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Home My WebLink About20092436.tiffRESOLUTION RE: GRANT PERMIT FOR TEMPORARY ASSEMBLY TO MEAD ROTARY CLUB FOUNDATION - SEPTEMBER 26, 2009 WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Mead Rotary Club Foundation, 16931 Potts Place, Mead, Colorado 80542, has presented to the Board of County Commissioners an application for a Permit for Temporary Assembly on land within the unincorporated portion of the County of Weld, State of Colorado, to be held from 9:00 a.m. until 7:00 p.m., on September 26, 2009, on property described as follows: 6105 Weld County Road 32, Platteville, Colorado 80651; being further described as the SW1/4 of Section 18, Township 3 North, Range 67 West of the 6th P.M., Weld County, Colorado WHEREAS, said applicant has paid Weld County the sum of ONE -HUNDRED DOLLARS ($100.00) for said Weld County Permit for Temporary Assembly, and WHEREAS, having examined said application, the Board deems it appropriate to grant a Weld County Permit for Temporary Assembly to the Mead Rotary Club Foundation, and WHEREAS, said permit shall be issued subject to compliance with the terms and conditions as set forth in the application materials and upon the express condition and agreement that the temporary assemblage will be conducted in strict conformity to all laws of the State of Colorado, and WHEREAS, the Board deems it advisable to waive the bond requirements, as requested by the applicant, and WHEREAS, any violation to said terms and conditions shall be cause for revocation of said permit. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that said Weld County Permit forTemporary Assembly on September26, 2009, be, and hereby is, granted to the Mead Rotary Club Foundation to conduct a temporary assemblage at the hereinabove described location. 2009-2436 LC0022 (10 /Vick o % / , c PERMIT FOR TEMPORARY ASSEMBLY - MEAD ROTARY CLUB FOUNDATION PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 14th day of September, A.D., 2009. BOARD OF CO JTY COMMISSIONERS WELD COU OLORADO ATTEST: Weld County Clerk to the BY: AP Deput Clerk u.'the Board unty At orn y Date of signature. 91 nix I it iam F. G- Chair ugla ' adem. cher, Pro-Tem Seat' P. Conway r.`a Kirkmeyer David E. Long 2009-2436 LC0022 WELD COUNTY PERMIT FOR TEMPORARY ASSEMBLY By action of the Board of County Commissioners of the County of Weld, State of Colorado, taken this 14th day of September, 2009, IT IS HEREBY GRANTED a permit for a temporary assemblage on land within the unincorporated portion of the County of Weld, State of Colorado, to be held from 9:00 a.m. until 7:00 p.m., on September 26, 2009, on property described as: 6105 Weld County Road 32, Platteville, Colorado 80651; being further described as SW1/4 of Section 18, Township 3 North, Range 67 West of the 6th P.M., Weld County, Colorado This permit authorizes the Mead Rotary Club Foundation to hold such an assemblage so long as it is in accordance with Chapter 12 of the Weld County Code and all other applicable State and County statutes and regulations. This permit is subject to compliance with the terms and conditions as set forth in the application materials and to additional conditions set forth by the Board and attached hereto. PERMIT APPROVED this 14th day of September, 2009. BOARD OF COUNTY COMMISSIONERS WELD CO a COLORADO ATTEST: Weld County Clerk to the BY LL Deputy Cler o the Board Sean P. Conway APPI3OVt AS TO FORM: ounty Attorney NOTE: THIS PERMIT MAY BE REVOKED FOR FAILING TO MEET THE CONDITIONS SET FORTH HEREIN. 2009-2436 LC0022 APPLICATION FOR TEMPORARY ASSEMBLY INSTRUCTIONS TO APPLICANT: Complete each section and mark "N/A" where not applicable. Additional sheets may be attached and maps, sketches or drawings may be substituted for the verbal description of plans for the assembly site. All required information must be furnished before the application will be processed. NAME: Nick Sekich AGE: 67 RESIDENCE: 6790 WCR 32, Platteville, CO 80651 MAILING ADDRESS: Same as above NAME: Terry Enright AGE: 60 RESIDENCE: 1212 Twin Peaks Cir., Longmont, CO 80503 MAILING ADDRESS: Same as above NAME: AGE: RESIDENCE: MAILING ADDRESS: NAME: AGE: RESIDENCE: MAILING ADDRESS: (This must list all partners in a partnership, officers of an unincorporated association, society or group, or, if there are no officers, by all members of such association, society or group. IF A CORPORATION, ATTACH A CERTIFIED COPY OF THE ARTICLES OF INCORPORATION.) 1. Address and legal description of all property upon which the assembly is to be held: SW/4 Section 18, Township 3 North, Range 67 West 6105 Weld County Rd 32, Platteville, CO 80651 A. Name, residence and mailing address of the record owners of such property (Attach a notarized statement by the record owners of such property consenting to the assembly if application is not made by all of the record owners.) NAME: Nick Sekich RESIDENCE: 6790 WCR 32, Platteville, CO 80651 MAILING ADDRESS: Same as above NAME: RESIDENCE: MAILING ADDRESS: D :110011000000 110 ono 000.00 0000 acect •143(i: 2. Nature or purposes of the assembly: Community Development and Fund-raising for the Mead Community. 3. Dates and hours during which the assembly is to be held: 9/26/2009 from 9:00 a.m. to 7:00 p.m. Maximum number of persons to be allowed at assembly at any one time: N/A 5. The maximum number of tickets to be sold, if any: N/A 6. Identify plans to limit number of persons to the maximum identified above: N/A 7. Identify plans for supplying potable (drinking) water, including the source, number, and location of facilities, and type and means of disposing of waste deposited: Bottled drinking water. 8. Identify the plans for holding, collecting, and disposing of solid waste materials: Trash dumpster - McDonald Farms 9. Identify the plans for providing separate toilet facilities for males and females, including the source, number, and location, type and the means of disposing of wastes deposited: Portable Toilets - 12 Units with 6 Wash Stations (American Bowl) 0:vOU S000000 ovoou000U.000 IMO 10. Identify the plans to provide for medical facilities, including the location and construction of any structures, the names, addresses, and hours of availability of emergency medical technicians and nurses and provisions for emergency ambulance service: EMT - Mountain View Fire Protection District will be notified by cell phone if a medical emergency arises. 11. Identify the plans, if any, to illuminate the location of the assembly, including the source and amount of power, and the location of lamps: 200 Amps - United Power (meter on property) 12. Identify the plans for parking vehicles, including size and location of lots, points of highway access and interior roads, including routes between highway access and parking lots: Parking for 300 vehicles - North of Rd #32 and East of Rd #3 13. Identify the plans for communications with hospital, police, and fire services, including the source, amount, and location of communication equipment: Mountain View Fire Protection - Contact made via cell phone. 14. Identify the plans for camping facilities, if any: N/A :`000'0000000 0'00000000.000000 15. Identify the plans for fire protection: Mountain View Fire Protection District will be notified by cell phone if their assistance is needed. They have been and will be notified the day before the event is to take place. 16. Identify the plans for security, including the number of guards, their deployment, their names, addresses, credentials and hours of availability and description of peer group control, if any: One Security Guard, Weld County Sheriff Posse and Weld County Sheriff Deputies 17. Identify the plans for sound control and sound amplification, if any, including number, location, and power of amplifiers and speakers: N/A 18. If applicable, identify plans for meeting County health standards for food concessions and concessionaires who will be allowed to operate on the grounds, including the names and addresses of all concessionaires and their license permit numbers: Red Rooster #41556600000 - 4330 HWY 66, Longmont, CO 80504 19. Identify the plans, if any, for an electrical system: united Power Meter o :n00oo00o 000to 000000.000000 20. Identify the plans to ensure that trees, underbrush, large rocks, and other natural features shall be left intact and undisturbed, and natural vegetative cover retained, protected and maintained so as to facilitate drainage, prevent erosion, and preserve the scenic attributes; and the plans to abate dust on the site: N/A - Farm field 21. Attach a statement by a bonding company licensed to do business in the State of Colorado indicating its intent to furnish a bond required in Section 12-1-30.6.13 of the Weld County Code to ensure performance by the applicant of each of the terms and conditions of the temporary assemblage permit. (put:see Letii"r, r uEs*w�1c; jUcernfiicf sitar. nzAt) 22. Attach a statement by an insurance company licensed to do business in the State of Colorado stating its intent to provide liability insurance, as required by Section 12-1-30.B.14 of the Weld County Code, to protect against injury to persons or property occurring as a result of such an assembly. (Ltlrci+ed 23. C‘" Submit $100.00 fee for each event where three -hundred fifty (350) or more people assemble or can reasonably by anticipated to assemble at any one (1) location, unless the location is properly zoned for such assembly, in which case one permit shall be required for the total number of events scheduled for that location for the reminder of the calendar year, not to exceed ten (10) events per year. As used herein, the term event means an assembly or anticipated assembly which is scheduled to last for three (3) consecutive days or less. BY THIS APPLICATION, APPLICANT(S) AGREES TO INDEMNIFY AND HOLD HARMLESS WELD COUNTY OR ANY OF ITS AGENTS, OFFICERS, SERVANTS, AND EMPLOYEES FROM ANY LIABILITY OR CAUSES OF ACTION WHICH MIGHT ARISE BY REASON OF GRANTING OF A TEMPORARY ASSEMBLAGE PERMIT, AND FROM ANY COSTS INCURRED IN DEFENDING AGAINST SUCH ACTIONS OR IN CLEANING UP ANY WASTE MATERIAL PRODUCED OR LEFT BY THE ASSEMBLY. 0 :CI DO'0 0000000 `00 000 UMW 00000 The applicant, and each of them, swears, (affirms) that, to the best of his knowledge, the statements contained in the application are true and correct. Applicant's sign Applicant's prat d name At -NT O„ct- Appli nt's position SUBSCRIBED AND SWORN to before me this rit7 e, day of 20 O 5 . Witness my hand and official seal. Nota My commission expires: Oet//9 o / M: CTB\CTBFORMSWOASMBLY.DOCdoc Aug 31 2009 09:51 AM Anadarko Petroleum /GUYGbUUU G/ J NICK SEKICH 6790 WCR 32 Platteville, CO. 80651 970-381-6616 Re: Sugarbeet Festival, State of Colorado Liquor License To Whom It May Concern: I, Nick Sekich, am aware and in fact am one of the sponsors of the Mead Area Sugarbeet Festival which will be taking place on the Sekich Properties on September 26, 2009. This event has my full support to take place on my property. Please don't hesitate to call me at the above number if you have any questions. Sincerely, y i 3051III iN,0112003 i11N{N11111 IImni, CO NnN��N�Nt� 1 of 1 R 6.00 D 0.00 UmMerano Clerk & Recorder 3. QUITCLAIM DEED THIS DEED is made this 24° day of June 2003, between NICK SEKICH of the County of Weld and State of Colorado, grantor, and SEKICH PROPERTIES LW, whose legal address is 4315 Highway 66, Longmont, 80504 of the County of Weld and State of Colorado, grantee, WITNESSETH, That the grantor, for and in consideration of Ten Dollars ($10.00), the receipt and sufficiency of which is hereby acknowledged, hereby sells and quitclaims unto the grantee all the right, title, and interest of the grantor in and to the following real property, together with improvements, if any, in the County of Weld and State of Colorado: Lot B of Amended Recorded Exemption No. 1209-18-3 AMRE 2819 in Section 18, Township 3 North, Range 67 West of the 6" P.M. according to the Map recorded September 11, 2001, under Reception No. 2882694 . also known as vacant land. IN WITNESS WHEREOF the grantor(s) haveAtas executed this deed on the date set forth above. NICK SEKICH STATE OF COLORADO COUNTY OF WELD The foregoing instrument was acknowledged before me this 24 th day of June, 2003 by NICK SEKICH. WITNESS my hand and official seal. 7-a5- o4 - My commission expires r:wralE%Jar.erl!XPROr.Vm.+N -r,.t MAO. nag Sct- Notary Public Rotary Club of Mead P.O. Box 66 Mead, CO 80542 Board of County Commissioners 915 10th St. Greeley, CO 80631 August 6, 2009 Re: Mead Sugarbeet Festival Dear Commissioners, Nick Sekich and Shauna Lloyd have been appointed chair persons for the 4th Annual Mead Sugarbeet Festival to be hosted by the Rotary Club of Mead. This event is to be held on September 26, 2009 on the Sekich property. The Rotary Club of Mead will be the legal permit holder for this event. We have applied for the necessary paperwork and we are asking for a deference of the performance bond listed in Section 12-1-30 of the Weld County Code because Nick Sekich will be cleaning up on his own property. We have applied for insurance for the event and we will fax or email this binding of coverage when we receive it from the agency. We invite the Weld County Commissioners to participate in this years Sugarbeet Festival with an informational booth and attendance at the festival. We will waive the booth fee if you decide to be part of this community event. Respectfully, Marge Mercurio President Rotary Club of Mead i 1 WI Zimbra: terrydee(c?comcast.net rage I or 1 SmartZone Communications Center Collaboration Suite terrydee@comcast.net Fw: re:Sugar Beet Festival From: Terrydee@comcast.net To: terrydee@comcast.net Cc: carol.enright@comcast.net Attachments: Cert..pdf (32.11CB) ---- Original Message ---- From: Terry Enright To: Terry Enright Sent: Sunday, August 09, 2009 6:35 PM Subject: Fw: re:Sugar Beet Festival Sunday, August 09, 2009 9:59:05 PM ---- Original Message ---- From: Debbie Brickham To: terrydee@comcast.net Sent: Thursday, August 06, 2009 9:39 AM Subject: re:Sugar Beet Festival Hi Terry, Attached is a copy of the certificate that we issued to Weld County for last year's Sugar Beet Festival. Once we have the new policy bound for this year's event, we will forward an updated certificate. If you have any questions in the meantime, please contact Beth Shipp at (303)774-2956. Thank you, Debbie Brickham Commercial Lines Account Rep rirst MainStreet Insurance. LLC PC F9c< 8,1 Visit our newly designed website at http://www.firstmainstreet.com http://sz0043.ev.mail.comcast.net/zimbra/mail 8/9/2009 ACORD,„ CERTIFICATE OF LIABILITY INSURANCE I 08/01/z 8) PRODUCER (303)776-5122 FAX (303)776-5495 First MainStreet Insurance 512 4th Avenue P.O. Box 847 Longmont, CO 80502 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERT FICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # INSURED Sugarbeet Festival Mead Community Foundation Mead Rotary Club 6769 Weld County Road, 32 Platteville, CO 80651 INSURER A: Western Heritage INSURERB INSURER C INSURERD. INSURERE. L.V VLIWVCJ THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR ADEPT TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATEIMMA)Dr(YI POLICY EXPIRATION DATEIMMIDOWYI LIMITS A NSR17 GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY SCP0718715 09/26/2008 09/28/2008 EACHOCCURRENCE $ 1,000,000 X DAMAGE TO RENTED PREMISES (fa nmvrynrn) $ 50,000 CLAIMS MADE X OCCUR MED EXP (Any one person) $ Excl uded PERSONAL B ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER. PRODUCTS- COMP/OP AGG $ 2,000,000 POLICY Ii mf ri LOC AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON OWNED AUTOS COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) PROPERTY DAMAGE (Per accident) $ GARAGE LIABIUTY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ AUTO ONLY'. AGG $ EXCESS/UMBRELLA IOCCUR LIABILITY EACH OCCURRENCE $ CLAIMS MADE DEDUCTIBLE RETENTION $ AGGREGATE $ $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYCER/MEETOREXCLUERIEXEGUTIVE OFFICER/MEMBER EXCLUDED? If yes, describe under SPECIAL PROVISIONS below I TH- TORY I II ITS I STATU- IOFR E L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E . DISEASE POLICY LIMIT $ A J1ER Liability SCP0718715 09/26/2008 09/27/2008 $1,000,000 DESCRIPTION OF OPERATORS I LOCATIONS /VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT 'SPECIAL PROVISIONS Sugar Beet Festival taking place at: 6775 Weld Cty. Road 32, Platteville, CO 80651 on September 27,2008 ,.CAN IIr R.n I C Weld County P 0 Box 459 Greeley, CO 80632 SHOULD ANY OF THE ABOVE DESCRIBED PODCIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZEDREPRESENTATIVE Debbie BrickhanVDBRICK ACORD 25 (2001108) ©ACORD CORPORATI IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001/08) NOTICE OF APPLICATION FOR TEMPORARY ASSEMBLY Pursuant to the Weld County Code, a public hearing will be held in the Chambers of the Board of County Commissioners of Weld County, Colorado, Weld County Centennial Center, 915 10th Street, First Floor, Greeley, Colorado 80631, at the time specified. If a court reporter is desired, please advise the Clerk to the Board, in writing, at least five days prior of the hearing. The cost of engaging a court reporter shall be borne by the requesting party. In accordance with the Americans with Disabilities Act, if special accommodations are required in order for you to participate in this hearing, please contact the Clerk to the Board's Office at (970) 336-7215, Extension 4226, prior to the day of the hearing. The complete case file may be examined in the office of the Clerk to the Board of County Commissioners, Weld County Centennial Center, 915 10th Street, Third Floor, Greeley, Colorado 80631. E -Mail messages sent to an individual Commissioner may not be included in the case file. To ensure inclusion of your E -Mail correspondence into the case file, please send a copy to egesick@co.weld.co.us DOCKET #: 2008-57 DATE: September 14, 2009 TIME: 9:00 a.m. APPLICANT: Mead Rotary Club Foundation Attn: Terry Enright 16931 Potts Place Mead, Colorado 80542 REQUEST: Application for a temporary assembly of more than 350 persons on September 26, 2009 LEGAL DESCRIPTION: SW1/4 of Section 18, Township 3 North, Range 67 West of the 6th P.M., Weld County, Colorado LOCATION: 6105 County Road 32, Platteville, Colorado 80651 (See Legal Description for precise location.) BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DATED: September 1, 2009 PUBLISHED: September 3, 2009, in the Windsor Beacon Account #: 346067 Your Local Newspaper Since 1696 Windsor Beacon r 3, 2009 LEGAL NOTICES LEGAL NOTICES NOTICE OF APPLICATION FOR TEMPORARY ASSEMBLY Pursuant to the Weld County Code, a public hearing will be held in the Chambers of the Board of County Commissioners of Weld County, Colorado, Weld County Centennial Center, 915 10th Street, First Floor, Greeley, Colorado 80631. at the time specified. If a court reporter is desired, please ad- vise the Clerk to the Board, in writing, at least five days prior of the hearing. The cost of en- gaging a court reporter shall be borne by the requesting party. In accordance with the Americans with Disabilities Act, if special ac- commodations are required in order for you to participate in this hearing, please contact the Cleric to the Board's Office at (970) 336-7215. Extension 4226, prior to the day of the hearing. The complete case file may be exam- ined in the office of the Clerk to the Board of County Commissioners, Weld County Centen- nial Center, 915 10th Street, Third Floor, Greeley, Colorado 80631. E -Mail messages sent to an individual Commissioner may not be included in the case file. To ensure inclusion of your E -Mail correspondence into the case file, please send a copy to egesick@co.weltl.co.us DOCKET II: 2006-57 DATE: September 14, 2009 TIME: 9:00 a.m. APPLICANT: Mead Rotary Club Foundation Attn: Terry Enright 16931 Potts Race Mead, Colorado 80542 REQUEST: Application for a temporary assem- bly of more than 350 persons on September 26, 2009 LEGAL DESCRIPTION: SW1/4 of Section 15, Township 3 North, Range 67 West of the 6th P.M., Weld County, Colorado LOCATION: 6105 County Road 32, Platteville, Colorado 80651 (See Legal Description for precise location.) BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DATED: September 1, 2009 PUBLISHED: September 3, 2009, in the Wind- sor Beacon 0034141501 Delivered to: STATE OF COLORADO ) ss: AFFIDAVIT OF PUBLICATION COUNTY OF WELD ) Echo Villa , being duly sworn, deposes and says that said is the legal clerk of the Windsor Beacon; that the same is a weekly newspaper of general circulation and printed and published in the town of Windsor, in said county and state; that the notice or advertisement, of which the annexed is a true copy, has been published in said weekly newspaper for 1 Week; that the notice was published in the regular and entire issue of every number of said newspaper during the period and time of publication of said notice, and in the newspaper proper and not in a supplement thereof; that the first publication of said notice was contained in the issue of said newspaper on Thursday, September 3, 2009 that the last publication thereof was contained in the issue of said newspaper on Thursday, September 3, 2009 that said Windsor Beacon has been published continuously and uninterruptedly during the period of at least six months next prior to the first publication of said notice or advertisement above referred to; that said newspaper has been admitted to the United States mails as second-class matter under the provisions of the Act of March 3, 1879, or any amendments thereof; and that said newspaper is a daily newspaper duly qualified for publishing legal notices and advertisements within the meaning of the laws of the State of Colorado. Legal Clerk Subscribed and sworn to before me, within the County of Weld, State of Colorado this Friday, August 28, 2009 mmission expires: Legal No.0034141501 Notary Public Invoice Text NOTICE OF APPLICATION FOR TEMPORARY AS WELD COUNTY CLERK TO THE BOARD, 915 10TH ST GREELEY, CO 80631-1117 Affidavit Prepared Friday, August 28, 2009 11:45 am ist}; Mc COLORADO Memorandum TO: Jenny VanEgdom, CTB From: Dan Joseph, Environmental Health Specialist DATE: September 3, 2009 SUBJECT: Temporary Assembly Permit for LC0022 In response to your request, Environmental Health Services has reviewed the Special Events Permit and Temporary Assembly Permit, LC0022, for the Mead Rotary Club Foundation located at 6105 WCR 32, Platteville, Colorado. At this time the Department does not have any concerns. Should you have any questions regarding this matter, please contact me at extension 2206 or via e-mail at dioseph(aco.weld.co.us. Thank you. CC: Cindy Salazar, Environmental Health Services Sara Evans, Environmental Health Services Ma; !Rs MEMORANDUM To: Jenny VanEgdom, Deputy Clerk to the Board August 27, 2009 From: Bethany Salzman, Zoning Compliance Officer, Dept. of Planning Services Subject: LC0022 Review of the following Temporary Assembly Permit by the Department of Planning Services shows the following: Applicant: Mead Rotary Club Foundation 16931 Potts Place Mead, Co 80542 Property Owner: Nick Sekich 6790 CR 32 Platteville, Co 80651 Location of Event: 6105 Weld County Road 32 Platteville, Colorado 80651 (Event to take place on September 27, 2008) Zone District: Agriculture There are no outstanding violations on this site and staff has no issues with issuance of this "Temporary Assembly Permit". The maximum number of patrons was not disclosed (question #5 & #6). SERVICE, TEAMWORK, INTEGRITY, QUALITY TEMPORARY ASSEMBLY REVIEW FORM Date: TO: FROM: August 26, 2009 {DEPUTY} CTB SUBJECT: Temporary Assembly/Special Events Permit Check Please review all records on the following property for any associated reports during the last year and return your report to the Weld County Clerk to the Board's Office within seven days. Your report will be used by the Board of County Commissioners in considering issuance of a Temporary Assembly Permit. A copy of the file will be sent through interoffice mail for your review. PLEASE RESPOND NO LATER THAN: SEPTEMBER 4, 2009 APPLICANT: EVENT LOCATION: EVENT DATE: No concerns MEAD ROTARY CLUB FOUNDATION 6105 WELD COUNTY ROAD 32 PLATTEVILLE, COLORADO 80651 SEPTEMBER 26, 2009, FROM 9:00 A.M. - 7:00 PM Deputy's Initials The Sheriffs Office had a concern and the deputy has mutually worked with the property owner to correct the concern. (Complete Attached Worksheet) Unresolved concerns exist requiring a Probable Cause Hearing scheduled by the Board of County Commissioners. (Complete Attached Worksheet) ******************************************************************************************************** Please notify (.,_N Board of Commissioner's Temporary Assembly hearing. L at Extension m7 of the date and time of the MEMORANDUM COLORADO TO: Jenny VanEgdom, Deputy Clerk to the Board DATE: 09/02/09 FROM: Janet Carter E.I., Public Works -\C SUBJECT: Temporary Assembly Mead Rotary Club Foundation The Weld County Public Works Department has reviewed this proposal. Our requirements are as follows: REQUIREMENTS: 1. No parking will be allowed on Weld County Roadways. 2. Approximately 300 vehicles will require parking on the property 3. A Portion of the area is in a Special Flood Hazard Area (SFHA) as determined by the Federal Emergency Management Agency (FEMA). Page - 1 - of 1 September 2, 2009 M'VPLANNING — DEVELOPMENT REVIEW \TEMPORARY SEASONAL PERMIT USE\Temp Assembly Mead Rotary Club Sekich. DOC MEMORANDUM (ItTO: Bruce Barker, County Attorney August 26, 2009 WipeFROM: Jenny VanEgJ1('eputy Clerk to the Board COLORADO SUBJECT: Temporary Assembly Permit / Special Events Permit Please find an attached copy of the Temporary Assembly Permit Application and Special Events Permit Application for the following applicant: Mead Rotary Club Foundation 16931 Potts Place Mead, Colorado 80542 Event Location: 6105 Weld County Road 32 Platteville, Colorado 80651 (property owned by Nick Sekich) Date of Event: September 27, 2008, 9:00 a.m. to 7:00 p.m. We have scheduled a hearing before the Board for both the Temporary Assembly Permit and the Special Events Permit on September 14, 2009, at 9:00 a.m. A letter has been included, which request an exemption from the bond requirements, similar to the request for the previous three years of this event. The new insurance paperwork will be provided within the next week, and the applicant provided a copy of last year's insurance as proof of intent for insurance. Please review with comments and return. Thank you. iLl ft L\77)�r-�� ' Esther Gesick From: Sent: To: Cc: Subject: Hi Jenny, Shauna Lloyd [Shauna@meadrotary.org] Wednesday, September 09, 2009 9:51 PM Jennifer VanEgdom terrydee@comcast.net; 'Denise Rademacher; 'Iori hughes'; Dan Joseph; 'Marge' Mead Sugarbeet Festival and food vendors I'm sorry for the confusion with our event this year. Originally, we thought we'd like to try selling (cooking and selling) food ourselves. It was determined a month or so ago that we don't the the "manpower" yet to handle that much additional effort. I believe that either you or Dan are waiting for an email describing our food and/or what we plan to make and sell. We, Rotary Club of Mead, will not be making or selling any food. We have a list (short — I believe 5?) of food vendors who will be serving at our event. The chair for food vendors, Denise Rademacher, and Dan Joseph have gone over the licensing/special permit requirements for these vendors and Denise has all the paperwork necessary and will ensure all the vendors know of the requirements. Denise, please feel free to correct me if I've got this wrong. Jenny, please let me know if you have any other outstanding questions or concerns that need to be answered before the hearing. Again, thanks for your support. You continue to be such a help to us in getting this all taken care of. Shauna Shauna Lloyd, Past President Sugarbeet Festival Co -Chair Rotary Club of Mead P.O. Box 66 Mead, CO 80542 303-944-8096 Shauna(a.MeadRotarv.orq Individuals and nations owe it to themselves and the world to become informed. -Paul Harris - 1 2009-2436 First MainStreet Insurance Invoice 512 4th Avenue P.O. Box 847 Longmont, CO 80502 (303)776-5122 Sugar Beet Festival 6769 Weld County Rd. 32 Platteville, CO 80651 Please detach and return with payment Client: Sugar Beet Festival Effective Transaction Description Amount 09/26/2009 New Policy General Liability Policy for Festival $1,150.00 Tax 40.50 Fee 200.00 Total $1,390.50 First MainStreet Insurance (303)776-5122 Date 8/26/2009 Any balances left unpaid after 30 days will be charged interest at 1.5% per month. First MainStreet Insurance 512 4th Avenue P.O. Box 847 Longmont, CO 80502 (303)776-5122 Sugar Beet Festival 6769 Weld County Rd. 32 Platteville, CO 80651 Please detach and return with payment Invoice Client: Sugar Beet Festival Effective Transaction Description Amount 09/26/2009 New Policy Nationwide Special Event Accident Policy $175.00 First MainStreet Insurance (303)776-5122 Date 8/26/2009 Any balances left unpaid after 30 days will be charged interest at 1.5% per month. Esther Gesick From: Terry Enright [Terrydee@comcast.net) Sent: Monday, September 14, 2009 5:51 PM To: Esther Gesick Subject: Fw: Mead Sugar Beet Festival Policy:50203204808270001 Attachments: 0620_001. pdf Ester, Please confirm receipt and the notice picture will be in a second email. And please advise when the permits will be ready. Thanks for your assistance. Terry 720-394-0306 Original Message From: Beth Ship° To: terrydee(rDcomcast.net Sent: Wednesday, August 26, 2009 9:29 AM Subject: re:Sugar Beet Festival Policy:50203204808270001 Terry, Thanks for your patience in waiting for the 30 day before the date of coverage. Attached are the two invoices for the insurance coverage. The liability policy covers the events of the day and the liquor liability. The Nationwide policy is the accident policy for the participants. Please let me know if you have any questions. We will order the insurance to be effective on 9/26 as soon as we have the premium. Thank you so much Beth Shipp Commercial Insurance Agent First MainStreet Insurance, LLC 512 4th Avenue PO Box 847 Longmont, CO 80502 303.774.2956 Direct Phone 303.776.5495 Fax Visit our newly designed website at http://www.firstmainstreet.com CONFIDENTIALITY NOTICE: The information contained in this e-mail and attached document(s) is covered by the Electronic Communication Privacy Act, USC IS Sections 2510-2521 and may contain confidential information that is intended only for the addressce(s)_ If you are not the intended recipient, you are hereby advised that any disclosure, copying, distribution or the taking of any action in reliance upon the information is prohibited. If you have received this e-mail in error, please immediately notify the sender and delete it from your system_ Thank you. 1 ACORD CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 09/16/2009 PRODUCER (303) 776-5122 FAX (303) 776-5495 First MainStreet Insurance 512 4th Avenue P.O. Box 847 Longmont, CO 80502 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERT FICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # INSURED Sugar Beet Festival 6769 Weld County Rd. 32 Platteville, CO 80651 INSURER A: Western Heritage INSURER B: INSURER C: INSURER 0: INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR ADM INSRB TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE IMM/DYI DW POLICY EXPIRATION DATE IMMIDDM/1 LIMITS A GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY SCP0753978 09/25/2009 09/27/2009 EACH OCCURRENCE $ 1,000,000 X DAMAGE TO RENTED PREMISES (Fa nrrnrenral $ 50,000 CLAIMS MADE X OCCUR MED EXP (Any one person) $ Excl uded PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OPAGG $ 2,000,000 POLICY PRO ri LOC JECT AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per person) BODILY INJURY per accident) PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ AUTO ONLY'. AGG $ EXCESS/UMBRELLA LIABILITY OCCUR CLAIMS MADE EACH OCCURRENCE $ AGGREGATE $ DEDUCTIBLE RETENTION $ $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? If yes, describe under SPECIAL PROVISIONS below I WC STATU-TEI- TORY IMITSI IOFR E L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E L. DISEASE - POLICY LIMIT $ A OTHER Liquor Liability SCP0753978 09/25/2009 09/27/2009 $1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS /VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT/ SPECIAL PROVISIONS Sugar Beet Festival taking place at: 6775 Weld Cty. Road 32, Platteville, CO 80651 on September 26, 2009. This cancels and replaces certificate issued on 09/15/09. CERTIFICATE HOLDER Weld County Deputy Clerk to the Board of County Commissioners 915 10th Street, 3rd Floor Greeley, CO 80631 ACORD 25 (2001/08) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE Debbie Bri ckham/DBRICK ; 24:- ©ACORD CORPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001/08) Hello