronic Pulmonary Disease Prevention and Treatment Grant
Program for the Heart of Weld Project between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Weld County
Department of Public Health and Environment, and the Colorado Department of Public Health
and Environment, commencing July 1, 2009, and ending June 30, 2010, with further terms and
conditions being as stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Contract Amendment #2 for the Cancer, Cardiovascular Disease, and
Chronic Pulmonary Disease Prevention and Treatment Grant Program for the Heart of Weld
Project between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Public Health and
Environment, and the Colorado Department of Public Health and Environment be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 5th day of October, A.D., 2009, nunc pro tunc July 1, 2009.
ATTEST:
Weld County Clerk to t
BY
Deputy Cl- ' to the Boa
APPROVED As TO F
orney
i
Date of signature: /(/ 6W9
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY2 COLORADO
C
William F. Garcia, Chair
Rademac er, • ro-Tem
. Conway
Sean
ara Kirkmeyer
David E. Long
2009-2620
HL0036
C'0 ILL C i /o4)-6 /
COLORADO
Memorandum
TO: William F. Garcia, Chair
Board of County Commissioners
FROM: Mark E. Wallace, MD, MPH, Director
Department of Public Health and
Environment IVV04/\., 4 ,, , eeaa,
DATE: October 1, 2009 �/-� tA,
SUBJECT: Amendment #2 to the Cancer,
Cardiovascular Disease, and Pulmonary
Disease (CCPD) Contract
Enclosed for Board review and approval is Amendment #2 to the contract and budget for the
Colorado Department of Public Health and Environment's Cancer, Cardiovascular Disease,
and Pulmonary Disease (CCPD) grant. This amendment represents a budget reduction of
$24,924 from the original contracted amount of $255,629 (a 9.8% reduction). The revised
budget is effective from October 1, 2009. The revised amount of $230,705 is for the time period
July 1, 2009 through June 30, 2010.
In August, 2009, we experienced a change in staff (going from a .65 FTE Health Educator to a
.50 FTE Community Outreach Worker) that reflected a cost savings of approximately $21,044.
With this salary savings, we have had to alter our original budget very little (by approximately
$3,880). There were some required exclusions from the State, including media, food and
beverage for meetings, and staff training (not directly related to the project). Some of these line
items were included in our original budget, but have been excluded from this revised budget. No
portion of our original workplan had to be revised because of this reduction in funding. I
recommend your approval of this amendment.
Enclosure
2009-2620
STATE OF COLORADO
Bill Ritter, Jr., Governor
James 8. Martin, Executive Director
Dedicated to protecting and improving the heath end environment of the people of Colorado
4300 Cherry Creek Dr. S.
Denver, Colorado 80246-1530
Phone (303) 692-2000
TDD Line (303) 691-7700
Located in Glendale, Colorado
http.fiwvavcdphestate.co.us
us
Laboratory Services Division
8100 Lowry Blvd.
Denver, Colorado 80230-6928
(3D3) 692-3090
WORK STATUS CONFIRMATION LETTER
Colorado Department
of public Health
and Environment
Weld County Board of Commissioners
on behalf of the
Vendor Name: Weld County Department of Amendment Routing Number 10-5281
Public Health and Environment
CRS §24-30-202 requires the State Controller to approve all State Contracts. The
above referenced Contract is not valid until it is signed and dated below by the State
Controller or delegate. Therefore, your agency is not authorized to begin performance
until you are notified that it's signed. If your agency begins performing Contract tasks
prior to that date, the State of Colorado is not obligated to pay your agency for such
performance or for any goods and/or services provided prior to the date signed.
By signing below, your confirm that (Signature MUST be that of the person signing the
Amendment)
a) No work has been performed under this amendment
b) No work will begin under this amendment until the amendment is signed
by the State Controller or on the effective date, whichever is later.
1
Signature of Authorized Officer
William F. Garcia
Print Name of Authorized Officer
Chair, Weld County Board of Commissioners
Print Title of Authorized Officer
0CT - 5 2669
Date Signed
RETURN THIS FORM WITH YOUR AMENDMENT
Page 5 of 5
DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
PSI) -CC P1)
DEPARTMENT OR AGENCY NUMBER
FLA
CONTRACT ROUTING NUMBER
10-5281
CONTRACT AMENDMENT #2
This Contract Amendment is made this 23rd day of September 2009 by and between the State of Colorado, acting
by and through the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT whose address or principal
place of business is 4300 Cherry Creek Drive South, Denver, Colorado 80246 hereinafter referred to as the
"State and BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY, (a political subdivision of the
State of Colorado), 91510'" Street, Greeley, Colorado 80632-0758, for the use and benefit of WELD COUNTY
DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT, whose address or principal place of business
is 1555 North 17" Ave., Greeley, Colorado 81101 hereinafter referred to as the "Contractor".
FACTUAL RECITALS
The parties entered into a contract dated April 18, 2008, with contract encumbrance number PO FLA
PPG0900318 and contract routing number 09 FLA 00318 whereby the Contractor was to provide to the State the
following:
To perform work for the project Heart of Weld Project
This Contract Amendment to the Original Contract is in response to Colorado Govemor's Executive Order, D 017
09, issued August 29, 2009 regarding suspension of the expenditure of seven million dollars in the Tobacco
Education Programs Fund, and the Cancer, Cardiovascular Disease, and Pulmonary Disease Competitive Grants
Program Review Committee's recommendation on September 11, 2009 to reduce the budget.
The State promises to decrease the amount of funds to be paid to the Contractor by Twenty Four Thousand Nine
Hundred Twenty Four Dollars ($24,924.00) during the current term of the Original Contract in exchange for the
promise of the Contractor to perform the work under the Original Contract.
NOW THEREFORE, in consideration of their mutual promises to each other, stated below, the parties hereto agree
as follows:
1. Consideration for this Contract Amendment to the Original Contract consists of the payments and services
that shall be made pursuant to this Contract Amendment, and promises and agreements herein set forth.
2. It is expressly agreed to by the parties that this Contract Amendment is supplemental to the original
contract, contract routing number 09 FLA 00318 as amended by Contract Amendment #1, Contract
Routing Number 10 FLA 00084 collectively referred to herein as the Original Contract, which is by this
reference incorporated herein. All terms, conditions, and provisions thereof, unless specifically modified
herein, are to apply to this Contract Amendment as though they were expressly rewritten, incorporated, and
included herein.
3. It is expressly agreed to by the parties that the Original Contract is and shall be modified, altered, and
changed in the following respects only:
Page I of 3 Rev 6/25/09
doeq-A92°
A. This Contract Amendment is issued pursuant to paragraph 16.6 of the Original Contract identified
by contract routing number 09 FLA 00318. This Contract Amendment is for the current term of
July 1, 2009 through and including June 30, 2010. The maximum amount payable by the State
for the work to be performed by the Contractor during this current term is decreased by Twenty
Four Thousand Nine Hundred Twenty Four Dollars, f$24,924.00) for an amended total
financial obligation of the State of FOUR HUNDRED FIFTY TWO THOUSAND SIX
HUNDRED FORTY SIX DOLLARS AND EIGHTY CENTS ($452,646.80). The revised
Budget, if any, is incorporated herein by this reference and identified as "Exhibit F." The
Original Contract is modified accordingly. All other terms and conditions of the Original Contract
are reaffirmed.
4. The effective date of this Contract Amendment is October 1, 2009. or upon approval of the State
Controller, or an authorized delegate thereof, whichever is later.
5. Except for the General Provisions and Special Provisions of the Original Contract, in the event of any
conflict, inconsistency, variance, or contradiction between the terms and provisions of this Contract
Amendment and any of the terms and provisions of the Original Contract, the terms and provisions of this
Contract Amendment shall in all respects supersede, govern, and control. The Special Provisions shall
always control over other provisions of the Original Contract or any subsequent amendments thereto. The
representations in the Special Provisions to the Original Contract concerning the absence of personal
interest of state of Colorado employees is presently reaffirmed.
6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR
ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED,
AND OTHERWISE MADE AVAILABLE.
Page 2 of 3 Rev 6/25/09
IN WITNESS WHEREOF, the parties hereto have executed this Contract Amendment on the day first above
written.
* Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's
behalf and acknowledge that the State is relying on their representations to that effect.
CONTRACTOR: STATE:
BOARD OF COUNTY COMMISSIONERS OF STATE OF COLORADO
WELD COUNTY (a political subdivision of Bill Ritter, Jr. Governor
the State of Colorado) for the use and benefit of
WELD COUNTY DEPARTMENT OF PUBLIC HEALTH
AND ENVIRONMENT
Signature Authorized Officer
OCT - 5 2009
William F. Garcia
Print Name of Authorized Officer
By:
Chair, Weld County Board of Commissioners
Print Title of Authorized Officer
For the Executive Director
DEPARTMENT OF PUBLIC HEALTH
AND ENVIRONMENT
PROGRAM
By / BLat ateir
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLL R!
CRS §24-30-202 requires the State Controller to approve all State Contracts. This Contract is not valid until
signed and dated below by the State Controller or delegate. Contractor is not authorized to begin
performance until such time. If Contractor begins performing prior thereto, the State of Colorado is not
obligated to pay Contractor for such performance or for any goods and/or services provided hereunder.
STATE CONTROLLER
David J. Mcl]6@YmoPA
By:
Date:
Page 3 of 3
WELD COUNTY DEPARTMENT OF
OLI+A w A T
BY. c/ at
Mark E. Wallace, MD, MPH -Dire
Rev 6/25/09
Exhibit F as modified by
APPLICATION BUDGET FORM Gontrad Contract R u�
Cancer, Cardiovascular Disease and Pulmonary Disease Competitive Grants Program
APPLICANT:
PROJECT TITLE:
Check
only one:
■ Year 1 (July 1,
2009 - June 30. 2010)
2010 - June 30. 2011)
2011 - June 30. 2012)
Weld County Department of Public Health &
Environment
m Year 2 (July 1,
El Year 3 (July 1
Heart of Weld
SOURCE OF FUNDS
Requested
Other Source"
Other Source"
CDPHE
Source 1
Source 2
PERSONAL SERVICES
FTE
%Effort
Monthly
Salary
Monthly
Benefits
# of
Months
If applicable,
funding
et -aura
If applicable,
funding
en. irro nnneta
Name
Position
Gabrielle Vergara
Project Coordinator
0.50
$5,338.90
$1,897.44
12.0
$43,418.04
$0.00
$0.00
Adriana Chairez
Community Outreach
0.50
$2,971.68
$1,056.14
12.0
$24,166.92
$0.00
$0.00
Ofelia Orozco
Health Educator II
0.75
$4,325.07
$1,537.13
12.0
$52,759.80
$0.00
$0.00
Veronica Castillo
Medical Assistant
0.50
$2,882.88
$115.32
12.0
$17,989.20
$0.00
$0.00
Cindy Kronauge
Data Specialist
0.10
$6,192.80
$2,200.92
12.0
$10,072.46
$0.00
$0.00
0.00
$0.00
$0.00
0.0
$0.00
$0.00
$0.00
Subtotal Personal Services
2.35
$148,406.42
$0.00
$0.00
DIRECT OPERATING COSTS
Unit
Quantity
Rate
Printing/Copying
each
15000.00
$ 0.15
$2,250.00
$0.00
$0.00
Supplies (Cholestech Unit a Supplies)
each
2.00
$ 2,300.00
$4,600.00
$0.00
$0.00
Computer Equipment (lap top)
each
1.00
$ 1,400.00
$1,400.00
$0.00
$0.00
Supplies (tor screening)
per screening
1200.00
$ 5.50
$6,600.00
$0.00
$0.00
Supplies (general office supplies)
per FTE
2.35
$ 200.00
$470.00
$0.00
$0.00
Staff Development
staff member
4.00
$ 350.00
$1,400.00
$0.00
$0.00
Subtotal Operating Costs
$16,720.00
$0.00
$0.00
TRAVEL
Unit
Quantity
Rate
Mileage
mile
8000.00
$ 0.50
$ 4,000.00
$0.00
$0.00
Lodging
day
2.00
$ 150.00
$ 300.00
$0.00
$0.00
Meals
staff/day
8.00
$ 40.00
$ 320.00
$0.00
$0.00
Other Travel
$ -
$0.00
$0.00
Subtotal Travel Costs
$4,620.00
$0.00
$0.00
CONTRACTUAL
Unit
Quantity
Rate
Contract Instructor
hour
100.00
$ 35.00
$ 3,500.00
$0.00
$0.00
Contract Trainer (Zumba instructor Training)
per person
2.00
$ 275.00
$ 550.00
$0.00
$0.00
Subcontract (database development/management)
hour
80.00
$ 75.00
$ 6,000.00
$0.00
$0.00
Subcontract (Zumba Instructor)
hour
200.00
$ 25.00
$ 5,000.00
$0.00
$0.00
Subtotal Contractual Costs
$15,050.00
$0.00
$0.00
OTHER COSTS
Unit
Quantity
Rate
Educational Materials
per clinic
3.00
$ 500.00
$ 1,500.00
$0.00
$0.00
Screening
per screening
1200.00
$ 18.00
$ 21,600.00
$0.00
$0.00
Treatment (medical vouchers)
vouchers
25.00
$ 100.00
$ 2,500.00
$0.00
$0.00
Subtotal Other Costs
$25,600.00
$0.00
$0.00
CDPHE
Source 1
Source 2
TOTAL DIRECT COST:
$210,396.42
$0.00
$0.00
INDIRECT COSTS: 2% Of Contractual
$15,050.00
$301.00
INDIRECT COSTS: 10% Of All Other
$195,346.42..
$20,007.22
Total Indirect Cost (Calculated on Amount Requested from CDPHE Only)
$20,308.22
TOTAL AMOUNT REQUESTED FROM CDPHE
$ 230,705
fisher Plesna indirnte additinnal fiindinn sources if aoolicable.
dment #2,
g Number 10 FLA 52
Page 1
Exhibit F as modified by
Contract Amendment #2,
Contract Routing Number 10 FLA 52
CCPD Competitive Grants Program / Weld County
FY 2009-10
REVISED BUDGET NARRATIVE
Year 2: July 1, 2009 through June 30, 2010
PERSONAL SERVICES: $148,406.42
Project Coordinator (.50 FTE)
The Project Coordinator, Gabrielle (Gabri) Vergara, MPH, will manage the grant, provide
general project oversight and supervision of grant personnel, arrange contracts with clinics
to provide CVD screening services and contacts with Zumba instructors and trainers, and
act as spokesperson for cardiovascular awareness campaigns. Gabri will perform
recruitment activities in the community and work with community partners to identify women
who are eligible for CVD screening. She will also recruit community members and clinical
service providers to participate on the project's advisory council and arrange monthly
meetings; and will train all personnel involved with the clinical screenings and lifestyle
intervention, as needed. Gabri, with the data specialist, will track project related data,
complete grant required reporting, and assist with project evaluation.
The salary calculations for Gabri (at .50 FTE) are $43,418.04 per year or $3,618.17 per
month for twelve months.
Health Educator (Ofelia Orozco .75 FTE)
Ofelia Orozco will provide individual and group lifestyle intervention counseling, as well as
maintenance intervention phone counseling, and arrange follow-up screening. Ofelia will
conduct outreach and recruitment activities for the project and assist with CVD screenings.
Ofelia will also conduct a walking program, the lifestyle intervention classes, and the
community healthy nutrition/cooking classes. She will also assist the Project Coordinator
with data collection, and input client and program information into the database.
The salary calculations for Ofelia (at .75 FTE) are $52,759.80 per year, or $4,396.65 per
month for twelve months.
Community Outreach Worker (Adriana Chairez .50 FTE)
Adriana will assist with outreach and recruitment activities, CVD screenings, and educational
mailings. She will also assist with the preparation of the lifestyle intervention classes and
screenings. Adriana will also provide assistance, as needed, with the duties of the health
educator and program assistance, including reminder phone calls, scheduling of
appointments, and entering data into the database.
The salary calculations for Adriana (at .50 FTE) are $24,166.92 per year, or $2,013.91 per
month for twelve months.
Page 2
Exhibit F as modified by
Contract Amendment #2,
Contract Routing Number 10 FLA 52
CCPD Competitive Grants Program / Weld County
FY 2009-10
Medial Assistant (.50 FTE)
Veronica Castillo, the medical assistant, will provide screening services at contracted CVD
screening sites. She will collect medical histories, an assessment of dietary risk, physical
activity habits, and smoking status along with all applicable clinical testing. Veronica will
assist with conducting appointment reminder calls, scheduling follow up screenings,
assisting with intervention classes, entering data into the database, and in recruiting efforts
for project participation.
The salary calculations for Veronica (at .50 FTE) are $17,989.20 per year, or $1,499.10 per
month for twelve months.
Data Specialist (.10 FTE)
Cindy Kronague, MPH, will gather, communicate, and manage all Heart of Weld data for
reporting and evaluation purposes, and provide supervision and guidance to the sub-
contracted database management team.
The salary calculations Cindy (at .10 FTE) are $10,072.46 per year (at .10 FTE), which is
$893.37 per month for twelve months.
OPERATING COSTS: $16,720
Printing/Copying
15,000 copies for educational newsletter, program forms, and participant notebooks @
.15/copy for $2,250
Supplies (Cholestech unit & related supplies)
Two Cholestech units (includes printer) @ $2,200/each for $4,400
Thermal printer labels @ $20/roll x 10 for $200
Total: $4,600
Computer Equipment
One laptop computer for community screenings $1,400
Supplies (for screening)
Blood Pressure Cuffs: 2 @ $150 for $300
Stethoscopes: 2 @ $100 for $200
Digital Medical Scale (with a height arm): 2 @ $350.00 for $700
Miscellaneous screening supplies (pipettes, lancets, gloves, bandages, sharps containers etc): $3,600
Water & Snacks for screening participants: $1.50/participant x 1200 participants for $1,800
Total: $6,600
Supplies (general office supplies)
Miscellaneous general office supplies @ $200/FTE for $470
Staff Development
$350 per staff member (does not include data specialist) to attend State chronic disease
conference or other CVD relevant conference or training for $1,400
Page 3
Exhibit F as modified by
Contract Amendment #2,
Contract Routing Number 10 FLA 52
CCPD Competitive Grants Program / Weld County
FY 2009-10
TRAVEL: $4,620
Mileage (in -state only)
Total of 8,000 miles for all staff @ $ 0.50/mile for $4,000
Lodging
2 nights lodging for out-of-town meetings/conferences @ $150/night for $300
Meals
Meals for staff while attending out-of-town meetings/conferences: 2 days x 4 staff x $40/day
for $320
CONTRACTUAL: $15,050
Contract Instructor
Contract instructor, to teach lifestyle intervention classes in South Weld County area, at
$35/hr. x 100 hrs. for $3,500.
Contract Trainer (Zumba instructor training)*
2 individuals to be trained as Zumba instructors @ $275/each for $550
Subcontract (database development/management)
80 hrs. (20 per quarter) @ $75/hour for $6,000 for the development and management of
project database
Subcontract (Zumba Instructor)
4 classes per week for 50 weeks @ $25/hour for $5,000
OTHER COSTS: $25,600
Education materials
Teaching supplies and educational materials for screenings and lifestyle intervention
classes: 3 clinic sites @ $500 per clinic for $1,500
Screening
Cholestech cartridges (test for Total Cholesterol, HDL, LDL, Triglycerides, and Glucose) @
$18/cartridge x 1,200 screenings for $21,600
Treatment
Medical vouchers for uninsured patients with "alert" screening results for one time medical
provider consultation: 1 voucher @ $100 x 25 patients for $2,500
INDIRECT COSTS: $20,308.22
Funding to cover grant management, administrative support and other indirect expenses is
calculated @ 10.31% (Weld County rate) of total direct costs. Contractual flow through is
calculated @ 2% of total contractual costs.
Page 4
STATE OF COLORADO
Bill Ritter, Jr., Governor
Ned Calonge, M.D., Interim Executive Director
Dedicated to protecting and improving the health and environment of the people of Colorado
4300 Cherry Creek Dr. S.
Denver, Colorado 80246-1530
Phone (303) 692-2000
TDD Line (303) 691-7700
Located in Glendale, Colorado
http://www.cdphe.state.co.us
December 18, 2009
Laboratory Services Division
8100 Lowry Blvd.
Denver, Colorado 80230-6928
(303) 692-3090
Mark Wallace, MD, MPH Director
Weld County Department of Public Health & Environment
1555 N. 17th Avenue
Greeley, CO 8063
Dear Dr. Wallace:
Colorado Department
of Public Health
and Environment
Enclosed is a fully executed contract amendment, Routing No. 10 FLA 5281, for the Cardiovascular Cancer Pulmonary
Disease (CCPD) Program.
If minor changes were made to the original contract amendment after being signed by your agency, pages of the original
contract amendment highlighting the affected language is included for your reference.
Minor changes may include:
1) Added language to accommodate the inclusion of an unforeseen revised scope of work submitted by your
agency if the applicable language was not already included in the amendment;
2) Modification of the dollar amount in the amendment to match the budget submitted by your agency;
3) Rounding of the budget dollar amount in the budget to the next whole dollar to eliminate cents;
4) Corrections to grammar or other information for the purposes of accuracy.
Please contact me at (303) 692-2505 or chandra.hardwickstate.co.us with any questions.
Respectfully,
Chandra Hardwick
Colorado Department of Public Health and Environment
PSD Contracts & Purchasing Fiscal Officer
Enc.
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