HomeMy WebLinkAbout20090481.tiffCOLORADO
Weld County Housing Authority
903 6 Street
Greeley, Colorado 80631
970 353-7437
February 18, 2008
Robert Thompson
Colorado Division of Housing
1313 Sherman Street — Rm 518
Denver, CO 80203
RE: Delegation of Signatory Authority
This is to certify that I, William F. Garcia current Chair Weld County Housing Authority
as Authorized Signatory officer in regard to Contract H9CDB08045G hereby delegate
signatory authority to Tom Teixeira, Executive Director and responsible administrator, as
Executive Director /agent of Weld County Housing Authority, for the purpose of
authorizing Payment Request, Financial Status Reports and other reports as may be
requested.
The above designation shall be in effect with your receipt of this letter and apply for the
duration of the above mentioned Contract.
Sincerely
William F. Garcia
Chair, Weld County Housing Authority
ggepois
L`11iaTM.1
„?-23- 9
2.421 —
2009-0481
03/749
Request for Delegation of Signatory Authority
The Division of Housing has informed us (e-mail attached) that their accounting
department is requiring that all request for payment and financial status reports must be
signed by the authorized signatory of the contract or a designee. This contract was signed
in July of 2008 when former Commissioner Jerke was Chair. They have indicated that
the current Chair may sign a designee letter. I am requesting that Commissioner Garcia
sign the enclosed letter authorizing Tom Teixeira to sign these documents. I have spoken
to Bruce Barker and he stated the board does not have to take formal action and
Commissioner Garcia may just sign the enclosed letter.
Note: for more than ten years and most likely 20 years that the "Responsible
Administrator" name in the contract has had the authority to sign these request and
reports.
Tom Teixeira
From:
Sent:
To:
Subject:
Robert Thompson [Robert.Thompson@state.co.us]
Thursday, February 12, 2009 1:13 PM
Dan Billmark; Greta Stringer; Katie Kroshus; Matthew Wagner; mmitchell0@aol.com;
jsheehan@co.grand.co.us; Rita Kurelja; Alan Fluharty; Tom Teixeira; Becky Safarik;
Irene@habitatcolorado.org; Bobbi 938-Mese; Nicki 914 -Johnson; Mike 917 -Sperber;
nbaumgartner@larimer.org; AIRWI@Lovelandhsg.org; Moofie Miller;
SLEE@Lovelandhsg.org; jcrawmer@n2n.org; trinipop@gwestoffice.net;
richard.washington@rhf.org; Jill 935-Korkowski; Catalina; Jennifer; Joe Plummer; Jacque
802 -Morse
Payment Requests, Financial Reports and Signatory Authority
Attachments: Signatory Delegation Letter.doc
•
Signatory
relegation Letter.do.
Good afternoon,
We have recently received a mandate from accounting regarding who can sign payment request
and financial status reports. commencing 2/1/09, all payment requests (PRs) and financial
status reports (FSRs) must be signed by the authorized signator of your contract or their
designee.
The contract administrator can no longer sign these documents without a formal
designation. If you have submitted these documents after the above date, they will be
held until this is satisfied.
If the person signing your PRs and FSRs is not he same person who signed your original
contract, here is how to satisfy the requirement:
On the signator's letterhead, have the contract signator designate the authorized signator
for these documents, list the documents and the full contract encumbrance number. Please
see attached example.
You may fax letters in, scan and e-mail or send by US Postal Service.
Please have these in ASAP so we can process your requests and reports.
Also, if you have any questions, please contact me ASAP.
Sorry for any inconvenience or delay.
Robert
R.E. Thompson, Jr.
Asset Manager
Colorado Department of Local Affairs
Division of Housing
1313 Sherman Street - Room 518
Denver, CO. 80203
Work: 303-866-5577
Fax: 303-866-4077
robert.thompson@state.co.us
www. DOLA. Colorado. Gov
1
CDBG
Rev. 6/28/02
Contract Routing # O6O.S
CFDA # 14.228
CONTRACT
THIS CONTRACT, made by and between the State of Colorado for the use and benefit of the Department of
Local Affairs, Division of Housing, 1313 Sherman Street, Denver, CO 80203 hereinafter referred to as the State, and
The Weld County Housing Authority PO BOX 130, Greeley, Colorado 80632, hereinafter referred to as the
Contractor,
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and otherwise made
available and a sufficient unencumbered balance thereof remains available for a m nt in Fund Number /per
Appropriation Code Number I f & Org. Unit I GBL 6P5-3
Contract Encumbrance Number H9CDB08045G; and
WHEREAS, required approval, clearance and coordination has been accomplished from and with appropriate
agencies; and
WHEREAS, the United States Government, through the Housing and Community Development Act of 1974
("the Act"), Pub. L. No. 93-383, as amended, has established a Community Development Block Grant ("CDBG")
program and has allowed each state to elect to administer such federal funds for its nonentitlement areas, subject to
certain conditions, including a requirement that the state's program give maximum feasible priority to activities which
will benefit very low-, low-, and moderate -income families or aid in the prevention or elimination of slums or blight; the
state's program may also include activities designed to meet other community development needs having a particular
urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community
where other financial resources are not available to meet such needs. Additionally, the state's program is subject to a
federal requirement that not less than seventy percent (70%) of the aggregate amount of CDBG funds received by the
state shall be used for the support of activities that benefit persons of very low-, low-, and moderate -income; and
WHEREAS, the State of Colorado has elected to administer such federal funds for its nonentitlement areas
through the Colorado Department of Local Affairs ("Department"), pursuant to C.R.S. 1973, 24-32-106(1) (d), 24-32-
304(2) co and 24-32-705(1) (i); and
WHEREAS, the Department has received applications from political subdivisions in Colorado for allocations
from the federal CDBG funds available to Colorado; and
WHEREAS, the Contractor is one of the eligible political subdivisions to receive CDBG funds; and
WHEREAS, the Department has approved the proposed Project of the Contractor;
NOW, THEREFORE, it is hereby agreed that:
1. Scope of Services. In consideration for the monies to be received from the State, the Contractor shall
do, perform, and carry out, in a satisfactory and proper manner, as determined by the State, all work elements as
indicated in the "Scope of Service", set forth in Exhibit A, which is attached hereto and is incorporated herein by
reference, and is hereinafter referred to as the "Project". Work performed prior to the execution of this Contract shall
not be considered part of this Project.
2. Responsible Administrator. The performance of the services required hereunder shall be under the
direct supervision of Tom Teixeira, an employee or agent of Contractor, who is hereby designated as the responsible
administrator of this Project. At any time the Contractor wishes to change the responsible administrator, the
Contractor shall propose and seek the State's approval of such replacement responsible administrator. The State's
approval shall be evidenced through a Contract Amendment to this contract initiated by the State as set forth in
paragraph 16.b) of this Contract. Until such time as the State concurs in the replacement responsible administrator,
the State may direct that Project work be suspended.
3. Time of Performance. This Contract shall become effective upon proper execution of this Contract by
the State Controller or designee. The Project contemplated herein shall commence as soon as practicable after the
execution of this Contract and shall be undertaken and performed in the sequence set forth in the attached Exhibit A,
Scope of Services. The Contractor agrees that time is of the essence in the performance of its obligations under this
Contract, and that completion of the Project shall occur not later than the termination date set forth in the Scope of
Services.
1
Hello