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Home My WebLink About20091867.tiffMEMORANDUM DATE: July 30. 2009 TO: William F. Garcia, Chair, Weld County Boar of Commis ongrs IIIIDe FROM: Judy A. Griego, Director, Human Servit, ! '1 1 -A' COLORADO RE: Weld County Addendum to Purchase Specialized Group Home Care Services between the Weld County Department of Human Services and Various Contractors to be Placed on the Consent Agenda Enclosed for Board approval arc Weld County Addendums to Purchase Specialized Group Home Care Services between the Weld County Department of Human Services and Contractors listed below. Please place on the Consent Agenda. Below are the major provisions of the attached Agreements: No. Facility Name/Term Type of Facility/Location Daily Rate 1 C & E Group Homc July 1, 2009 — June 30, 2010 Group Home Greeley, Colorado $50.04 2 C & M Group Home July 1, 2009 — June 30, 2010 Group Home Greeley, Colorado $50.04 3 Earl and Cindy Almond July 1.2009 — June 30, 2010 Group Home Greeley, Colorado $50.04 4 Marie Alircz Group Home July I , 2009 — June 30, 2010 Group Home Greeley. Colorado $50.04 5 Michael Alirez Group Home July 1, 2009 — June 30, 2010 Group Home Greeley, Colorado $50.04 If you have any questions, give me a call at extension 6510. Covent ( - nd& oicslactri ('l ;f"lS GcliG'7(0r1 2009-1867 COLORADO TO: FROM: DATE: SUBJECT: DEPARTMENT OF HUMAN SERVICES P.O. BOX A GREELEY, CO. 80632 Website: nnn.eo.neld.co.us Administration and Public Assistance (970) 352-1551 Child Support (970) 352-6933 MEMORANDUM Judy Griego — Director Lesley Cobb- Child Welfare Rate Negotiator July 22, 2009 The Weld County Addendum to the Agreement to Purchase Out -Of -Home Placement Services contracts for Specialized Group Home Care Services. Attached please find the Weld County Addendum to the Agreement to Purchase Out -Of -Home Placement Service Contracts for Specialized Group Home Care Services for following providers: 1 2 3 4 5 Weld County Specialized Group Home Care Providers 2009-2010 C & E Group Home C & M Group Home Earl and Cindy Almond Marie Alirez Group Home Michael Alirez Group Home 10101 W 13th Street Rd 1920 81st Ave 1937 Chestnut Ave 1405 26th Street 1709 37th Ave Greeley, CO 80634 Greeley, CO 80634 Greeley, CO 80631 Greeley, CO 80631 Greeley, CO 80634 $50.04 $50.04 $50.04 $50.04 $50.04 1519595 9875 61603 70335 54150 These contracts have been presented for consent approval to the Board of County Commissioners however; I am requesting your signature along with the Boards to complete these contracts for the FY 2009-2010. If you have any questions please call me at Ext. 6441. 1 WELD COUNTY ADDENDUM To that certain Agreement to Purchase Specialized Group Home Care Services (the "Agreement") between C & E Group Home and Weld County Department of Human Services for the period from July 1, 2009 through June 30, 2010. The following provisions, made this \ day of Agreement. Except as modified hereby, all terms otthAgreement remain unchanged. , 2009, are added to the referenced 1. County agrees to purchase and Contractor agrees to provide the care and services, which are listed in this Agreement at a rate of $50.04, per day for children placed within the Group Home identified as Provider ID#1519595. These services will be for children who have been deemed eligible for social services under the statutes, rules and regulations of the State of Colorado. 2. Section 1, Paragraph 2. All bed hold authorizations and payments are subject to a 3 day maximum for a child's temporary absence from a facility, including hospitalization. Bed hold requests must have prior written authorization from the Department Administrator before payment will be release to provider. 3. Add Paragraph 5 to Section I. The services purchased under this Agreement for Group Home services may include, but are not limited to: Basic 24 -hour care and child maintenance (food, shelter, clothing, educational supplies and allowance), direct child care, transportation, administrative overhead, support overhead, service delivery staff, which may include but are not limited to: Parent training for teens, independent living training, mentor/advocate, and supervised visitation. w,tl nth prcv,d-Q s e'sed N1Stitkficin 4. Add Paragraph 5 to Section II. Contact by the Contractor with the County regarding emergency medical, surgical or dental care will be made in person -to -person communication, not through phone mail messages. During regular work hours, the Contractor will make every effort to notify the assigned caseworker, supervisor, or intake screener of any emergency medical, surgical or dental issues prior to granting authorization. During non -regular work hours, weekends and holidays, the Contractor will contact the Emergency Duty Worker at the pager number (970) 304-2749. 5. Section III, Paragraph 5. Contractor additionally agrees to have appropriate personnel available for staffing current placements with the Utilization Review Team. Provider shall be notified by Department staff of the date and time of the utilization review. 6. Add Paragraph 13 to Section IV. Agree to cooperate with any vendors hired by Weld County Department of Human Services to shorten the duration of placement. 7. Add Paragraph 14 to Section IV. To schedule physical and dental examinations within 24 hours after a child is placed in provider's care. Medical examinations need to be completed within 14 days and dental examinations need to be completed within 8 weeks of the child being placed with Contractor. All documentation of these examinations will be placed in the group home placement binder. Weld County SS -23A Addendum 8. Add Paragraph 15 to Section IV. Meet with the Department of Human Services supervisor for a minimum of two hours weekly (7.709.21), the specialized group home parent will also be available to meet with Weld County's assessment specialist for the purpose of measuring the youth's level of functioning. 9. Add Paragraph 16 to Section IV. Expect and welcome home visits from caseworkers, mental health professionals, GALs, CASA volunteers, mentors and family members when appropriate. 10. Add Paragraph 17 to Section IV. Attend trainings focused on issues commonly faced by high -risk youth. The trainings will be sponsored by the Weld County Department of Human Services. The group home parent is encouraged to invite their respite provider(s) to the monthly trainings. Hours spent in training by the specialized group home parent may be applied to annual training requirements mandated in section 7.714.170 in the State Quality Standards. 11. Add Paragraph 19 to Section IV. As an important member to the youth's treatment team, the specialized group home parent will accompany other key professionals to school conferences, IEP meetings, or school -related staffings. 12. Add Paragraph 20 to Section IV. Furnish transportation as advised in the State Quality Standards (7.714.200). Transportation to and from appointments may include, but are not limited to, visitation with family members, medical/dental or mental health appointments, extracurricular school activities, court hearings or other specialized programming. 13. Add Paragraph 21 to Section IV. Immediately report any significant issue, regarding the youth, to the youth's assigned caseworker. Issues may be medical, behavioral, legal/ criminal, or educational in nature. If a youth becomes a threat to him/ herself or others, appropriate "critical incident" documentation must be prepared by the specialized group home parent according to State guidelines (7.701.52), in addition to notification to the caseworker. While specialized group home parent attempts to maintain the youth at the group home level of care, the specialized group home parent will be familiar with Weld County's continuum of care and understand when a child needs to be forwarded or regressed through the continuum. 15. Add Paragraph 7 to Section VI. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties or their assignees, and nothing contained in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties or their assignees receiving services or benefits under this Agreement shall be an incidental beneficiary only. 16. Add Paragraph 8 to Section VI. No portion of this Agreement shall be deemed to constitute a waiver of any immunity the parties or their officers or employees may posses, nor shall any portion of this Agreement be deemed to have created a duty of care that did not previously exist with respect to any person not a party to this Agreement. The parties hereto acknowledge and agree that no part of this Agreement is intended to circumvent or replace such immunities. 2 Weld County SS -23A Addendum 17. Add Paragraph 9 to Section VI. The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: A. Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed; B. Deny payment or recover reimbursement for those services or deliverables which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Human Services. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to Human Services; C. Recover from the Contractor any incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation by deducting from subsequent payments under this Agreement or other agreements between Human Services and the Contractor, or by Human Services as a debt to Human Services or otherwise as provided by law. 18. Add Paragraph 10 to Section VI. The Contractor shall promptly notify Human Services in the event which it is a party defendant or respondent in a case, which involves services provided under the agreement. The Contractor, within five (5) calendar days after being served with a summons, complaint, or other pleading which has been filed in any federal or state court or administrative agency, shall deliver copies of such document(s) to the Human Services' Director. The term "litigation" includes an assignment for the benefit of creditors, and filings in bankruptcy, reorganizations and/or foreclosure. 19. Add Paragraph 11 to Section VI. Both Contractor and the County will collaborate to modify this contract as necessary. 3 Weld County SS -23A Addendum IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day, month, and year first above written. ATTEST: Weld County Clerk Deputy to the Board Approval as to Substance: WELD COUNTY DEPARTMENT OF HUMAN SERVICES By: WELD COUNTY BOARD OF SOCIAL SERVICES, ON BEHALF OF THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES By: a Chair Signature, AuG®/009 CONTRACTOR C & E Group Home 10101 W 13th Street Rd Greeley, CO 80634 By:cae 4 Weld County SS -23A Addendum &r%—/A'l WELD COUNTY ADDENDUM To that certain Agreement to Purchase Specialized Group Home Care Services (the "Agreement") between C & M Group Home and Weld County Department of Human Services for the period from July 1, 2009 through June 30, 2010. The following provisions, made this I day of , 2009, are added to the referenced Agreement. Except as modified hereby, all terms f t . Agreement remain unchanged. 1. County agrees to purchase and Contractor agrees to provide the care and services, which are listed in this Agreement at a rate of $50.04, per day for children placed within the Group Home identified as Provider ID#9875. These services will be for children who have been deemed eligible for social services under the statutes, rules and regulations of the State of Colorado. 2. Section I, Paragraph 2. All bed hold authorizations and payments are subject to a 3 day maximum for a child's temporary absence from a facility, including hospitalization. Bed hold requests must have prior written authorization from the Department Administrator before payment will be release to provider. 3. Add Paragraph 5 to Section I. The services purchased under this Agreement for Group Home services may include, but are not limited to: Basic 24 -hour care and child maintenance (food, shelter, clothing, educational supplies and allowance), direct child care, transportation, administrative overhead, support overhead, service delivery staff, which may include but are not limited to: Parent training for teens, independent living 1 training, mentor/advocate, and supervised visitatiot(LSI I a SLAgfUtS.2 d u• . ac ' 4. Add Paragraph 5 to Section II. Contact by the Contractor with the Coo my regarding emergency medical, surgical or dental care will be made in person -to -person communication, not through phone mail messages. During regular work hours, the Contractor will make every effort to notify the assigned caseworker, supervisor, or intake screener of any emergency medical, surgical or dental issues prior to granting authorization. During non -regular work hours, weekends and holidays, the Contractor will contact the Emergency Duty Worker at the pager number (970) 304-2749. 5. Section III, Paragraph 5. Contractor additionally agrees to have appropriate personnel available for staffing current placements with the Utilization Review Team. Provider shall be notified by Department staff of the date and time of the utilization review. 6. Add Paragraph 13 to Section IV. Agree to cooperate with any vendors hired by Weld County Department of Human Services to shorten the duration of placement. 7. Add Paragraph 14 to Section IV. To schedule physical and dental examinations within 24 hours after a child is placed in provider's care. Medical examinations need to be completed within 14 days and dental examinations need to be completed within 8 weeks of the child being placed with Contractor. All documentation of these examinations will be placed in the group home placement binder. 1 Weld County SS -23A Addendum ,Rce9-46 8. Add Paragraph 15 to Section IV. Meet with the Department of Human Services supervisor for a minimum of two hours weekly (7.709.21), the specialized group home parent will also be available to meet with Weld County's assessment specialist for the purpose of measuring the youth's level of functioning. 9. Add Paragraph 16 to Section IV. Expect and welcome home visits from caseworkers, mental health professionals, GALs, CASA volunteers, mentors and family members when appropriate. 10. Add Paragraph 17 to Section IV. Attend trainings focused on issues commonly faced by high -risk youth. The trainings will be sponsored by the Weld County Department of Human Services. The group home parent is encouraged to invite their respite provider(s) to the monthly trainings. Hours spent in training by the specialized group home parent may be applied to annual training requirements mandated in section 7.714.170 in the State Quality Standards. 11. Add Paragraph 19 to Section IV. As an important member to the youth's treatment team, the specialized group home parent will accompany other key professionals to school conferences, IEP meetings, or school -related staffings. 12. Add Paragraph 20 to Section IV. Furnish transportation as advised in the State Quality Standards (7.714.200). Transportation to and from appointments may include, but are not limited to, visitation with family members, medical/dental or mental health appointments, extracurricular school activities, court hearings or other specialized programming. 13. Add Paragraph 21 to Section IV. Immediately report any significant issue, regarding the youth, to the youth's assigned caseworker. Issues may be medical, behavioral, legal/ criminal, or educational in nature. If a youth becomes a threat to him/ herself or others, appropriate "critical incident" documentation must be prepared by the specialized group home parent according to State guidelines (7.701.52), in addition to notification to the caseworker. While specialized group home parent attempts to maintain the youth at the group home level of care, the specialized group home parent will be familiar with Weld County's continuum of care and understand when a child needs to be forwarded or regressed through the continuum. 15. Add Paragraph 7 to Section VI. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties or their assignees, and nothing contained in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties or their assignees receiving services or benefits under this Agreement shall be an incidental beneficiary only. 16. Add Paragraph 8 to Section VI. No portion of this Agreement shall be deemed to constitute a waiver of any immunity the parties or their officers or employees may posses, nor shall any portion of this Agreement be deemed to have created a duty of care that did not previously exist with respect to any person not a party to this Agreement. The parties hereto acknowledge and agree that no part of this Agreement is intended to circumvent or replace such immunities. 2 Weld County SS -23A Addendum 17. Add Paragraph 9 to Section VI. The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: A. Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed; B. Deny payment or recover reimbursement for those services or deliverables which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Human Services. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to Human Services; C. Recover from the Contractor any incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation by deducting from subsequent payments under this Agreement or other agreements between Human Services and the Contractor, or by Human Services as a debt to Human Services or otherwise as provided by law. 18. Add Paragraph 10 to Section VI. The Contractor shall promptly notify Human Services in the event which it is a party defendant or respondent in a case, which involves services provided under the agreement. The Contractor, within five (5) calendar days after being served with a summons, complaint, or other pleading which has been filed in any federal or state court or administrative agency, shall deliver copies of such document(s) to the Human Services' Director. The term "litigation" includes an assignment for the benefit of creditors, and filings in bankruptcy, reorganizations and/or foreclosure. 19. Add Paragraph 11 to Section VI. Both Contractor and the County will collaborate to modify this contract as necessary. 3 Weld County SS -23A Addendum IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day, month, and year first above written. ATTEST: Weld County Clerk to the Board 14.1,412,4 By: erk to the Board -. Approval as to Substance: WELD COUNTY DEPARTMENT OF HUMAN SERVICES By: WELD COUNTY BOARD OF SOCIAL SERVICES, ON BEHALF OF THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES By: CONTRACTOR C&MGro 1920 81s Greele By Chair Signature AUG 0 5 ZUU9 /lea", ,,n/sigoz‘ n`kocs/ 4 Weld County SS -23A Addendum c9c e9 WELD COUNTY ADDENDUM To that certain Agreement to Purchase Specialized Group Home Care Services (the "Agreement") between Earl and Cindy Almond and Weld County Department of Human Services for the period from July 1, 2009 through June 30, 2010. The following provisions, made this day of Agreement. Except as modified hereby, all terms o,4lth®Agreement remain unchanged. , 2009, are added to the referenced 1. County agrees to purchase and Contractor agrees to provide the care and services, which are listed in this Agreement at a rate of $50.04, per day for children placed within the Group Home identified as Provider ID#61603. These services will be for children who _ have been deemed eligible for social services under the statutes, rules and regulations of the State of Colorado. 2. Section I, Paragraph 2. All bed hold authorizations and payments are subject to a 3 day maximum for a child's temporary absence from a facility, including hospitalization. Bed hold requests must have prior written authorization from the Department Administrator before payment will be release to provider. 3. Add Paragraph 5 to Section I. The services purchased under this Agreement for Group Home services may include, but are not limited to: Basic 24 -hour care and child maintenance (food, shelter, clothing, educational supplies and allowance), direct child care, transportation, administrative overhead, support overhead, service delivery staff, which may include but are not limited to: Parent training for teens, independent living , , „,� training, mentor/advocate, and supervised visitation. (� , , t X±iii' ('I5tLa 1L' 4. Add Paragraph 5 to Section II. Contact by the Contractor with the County regarding emergency medical, surgical or dental care will be made in person -to -person communication, not through phone mail messages. During regular work hours, the Contractor will make every effort to notify the assigned caseworker, supervisor, or intake screener of any emergency medical, surgical or dental issues prior to granting authorization. During non -regular work hours, weekends and holidays, the Contractor will contact the Emergency Duty Worker at the pager number (970) 304-2749. 5. Section III, Paragraph 5. Contractor additionally agrees to have appropriate personnel available for staffing current placements with the Utilization Review Team. Provider shall be notified by Department staff of the date and time of the utilization review. 6. Add Paragraph 13 to Section IV. Agree to cooperate with any vendors hired by Weld County Department of Human Services to shorten the duration of placement. 7. Add Paragraph 14 to Section IV. To schedule physical and dental examinations within 24 hours after a child is placed in provider's care. Medical examinations need to be completed within 14 days and dental examinations need to be completed within 8 weeks of the child being placed with Contractor. All documentation of these examinations will be placed in the group home placement binder. Weld County SS -23A Addendum �'%� /Te. 2' 8. Add Paragraph 15 to Section IV. Meet with the Department of Human Services supervisor for a minimum of two hours weekly (7.709.21), the specialized group home parent will also be available to meet with Weld County's assessment specialist for the purpose of measuring the youth's level of functioning. 9. Add Paragraph 16 to Section IV. Expect and welcome home visits from caseworkers, mental health professionals, GALs, CASA volunteers, mentors and family members when appropriate. 10. Add Paragraph 17 to Section IV. Attend trainings focused on issues commonly faced by high -risk youth. The trainings will be sponsored by the Weld County Department of Human Services. The group home parent is encouraged to invite their respite provider(s) to the monthly trainings. Hours spent in training by the specialized group home parent may be applied to annual training requirements mandated in section 7.714.170 in the State Quality Standards. 11. Add Paragraph 19 to Section IV. As an important member to the youth's treatment team, the specialized group home parent will accompany other key professionals to school conferences, IEP meetings, or school -related staffings. 12. Add Paragraph 20 to Section IV. Furnish transportation as advised in the State Quality Standards (7.714.200). Transportation to and from appointments may include, but are not limited to, visitation with family members, medical/dental or mental health appointments, extracurricular school activities, court hearings or other specialized programming. 13. Add Paragraph 21 to Section IV. Immediately report any significant issue, regarding the youth, to the youth's assigned caseworker. Issues may be medical, behavioral, legal/ criminal, or educational in nature. If a youth becomes a threat to him/ herself or others, appropriate "critical incident" documentation must be prepared by the specialized group home parent according to State guidelines (7.701.52), in addition to notification to the caseworker. While specialized group home parent attempts to maintain the youth at the group home level of care, the specialized group home parent will be familiar with Weld County's continuum of care and understand when a child needs to be forwarded or regressed through the continuum. 15. Add Paragraph 7 to Section VI. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties or their assignees, and nothing contained in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties or their assignees receiving services or benefits under this Agreement shall be an incidental beneficiary only. 16. Add Paragraph 8 to Section VI. No portion of this Agreement shall be deemed to constitute a waiver of any immunity the parties or their officers or employees may posses, nor shall any portion of this Agreement be deemed to have created a duty of care that did not previously exist with respect to any person not a party to this Agreement. The parties hereto acknowledge and agree that no part of this Agreement is intended to circumvent or replace such immunities. 2 Weld County SS -23A Addendum 17. Add Paragraph 9 to Section VI. The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: A. Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed; B. Deny payment or recover reimbursement for those services or deliverables which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Human Services. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to Human Services; C. Recover from the Contractor any incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation by deducting from subsequent payments under this Agreement or other agreements between Human Services and the Contractor, or by Human Services as a debt to Human Services or otherwise as provided by law. 18. Add Paragraph 10 to Section VI. The Contractor shall promptly notify Human Services in the event which it is a party defendant or respondent in a case, which involves services provided under the agreement. The Contractor, within five (5) calendar days after being served with a summons, complaint, or other pleading which has been filed in any federal or state court or administrative agency, shall deliver copies of such document(s) to the Human Services' Director. The term "litigation" includes an assignment for the benefit of creditors, and filings in bankruptcy, reorganizations and/or foreclosure. 19. Add Paragraph 11 to Section VI. Both Contractor and the County will collaborate to modify this contract as necessary. 3 Weld County SS -23A Addendum IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day, month, and year first above written. ATTEST: Weld County Clerk to theThard B Approval as to Substance: WELD COUNTY DEPARTMENT OF HUMAN SERVICES By: WELD COUNTY BOARD OF SOCIAL SERVICES, ON BEHALF OF THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES By: 601/h_ Chair Signature CONTRACTOR AUG 0 5 2009 Earl and Cindy Almond 1937 Chestnut Ave Greeley, CO 80631 By: 4 Weld County SS -23A Addendum WELD COUNTY ADDENDUM To that certain Agreement to Purchase Specialized Group Home Care Services (the "Agreement") between Marie Alirez Group Home and Weld County Department of Human Services for the period from July 1, 2009 through June 30, 2010. The following provisions, made this t day of , 2009, are added to the referenced Agreement. Except as modified hereby, all terms o h Agreement remain unchanged. 1. County agrees to purchase and Contractor agrees to provide the care and services, which are listed in this Agreement at a rate of $50.04, per day for children placed within the Group Home identified as Provider ID#70335. These services will be for children who have been deemed eligible for social services under the statutes, rules and regulations of the State of Colorado. 2. Section I, Paragraph 2. All bed hold authorizations and payments are subject to a 3 day maximum for a child's temporary absence from a facility, including hospitalization. Bed hold requests must have prior written authorization from the Department Administrator before payment will be release to provider. 3. Add Paragraph 5 to Section I. The services purchased under this Agreement for Group Home services may include, but are not limited to: Basic 24 -hour care and child maintenance (food, shelter, clothing, educational supplies and allowance), direct child care, transportation, administrative overhead, support overhead, service delivery staff, which may include but are not limited to: Parent training for teens, independent living training, mentor/advocate, and supervised visitation. (,,1 /' n or pro Liit j C.- supervise v; St f-A.t-t' , in, , 4. Add Paragraph 5 to Section II. Contact by the Contractor with the County regarding emergency medical, surgical or dental care will be made in person -to -person communication, not through phone mail messages. During regular work hours, the Contractor will make every effort to notify the assigned caseworker, supervisor, or intake screener of any emergency medical, surgical or dental issues prior to granting authorization. During non -regular work hours, weekends and holidays, the Contractor will contact the Emergency Duty Worker at the pager number (970) 304-2749. 5. Section III, Paragraph 5. Contractor additionally agrees to have appropriate personnel available for staffing current'placements with the Utilization Review Team. Provider shall be notified by Department staff of the date and time of the utilization review. 6. Add Paragraph 13 to Section IV. Agree to cooperate with any vendors hired by Weld County Department of Human Services to shorten the duration of placement. 7. Add Paragraph 14 to Section IV. To schedule physical and dental examinations within 24 hours after a child is placed in provider's care. Medical examinations need to be completed within 14 days and dental examinations need to be completed within 8 weeks of the child being placed with Contractor. All documentation of these examinations will be placed in the group home placement binder. Weld County SS -23A Addendum ''% /S 8. Add Paragraph 15 to Section IV. Meet with the Department of Human Services supervisor for a minimum of two hours weekly (7.709.21), the specialized group home parent will also be available to meet with Weld County's assessment specialist for the purpose of measuring the youth's level of functioning. 9. Add Paragraph 16 to Section IV. Expect and welcome home visits from caseworkers, mental health professionals, GALs, CASA volunteers, mentors and family members when appropriate. 10. Add Paragraph 17 to Section IV. Attend trainings focused on issues commonly faced by high -risk youth. The trainings will be sponsored by the Weld County Department of Human Services. The group home parent is encouraged to invite their respite provider(s) to the monthly trainings. Hours spent in training by the specialized group home parent may be applied to annual training requirements mandated in section 7.714.170 in the State Quality Standards. 11. Add Paragraph 19 to Section IV. As an important member to the youth's treatment team, the specialized group home parent will accompany other key professionals to school conferences, IEP meetings, or school -related staffings. 12. Add Paragraph 20 to Section IV. Furnish transportation as advised in the State Quality Standards (7.714.200). Transportation to and from appointments may include, but are not limited to, visitation with family members, medical/dental or mental health appointments, extracurricular school activities, court hearings or other specialized programming. 13. Add Paragraph 21 to Section IV. Immediately report any significant issue, regarding the youth, to the youth's assigned caseworker. Issues may be medical, behavioral, legal/ criminal, or educational in nature. If a youth becomes a threat to him/ herself or others, appropriate "critical incident" documentation must be prepared by the specialized group home parent according to State guidelines (7.701.52), in addition to notification to the caseworker. While specialized group home parent attempts to maintain the youth at the group home level of care, the specialized group home parent will be familiar with Weld County's continuum of care and understand when a child needs to be forwarded or regressed through the continuum. 15. Add Paragraph 7 to Section VI. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties or their assignees, and nothing contained in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties or their assignees receiving services or benefits under this Agreement shall be an incidental beneficiary only. 16. Add Paragraph 8 to Section VI. No portion of this Agreement shall be deemed to constitute a waiver of any immunity the parties or their officers or employees may posses, nor shall any portion of this Agreement be deemed to have created a duty of care that did not previously exist with respect to any person not a party to this Agreement. The parties hereto acknowledge and agree that no part of this Agreement is intended to circumvent or replace such immunities. 2 Weld County SS -23A Addendum .17. Add Paragraph 9 to Section VI. The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: A. Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed; B. Deny payment or recover reimbursement for those services or deliverables which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Human Services. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to Human Services; C. Recover from the Contractor any incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation by deducting from subsequent payments under this Agreement or other agreements between Human Services and the Contractor, or by Human Services as a debt to Human Services or otherwise as provided by law. 18. Add Paragraph 10 to Section VI. The Contractor shall promptly notify Human Services in the event which it is a party defendant or respondent in a case, which involves services provided under the agreement. The Contractor, within five (5) calendar days after being served with a summons, complaint, or other pleading which has been filed in any federal or state court or administrative agency, shall deliver copies of such document(s) to the Human Services' Director. The term "litigation" includes an assignment for the benefit of creditors, and filings in bankruptcy, reorganizations and/or foreclosure. 19. Add Paragraph 11 to Section VI. Both Contractor and the County will collaborate to modify this contract as necessary. 3 Weld County SS -23A Addendum IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day, month, and year first above written. ATTEST: Weld County Clerk to the Board By: 471///t Deputy lerk to the Board;_ Approval as to Substance: WELD COUNTY DEPARTMENT OF HUMAN SERVICES By: WELD COUNTY BOARD OF SOCIAL SERVICES, ON BEHALF OF THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES Chair Signature AUG U 5 2009 CONTRACTOR Marie Alirez Group Home 1405 26th Street Greeley, CO 80631 By: I h ,5 4 Weld County SS -23A Addendum ._9e,,69 -A267 WELD COUNTY ADDENDUM To that certain Agreement to Purchase Specialized Group Home Care Services (the "Agreement") between Michael Alirez Group Home and Weld County Department of Human Services for the period from July 1, 2009 through June 30, 2010. The following provisions, made this day of , 2009, are added to the referenced Agreement. Except as modified hereby, all terms 6k'te Agreement remain unchanged. 1. County agrees to purchase and Contractor agrees to provide the care and services, which are listed in this Agreement at a rate of $50.04, per day for children placed within the Group Home identified as Provider ID#54150. These services will be for children who have been deemed eligible for social services under the statutes, rules and regulations of the State of Colorado. 2. Section I, Paragraph 2. All bed hold authorizations and payments are subject to a 3 day maximum for a child's temporary absence from a facility, including hospitalization. Bed hold requests must have prior written authorization from the Department Administrator before payment will be release to provider. 3. Add Paragraph 5 to Section I. The services purchased under this Agreement for Group Home services may include, but are not limited to: Basic 24 -hour care and child maintenance (food, shelter, clothing, educational supplies and allowance), direct child care, transportation, administrative overhead, support overhead, service delivery staff, which may include but are not limited to: Parent training.for teens, independent living training, mentor/advocate, and supervised visitation. a_Di Km`t rozscre 5u Nrvtsecl V is' L311- 4. Add Paragraph 5 to Section II. Contact by the Contractor with the County regarding emergency medical, surgical or dental care will be made in person -to -person communication, not through phone mail messages. During regular work hours, the Contractor will make every effort to notify the assigned caseworker, supervisor, or intake screener of any emergency medical, surgical or dental issues prior to granting authorization. During non -regular work hours, weekends and holidays, the Contractor will contact the Emergency Duty Worker at the pager number (970) 304-2749. 5. Section III, Paragraph 5. Contractor additionally agrees to have appropriate personnel available for staffing current placements with the Utilization Review Team. Provider shall be notified by Department staff of the date and time of the utilization review. 6. Add Paragraph 13 to Section IV. Agree to cooperate with any vendors hired by Weld County Department of Human Services to shorten the duration of placement. 7. Add Paragraph 14 to Section IV. To schedule physical and dental examinations within 24 hours after a child is placed in provider's care. Medical examinations need to be completed within 14 days and dental examinations need to be completed within 8 weeks of the child being placed with Contractor. All documentation of these examinations will be placed in the group home placement binder. 1 Weld County SS -23A Addendum -AY 8. Add Paragraph 15 to Section IV. Meet with the Department of Human Services supervisor for a minimum of two hours weekly (7.709.21), the specialized group home parent will also be available to meet with Weld County's assessment specialist for the purpose of measuring the youth's level of functioning. 9. Add Paragraph 16 to Section IV. Expect and welcome home visits from caseworkers, mental health professionals, GALs, CASA volunteers, mentors and family members when appropriate. 10. Add Paragraph 17 to Section IV. Attend trainings focused on issues commonly faced by high -risk youth. The trainings will be sponsored by the Weld County Department of Human Services. The group home parent is encouraged to invite their respite provider(s) to the monthly trainings. Hours spent in training by the specialized group home parent may be applied to annual training requirements mandated in section 7.714.170 in the State Quality Standards. 11. Add Paragraph 19 to Section IV. As an important member to the youth's treatment team, the specialized group home parent will accompany other key professionals to school conferences, IEP meetings, or school -related staffings. 12. Add Paragraph 20 to Section IV. Furnish transportation as advised in the State Quality Standards (7.714.200). Transportation to and from appointments may include, but are not limited to, visitation with family members, medical/dental or mental health appointments, extracurricular school activities, court hearings or other specialized programming. 13. Add Paragraph 21 to Section IV. Immediately report any significant issue, regarding the youth, to the youth's assigned caseworker. Issues may be medical, behavioral, legal/ criminal, or educational in nature. If a youth becomes a threat to him/ herself or others, appropriate "critical incident" documentation must be prepared by the specialized group home parent according to State guidelines (7.701.52), in addition to notification to the caseworker. While specialized group home parent attempts to maintain the youth at the group home level of care, the specialized group home parent will be familiar with Weld County's continuum of care and understand when a child needs to be forwarded or regressed through the continuum. 15. Add Paragraph 7 to Section VI. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties or their assignees, and nothing contained in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties or their assignees receiving services or benefits under this Agreement shall be an incidental beneficiary only. 16. Add Paragraph 8 to Section VI. No portion of this Agreement shall be deemed to constitute a waiver of any immunity the parties or their officers or employees may posses, nor shall any portion of this Agreement be deemed to have created a duty of care that did not previously exist with respect to any person not a party to this Agreement. The parties hereto acknowledge and agree that no part of this Agreement is intended to circumvent or replace such immunities. 2 Weld County SS -23A Addendum 17. Add Paragraph 9 to Section VI. The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: A. Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed; B. Deny payment or recover reimbursement for those services or deliverables which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Human Services. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to Human Services; C. Recover from the Contractor any incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation by deducting from subsequent payments under this Agreement or other agreements between Human Services and the Contractor, or by Human Services as a debt to Human Services or otherwise as provided by law. 18. Add Paragraph 10 to Section VI. The Contractor shall promptly notify Human Services in the event which it is a party defendant or respondent in a case, which involves services provided under the agreement. The Contractor, within five (5) calendar days after being served with a summons, complaint, or other pleading which has been filed in any federal or state court or administrative agency, shall deliver copies of such document(s) to the Human Services' Director. The term "litigation" includes an assignment for the benefit of creditors, and filings in bankruptcy, reorganizations and/or foreclosure. 19. Add Paragraph 11 to Section VI. Both Contractor and the County will collaborate to modify this contract as necessary. 3 Weld County SS -23A Addendum IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day, month, and year first above written. ATTEST: Weld County Clerk to the Board By: Approval as to Substance: WELD COUNTY DEPARTMENT OF HUMAN SERVICES By: WELD COUNTY BOARD OF SOCIAL SERVICES, ON BEHALF OF THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES By: Chair Signature AUG 0 5 ZOO@ CONTRACTOR Michael Alirez Group Home 1709 37th Ave Greeley, CO ,934 4 Weld County SS -23A Addendum Hello