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Home My WebLink About20090787.tiffRESOLUTION RE: APPROVE APPLICATION FOR ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM FOR COUNTY ROAD 49 OVERLAY PROJECT (TIER I) AND AUTHORIZE ELECTRONIC SUBMITTAL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Application for the Energy and Mineral Impact Assistance Program for the County Road 49 Overlay Project (Tier I) from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, to the Colorado Department of Local Affairs, commencing upon full execution, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Application for the Energy and Mineral Impact Assistance Program for the County Road 49 Overlay Project (Tier I) from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, to the Colorado Department of Local Affairs be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the electronic submittal of this application be, and hereby is, authorized. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 1st day of April, A.D., 2009. ATTEST: Weld County Clerk to the Board BY. Deput APPROV unty Attorney Date of signature. BOARD OF C NTY COMMISSIONERS WELD.' O COLORADO David E. Long . J -h) /2//4 2009-0787 EG0060 CS/of / 9 Rev. 5/08 STATE OF COLORADO (For Use by State) Department of Local Affairs ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM APPLICATION Tier I or Tier II Public Facilities/Public Services/Community Development Projects (Refer to back page for application filing information) Applications Must Be Submitted Electronically A. GENERAL AND SUMMARY INFORMATION 1. Name/Title of Proposed Project: Weld County Road 49 Overlay Project 2. Applicant: Weld County (In the case of a multi -jurisdictional application, name of the "lead" municipality, county, special district or other political subdivision). In the case of a multi -jurisdictional application, provide the names of other directly participating political subdivisions: 3. Chief Elected Official (In the case of a multi -jurisdictional application, chief elected official of the "lead" political subdivision): Name: Bill Garcia Mailing Address: City/Zip: Title: Chairman of BOCC 910 10th Street Phone: 970-356-4000 ext 4218 Greeley, CO 80631 Fax: 970-352-0242 E-mail Address: mmika@co.weld.co.us 4. Designated Contact Person (will receive all mailings) for the Application: Name: Monica Daniels -Mika Title: Director of Admin Services Mailing Address: 910 10th Street Phone: 970-356-4000 ext 4210 City/Zip: Greeley, CO 80631 Fax: 970-352-0242 E-mail Address: mmika@co.weld.co.us 5. Amount of Energy/Mineral Impact Funds requested: (Tier I; Up to $200,000 or Tier II; Greater than $200,000 to $2,000,000) $ 200,000 — Tier 1 6. a. Brief Description of the Project and the Community's Documented or Demonstrated Need: (The reason for this project application in 100 words or less) The protect consists of overlaying Weld County Road (WCR) 49 from WCR 18 north for approximately four miles. WCR 49 is identified as a strategic arterial road functioning as a major north/south corridor. This project involves milling 1-1/2 inches of existing asphalt and paving it with a new 1-1/2 inch asphalt overlay. The existing roadway has over 4,300 vehicles per day (vpd) with 36% of those being trucks. Since this overlay project is located in the heart of the Wattenberq Energy Field, it would significantly maintain a heavily impacted oil and gas corridor. b. Brief Description of how this project addresses the Community's Documented or Demonstrated Need: (Is the project a benefit to public health [e.g. improve water quality, provide for a more reliable quantity of water], or does the project improve the effectiveness or efficiency of services [e.g. by improving the drainage system, upgrading the financial records system, adding office space], or does the project add to the quality of life of the community [e.g. improvements to community centers, senior and/or youth centers] Describe in 100 words or less.) This project is a direct benefit to the oil and gas industry, which utilizes this corridor everyday. The overlay will continue to provide a high level of safety and service to trucks and commuter traffic along this strategic roadway. Page 1 of 7 2009-0787 7. A. Local priority if more than one application from the same local government (e.g., 1 of 2, 2 of 2, etc.). 1 B. DEMOGRAPHIC AND FINANCIAL INFORMATION. 1. Population a. What was the 2000 population of the applicant jurisdiction? 180,936 b. What is the current estimated population for the applicant jurisdiction? 259.699 (Current/most recent lottery distribution estimate is acceptable.) What is the source of the estimate? State Demographer c. What is the population projection for the applicant in 5 years? 285,062 What is the source of the projection? State Demographer 2. Financial Information (Current Year): In the column below labeled "Applicant" provide the financial information for the municipality, county, school district or special district directly benefiting from the application. In the columns below labeled "Entity", provide the financial information for any public entities on whose behalf the application is being submitted (if applicable). Complete items "a through i" for ALL project types: Applicant Entity Entity a. Assessed Valuation (AV) Year: 2009 $4,468,462,470 b. Mill Levy 16.804 c. Property Tax Revenue (mill levy x AV) $75,088,043 d. Sales Tax (Rate/Estimated Annual Revenue) 0/0 0/0 / $ 0 / $ e. Total General Fund Budget $70,263,168 f. Total Applicant Budget Amount (Sum of General Fund and all Special or Enterprise Funds) $192,608,472 g. Total Multi -year Debt Obligations for all Fund Types* 0 h. Total Lease -Purchase and Certificates of Participation obligations` 0 i. General Fund Balance (Reserves) as of January 1 of this current calendar year. (1/1/09) $2,500,000 For projects to be managed through a Special Fund other than the Genera Fund (e.g. County Road and Bridge Fund) or managed through an Enterprise Fund (e.g. water, sewer, county airport), complete items "j through n": Identify the relevant Special Fund or Enterprise Fund: j. Special or Enterprise Fund Budget Amount N/A k. Special or Enterprise Fund Multi -Year Debt Obligations* N/A I. Special or Enterprise Fund Balance (Reserves) on January 1 of this calendar year N/A m. Special or Enterprise Fund Lease -Purchase and Certificate of Participation Obligations* N/A n. Special Fund Mill Levy (if applicable) N/A For Water and Sewer Project Only complete items "o through q": o. Tap Fee N/A p. Average Monthly User Charge (Divide sum of annual residential revenues by 12 and then divide by the number of residential taps served.) N/A q. Number of Taps Served by Applicant N/A h Include the sum of the year-end principal amounts remaining for all multi -year debt obligations, lease purchase agreements or certificate of participation notes. Page 2 of 7 Y N E e N 7 C) O O d y L U R d C O N A 1.1 V d t U a) O enditures and sources of revenue for the C. PROJECT BUDGET. List ex Funding Committed Yes/No Z Z Sources of Revenue (Dollar for Dollar Cash Match is Encouraged) List the sources of matching funds and indicate either cash or documentable in -kind contribution Cash In -Kind 69 *Loans with a 5% interest rate may only be awarded for potable water and sewer projects. Leave blank if a loan is not requested. O O o o N 0 N rt. M N $413,320 Energy/Mineral Impact Fund Grant Request *Energy/Mineral Impact Fund Loan Request (If applicable) Weld County Government TOTAL Expenditures List Budget Line Items (Examples: architect, engineering, construction, equipment items, etc.) $413,320 $413,320 Please attach a more detailed budget if available WCR 49 Overlay Improvements J Q H O H r 0 M N rn N D. PROJECT INFORMATION. The statutory purpose of the Energy and Mineral Impact Assistance program is to provide financial assistance to "political subdivisions socially or economically impacted by the development, processing or energy conversion of minerals and mineral fuels." 1. Energy/Mineral Relationship/Social and Economic Impact. a. Describe how the applicant is, has been, or will be impacted by the development, production, or conversion of energy and mineral resources. Last year, Weld County issued over 1,100 oil and gas permits, ranking as one of the most productive areas within the state. Weld County has over 21,000 oil and gas wells dispersed throughout the county with over 15,000 of these being active wells. According to DPT, this represents over fifty (50) percent of all active wells in Colorado. Tangible impacts created by this production are seen in increases in roadway utilization and intensity of use. Affects to roadways are clearly evident and perhaps the most tangible impacts to view. b. To further document the impact in the area, name the company or companies involved, the number of employees associated with the activities impacting the jurisdiction and other relevant, quantitative indicators of energy/mineral impact. Between FY 2000-2007, Weld County averaged 230 oil and gas permits per year. This trend changed in 2006 when 618 oil and gas permits were issued in Weld County. The number of permits issued continues to increase each year. In 2008, Weld County issued 1,134 oil and gas permits. 2. Project Significance/Demonstration of Community Need. a. Why is the project needed at this time? This project is needed to maintain a highly traveled north/south corridor through Weld County. Due to the high amount of truck traffic (36%), this section of strategic roadway is in poor condition and will continue to worsen with increased traffic volumes. b. How does the implementation of this project address the need? The goals of this project are to ensure this strategic roadway continues to remain functional both in service and safety. The oil and gas impacts are evident where there is drilling activity. Roads within the Wattenberg basin, like WCR 49, are critically impacted, and will continue to be affected due to increased oil and gas activity within the area. c. Does this project, as identified in this application, completely address the stated need? If not, please describe additional work or phases and the estimated time frame. Do you anticipate requesting Energy and Mineral Impact Assistance funds for future phases? County staff is working on this regional corridor to ensure safety to the traveling public. With the intensity of truck traffic, and oil and gas operations along this roadway, continual maintenance is required. Since deterioration continues to be a factor, future funding requests may be necessary to ensure adequate levels of service are maintained. d. What other implementation options have been considered? This overlay option provides a cheaper alternative to re-designing/constructing the entire roadway. e. What are the consequences if the project is not awarded funds? The paved surface will continue to deteriorate and at some point will require complete removal rather than overlay. 3. Local Commitment. a. Why can't this project be funded locally? There is insufficient capitol income for this project. b. Explain the origin of your local cash match. (Note: Whenever possible, local government cash match on a dollar for dollar match basis is encouraged.) Local cash match is from the general fund. c. Describe any in -kind contributions by type and value. How were the in -kind services valued? (If in -kind contributions are included in the project budget, detailed tracking will be required on project monitoring reports). Weld County will provide overall project management for this grant. Page 4 of 7 d. Has the applicant dedicated the financial resources in their current budget, reserve funds and/or unused debt capacity that are being used for the local matching funds? Yes X No Explain if No: e. Have the applicant's tax rates, user charges or fees been reviewed recently to address funding for the proposed project? Yes No X f. If the tax rate, user charges or fees were modified, what was the modification and when did this change occur? g. Has the applicant contacted representatives from local energy or mineral companies to discuss the project? Has the applicant requested financial support from the industry and to what success? Not at this time. 4. Relationship to Community Goals / Increased Livability of Community. The next series of questions attempts to more clearly understand how your community development/capital development project improves the livability of your community. Livability means, increasing the value and/or benefit in the areas that are commonly linked in community development such as housing, jobs, infrastructure benefit, transportation, education and environment. a. Is the project identified in the applicant's budget or a jurisdictionally approved plan (e.g. capital improvement plan, equipment replacement plan, comprehensive plan, utility plan, road maintenance and improvement plan or other local or regional strategic management or planning document)? What is its ranking? This project is identified in Public Works Capital Improvement Plan. b. Has this project been deferred because of the lack of local funding? If so, how long? Yes, due to a lack of strategic roadway impact funds, there is not enough money available to overlay the project. c. What other community entities, organizations, or stakeholders recognize the value of this project and are collaborating with you to achieve an increased livability of the community? What measurable outcomes will demonstrate the increased livability because of the implementation of this project? Please describe how your partners are contributing to achieve the improvement to the livability of the community through this project. At this time, Weld County is not partnering with other agencies for this project. i. Please describe the level of commitment by each collaborator. (e.g. fee waivers, in -kind services, fundraising, direct monetary contribution, policy changes.) N/A Please list the value the resources that each collaborator is bringing to the program. N/A 5. Management Capacity / Readiness To Go. a. Assuming this project is funded as requested, how soon will the project begin? What is the time frame for completion? ? The overlay project would be completed by the end of 2009. b. How will you separate and track expenditures, maintain funds and reserves for the capital expenditures and improvement as described in this project? Public Works utilizes software designed to track construction related project costs. c. Describe the funding plan in place to address the new operating and maintenance expenses generated from the project? The new asphalt will be maintained utilizing HUTF gas tax funds as well as General Funds. d. Describe the technical and professional experience/expertise of person(s) and/or professional firms responsible to manage this project. PW has several staff employees that are Colorado Licensed Professional Engineers that will be administrating the overlay project, all of which will be overseen will be by the County Engineer. Page 5 of 7 e. Describe how your facility will meet the energy standards specified in C.R.S. 24-30-1301 - 1305, if applicable? How were these measures determined to be appropriate? Are the measures cost-effective? What is the estimated time for return on investment? Not applicable to a roadway construction project. f. Describe how you determined that the project can be completed within the proposed budget as outlined in this application? Are contingencies considered within the project budget? Yes, Weld County has proven expertise in overlay projects such as this one. Has the necessary planning been completed? How? What additional design work must still be completed, if any? When? How did the applicant develop project cost estimates? Is the project supported by bids, professional estimates or other credible information? Please attach a copy of any supporting documents. The cost estimates are based upon recent prices from other county projects. h. Does the project duplicate service capacity already established? Is the service inadequate? (Has consolidation of services with another provider been considered?) This project is not a duplication of service, but an enhancement to an existing road network system. g. 6. Measurable Outcomes. a. Describe measurable outcomes you expect to see when implementation of this project is complete. How will the project enhance the livability of your region, county, city, town or community (e.g. constructing a new water plant will eliminate an unsafe drinking water system and provide safe and reliable drinking water; the construction of a new community center will provide expanded community services, or projects involving energy conservation, community heritage, economic development/diversification, traffic congestion)? The new overlay on WCR 49 will make the roadway safer for all motorists and add years of life to the existing roadway thus saving future expenditures from total replacement. b. How many people will benefit from the project? (i.e., region, county, city, town, community, subdivision, households or specific area or group; or any portion thereof) Since this roadway is a significant north/south corridor, which moves traffic beyond the internal limits of Weld County, any user of the roadway will benefit from this project. WCR 49, is also known as the "Kersey Cutoff", is a major truck route for oil and gas industry due to its location and connection with SH 34 and 1-76. c. How will the outcome of the project be measured to determine whether the anticipated benefits to this population actually occur? A tangible reduction in traffic accidents, due to enhanced road conditions, as well as, improved air quality by moving traffic in a more efficient manner by reducing traffic congestion created by a deteriorating roadway. E. TABOR COMPLIANCE. 1. Does the applicant jurisdiction have the ability to receive and spend state grant funds under TABOR spending limitations? Yes X No Explain: 2. Has the applicant jurisdiction been subject to any refund under TABOR or statutory tax limitations? Yes_ NoX Explain: 3. Has the applicant sought voter approval to keep revenues above fiscal spending limits? Yes X No Explain: 4. Are there any limitations to the voter approved revenues? (e.g. Can only be spent on law enforcement or roads)? No, the County De-Bruced and operates in accordance with the County Charter. 5. If the applicant jurisdiction is classified as an enterprise under TABOR, will acceptance of a state grant affect this status? Yes _ No X Explain: F. ENVIRONMENTAL REVIEW. Indicate below whether any of the proposed project activities: 1. Will be undertaken in flood hazard areas. Yes NoX List flood plain maps/studies reviewed in Page 6 of 7 reaching this conclusion. Describe alternatives considered and mitigation proposed. 2. Will affect historical, archeological or cultural resources, or be undertaken in geological hazard area? Yes_ No_X_ Describe alternatives considered and mitigation proposed. 3. Address any other related public health or safety concerns? Yes _ No X Describe: * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Submission of this form indicates official action by the applicant's governing board authorizing application for these funds. Official Board Action taken on Date ***************************************************************************************************************************************** Applications and any attachments must be submitted electronically in (PDF or Doc Format) to: (If you are unable to submit electronically please contact your field representative) ImpactGrantsstate.co.us For any questions related to the electronic submittal please call Bret Hillberry @ 303.866.4058 Attachments List (Check and submit the following documents, if applicable): ► Preliminary Engineering Reports ► Architectural Drawings ► Cost Estimates X ► Detailed Budget ► Map showing location of the project X ► Attorney's TABOR decision Page 7 of 7 WCR 49 Project Limits oob 0 0 0 0 0 00 Sato a"�,° ®00°0 © o ° :4 4b miv, r4 5 ?t36569f69• 717 QQ o ' 0 o8 ® ° ° o °., ° ° ° °o ° 0000000C0 ° 0 © novv 0 0 o0 0 Dots = Well Locations Opp ° 0000 00 0 0 0 0000 o00 p o0°000p O0 °000°08000 0 0 ° ° O 000%0 00000000 800 008 ° p o 0 ©0 00 O 8 QS o 0 ° o °0 00 80 00000 0000000°04o °O 0 °0 °800 000 ° 80°° ° ®0 0 poyouble-crack to enter text, n ig .+ 0 n 0 0 Con n °© O 0 0°0 0 °000 °0 0 ° 0 0 Q 0 WELD COUNTY PUBLIC WORKS DEPARTMENT COST ESTIMATE Road Name WCR 49 4 Miles Road Overlay Project 1-76 North 24' Wide Section DATE 24 -Mar -09 TOTAL ESTIMTED AMOUNT $413,320 tOett*: WIWDc. COLORADO DESIGN NA R.O.W. NA In -House Maintenace Project CONST. 2009 CONSTRUCTION COSTS UNIT UNIT COST QUANTITY TOTAL $ Road Overlay Project MILLING (1.5" Thick) SY $1.00 56,320 $56,320 Hello