HomeMy WebLinkAbout20091856.tiffRESOLUTION
RE: APPROVE PURCHASE OF SERVICE AGREEMENT AND AUTHORIZE CHAIR TO SIGN -
CATHOLIC CHARITIES AND COMMUNITY SERVICES OF THE ARCHDIOCESE OF
DENVER
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Service Agreement between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Human Services, Area Agency on Aging, and
Catholic Charities and Community Services of the Archdiocese of Denver, commencing
July 1, 2009, and ending June 30, 2010, with further terms and conditions being as stated in said
agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Purchase of Service Agreement between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, Area Agency on Aging, and Catholic Charities and Community
Services of the Archdiocese of Denver be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 5th day of August, A.D., 2009, nunc pro tunc July 1, 2009.
ATTEST:
Weld County Clerk to the
BY
Depu
lc
the Board
APPOV.E'AS TQ) F M:
Date of signature. 'PII1109
ttorney
BOARD OFC LINTY COMMISSIONERS
WE N -COLORADO
Iliam FQami)a, Chair
Doug
EXCUSED
Sean P. Conway
acher, Pro-Tem
EXCUSED
Bar ra Kirkmeyeer` I
David E. Long i I
00
2009-1856
HR0080
MEMORANDUM
DATE: July 30, 2009
TO: ' William F. Garcia, Chair, Weld County Board of
V�`P�. Commissioners
L[ i,\ (4. _v�( _ rJ
COLORADO FROM: Judy Griego, Director, Depa ment o Human rvices .J
RE: Purchase of Service Agreements between the Weld County
Department of Human Services' Area Agency on Aging
and Catholic Charities and Community Services of the
Archdiocese of Denver
Enclosed for Board approval is the Purchase of Services Agreement between the Weld County
Department of Human Services' Area Agency on Aging and Catholic Charities and Community
Services of the Archdiocese of Denver. This Agreement was presented at the Board's June 30,
2009, Work Session.
Listed below are the major provisions of this Agreement:
No
Provider/Term
Program Area/Funding
Amount
1
Catholic Charities and Community
Services of the Archdiocese of Denver
July 1, 2009 — June 30, 2010
Outreach Services for 100
Hispanic older adults
Educational outreach services
for 500 Hispanic older adults
Older Americans Act and State
Funds for Senior Services
1300 Units
20 Units
Max. $37,225.00
If you have any questions, give me a call at extension 6510.
2009-1856
PURCHASE OF SERVICE AGREEMENT
THIS AGREEMENT, made and entered into this t°' day of July, 2009 by and between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld county, on behalf of the Weld County Department of
Human Services' Area Agency on Aging, hereinafter referred to as "AAA" and Catholic Charities and Community Services of
the Archdiocese of Denver, Weld County Regional Office hereinafter referred to as "CCD-W."
WITNESSETH:
WHEREAS, "AAA" develops and administers the Area Plan for a comprehensive and coordinated system of services,
and
WHEREAS, "AAA" serves as the advocate and focal point for older persons with the greatest economic and social
need, and
WHEREAS, "CCD - W" is a private, non-profit organization existing for the purpose of providing outreach services to
low-income and minority residents of Weld County, and
WHEREAS, "AAA" desires to purchase outreach services for low-income minority seniors from "CCD - W,"
NOW THEREFORE, it is mutually agreed:
1. The "AAA" hereby agrees to award grant monies (Older Americans Act and Older Coloradoan Funds) in the sum of
$37,225 to "CCD - W."
2. "CCD - W" agrees to provide 1300 units of direct one on outreach services to 100 Hispanic seniors with a goal of
reaching 100 rural seniors, 32 low income elders and 32 disabled seniors. The primary target for outreach services will
be Hispanic seniors who are isolated, rural, low income and disabled. A minimum of 75% of the unduplicated seniors
projected to be served must newly identified clients who have not been served by this contract in the past.
"CCD - W" agrees to provide 20 units of group educational programs to 500 Hispanic seniors. The primary target for
these outreach services will be Hispanic seniors who are isolated, rural, low income and/or disabled.
3. The "AAA" agrees to reimburse "CCD - W" for all eligible project costs up to by not exceeding the sum of $37,225.
4. "CCD - W" agrees to commence services with thirty (30) days after the signing of the Agreement and assure
completion of all services required hereunder by June 30, 2010.
5. "CCD - W" agrees to document and report any project income received as a result of services provided under the
Agreement.
6. "CCD - W" agrees to include the following statement in any written materials (pamphlets, brochures, announcements,
etc.) or in any verbal presentations: "CCD - W" is supported, in part by funds provided by the Weld County Area
agency on aging through the Older Americans Act."
7. "CCD - W" understands that "AAA" is required to conduct periodic evaluations of the activities conducted under this
Agreement and to monitor on an ongoing basis the performance of "CCD - W" to insure that the funds made available
by the Agreement are expended in keeping with the purposes for which they were awarded; and "CCD - W"
accordingly agrees to cooperate fully with the "AAA" in the conduct of such evaluation and monitoring, including the
keeping and supplying of such information, and providing access to documents and records to the "AAA" for the
purpose of audit; and further agrees to do all things necessary to enable "AAA" to fulfill its obligation to the State of
Colorado and the United States Government.
8. Any changes, including any increase or decrease in the amount of"CCD - W's" compensation, and including changes
in budget allocations which are mutually agreed upon by and between the "AAA" and "CCD - W", shall be
incorporated in written amendments to this Agreement and in appropriate revisions to the grant proposal.
9. "CCD - W" understands and agrees that the following provisions are part of the official application and as such become
binding upon commencement of the project:
a. Agrees that the project will be carried out in accordance with the Federal program and fiscal regulations, the
policies and procedures established for grants by the State Agency, and the terms and conditions of the
project application approved by "AAA" in making this award of fund; specifically, agrees to abide by the
1
CCD % —/cfSi
dollar amounts as shown in the budget by program and cost categories.
b. Understands that if there is Federal/State cash unearned at the time the project is terminated, this amount
must be returned to the "AAA" unless the "AAA" otherwise stipulates.
c. Understands that the project's fiscal affairs are subject to audit. If costs are disallowed, the proportion of
Federal/State funds disallowed must be returned to the "AAA."
d. Understands that this award is made for the period amounts stated in this Agreement. This Agreement in no
way implies further funding which is contingent upon the availability of funds and approval of future project
applications.
e. Agrees to keep records and make reports on the forms required by the "AAA" and in accordance with
guidelines issued by the State of Colorado and the Administration on Aging, specifically,
To submit monthly financial and programmatic reports to the "AAA" by the 10th of the following
month;
To submit a final financial report within 45 days after the end of the project year;
To submit other reports to the "AAA" as requested;
Maintain a computer system that will be able to manage all required "AAA" reporting software;
Maintain internet access in order to transfer all required data to the "AAA".
f. Agrees to advise the "AAA" of needed program and financial changes and await approval from the "AAA"
prior to change implementation.
Agrees to have policies and procedures for complaint/appeal tracking, timely disposition of
complaints/appeals and documentation of such processes.
h. Agrees to have a client grievance policy which will address any alleged infractions of any federal state or
local laws by `CCD - W" against recipients of or applicants for services.
Agrees to have a policy and procedure for wait lists that meets the requirements set forth by the "AAA".
j. Agrees to provide recipients receiving services the opportunity to contribute to all or part of the cost of the
services received. Each recipient shall be given the opportunity to determine if they are able to contribute to
all or part of the cost of services. No recipient shall be denied a service because of a failure to contribute to
all or part of the cost of the service. All contributions shall be considered program income. All contributions
shall be used to expand the services for which the contributions were given.
k. Agrees that local cash or in -kind contributions have not been used to satisfy or match another federal grand or
funds. Supplies, volunteer services, and other in -kind contributions shall be valued as described under 45
C.F.R. 874.5. All matching contributions, including cash and in -kind shall be verifiable from agency records.
10. No portion of the Agreement shall be deemed to constitute a waiver of any immunities the parties or their officers or
employees may possess, nor shall any portion of this Agreement be deemed to have created a duty of care with respect
to any persons not a party of the Agreement.
11. No portion of the Agreement shall be deemed to create an obligation on the part of the County of Weld, State of
Colorado, to expend funds not otherwise appropriated in each succeeding year.
12. If any section, subsection paragraph, sentence, clause, or phrase of this Agreement is for any reason held or decided to
be unconstitutional, such decision shall not affect the validity of the remaining portions. The parties hereto declare that
they would have entered into this Agreement and each and every section, subsection, paragraph, sentence, clause, and
phrase thereof irrespective of the fact that any one or more sections subsections, paragraphs, sentences clauses, or
phrases might be declared to be unconstitutional or invalid.
13. The term of this Agreement shall be from July 1, 2009 through June 30, 2010. The Agreement may be evaluated in
March by both parties. The basis for renegotiation of the Agreement will be satisfactory performance of the provider,
availability of funds, priorities as established by the Area Agency on Aging and need for the service.
g.
2
14. This Agreement may be terminated up thirty (30) days written notice by either party. This Agreement shall be
terminated immediately in the event of loss of funding to the AAA.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day first written above.
Y COMMISSIONERS CATHOLIC�CHARITIES
William F. Garcia, Chair AUG 0 51009
ATTEST:
Weld County Clerk to the Board
By
Deputy Clerk to Boaiu
3
Stephen Carattini,
Chief Operating Officer
WELD COUNTY DEPARTMENT OF HUMAN
SERVICES
Judy Gnego, l rector
WELD COUNTY AREA AGENCY ON AGING
Eva M. Jewell, D isTn - ead
Hello