HomeMy WebLinkAbout20090914.tiffRESOLUTION
RE: CHANGING BANKS FOR THE IMPREST FUND FOR THE WELD COUNTY FAIR
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board of County Commissioners of Weld County, Colorado, on
March 4, 1970, passed a Resolution creating the Weld County Fair Board which specified certain
organizational and administrative procedures, and
WHEREAS, the Board of County Commissioners of Weld County, Colorado, on
August 12, 2002, passed a Resolution creating the imprest fund for the Weld County Fair, and
WHEREAS, the Treasurer of the Fair has requested that the accounts at New Frontier Bank
be moved to the Guaranty Bank and Trust.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Imprest Fund for the operation of the Weld County Fair be, and hereby
is, moved to the Guaranty Bank and Trust, but that the rest of the policy items shall remain intact
as follows:
1. The Imprest Fund will operate out of the Guaranty Bank and Trust.
2. The Fair Treasurer shall be on the signature card for the checking and
Money Market accounts, along with the President, Vice President, and
Secretary. At the discretion of the Fair Board, the Extension Director of the
Weld County Extension Office may also be included on the bank signature
card in order to be one of the two signers of the checks
3. The Accountant of the Weld County Extension Office shall be granted
administrative access to the accounts of the Fair for the purpose of
transferring money, reconciling accounts and other necessary functions of
that position.
4. Two authorized signatures must be on all checks to make them valid
withdrawals.
5. All Fair transactions will flow through the Imprest Fund, meaning both
expenses and revenues.
6. The Imprest Fund shall maintain any year-end cash balance for the
enhancement of future Fair operations, capital items, or activities.
7. Full accounting of the Imprest Fund will be maintained by the Treasurer of
the Fair and all records shall be open to the public at all times for
examination or audit.
8. The Imprest Fund shall be audited annually by the independent auditor
2009-0914
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CHANGING BANKS FOR THE IMPREST FUND FOR THE WELD COUNTY FAIR
PAGE 2
engaged by the Board of County Commissioners for the County audit, and
an audit report shall be filed with the Board of County Commissioners and
Fair Board annually.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 20th day of April, A.D., 2009.
BOARD OF COUNTY COMMISSIONERS
ATTEST: 4/411
Weld County Clerk to th
BY
/IGSi/ dam
Deputy Clerk'to the Boar
APPR-
County Attorney
Date of signature
WELD !OLORADO
tiP
liam F. Garcia, Chair
ougla ademache , ro-Tem
Se g,n P. Conway
2009-0914
AC0005
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