HomeMy WebLinkAbout20091681.tiffRESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATIONS FOR VARIOUS WORKFORCE
DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Expenditure Authorizations for various
Workforce Development Programs between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, Employment Services of Weld County, and the Colorado Department of Labor and
Employment, with terms and conditions being as stated in said expenditure authorization
modifications, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorizations, copies of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorizations for various Workforce Development
Programs between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County, and the Colorado Department of Labor and Employment be, and hereby
are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said expenditure authorizations.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 20th day of July, A.D., 2009.
ATTEST:
Weld County Clerk to the B
BY
AP
Deputy Cle to the Board
W- AS
ttorney
ounty
Date of signature
BOARD OF COUNTY COMMISSIONERS
WELP CU�ITdCOLORADO
Iliam F. Garcia, Chair
ouaWas Radem
2iuC9LQ '
cher, Pro-Tem
0 0 ; NSL�Js 2009-1681
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COLORADO
MEMORANDUM
DATE: July 16, 2009
TO:
William F. Garcia, Chair, Board of County
Commissioners
FROM: Judy A. Griego, Directory
RE:
Expenditure Authorizations for the Weld County
Department of Human Services' Workforce Investment
Act Disability Program Navigator and SECTRS Data
Mining
Enclosed for Board approval are two Expenditure Authorizations (EA) Requests for the Weld
County Department of Human Services' Workforce Investment Act Disability Program
Navigator (DPN) and SECTRS Data Mining. These Expenditure Authorizations were
presented at the Board's July 14, 2009, Work Session.
The Disability Program Navigator (DPN) Expenditure Authorization requests $27,000.00 of
PY 08 DPN Salary funds to cover a portion of the staff costs associated with the DPN
position to ensure access to programs for individuals with disabilities.
The SECTRS Data Mining Expenditure Authorization requests $6,000.00 ofre-issued PY 07
WIA 10% SECTRS LMI Research Data Mining funds which will be used to purchase and
utilize tools that will help support planning efforts and analyze local and regional industry and
occupational data.
If you have questions, please give me a call at extension 6510.
2009-1681
Attachment C
Grant Agreement # 10 KAA 000XX
EXPENDITURE AUTHORIZATION (EA)
Signature Page an HUG
Workforce Region: Employment Services of Weld County
26 R(j 11 119
Address: PO Box 1805, Greeley, CO 80632
Program/Project Coordinator: Ted Long
Phone Number: (970) 353-3800 x3400
EXPENDITURE AUTHORIZATION SUMMARY
This Expenditure Authorization (EA) covers the following Funding Streams:
Program Year: PY 08
Funding Stream: DPN Salary
527,000.00
Program Year: PY 07
Funding Stream: WIA 10% SECTRS Data
Mining - Reissue Funds
56,000.00
Program Year:
Funding Stream:
$
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs Grant Agreement as an attachment. This
signature page, when duly signed, authorizes the granting of funds by the Colorado Department of Labor
and Employment for the . •gram/project identified herein. The EA commitment document is not valid
until it ha beep a.p s ed .y the State Controller or designee.
By:
JUL 2 0 2000 B
illiam F. Garcia Date
Chair, Board of County Commissioners
By:, /ldi' f',(!7z'
Mary Ff/eitag �
Board/Chair
Dale
BY: -)1, /7110 / i/c?-7
Linda L. Perez, Divi n Head Date
erbertson ate
lt
rector, Division of Employment and Training
Colorado Dept. of Labor and Employment
By:_
Date
Title:
By:
Date
Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State
Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to begin
performance until the contract is signed and dated below. If performance begins prior to the date below, the State of
Colorado may not be obligated to pay for the goods and/or services provided.
ST IT CONTROLLER:
DA V t MCDERM //TT, P/�/y
BY� 4tv'� �J / l r /
d A/ 4 -9 -
Date
. C 9- /ad'/
Attachment C
Grant Agreement # 10 KAA 00008
EXPENDITURE AUTHORIZATION (EA)
Request Page
If applicable: Date of Modification
I. BUDGET INFORMATION/NARRATIVE:
Include the appropriate Budget Information Summary Table (BIST) here. If this is an EA
Modification, the BIST should reflect the budget modification with changes highlighted.
Employment Services of Weld County will use the award of $27,000.00 of PY 08 Disability
Program Navigator (DPN) Salary funds to help cover a portion of the salary costs associated with
the Disability Program Navigator staff position.
Funding Stream:
PY08 DPN Salary
Period of Performance: 7/1/09 to 6/30/10
Vax # 1599
Revised Period of Performance:
Original Allocation:
$27,000.00
Cost Category
Current Budget
Changes In/Out (+/-)
Revised Budget
Program Expires 6/10
$27,000.00
$27,000.00
Program Expires xx/XX
$0.00
$0.00
Total Program
$27,000.00
$27,000.00
II. SCOPE OF WORK:
Employment Services of Weld County will use the award of $27,000.00 of PY 08 Disability
Program Navigator (DPN) Salary funds to help cover a portion of the salary costs associated with
the Disability Program Navigator staff position. Remaining salary costs associated with the DPN
position will be covered using Wagner Peyser funds.
A. Purpose and Goal
The funds provided are to support the personnel costs associated with the Disability Program
Navigator (DPN) staff position at Employment Services of Weld County. The DPN performs
the basic job functions as described in the job description provided by United States
Department of Labor (USDOL) / Social Security Administration (SSA) and ensures services
are universally accessible to individuals with disabilities, including physical, programmatic,
and communications accessibility.
B. Services to be Provided
The Employment Services of Weld County DPN staff position will provide the Core
Functions of the DPN position as identified by the Colorado Department of Labor and
Employment funding provisions which is included as an attachment to this Expenditure
Authorization (EA) request.
C. Projected Number of Participants to be Served
N/A
Attachment C
Grant Agreement # 10 KAA 00008
D. Expected Outcomes
The three (3) primary objectives of the DPN program are as follows:
1) The Government Performance and Results Act has established the following goals for the
DPN initiative:
4.8% of participants served by the workforce investment area(s) receiving grant funds will be
persons with disabilities.
The Entered Employment Rate performance standard for participants with disabilities that exit
the WIA adult, dislocated worker, and youth programs will be 68%.
The Employment Retention Rate performance standard for people with disabilities will be
82%.
The Average Earnings performance standard for individuals with disabilities exited to
employment is $10,155.
2) The DPN will complete the quarterly report form provided by USDOL/ETA and submit to the
grant manager within 3 weeks of the end of the quarter.
3) The DPN will participate in 8 of the 10 mandatory monthly statewide conference calls.
E. Coordination with other One -Stop Partners
The DPN positions will coordinate service with other One -Stop partners for individuals with
disabilities when appropriate.
F. Other Financial Resources to Support Program
Staff salary costs associated with the position not covered by the DPN Salary funds will be
covered by Wagner Peyser funds.
G. Subcontracting Arrangements
Not applicable. Weld County does not subcontract services.
III. MODIFICATION(S) REQUESTED, RATIONALE FOR MODIFICATION, and
PROGRAM IMPACT:
N/A
IV. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
V. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
Attachment C
Grant Agreement # 10 KAA 00008
Projected Quarterly Expenditures — Cumulative for PY09
Workforce Region: Employment Services of Weld County
Funding Stream: WIA Adult (include all years of Adult funding ladd in PY09/FY10 funds when
receivedlthat will be spent during PY09)
Expenditures
1st Quarter Projections
July 1 to September 30
2nd Quarter Projections
October 1 to December 31
3rd Quarter Projections
January 1 to March 31
4th Quarter Projections
April 1 to June 30
Administration
Program
Total
Carry In/Carry Out
N/A
N/A
Funding Stream: WIA Dislocated Worker (include all years of DW and Enhanced ln\ funds add in
PY09/FY10 funds when received' that will be spent during PY09)
Expenditures
1st Quarter Projections
July I to September 30
2nd Quarter Projections
October 1 to December 31
3rd Quarter Projections
January 1 to March 31
4th Quarter Projections
April 1 to June 30
Administration
Program
Total
Carry In/Carry Out
N/A
N/A
Funding Stream:
WIA Youth (include all years of Youth funds that will be spent during PY09)
Expenditures
1st Quarter Projections
July 1 to September 30
2nd Quarter Projections
October 1 to December 31
3rd Quarter Projections
January 1 to March 31
4th Quarter Projections
April 1 to June 30
Administration
Program
Total
Carry In/Carry Out
N/A
N/A
Funding Stream:
Wagner-Peyser
Expenditures
1st Quarter Projections
July 1 to September 30
2nd Quarter Projections
October 1 to December 31
3rd Quarter Projections
January 1 to March 3l
4th Quarter Projections
April 1 to June 30
Program
Carry In/Carry Out
N/A
N/A
Funding Stream:
DPN SALARY
Expenditures
1st Quarter Projections
Jul 09 — Sep 09
2nd Quarter Projections
Oct 09 — Dec 09
3rd Quarter Projections
Jan 10 — Mar -10
4th Quarter Projections
Apr 10 —Jun 10
Administration +
Program
$14,400.00
$27.000.00
$27,000.00
$27,000.00
**Add another chart to cover all quarters of the Set -Aside or Discretionary Grant Project
Attachment C
Grant Agreement # 10 KAA 00008
FUNDING PROVISIONS
The Grantee agrees to adhere to the requirements of relevant Policy Guidance Letters, Program
Information, and/or the specifications outlined below for each funding source and Workforce
Development Program.
DISABILITY NAVIGATOR PROGRAM
Statutory Reference: The Disability Program Navigator (DPN) initiative is funded utilizing appropriations
for the Work Incentive Grant (WIG) program in the Department of Labor Appropriations Act, 2009,
enacted as Title I of the Consolidated Appropriations Act (Pub. L. 111-5). Key provisions in this
modification relating to service delivery through the One —Stop Career Centers system are at sections 121,1
34(c), and I 89(c) of the Workforce Investment Act (29 U.S.C. 2841, 2864(c), 2939(c» and the Wagner-
Peyser Act (29 U.S.C. 49f). Key regulations governing the Workforce Investment Act and Wagner-Peyser
Act programs are at 20 CFR parts 651-652 and 660-671, and at 29 CFR part 37.
Purpose of Funding: These funds are provided to support personnel costs of the Disability Program
Navigator Position.
Compliance with Workforce Investment Act (WIA) Non -Discrimination Regulations: One -Stop Career
Centers that host a DPN must meet the following legal requirements:
1. Comply fully with all applicable legal requirements related to architectural and programmatic
accessibility for persons with disabilities, as set forth in 29 CFR 32.26 through 32.28;
2. Take all necessary steps to ensure that communications with individuals with disabilities are as
effective as communications with others, including furnishing appropriate auxiliary aids and
services, and giving primary consideration to the requests of each individual with a disability, as set
forth in 29 CFR 37.9;
3. Provide reasonable accommodations and reasonable modifications for qualified individuals with
disabilities as set forth in 29 CFR 37.8; and
4. Ensure nondiscrimination and equal opportunity for individuals with disabilities, including
compliance with any additional legal requirements that apply to each One -Stop Career Center.
Core Functions of the Disability Program Navigator Position: Through the One -Stop Career Center(s) of the
workforce region, the DPN shall:
• Facilitate the development of Integrated Resource Teams (IRTs) to blend/braid services
and funding around an individuals customer's needs;
• Act as resource coordinators, facilitating team meetings to develop individual employment plans
for job seekers with disabilities who are experiencing employment barriers, when applicable.
• Facilitate the One -Stop Career Centers and State and Local Workforce Investment
Boards becoming Employment Networks (ENs) and actively participating in the Social
Security Administration's Ticket to Work Program.
• Develop linkages and collaborate individually or through the local workforce area's business or
employer relations representatives, as applicable, on an ongoing basis with employers and
employer organizations, such as the Chamber of Commerce and the Business Leadership
Network, to promote the hiring of individuals with disabilities and to facilitate their job
placement, while complying fully with the legal requirements related to confidentiality.
• Serve as a resource to the workforce investment staff within the service area to ensure the
availability of comprehensive knowledge on federal, state, local and private programs that
impact the ability of individuals with disabilities to enter and remain in the workforce.
• Train One -Stop Career Center staff and other staff on activities, services, and available resources.
Page I of 3
Attachment C
Grant Agreement # 10 KAA 00008
• Serve as a One -Stop Career Center resource on Social Security work incentives and other
employment support programs, including the Ticket to Work Program, and serves as a liaison
to the benefits specialists (WIPAs, A WICs, WILs, CWICs)*, Protection and Advocacy
systems (P&As), SSA's employment -related demonstration projects, and state Vocational
Rehabilitation (VR) agencies.
• Train or make training available to One -Stop Career Center staff on: disability issues;
facility, communication, and program accessibility requirements; the Americans with
Disabilities Act (ADA); implementing regulations at 29 CFR Part 32 of the Section 504
implementing regulations of the Vocational Rehabilitation Act and WIA Section 188
(implementing regulations at 29 CFR (Part 37) definitions and requirements; assessment
tools and their applicability; SSA employment support programs; employer federal and
state tax incentives; and other relevant information that may be applicable.
• Establish an advisory working group(s) on the One -Stop Career Center's accessibility issues,
including procedures for ongoing review, recommendations or action plans that include
individuals with disabilities and others with expertise on accessibility and services to
individuals with disabilities.
• Facilitate implementation of Individual Development Accounts or cross -program teams (e.g.,
One Stop Career Center staff, VR counselor, Medicaid staff, Housing, or Mental Health
agency staff) when appropriate to assist job seekers with disabilities in a comprehensive
manner addressing multiple funding streams or barriers.
• Help link the case manager to information on how to access a wide variety of programs
available to support the individual with disability's successful entry or reentry into the
workforce; facilitate the connection to programs and the benefits, services, and/or supports
that they provide in the most integrated settings appropriate to the needs of the individual
with a disability, and supports follow up activities which confirm that each individual is
receiving the level of benefits, services, and/or supports needed.
• Facilitate the transition of in- or out -of -school youth with disabilities to secure
employment and economic self-sufficiency, including outreach to schools and the design
and coordination of customized assistance.
• Conduct outreach to, and coordinate with, community service providers working with
individuals with disabilities, local Independent Living Centers, and public and private mental
health and developmental disability organizations. Foster linkages between these
organizations and programs, operating through One -Stop Career Centers, including Social
Security employment support programs.
• Serve as a One -Stop Career Center resource on applicable workforce development issues and
policies forjobseekers with disabilities who seek employment, skill development, job
retention assistance, or career advancement through the One -Stop Career Center system
(including the use of Individual Training Accounts).
• Provide an ongoing assessment to the State regarding One -Stop Career Center facilities,
services, programs and equipment to ensure these are accessible to people with disabilities,
including
• Ensuring that informational materials on the Ticket to Work Program, the Plan to
Achieve Self Support (PASS), and other programs are available in alternate formats.
• Work with designated Equal Employment Opportunity Officer(s), the local workforce
investment board and the One -Stop Career Center operator to ensure that One -Stop Career
Center facilities, services, programs, and equipment are accessible to individuals with
disabilities, including ensuring the availability of publications and materials in alternate
formats.
• Provide information on assistive technologies and/or referral to organizations that can
serve as a resource (e.g., State Services for the Blind offices, regional Disability and
Business Technical Assistance Centers, Job Accommodation Network, etc.).
Page 2 of 3
Attachment C
Grant Agreement # 09 KAA 00008
• In collaboration with designated EO Officer, provide information on complaint procedures
established under the nondiscrimination provisions of WIA Section 188 as well as those provided
in SSA's Ticket to Work Program (Le., P&As).
• Facilitate the collection of participant data that may be required to effectively evaluate the
DPN initiative.
Required Knowledge of Federal Programs: The DPN shall be expected to acquire knowledge in the following
areas of sufficient depth and detail to effectively impart program and service information to One -Stop Career
Center customers and staff and to successfully facilitate the provision of services for and to improve job
opportunities for individuals with disabilities.
• Title XVI of the Social Security Act, including the Plan to Achieve Self Support provision and
other work incentives as well as Title II of the Social Security Act, with particular attention to
work incentives.
• Title XVIII and Title XIX of the Social Security Act, with particular attention to state "buy -
in" options with regard to Medicaid.
• The Ticket to Work and Work Incentives Improvement Act of 1999.
• The Workforce Investment Act, with particular attention to the Adult, Dislocated Worker, and
Youth programs, and the nondiscrimination and equal opportunity requirements of Section 188
and its implementing regulations.
• Other legal requirements related to disability, including those of Section 504 of the
Rehabilitation Act, the applicable provisions of the Americans with Disabilities Act (ADA)
and their implementing regulations.
• The goals, policies, and operations of the state and local workforce investment systems and
the partner agencies and their programs.
• The Individuals with Disabilities Education Act (IDEA) and State Title V (Maternal and
Child Health) Agency programs.
• Vocational rehabilitation agency services provided through the state Vocational
Rehabilitation (VR) agency.
• Functional assessment tools available through VR, adult literacy programs, and other
partner programs in the One -Stop Career Center system.
• Centers for Medicare and Medicaid (CMS) programs.
• Substance Abuse and Mental Health Services (SAMHSA), Center for Mental Health Services
(CMHS), U.S. Department of Health and Human Services (HHS), grants and resources.
• Local transportation resources and the availability of alternative transportation modes.
• Housing availability, programs, and limitations.
• Temporary Assistance for Needy Families (T ANF) and welfare -to -work requirements
affecting T ANF recipients.
• The array of available assistive technologies and resources, including an awareness of local,
state, regional, and national resources related to assistive technology.
• Basic office computer skills (word processing, presentation, and database programs).
• The ability to communicate orally and in writing.
Local Plan and Performance Measures: The Grantee shall submit a DPN Program Plan to the State for review
and approval. The Grantee shall provide services to meet the performance goals established in the DPN
Program Plan and approved by the State. Additional DPN Program tasks shall be identified in an executed
Expenditure Authorization.
Page 3 of 3
Attachment C
Grant Agreement # 10 KAA 00008
EXPENDITURE AUTHORIZATION (EA)
Request Page
If applicable: Date of Modification
I. BUDGET INFORMATION/NARRATIVE:
Include the appropriate Budget Information Summary Table (BIST) here. If this is an EA
Modification, the BIST should reflect the budget modification with changes highlighted.
Employment Services of Weld County will use the award of PY 07 WIA 10% SECTRS — LMI
Research Grant funds (Data Mining) in the amount of $6,000.00 to support regional planning
including LMI, employment Studies by supporting Upstate Colorado Economic Development top
purchase access to data for planning and economic development activities.
Funding Stream:
PY07 WIA 10% SECTRS
— LMI Research Grant —
Reissue Funds
Period of Performance: 7/1/09 to 6/30/10
Vax # 1272
Revised Period of Performance:
Original Allocation:
$6,000.00
Cost Category
Current Budget
Changes In/Out (+/-)
Revised Budget
Program Expires 6/10
$6,000.00
$6,000.00
Program Expires xx/XX
$0.00
$0.00
Total Program
$6,000.00
$6,000.00
II. SCOPE OF WORK:
Employment Services will use the re -issue of PY 07 WIA 10% SECTRS LMI Research funds to
purchase and utilize a variety of tools that will help support our planning efforts and analyze local
and regional industry and occupational data.
Through a collaborative arrangement with Upstate Colorado Economic Development,
Employment Services will utilize funds to purchase licenses to allow access to the Chmura
Economics & Analytics JobsEQ® a la carte reports data base. This access will provide for three
reports for region specific data as follows:
Industry Report - Provides the following data:
Employment Growth; Average Wages; Forecast Growth; Employment and Wage Detail by
Industry Group Subsectors; Snapshot report which includes a current, historical, and
projected employment comparisons for sub -industry components; Shift Share Analysis;
Occupation Distribution; Occupation Gaps.
Occupation Report - Provides the following data:
Regional Employment by Industry; Average Wages by Industry and Training Program
Requirements; Alternative Occupations; Alternative Industries; Career Training Ladders;
Gap Analysis; Statewide Occupation Concentration Maps; Occupation Mobility Index.
Attachment C
Grant Agreement # 10 KAA 00008
Regional Report - Provides the following data:
Employment Growth; Average Wages; Labor Inventory; Cluster Analysis; Shift Share
Analysis; Employment and Wage Details by Industry Groups; Occupation Gaps; Commuting
Patterns.
Data obtained from these products will be used to assist in the identification and refinement of
sector initiatives for Weld County and to further align and develop our partnerships with
economic development and the entities that can benefit from data obtained. In conjunction with
these efforts, data will be able to be used to collaborate with Upstate Colorado Economic
Development's Southwest Weld Economic Development Initiative. This initiative targets the
Southwest portion of the county and is geared towards expanding primary employment to the
area.
III. MODIFICATION(S) REQUESTED, RATIONALE FOR MODIFICATION, and
PROGRAM IMPACT:
N/A
IV. REVISED GOALS, OBJECTIVES, and OUTCOMES:
N/A
V. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
Attachment C
Grant Agreement # 09 KAA 00008
Projected Quarterly Expenditures — Cumulative for PY09
Workforce Region: Employment Services of Weld County
Funding Stream: WIA Adult (include all years of Adult funding !add in PY09/FYl O funds when
receivedlthat will be spent during PY09)
Expenditures
1st Quarter Projections
July 1 to September 30
2nd Quarter Projections
October 1 to December 31
3rd Quarter Projections
January 1 to March 31
4th Quarter Projections
April 1 to June 30
Administration
Program
Total
Carry In/Carry Out
N/A
N/A
Funding Stream: WIA Dislocated Worker (include all years of DW and Enhanced DW funds ladd
in PY09/FYI0 funds when received] that will be spent during PY09)
Expenditures
1st Quarter Projections
July 1 to September 30
2nd Quarter Projections
October 1 to December 31
3rd Quarter Projections
January 1 to March 31
4th Quarter Projections
April 1 to June 30
Administration
Program
Total
Carry In/Carry Out
N/A
N/A
Funding Stream:
WIA Youth (include all years of Youth funds that will be spent during PY09)
[expenditures
1st Quarter Projections
July 1 to September 30
2nd Quarter Projections
October 1 to December 31
3rd Quarter Projections
January 1 to March 31
4th Quarter Projections
April 1 to June 30
Administration
Program
Total
Carry In/Carry Out
N/A
N/A
Funding Stream:
Wagner-Peyser
Expenditures
1st Quarter Projections
July 1 to September 30
2nd Quarter Projections
October 1 to December 31
3rd Quarter Projections
January 1 to March 31
4th Quarter Projections
April 1 to June 30
Program
Carry In/Carry Out
N/A
N/A
Funding Stream:
WIA 10% SECTRS - LMI Research Grant — Reissue Funds
Expenditures
1st Quarter Projections
Jul 09 — Sep 09
2nd Quarter Projections
Oct 09 — Dec 09
3rd Quarter Projections
Jan 10 — Mar -10
4th Quarter Projections
Apr 10 — Jun 10
Administration +
Program
SO
$6,000.00
$6.000.00
S6.000.00
**Add another cha-t to cover all quarters of the Set -Aside or Discretionary Grant Project
Hello