HomeMy WebLinkAbout20090236.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JANUARY 28, 2009
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, January 28, 2009, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Garcia, Chair
Commissioner Douglas Rademacher, Pro-Tem
Commissioner Sean P. Conway
Commissioner Barbara Kirkmeyer - TARDY
Commissioner David E. Long
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Jennifer VanEgdom
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners
meeting of January 26, 2009, as printed. Commissioner Long seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: Chair Garcia moved the Bids to be considered upon conclusion of the
items of New Business.
PUBLIC INPUT: Judy Griego, Director, Department of Human Services, indicated she attended a
celebration this morning hosted by United Way of Weld County. She confirmed the Department has been
competing for the title of Community Partner of the Year for the past year, and the Department was
awarded the title at the celebration. She indicated there has been a healthy rivalry between the
Department, the City of Greeley, and the Department of Public Health and Environment, and the
Department receiving the title is a positive reflection of the staff within the Department, as well as to Weld
County as a whole. Ms. Griego displayed the plaque for the Commissioners. Commissioner Conway
indicated he was honored to be in attendance at the celebration, and he is excited that two Departments
from Weld County were recognized and nominated as a Community Partner of the Year. In response to
Commissioner Conway, Commissioner Long indicated Weld County was recognized as a Community
Partner winner for the 2009 Campaign, and he is proud that Weld County has been a contributing
community partner and has been able to win the title for the past three years. Chair Garcia expressed
his appreciation to Ms. Griego and requested that she pass along the praise from the Commissioners to
the employees within her Department.
(Commissioner Kirkmeyer is now present).
2009-0236
BC0016
CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent Agenda as printed.
Commissioner Conway seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: Commissioner Conway indicated the Board will be
meeting with Congresswoman Betsy Markey on Friday, January, 30, 2009, to discuss the details of the
proposed stimulus package, as well as the Rocky Mountain National Park Wilderness Bill. Commissioner
Long indicated he would like to address the Northern Integrated Supply (NIS) Plan during the discussion
time as well.
NEW BUSINESS:
CONSIDER COLORADO WORKS PROGRAM AGREEMENT AND AUTHORIZE CHAIR TO SIGN - WELD
COUNTY SCHOOL DISTRICT NO. 6: Ms. Griego stated representatives of Weld County School District
No. 6 have been working, in conjunction with the County Attorney, to negotiate the exact wording within
the contract, which has been finalized. She indicated the District will provide one full-time equivalent
position for the MultidisciplinaryYouth Assessment Team (MYAT), for a maximum reimbursement amount
of $42,480.00, and the Department will provide office space for this position. She stated the term of the
agreement is July 1, 2008, through June 30, 2009. Commissioner Long moved to approve said agreement
and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously.
CONSIDER THREE CHILD PROTECTION AGREEMENTS FOR SERVICES AND AUTHORIZE CHAIR
TO SIGN - SIONNACH COUNSELING SERVICES, LLC: Ms. Griego stated the three agreements, with
Sinonnach Counseling Sevices, LLC, are for Foster Parent Consultation, Mental Health Services, and
Foster Parent Training, and the maximum reimbursement amount for each is $10,000.00. She indicated
the funds are provided through CORE Services and Child Welfare Administration funding. Commissioner
Conway moved to approve said agreements and authorize the Chair to sign. Seconded by Commissioner
Kirkmeyer, the motion carried unanimously.
CONSIDER 2008 ANNUAL MILEAGE AND CONDITION CERTIFICATION REPORT FOR THE HIGHWAY
USERS TAX FUND: Don Carroll, Department of Public Works, stated the signature sheet is provided to
the Colorado Department of Transportation (CDOT) in order to verify the open and maintained miles of
roadway within Weld County. He reviewed the memorandum he provided, giving a brief explanation of how
the Highway Users Tax Fund (HUTF) is calculated and distributed. He confirmed the County's Geographic
Information Systems (GIS) maps are linked with CDOT, and the Department has been utilizing the same
software as CDOT for the past five years. He indicated the total mileage certification for 2008 is 3,037.34
miles, and for 2007 it was 3,039.37 miles. He confirmed road miles were decreased through a total of
36 annexations, and a portion of County Road 90, which was previously annexed by the Town of Pierce,
was de -annexed by the Town, and the County now maintains this section of road again. He clarified no
mileage was traded with other entities in 2008; however, in 2007, several portions of roadways were traded
with the State. Mr. Carroll indicated 16.88 miles of paved roadways were added in 2008, and the
Department has begun a Recycled Asphalt Project (RAP), which mixes recycled asphalt with magnesium
chloride and sets similar to concrete, on various portions of previously graveled roads within the County.
He stated a total of 87 changes were completed on segments of roadways, including improvements to
County Road 2, between Interstate 76 and County Road 45; the realignment of County Road 18 at
U.S. Highway 85; County Road 74, between County Roads 59 and 61; and the realignment of County
Road 13, between County Road 8 and State Highway 52.
Mr. Carroll indicated 2,036 miles of roadway are gravel roads, and approximately 50 miles of gravel roads
require dramatic improvements. He confirmed staff has posted signs along these roadways, indicating the
County is only able to provide limited maintenance. He further confirmed the rising prices for oil and
asphalt have provided negative impacts, and the Department has averaged paving approximately 40 miles
of roadway each year. In response to Commissioner Kirkmeyer, Mr. Carroll indicated the bulk of the
Minutes, January 28, 2009 2009-0236
Page 2 BC0016
funding provided to the County is through the second tier. Further responding to Commissioner Kirkmeyer,
Mr. Warden indicated he will research, and provide information regarding, the amount of funding which has
been provided through the third tier. In response to Commissioner Kirkmeyer, Mr. Carroll clarified State
Highway 392, from State Highway 37 to the Town of Briggsdale, was maintained by the County for many
years; however, that section of road was traded to CDOT, and in return, several sections of State
Highways were traded to the County. Responding to Commissioner Rademacher, Mr. Carroll indicated
the roadways annexed by the Town of Mead were included in the overall annexation totals. Commissioner
Rademacher moved to approve said report. Seconded by Commissioner Conway, the motion carried
unanimously.
CONSIDER INTERGOVERNMENTAL AGREEMENT FOR SURVEY AND PRELIMINARY DESIGN FOR
CR 23 AND AUTHORIZE CHAIR TO SIGN - TOWN OF WINDSOR: Wayne Howard, Department of
Public Works, stated the Department will enter into an agreement with the Town of Windsor to create a
design for the realignment of the intersection of County Road 23 and State Highway 392. He clarified the
off -set intersection continues to experience increased traffic, and the re -design of the intersection was
previously studied by a developer who was planning to complete most of the necessary improvements;
however, the developer withdrew his plans to develop within the area. He indicated the Department has
been able to obtain the developer's conceptual ideas, and staff will utilize the ideas to move forward with
a preliminary design in order to protect the necessary right-of-way for the realignment of the intersection.
He stated the Department has the necessary resources to complete most of the required work in-house,
and the Town of Windsor will provide reimbursement for the surveying costs. In response to
Commissioner Rademacher, Mr. Howard clarified the utilities and railroad crossing within the immediate
vicinity present challenges for the realignment, and the improvements will require a new railroad crossing,
with an abandonment of the existing railroad lines. He further clarified these issues were previously
discussed, with no agreement reached with the railroad, therefore the proposed developer decided to move
forward on his own and created plans on a conceptual level; however, a preliminary design was not
drafted. Responding to Mr. Warden, Mr. Howard indicated the developer who created the plans currently
owns the property, and is willing to work with the County to secure the necessary right-of-way for the
realignment; however, the property is being marketed and will be sold, therefore, staff would like to obtain
the necessary right-of-way before the property transfers hands. Further responding to Mr. Warden,
Mr. Howard confirmed the actual improvements to the intersection will not occur until development within
the area causes the improvements to become necessary. In response to Commissioner Rademacher,
Mr. Howard stated the agreement indicates half of the funds will be spent for surveying costs, which will
be paid by the Town of Windsor, and Department staff will be drafting the design, as in -kind services,
therefore, the overall reimbursement is approximately 50 percent from each entity. Responding to Chair
Garcia, Mr. Howard indicated as more vehicles utilize the existing intersection, traffic problems will become
more pronounced due to the site distance issues and the limited turning radius for large trucks. He
indicated the trucking community may present a need for the realignment improvements to be pushed
forward before the development community presents a need. Further responding to Commissioner
Rademacher, Mr. Howard confirmed County Road 23 has been classified as a future truck route within the
Sub -regional Study recently conducted. Commissioner Rademacher moved to approve said agreement
and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously.
CONSIDER RELEASE OF LIENS FOR CERTAIN DESCRIBED PROPERTIES LOCATED IN WELD
COUNTY MARTIN BROTHERS PLANNED UNIT DEVELOPMENT LOCAL IMPROVEMENT DISTRICT
NO. 1997-1: Bruce Barker, County Attorney, stated the liens for the property owners within the Local
Improvement District listed within the Resolution have been paid, therefore, it is necessary to release the
liens so that they do not appear on the title commitments any longer. Commissioner Long moved to
approve said release of liens. Seconded by Commissioner Conway, the motion carried unanimously.
Minutes, January 28, 2009 2009-0236
Page 3 BC0016
CONSIDER REAPPOINTMENTS TO AREA AGENCY ON AGING: Commissioner Conway moved to
reappoint Mary Pat Eastwood, Josephine Sanchez, Kenneth Whitney, Roy Wardell, and MaryEtta Moore
to the Area Agency on Aging, all with terms to expire January 31, 2012. The motion was seconded by
Commissioner Kirkmeyer, and it carried unanimously.
BIDS:
APPROVE BID #0900023 FULL-SIZED PATROL VEHICLES - SHERIFF'S OFFICE: Monica Mika, Director
of Administrative Services, stated staff recommends acceptance of the low bid from Spradley-Barr, for
four 2009 Ford Crown Victorias. Commissioner Rademacher moved to approve said low bid, based upon
staff recommendation. Seconded by Commissioner Conway, the motion carried unanimously.
APPROVE BID #0900052 MID -SIZED PATROL VEHICLES - SHERIFF'S OFFICE: Ms. Mika stated staff
recommends acceptance of the low bid from Champion Chevrolet, Inc., for four 2009 Dodge Chargers.
Commissioner Conway moved to approve said low bid, based upon staff recommendation. Seconded by
Commissioner Kirkmeyer, the motion carried unanimously.
APPROVE BID #0900024 4X4 SUV VEHICLES - SHERIFF'S OFFICE (COMMANDERS): Ms. Mika stated
the low bid from Pro Chrysler Jeep does not meet bid specifications; therefore, staff recommends
acceptance of the second low bid from Lakewood Fordland, Inc., for three 2009 Ford Expeditions.
Commissioner Rademacher moved to approve said bid based upon staff recommendation. Seconded by
Commissioner Long, the motion carried unanimously.
APPROVE BID #0900051 4X4 SUV VEHICLES - SHERIFF'S OFFICE (INVESTIGATIONS): Ms. Mika
stated the low bid from Pro Chrysler Jeep does not meet bid specifications; therefore, staff recommends
acceptance of the second low bid from Lakewood Fordland, Inc., for one 2009 Ford Expedition.
Commissioner Long moved to approve said bid based upon staff recommendation. Seconded by
Commissioner Kirkmeyer, the motion carried unanimously.
APPROVE BID #0900025 4X2 SUV VEHICLES - SHERIFF'S OFFICE: Ms. Mika stated the low bid from
Pro Chrysler Jeep does not meet bid specifications; therefore, staff recommends acceptance of the second
low bid from Lakewood Fordland, Inc., for two 2009 Ford Expeditions. Commissioner Rademacher moved
to approve said bid, based upon staff recommendation. Seconded by Commissioner Conway, the motion
carried unanimously.
APPROVE BID #0900026 TRANSPORT VAN FOR PRISONERS - SHERIFF'S OFFICE: Ms. Mika stated
staff recommends acceptance of the low bid from Spradley-Barr, for one 2009 Ford Van. Commissioner
Conway moved to approve said low bid, based on staff recommendation. Seconded by Commissioner
Kirkmeyer, the motion carried unanimously.
ACTION OF THE BOARD CONCERNING BID #0900027 CIVILIAN VEHICLES - SHERIFF'S OFFICE:
Ms. Mika stated staff recommends rejection of the bid, with the option to purchase two vehicles from
Champion Chevrolet through the State bid pricing. She indicated a new bid process will be initiated for the
purchase of the remaining four vehicles. Commissioner Conway moved to reject said bid, and accept the
purchase of two vehicles through the State bid pricing option, based upon staff recommendation.
Seconded by Commissioner Rademacher, the motion carried unanimously.
APPROVE BID #0900028 3/4 TON 4X4 EXTENDED CAB PICKUP WITH TOWING PACKAGE -
SHERIFF'S OFFICE: Ms. Mika stated staff recommends acceptance of the low bid from Spradley-Barr,
for one 2009 Ford F-250. Commissioner Conway moved to approve said low bid, based upon staff
recommendation. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
Minutes, January 28, 2009 2009-0236
Page 4 BC0016
APPROVE BID #0900029 1/2 TON 4X4 EXTENDED CAB COMPACT SHORT BOX PICKUP -
DEPARTMENT OF BUILDINGS AND GROUNDS: Ms. Mika stated staff recommends acceptance of the
low bid from Spradley-Barr, for three 2009 Ford Rangers. Commissioner Rademacher moved to approve
said low bid, based upon staff recommendation. Seconded by Commissioner Conway, the motion carried
unanimously.
APPROVE BID #0900030 4X4 EXTENDED CAB SMALL PICKUP - DEPARTMENT OF PUBLIC WORKS:
Ms. Mika stated staff recommends acceptance of the low bid from Spradley-Barr, for one 2009 Ford
Ranger. Commissioner Kirkmeyer moved to approve said low bid, based upon staff recommendation.
Seconded by Commissioner Long, the motion carried unanimously.
APPROVE BID #0900031 SUV OR CROSSOVER SMALL VEHICLE - DEPARTMENT OF PUBLIC
WORKS: Ms. Mika stated staff recommends acceptance of the low bid from Ehrlich Subaru, for one 2009
Subaru Impreza. Commissioner Kirkmeyer moved to approve said low bid, based upon staff
recommendation. Seconded by Commissioner Conway, the motion carried unanimously.
APPROVE BID #0900032 4X4 FULL SIZE REGULAR CAB - DEPARTMENT OF PUBLIC WORKS:
Ms. Mika stated staff recommends acceptance of the low bid from Spradley-Barr, for one 2009 Ford F-150.
Commissioner Conway moved to approve said low bid, based upon staff recommendation. Seconded by
Commissioner Kirkmeyer, the motion carried unanimously.
APPROVE BID #0900033 4X4 SHORT BED EXTENDED CAB - DEPARTMENT OF PUBLIC WORKS:
Ms. Mika stated staff recommends acceptance of the low bid from Champion Chevrolet, for two 2009
Chevy Silverados. Commissioner Long moved to approve said low bid, based upon staff recommendation.
Seconded by Commissioner Rademacher, the motion carried unanimously.
APPROVE BID #0900034 4X4 CREW CAB PICKUP - DEPARTMENT OF PUBLIC WORKS: Ms. Mika
stated staff recommends acceptance of the low bid from Rush Medium Duty Truck Center, for one 2009
Ford F-250. Commissioner Rademacher moved to approve said low bid, based upon staff
recommendation. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
APPROVE BID #0900035 TANDEM TRUCK WITH TANK - DEPARTMENT OF PUBLIC WORKS:
Ms. Mika stated staff recommends acceptance of the low bid from Transwest Trucks, in the amount of
$165,152.00. Responding to Mr. Warden, Ms. Mika confirmed this truck will not be purchased with any
of the funds applied for through the Energy and Mineral Impact Assistance Grant. Commissioner Conway
moved to approve said low bid, based upon staff recommendation. Seconded by Commissioner
Kirkmeyer, the motion carried unanimously.
APPROVE BID #0900038 4X4 CAB AND CHASSIS - DEPARTMENT OF PUBLIC WORKS: Ms. Mika
stated staff recommends acceptance of the low bid from Champion Chrysler -Jeep -Dodge, in the total
amount of $65,620.00. Commissioner Rademacher moved to approve said low bid, based upon staff
recommendation. Seconded by Commissioner Conway, the motion carried unanimously.
APPROVE BID #0900047 TRENCH PLATE VIBRATORY COMPACTOR - DEPARTMENT OF PUBLIC
WORKS: Ms. Mika stated staff recommends acceptance of the sole bid from Power Equipment Company,
in the amount of $15,808.33. Commissioner Conway moved to approve said bid. Seconded by
Commissioner Kirkmeyer, the motion carried unanimously.
ACTION OF THE BOARD CONCERNING BID #0900049 CONCRETE PULVERIZER ATTACHMENT -
DEPARTMENT OF PUBLIC WORKS: Ms. Mika stated staff recommends rejection of the bid, as it has
been determined that it will be more cost effective to rent the equipment instead. Commissioner Conway
Minutes, January 28, 2009 2009-0236
Page 5 BC0016
moved to reject said bid, based upon staff recommendation. Seconded by Commissioner Kirkmeyer, the
motion carried unanimously.
APPROVE BID #0900050 WELDING GENERATOR - DEPARTMENT OF PUBLIC WORKS: Ms. Mika
stated staff recommends acceptance of the low bid from KD Technologies, LTD, in the amount of
$11,041.42. Commissioner Rademacher moved to approve said low bid, based upon staff
recommendation. Seconded by Commissioner Conway, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:45 a.m.
Weld County Clerk to the Board
BOARD OF COUNTY COMMISSIONERS
WELD COUOLORADO
adema her, Pro-Tem
Sea P. Conway
6
A
rbara Kirkmeyer
AI -
EXCUSED DATE OF APPROVAL
David E. Long
Minutes, January 28, 2009 2009-0236
Page 6 BC0016
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