HomeMy WebLinkAbout20090434.tiffRESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION MODIFICATIONS FOR VARIOUS
WORKFORCE DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Expenditure Authorization Modifications
for various Workforce Development Programs between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Employment Services of Weld County, and the Colorado Department of Labor
and Employment, with terms and conditions being as stated in said expenditure authorization
modifications, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization modifications, copies of which are attached hereto and incorporated herein by
reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization Modifications for various Workforce
Development Programs between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Human Services,
Employment Services of Weld County, and the Colorado Department of Labor and Employment
be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said expenditure authorization modifications.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 18th day of February, A.D., 2009.
BOARD OF COUNTY COMMISSIONERS
WELD%C! NTYL +LORADO
ATTEST: aeodi e`
Weld County Clerk to the B
BY.� /LILa i all
Deput Cle , to the Boar
EXCUSED
APPROVEZ2AS TO FORM:
unty Attorney
Date of signature.
3/3)Cj
ougla Rademache , Pro-Tem
Se F Co
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David E. Long
ra Kirkmeyer
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2009-0434
HR0080
°3/U3/O9
MEMORANDUM
DATE: February 12, 2009
WAkETO: William F. Garcia, Chair, Board of County CornRt
Judy A. Griego, Director, Human S
COLORADO RE:
Weld County Department of Human Services' Employment
Services Workforce Investment Act (WIA) Expenditure
Authorizations and Modifications for 2008-2009
Enclosed for Board approval is the Weld County Department of Human Services' Employment
Services' Workforce Investment Act (WIA) Expenditure Authorizations and Modification
Submittals for 2008-2009. These Expenditure Authorizations were presented at the Board's
February 10, 2009, Work Session.
Employment Services, the Workforce Development Board, and the Department have reviewed
and are recommending the use of additional Federal resources for services to Weld County
residents according to funding provisions as follows:
Wagner Peyser Adjustment #5. The award of $48,025.00 of Adjustment #5 will be used to
help cover the staff costs associated with the support of Unemployment Insurance activities.
This may include staff salaries, purchase of equipment to improve the centers ability to provide
services and enhance the ability of customers to utilize the center resources.
Governor's Summer Job Hunt. The goal of the Governor's Summer Job Hunt (GSJH)
Program in Weld County is to assist youth in making the transition from school to work by
matching their skills and interests with available employment opportunities and to coordinate
these services with other existing youth programs.
The total award of $34,500 of Summer Job Hunt Program funds will be used for staff costs
associated with the delivery of basic labor exchange services to youth job seekers and to
encourage employers to hire youth for the summer. Additionally, $1,000.00 of these funds will
be spent on marketing the program as required by the Colorado Department of Labor.
WIRED Modification #2 ITA Funds. The award of $25,000.00 of WIRED FY 071TA funds
will be used to provide training services to individuals enrolled in WIA programs to support
placement of participants in WIRED targeted industries which include energy, information
technology, aerospace or bioscience jobs. Funds will be used to fund a variety of training
services for existing WIA program participants. Training will vary based on the existing
approved client training plans and may include such areas as truck driving, welding, floor hand
training, etc. Once the participant completes training, staff efforts will focus on placing the
individual into a WIRED related industry.
2009-0434
WIA 10% SECTR Academy. The PY 07 WIA 10% SECTRS Academy award of $1,850.00
will be used to cover the costs associated with staff and community partners attending the
SECTR Academy training being held February 17-19, 2009. It is anticipated that these costs
will include hotel, mileage, parking, meals, staff costs, etc. This training will provide
Employment Services staff and our system partners the opportunity to learn how to plan and
implement a sector strategy approach for key industries within our identified sector.
Funding Source
Amount
Grant Period
# of
Participants
Cost per
Participant
PY 08 Wagner Peyser
Adjustment #5
$48,025.00
7-1-08 through 6-30-09
N/A
N/A
PY 08 Wagner Peyser
I0% SJH
$30,000.00
1-20-09 through 8-31-09
N/A
N/A
PY 08 WIA 10% SJH
$4,500.00
1-20-09 through 8-31-09
N/A
N/A
PY 07 WIA 10%
SECTR Academy
$1,850.00
2-2-09 through 6-30-09
N/A
N/A
FY 07 WIA 10%
WIRED ITA
$25,000.00
2-2-09 through 1-31-10
N/A
N/A
Total
$109,375.00
If you have any questions, please give me a call at extension 6510.
EXPENDITURE AUTHORIZATION (EA)
Signature Page
Workforce Region: Employment Services of Weld County
„,n
P'a r.
I
Address: PO Box 1805, Greeley, CO 80632
Program/Project Coordinator: Linda Perez
Phone Number: (970) 353-3800 ext 3400
EXPENDITURE AUTHORIZATION SUMMARY
This Expenditure Authorization (EA) covers the following Funding Streams:
Program Year: PY 08
Funding Stream: Wagner Peyser Adjustment #5
$48,025.00
Program Year: PY 08
Funding Stream: Wagner Peyser 10% SJH
$30,000.00
Program Year: PY 08
Funding Stream: WIA 10% SJH
$ 4,500.00
Program Year: PY 07
Funding Stream: WIA 10% SECTR Academy
$ 1,850.00
Program Year: FY 07
Funding Stream: WIRED ITA's
$25,000.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs Grant Agreement as an attachment. This
signature page, when duly signed, authorizes the granting of funds by the Colorado Department of Labor
and Employment for the program/project identified herein. The EA commitment document is not valid until
it has been approve9d�y the State Controller or designee.
By
Williarli Farc' <Chair Date
Board of Weld County Commissioners
75 ;g
By:
3/1)/7
P . Herbertson Date
Director, Division of Employment and
Training Colorado Dept. of Labor and
Employment
By: /ylo FA2't ,2-/O Gt? By:
Mary r stag, Chair (? Date
Weld ounty Workforce Development Board Title:
1 By:
da L. Perez, Division-fiead Date Date
Employment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid
until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not
authorized to begin performance until the contract is signed and dated below. If performance begins prior
to the date below, the State of Colorado may not be obligated to pay for the goods and/or services
provided.
Date
By
Date
STA CONTROLLER:
DAVI CDERM TT,
��, L
Attachment 5D -M5
EMPLOYMENT SERVICES OF WELD COUNTY
EXPENDITURE AUTHORIZATION (EA)
Wagner Peyser
If applicable: Date of Modification February 2. 2009 Modification #5
I. BUDGET INFORMATION/NARRATIVE:
Employment Services of Weld County will use the award of $48,025.00 of Adjustment #5 to help
cover the staff costs associated with the support of Unemployment Insurance activities. This may
include staff salaries, purchase of equipment to improve the centers ability to provide services and
enhance the ability of customers to utilize the center resources.
Funding Stream:
PY08 Wagner-Peyser/ESF
Period of Performance: Jul 1, 08 — Jun 30, 09
Vax # 1354
Revised Period of Performance:
Original Allocation:
$511,768.00
Cost Category
Current Budget
Changes In/Out (+/-)
Revised Budget
Program Expires 6/09
$511,768.00
$511,768.00
WP Adjustment #1 -6/09
$140,051.00
$140,051.00
WP Adjustment #2 -6/09
$4,085.00
$4,085.00
WP Adjustment #3 -6/09
$145,291.00
$145,291.00
WP Adjustment #4 -6/09
$96,050.00
$96,050.00
WP Adjustment #5 -6/09
$48,025.00
$48,025.00
Total Program
$897,245.00
$48,025.00
$945,270.00
II. SCOPE OF WORK:
A. Purpose and Goal
Employment Services of Weld County will use the total award of $945,270.00 to provide basic
labor exchange services to job seekers and employers. The award of $48,025.00 of Adjustment
#5 funds will be used for staff and other costs associated with the support of Unemployment
Insurance activities.
III. MODIFICATION(S) REQUESTED and RATIONALE FOR MODIFICATION and PROGRAM
IMPACT:
Employment Services is requesting this modification to add $48,025.00 of PY 08 Wagner Peyser
Adjustment #5 funds in accordance with the Colorado Department of Labor and Employment, Notice
of Fund Availability #08-10 dated January 23, 2009
IV. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
V. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
Funding Stream:
Projected Quarterly Expenditures —Cumulative for PY08
Workforce Region: Employment Services of Weld County
Wagner-Peyser
Expenditures
1st Quarter
Projections
2nd Quarter
Projections
3rd Quarter
Projections
4th Quarter
Projections
Administration
Program
143,773
327,040
639,130
914,133
Carry In/Carry Out
152,558
N/A
N/A
31,137
Employment Services of Weld County
EXPENDITURE AUTHORIZATION
Governor's Summer Job Hunt (EA)
If applicable: Date of Modification
I. BUDGET INFORMATION/NARRATIVE:
Employment Services of Weld County (ESWC) will use the PY 08 Wagner Peyser 10% award of
$30,000.00 for staff support to the Governor's Summer Job Hunt Program in the delivery of basic
labor exchange services to youth job seekers and to encourage employers to hire youth for the
summer. Additionally, Employment Services will use the PY 08 WIA 10% award of $4,500.00 as
follows: $3,500.00 for staff support to deliver basic labor exchange services to youth job seekers and
to encourage employers to hire youth for the summer, and $1,000.00 for marketing which will be
spent by June 30, 2009.
Funding Stream:
PY 08 Wagner Peyser10% Summer Job
Hunt
Period of Performance:
1-20-09 to 8-31-09
Vax #
1419
Revised Period of Performance:
Original Allocation:
$30,000.00
Cost Category
Current Budget
Changes In/Out (+/-)
Revised
Budget
Program Expires 8/09
$30,000.00
$30,000.00
Program Expires xx/XX
$0.00
$0.00
Total Program
$30,000.00
$30,000.00
Funding Stream:
PY 08 W1A 10% Summer Job Hunt
Period of Performance:
1-20-09 to 8-331-09
Vax #
1236
Revised Period of Performance:
Original Allocation:
$4,500.00
Cost Category
Current Budget
Changes In/Out (+/-)
Revised
Budget
Program Expires 8/09
$3,500.00
$3,500.00
Marketing - Expires 6/30/09
$1,000.00
$1,000.00
Total Program
$4,500.00
$4,500.00
II. SCOPE OF WORK:
The goal of the Governor's Summer Job Hunt (GSJH) Program in Weld County is to assist youth in
making the transition from school to work by matching their skills and interests with available
employment opportunities and to coordinate these services with other existing youth programs.
A. Youth Recruitment
A series of job fairs will be co -hosted with area partners:
A Teen Job Fair will be conducted on March 4, 2009 in collaboration with the City of Greeley.
Employment Services will provide for the registration of youth, and encourage youth to self
register through Connecting Colorado. Employment Services will coordinate activities to
assist youth with applications, resumes, and other services. A video providing tips on
interviewing and completing applications will also be shown at the job fair. Various
businesses from the community will showcase the careers and talents of their industry.
A Professional Business Career Job Fair will be co -hosted with Aims Community College and
held on April 16, 2009.
A Teen Job Fair and Employer Panel will be hosted on April 23, 2009 in South Weld County.
A keynote of this event will be a mini employer panel. Business representatives from the
South Weld County area will present information to youth regarding employment in various
sectors.
Employment Services is collaborating with Ft Lupton High School, Aims Community college,
the Division of Social Services and one of the local area churches to promote employment
opportunities for the youth.
Youth who complete a registration at these events will be encouraged to meet with a Summer
Job Hunt Specialist to discuss job development, receive one-on-one job search assistance, and
referrals to jobs.
Employment Services will provide information about GSJH services to local middle, high school,
and college students. This will be accomplished through a variety of means including:
• Setting up and manning registration tables at the schools
• Participating in career fairs
• Providing workshops on topics such as resume writing, labor market information, transferable
skills, interviewing tips, etc.
Mass intake and group registrations will be utilized when appropriate. Self registration utilizing
Connecting Colorado will be promoted whenever possible. Youth will also be made aware of all
the various youth programs available at the workforce center and will be provided appropriate
program information available through pamphlets and brochures. Summer Job Hunt information
will also be made available at local malls and other places where youth congregate.
Activities to increase youth awareness will include:
• Distribution of marketing materials regarding services available on the Internet.
• Referral of youth to the ESWC resource lab to access services on the Internet, which would
include job preparation, career planning, presenting yourself, furthering your education,
gaining work experience, financial planning and exploring different careers.
• Referral of youth to job search classes and other resources concerning how to find jobs that
are available at the workforce center.
• Make updates and information available on the ESWC website concerning the various
activities that can provide the youth some type of training or certificate which would allow
them to prepare for jobs such as babysitting, lawn mowing etc.
• Mass mailings to high schools to inform youth of job fairs
Employment Services of Weld County will continue to use the Interactive Voice Response (IVR)
automated calling system to contact youth and to inform youth of special events.
Employment Services will continue to contact youth by phone to interview and provide job
referrals, job preparation counseling or properly ending the call with the one of the following three
specific types of results: 1) ongoing job search; 2) inactivating the registration record as required;
or 3) updating the client record with an obtained employment and indicating the date started,
employer name, job title, and rate of pay.
B. Employer Recruitment
Active recruitment of employers and jobs will begin in March and continue for the duration of the
program. The Summer Job Hunt Specialist will focus on employers who traditionally hire youth
for part time or summer work. Emphasis will be placed on quality job orders and referrals and
follow-up with employers will occur on an ongoing basis.
Activities to increase employer awareness activities will include:
Provide workshops for employers in the areas of:
Child Labor Law
Labor Market Information
• Provide information to employers through mass mailing of the Weld County Workforce News
newsletter to cover 1,500 Greeley businesses through the Greeley Chamber of Commerce
and 11 other Weld Chambers.
• Directing marketing efforts and visits to employers who are likely to hire youth.
• Sending employers information on resources available for hiring youth.
• Educating employers and the public on the Federal and State rules regarding young workers
• Scheduling/coordinating activities with local chambers
• Providing program information through mailings, cold calls, or one-on-one telephone calls or
site visits.
• Continue to attend the Northern Colorado Area Business Construction (ABC) meetings.
C. Career Exploration
Summer Job Hunt staff will be hosting Career Exploration classes on a monthly basis during the
period of May -August 2009. These classes will be based on youth exploring the internet to find
jobs and SJH staff will provide updated information on appropriate web links as well as provide
participants with a variety of resources, handouts, etc. During these classes SJH staff will also
provide the youth with information concerning resumes, applications, job search, career choices,
etc.
D. Partnering
SJH staff will seek public service announcements with local newspapers and radio stations in
addition to purchasing advertisement in selected local newspapers. The Greeley Tribune will be
invited to cover the Teen Job Fair in March 2009. Staff will network within the community and
provide information on the Governor's Summer Job Hunt Program to community -based
organizations, chambers, service clubs, etc.
Employment Services staff will continue to meet with Upstate Colorado Economic Development
on a quarterly basis to discuss new and existing companies. A collaborative partnership will be
initiated in the South Weld area to increase the visibility of the GSJH program.
Employers will be provided updates on services and activities through the Workforce News
newsletters and Summer Job Hunt staff will present information to the Weld County Workforce
Boards Youth Council and request their support in promoting the program in their individual
companies and agencies.
Employment Services staff will continue to partner with the City of Greeley and Aims Community
College to access Channel 8 and Channel 22 on local cable to promote the program.
Weld County will utilize at least $1,000.00 for marketing purposes and will ensure that this
amount of funds will be spent no later than June 30, 2009.
Local Office Personnel
Coordination will occur with the other youth programs operated by Employment Services. This
will include the WIA Youth Programs, the TANF Summer Youth Program, the Weld County Youth
Conservation Corps program, and the TIGHT Youth Corps.
Summer Job Hunt staff will utilize the IVR system when determined appropriate.
Coordination with other One -Stop Partners
Summer Job Hunt staff will present the program to the Weld County Workforce Board's Youth
Council and will discuss strategies to ensure that all youth populations and youth serving
agencies are aware of the Summer Job Hunt Program. All workforce center partners will be
informed of the youth programs and encouraged to have their youth, as appropriate, access the
program. In addition, staff will attend meetings with the Greeley Youth Initiative and coordinate
with the City of Greeley Parks and Recreation Department, as well as other recreation programs
to enhance our outreach.
E. Training Opportunities
Summer Job Hunt staff will participate in all planned training sponsored by the state when
appropriate and the training is made available.
F. Reporting
Employment Services of Weld County will ensure that data entry is completed for all Governor's
Summer Job Hunt applications, job orders, and reportable services. Staff will complete follow-up
activities on a timely basis
The employer screen will be use to report Youth Job Fair information.
Weld County will use the information available within the GSJH report to analyze information on
current registrations and identify how youth and employers heard about the Summer Job Hunt
Program. Information regarding the services of: Youth Job Fair Assistance; Youth Services; and
Child Labor Laws will be input. Additionally ESWC will input information into the "How did you
hear about us" field in both the applicant and employer screens in the JobLink system.
Entered employment results will be identified by UI wage data when available.
A year-end report will be submitted per PGL 09 -01 -WP dated January 8, 2009. Weld County will
include the outcomes of the program and include information on services, our best practices, and
recommendations for changes to the program for consideration for the next program year.
Employment Services of Weld County assures that it will submit at least one promising practice
on the e-colorado.org portal at the same time the final report is submitted.
Attainment of the goals established in the referenced PGL will be tracked by the number of
registrations during the program time period. Additionally, the number of youth applications and
the reportable services will be tracked. Other information that will be tracked on the Employer
Screen will be Youth Job Fair Assistance, Youth Services, and Child Labor laws.
Other Financial Resources to Support Program
Employment Services operates a number of youth programs including WIA youth programs and
all youth will be encouraged to review options to see which programs best suit their needs.
Subcontracting Arrangements
Not applicable. Weld County does not subcontract services.
III. MODIFICATION (S) REQUESTED and RATIONALE FOR MODIFICATION:
N/A
IV. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
V. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
Employment Services of Weld County
EXPENDITURE AUTHORIZATION
SECTRS Academy (EA)
If applicable: Date of Modification
I. BUDGET INFORMATION/NARRATIVE:
Employment Services of Weld County will use the PY 07 WIA 10% SECTRS Academy award of
$1,850.00 to cover the staff and other costs associated with the SECTR Academy attendance. These
costs include hotel, mileage, parking, meals, staff costs, etc.
Funding Stream:
PY 07 WIA 10% SECTR Academy
Period of Performance:
2-2-09 to 6-30-09
{tax #
1272
Revised Period of Performance:
Original Allocation:
$1,850.00
Cost Category
Current Budget
Changes In/Out (+/-)
Revised
Budget
Program Expires 6/09
$1,850.00
$1,850.00
Program Expires xx/XX
$0.00
$0.00
Total Program
$1,850.00
$1,850.00
II. SCOPE OF WORK:
Employment Services will use the PY 07 WIA 10% SECTRS Academy award of $1,850.00 to cover
the costs associated with staff attending the SECTR Academy training being held February 17-19,
2009. It is anticipated that these costs will include hotel, mileage, parking, meals, staff costs, etc.
This training will provide Employment Services staff and our system partners the opportunity to learn
how to plan and implement a sector strategy approach for key industries within our identified sector.
III. MODIFICATION (S) REQUESTED and RATIONALE FOR MODIFICATION:
N/A
IV. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
V. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
ATTACHMENT - M2
EMPLOYMENT SERVICES OF WELD COUNTY
EXPENDITURE AUTHORIZATION MODIFICATION (EA)
WIRED
If applicable: Date of Modification Modification #2, February 3, 2009
I. BUDGET INFORMATION/NARRATIVE:
Employment Services of Weld County will use the WIRED ITA's award in the amount of $25,000.00 to
cover costs associated with ITA's for individuals enrolled in WIA programs and who are involved in a
variety of training areas. Once training is completed, efforts will be focused on placing individuals in
WIRED industries.
BUDGET INFORMATION SUMMARY TABLES (BIST)
Funding Stream:
FY07 WIRED ITA's
Period of Performance: 2-2-09 to 1-31-10
Vax # 1277
Revised Period of Performance:
Original Allocation:
$285,768.00
Cost Category
Current Budget
Changes In/Out (+/-)
Revised
Budget
WIRED Program Expires 1/10
$285,768.00
$285,768.00
WIRED Adjustment #1 PO Return
$28,204.00
$28,204.00
WIRED Adjustment #2 ITA's
$25,000.00
$25,000.00
Total Program
$313,972.00
$338,972.00
II. SCOPE OF WORK:
Employment Services of Weld County will use the total award of $25,000.00 of WIRED FY 07 ITA funds
to provide training services to individuals enrolled in WIA programs. Weld County does not intend to
utilize the ITA funds to enroll individuals into our existing MIST Program, nor will the funds be focused
solely on one specific training course. Rather, funds will be used to fund a variety of training services for
existing WIA program participants. This funded training will vary based on the existing approved client
training plans and may include such areas as truck driving, welding, floor hand training, etc. Once the
participant completes training, staff efforts will focus on placing the individual into a WIRED related
industry.
Type of Training: Expand training services for WIA participants in the commercial driver, welder, and
related fields.
Target population: Underrepresented populations, underemployed, and unemployed.
# Trained: 8
# Placed: 8
Industries: Energy
Quarterly Report: Employment Services will include financial and program narrative information regarding
these funds in the quarterly report for the WIRED MIST Program.
Timeframe: Employment Services will expend all WIRED ITA funds by December 31, 2009
III. MODIFICATION(S) REQUESTED and RATIONALE FOR MODIFICATION and PROGRAM IMPACT:
Employment Services is requesting this modification to add $25,000.00 of FY 07 WIRED ITA funds in
accordance with the Colorado Department of Labor and Employment, Notice of Fund Availability #08-11
dated February 2, 2009.
IV. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
V. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
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